RFQ Template- Revised 3-21-17 ITQ Contract #4400014261

“Tree Trimming and Stump Removal”This page is intended to provide directions for internal PennDOT personnel and is not to be included within the

RFQ.This most recent update incorporates the use of PennDOT’s Electronic M-609 form.

Background In February of 2015, All District Roadside Managers requested BOMO and BOS

via conference call to create one broad PennDOT ITQ category as opposed the previous ITQ categories A through D, which listed detailed specifications and methods of payment that districts were locked into. DGS granted PennDOT approval of this request in March of 2015.

There are now three ITQ Service Categories. Category 1 was created, broadly, for PennDOT use. Only use Category 1. Brushing, pruning, tree removal are all considered services within the term tree trimming.

The ITQ does not expire for years- so no extension language is needed.

Directions1. The RFQ template language provided is only to be modified where indicated by

highlighted text or comment.

2. Include specifications, where indicated such as specialized pieces of equipment. Delete those specifications and Pay items that are not applicable, and renumber accordingly.

3. Pay unit of measures may vary. This template is based upon hourly work. Performance based Pay units are preferred as they eliminate the need for full time inspection. A supplement to this Word file has been created for Performance based work.

4. A Quote Sheet is included at the end of the Word document.

5. Print out and attach the Qualified Vendor List to the P.O. from DGS’s eMarketplace

This Page is For Information Only and is not to be included within the RFQ

ITQ TECHNICAL SERVICE CATEGORY SPECIFICATION

Service Category 1, Tree Removal/ Trimming and Stump Cutting Services: PennDOT- Pennsylvania Roadway

Contractor shall furnish the type, condition, and quantity of equipment that is necessary for the proper and productive execution of the contracted work. The Contractor shall maintain all equipment in good condition, subject to acceptance, prior to and during use in connection with this Contract. The Contractor shall provide all lubricants, fuel, fluids and antifreeze for equipment. Contractor shall ensure all equipment and operators are in conformance with applicable PA Motor Vehicle laws and federal regulations.

Services under this category may or may not include the necessity for trimmer-lift equipment (t-lift). Each using agency will identify the need for t-lift equipment in their RFQ statement of work. The potential need for t-lift equipment does not exclude a supplier from qualifying on this category.

A cellular telephone or pager as a means of communicating with the requesting agency.

The Contractor shall furnish the personnel necessary to fulfill the requirements of the work outlined in the requesting agencies statement of work. One person shall possess a current Pennsylvania Certified Commercial Pesticide Applicator’s License.

At least one (1) member of the crew must possess knowledge and ability sufficient to maintain and field-adjust the equipment, in order to maintain a continuous and productive operation.

INSERT DATE

RFQ for Tree Trimming & Stump Removal Services for XXXX CountyUnder ITQ Contract Number 4400014261

STATEMENT OF WORKSPECIAL PROVISIONS

Governing SpecificationsContractor RepresentativePre Bid MeetingPurchase Order Validity PeriodEstimated QuantitiesEquipment Inspection Property Owner NotificationWork Zone Traffic Control Requirements (WZTC)Work Requirements / Job Site ReportingInvoice and Billing Instructions

PAY ITEMS

ATTACHMENTS Attachment 1, Contractor Information FormAttachment 2, Pesticide Applicator Licensing FormAttachment 3, Roadside Equipment Inspection Form (REI) Attachment 4, Tree Notification FormAttachment 5, Confirmation of Service Form, OS-501Attachment 6, Roadside Activity Report, M-609Attachment 7. Quote Sheet

SPECIAL PROVISIONS

GOVERNING SPECIFICATIONS

This RFQ is governed by the Tree Trimming and Stump Removal Services Invitation to Qualify ITQ Number (Contract 4400014261).

The purpose of this Request for Quote (RFQ) is to procure a Contractor to perform tree trimming and or stump removal services for the Pennsylvania Department of Transportation (PennDOT) Engineering District xxx (District). Services are to be performed in accordance with PennDOT Publication 23 – Maintenance Manual, Chapter

13. Publication 23 is available on PennDOT’s website at www.penndot.gov. Click Forms, Pubs, and Maps then type Publication 23 Chapter 13 into the search function.

In the event there is a conflict among the documents comprising this Contract, the Commonwealth and the Contractor have agreed on the following order of precedence: the Contract (ITQ); the RFQ; and the Contractor's quote in Response to the RFQ.

The District’s project manager for this contract will be the District Roadside Specialist (DRS).

CONTRACTOR REPRESENTATIVE

Contractor must submit with its bid, the name of a contractor representative, and the Contractor Representative’s 24 hour-a day cell phone number. The contractor representative serves as the vendor’s project manager.

The Contractor must complete and return the attached Contractor Information Form, Attachment 1 as part of the bid.

PRE-BID MEETING

The Issuing Office will hold a pre-bid meeting. The purpose of this meeting is to provide opportunity for clarification of the RFQ. In view of the limited facilities available for the meeting, Contractors should limit their representation to two (2) individuals per Contractor. The pre-bid meeting is for information only. Any answers furnished during the meeting will not be official until they have been verified, in writing, by the Issuing Office. All questions and written answers will be posted on the Department of General Services’ (“DGS”) website (www.emarketplace.state.pa.us) as an addendum to, and will become part of, this RFQ. Attendance at the Pre-bid meeting is optional.

PURCHASE ORDER VALIDITY PERIOD

The initial validity period will be one year with options for renewal.

The Commonwealth reserves the right, upon notice to the Contractor, to extend a purchase order for up to three (3) months upon the same terms and conditions.

ESTIMATED QUANTITIESAll quantities are estimated and may not reflect actual quantities. The estimated quantities are indicated on the Quote Sheet, Attachment 7. The department reserves the right to award any or all of the bid items listed on the Quote Sheet.

EQUIPMENT INSPECTION

After the bid opening and prior to award, the apparent low bidder shall demonstrate to the DRS that the equipment proposed for use in meeting the requirements of the contract is of sufficient capacity and quantity, and that all such equipment is in good working order. Additionally, the apparent low bidder may be asked to demonstrate that the personnel employed for the purpose of providing the services required by the contract are sufficiently trained to operate the Contractor’s proposed equipment fleet.

The demonstration will also include Work Zone Traffic Control vehicles needed for compliance with traffic safety requirements as defined in the current version of PennDOT Publication (Pub) 213. Within 10 calendar days of the bid opening, the DRS will notify the apparent low bidder regarding the time and location of the demonstration. Department will provide the contractor written communication regarding the outcome of the equipment demonstration.

At the discretion of the DRS, the apparent low bidder may be provided with up to five (5) additional calendar days after an initial, unsuccessful demonstration of equipment and personnel acceptability to prepare for and satisfactorily complete a second demonstration. If the apparent low bidder fails to demonstrate the acceptability of its equipment and/or personnel, the apparent low bidder will be deemed nonresponsive and not responsible and its bid will be rejected. The contract will then be awarded to the next lowest responsive and responsible bidder that successfully demonstrates the acceptability of its equipment and personnel.

If changes to equipment and/or personnel are made after the award, the Contractor may be asked to successfully demonstrate the acceptability of the equipment and/or personnel as specified above.

Subcontracting is not permitted under this contract.

Contractors are required to prepare Attachment 3, Roadside Equipment Inspection Form (REI), and submit this document with the bid. All equipment types listed by the contractor on this attachment must be present at the demonstration. All equipment types as specified in the pay line items and as deemed necessary by the bidder must be included in the REI except incidental equipment need not be included.

The contractor name, logo if applicable and contact information must be visible on all motor vehicles used on the contract. In addition, the contractor must include its Pennsylvania Department of Agriculture (PDA) business license (BU) number if pesticide application (stump treatment) is being provided from that vehicle.

PROPERTY OWNER NOTIFICATION

For non-emergency work and for trees greater than 4” in diameter, at least 24 hours in advance prior to any tree trimming or stump removal operations, the Contractor should provide a notice of intent to work to the abutting property owner(s). This notification must include an offer for the property owner to retain cut wood in accordance with PennDOT Publication 23 – Maintenance Manual, Chapter 13, Section 13.5 (“The Department’s Operational Duties” section). An example of a notification form is Figure 4 in Publication 23, Chapter 13. The abutting property is to be advised that they may take possession of the resulting wood, which shall be cut into lengths not less than two (2) feet and placed on their property at the apparent right of way line. If the property owner refuses the wood, the Contractor shall arrange for disposal of the wood at no additional cost to the Department.

The contractor shall repair or replace any Department property, real or physical, or private property damaged during tree trimming and/or stump removal operations at no additional cost to Department.

WORK ZONE TRAFFIC CONTROL REQUIREMENTS (WZTC)

Conduct Maintenance and Protection of Traffic in accordance with the most current version of Publication 213. http://www.dot.state.pa.us/public/PubsForms/Publications/PUB%20213.pdf Provide all traffic control setups, shadow vehicles, signage, warning lights, flags, and flashing lights necessary to ensure the safety of the traveling public and minimize interference with the normal flow of traffic. Do not close any lanes of travel without prior coordination with the DRS.

With the exception of emergency work, no work will be permitted on limited access, interstates, and expressways from x:00 AM to x:00 AM and from x:00 PM to x:00 PM without written consent of the DRS.

WORK REQUIREMENTS / JOB SITE REPORTING

The hauling away of and disposal of waste composition such as chips, mulch, leaves and branches is incidental. Contractor must inform Department’s Project Manager of the dump sites during the pre-service meeting.

Remove only the trees that have previously been approved for removal by the Department Project Manager. Work continuously until each item is complete. Do not leave sections of trees standing except when necessary due to the onset of inclement weather or darkness. Cut trees off at ground level or at a height not to exceed four (4) inches above ground level. When hazardous trees are growing near energized utility lines, the Contractor shall notify the responsible Utility Company and the Department Project Manager. Once the trees have been trimmed by the utility owner to the minimum safe clearance, perform remaining tree trimming work in accordance with current ANSI and OSHA guidelines.

The DRS may assign work using Attachment 4, Tree Notification Form. This Form is originated at the Department County level or by the DRS and then the contractor completes the form as tree work is completed. The trees on this list must be removed within (x) calendar days of receipt of the notification. When treating the stumps of live trees, provide a Pennsylvania Certified Pesticide Applicator having a Category 10 certification at the work site; and Category 23 for Rest Areas. The Contractor shall ensure pesticides are applied in accordance with current laws and/or amendments governing the use and application of these products within the Commonwealth of Pennsylvania. Application of cut-stump treatments is mandatory, and will be considered incidental to the tree trimming and stump removal work and will not be paid for separately. Submit a list of products proposed for use to the DRS for approval prior to application. Include a colored dye to assist in the verification process if directed by the DRS.

Each crew foreperson must report work status (working/not working) to the DRS by telephone or email each day; this report is to be made by telephone by x:00 AM.

Payment will be made for hours worked related to Work Zone Traffic Control (WZTC) set up, maintenance, and removal.

Payment will be made for travel time between work sites within a given work day.

Unless otherwise directed by the DRS, for billing purposes a work shift may begin no earlier than sunrise and end no later than sunset, provided

sufficient daylight and/or weather conditions exist to allow for the safe completion of work activities.

No payment will be made for time spent on field repairs to equipment.

Tree trimming and/or stump removal operations may be performed Monday through Friday. The DRS may authorize work on Saturday and Sunday, as necessary. No work shall be scheduled to occur on the following holidays unless written permission to do so is provided by the Department:

1. New Year’s Day2. Dr. Martin Luther King Jr. Day3. President’s Day4. Memorial Day5. Independence Day6. Labor Day7. Columbus Day8. Veteran’s Day9. Thanksgiving Day10. Day after Thanksgiving Day11. Christmas Day

The following Monday will be recognized as the day when no work is to be scheduled for all holidays occurring on a Sunday, and the Friday before will be recognized as the day when no work is to be scheduled for all holidays occurring on a Saturday.

During times of inclement weather or special events, the DRS may postpone work until a more suitable time. If requested and/or it is deemed to be in the best interest of Department, the DRS may allow a revised work schedule.

The Contractor shall not perform any operations within active construction zones or beautification areas unless directed to do so by the DRS.

INVOICE AND BILLING INSTRUCTIONS The Contractor shall complete a Roadside Activity Report (Form M-609) in the format directed by the DRS at the completion of each day’s work.  The schedule for submission of the M-609 to the Department will be established during the pre-service meeting by the DRS. 

NOTICE—IMPORTANT CHANGE IN CONTRACT ADMINISTRATION

While the Department reserves the right to request submission of the M-609 in other formats in the future as detailed below, the Department intends to replace paper Form M-609s with a mobile application (hereinafter the “application”), effective immediately for this procurement.  Any reference throughout this document to the M-609 shall mean the PennDOT Form M-609, which shall be completed by the Contractor via the Department’s application unless directed otherwise by the DRS.  To that end, the following requirements apply:

1.  The Contractor shall become a PennDOT Business Partner obtain credentials to utilize the application and follow Attachment 6, titled “Accessing PennDOT iPad Applications for Business Partners.”  Attachment 6 provides guidance on registering to become a Business Partner and using the application.  

2. The Contractor shall be responsible for the purchase, maintenance and operation of all hardware, including devices such as but not limited to compatible cellular telephones or tablets, necessary to utilize the application.

3. The Contractor shall submit all Form M-609s to Department via the application.   

4. Once registered as a Business Partner, the Contractor shall have the ability to use the application statewide for roadside maintenance work and, as directed by the Department and its authorized personnel, including without limitation the DRS, complete Form M-609 electronically, with the same binding legal effect as though certified in writing. 

A completed Confirmation of Services Form (Form OS-501), as well as all related M-609’s shall be submitted by the Contractor to the DRS, for review and verification, on a monthly basis.  The DRS will notify the Contractor if corrections are needed.  Each Form OS-501 shall be itemized, include sufficient detail, and coordinate with the line items on the Purchase Order.  Untimely or incomplete submissions of Form OS-501 and required supporting documentation (including M-609s) may delay processing of a “proper invoice” as required by the Payment section of the Terms and Conditions.  Invoices shall be submitted by the Contractor on a monthly basis.  For further instructions regarding invoicing, see the Billing Requirements section of the Terms and Conditions.  The Department reserves the right, throughout the life of the contract, to make changes to Forms M-609 and/or OS-501, including their instructions, content, and all other requirements.

PAY LINE ITEMS

Pay Item 1: Manual Tree Trimming Services

Equipment: The Contractor shall furnish equipment of the type and quantity needed for the proper and productive execution of the contracted work. The Contractor shall maintain all equipment in good operating condition, subject to acceptance by Department, during its use in connection with this Contract. The Contractor shall provide all lubricants, fuel, fluids and antifreeze needed for equipment maintenance. The Contractor shall ensure all equipment and equipment operators comply with applicable PA Motor Vehicle laws and federal regulations.

The Contractor, as a minimum, is to furnish the following equipment: One (1) gasoline or diesel powered, trailer mounted, self-feeding brush chipper

having a minimum, twelve-inch chipping capacity. Chippers more than seven (7) years of age will not be accepted unless approved by Department prior to use.

Two (2), gasoline powered chain saws having a minimum 24-inch bar length and two (2), gasoline powered chain saws having a bar length of between 12 and 20

inches. All gasoline powered chain saw bar lengths are subject to manufactures recommended engine displacement.

One (1) pole chain saw having a minimum handle size of 5 feet and a 12-inch minimum bar length.

One (1) knapsack sprayer or approved equal. Two (2) gasoline-powered trimmers having a minimum 30 cc displacement, a

monofilament line head, and a brush blade head. One (1) gasoline or diesel powered, rear dump truck having a minimum GVW of

nine (9) tons and ten (10)-cubic yard truck capacity with closed bed. Incidental equipment and tools as required for the work, including ladders, ropes,

handsaws, climbing equipment, and pruning tools. A cellular telephone or pager as a means of communicating with Department.

Personnel: A full complement shall consist of a INSERT -person crew. The INSERT - person crew shall include: One (1) working foreman having a minimum of four (4) years of experience in the

area of tree trimming and stump removal; including two (2) years as a foreman and three (3) years of climbing experience; and having direct knowledge of safe tree trimming and/or tree removal practices, as required by the terms of this contract. The Contractor shall ensure that its working foreman is familiar with the areas and conditions in which the work crew will be operating.

Two (2) climbers, each having a minimum of one (1) year of experience as a climber, and having direct knowledge of safe tree climbing practices, as required.

One (1) ground person At least one (1) member of the crew must possess the knowledge and skills needed

to maintain and field-adjust all equipment in order to maintain continuous and productive operations.

At least one (1) member of the crew must possess a current Pennsylvania certified commercial pesticide applicator’s license, Category 10.

Pay Item 1, Unit of Measure: INSERT -Person Crew Hour

Pay Item 2: Trimmer Lift Tree Trimming Services

Equipment: The Contractor shall furnish equipment of the type and quantity needed for the proper and productive execution of the contracted work. The Contractor shall maintain all equipment in good operating condition, subject to acceptance by Department, during its use in connection with this Contract. The Contractor shall provide all lubricants, fuel, fluids and antifreeze needed for equipment maintenance. The Contractor shall ensure all equipment and equipment operators comply with applicable PA Motor Vehicle laws and federal regulations.

The Contractor is to furnish: One (1) truck mounted, aerial boom lift (i.e. trimmer-lift) having a minimum

platform height of INSERT x- feet as measured from the bottom of the bucket to the ground. Trimmer lifts more than seven (7) years of age will not be accepted unless the Contractor can demonstrate that the unit has been inspected by a manufacturer’s authorized service center and that a copy of the approved inspection certificate is on file. Electrical systems must meet current ANSI A92.2 standards. Dual controls, as needed to maneuver and test the boom arm, must be present both in the bucket and on the deck of the truck to which the unit is mounted.

One (1) gasoline or diesel powered, trailer mounted, self-feeding brush chipper having a minimum, twelve-inch chipping capacity. Chippers more than seven (7) years of age will not be accepted unless approved by Department prior to use.

Two (2) gasoline powered chain saws having a minimum 24-inch bar length and two (2), gasoline powered chain saws having a bar length of between 12 and 20 inches. All gasoline powered chain saw bar lengths are subject to manufactures recommended engine displacement.

One (1) pole chain saw having a minimum handle size of 5 feet and a 12-inch minimum bar length.

One (1) knapsack sprayer or approved equal. Two (2) gasoline-powered trimmers having a minimum 30 cc displacement, a

monofilament line head, and a brush blade head. One (1) gasoline or diesel powered, rear dump truck having a minimum GVW of

nine (9) tons and ten (10)-cubic yard truck capacity with closed bed. Incidental equipment and tools as required for the work, including ladders, ropes,

hand saws, climbing equipment, and pruning tools. A cellular telephone or pager as a means of communicating with Department.

Personnel: A full complement consists of a INSERT crew. This INSERT crew is to consist of: One (1) working foreman having a minimum of four (4) years of experience in the

area of tree trimming and stump removal; including two (2) years as a foreman and three (3) years of climbing experience; and having direct knowledge of safe tree trimming and/or tree removal practices, as required by the terms of this contract. The Contractor shall ensure that its working foreman is familiar with the areas and conditions in which the work crew will be operating.

Two (2) climbers, each having a minimum of one (1) year of experience as a climber, and having direct knowledge of safe tree climbing practices, as required.

One (1) ground person At least one (1) member of the crew must possess the knowledge and skills needed

to maintain and field-adjust all equipment in order to maintain continuous and productive operations.

At least one (1) member of the crew must possess a current Pennsylvania certified commercial pesticide applicator’s license, Category 10.

Pay Item 2, Unit of Measure: INSERT -Person Crew Hour

Pay Item 3: Stump Removal Services

Equipment: The Contractor shall furnish equipment of the type and quantity needed for the proper and productive execution of the contracted work. The Contractor shall maintain all equipment in good operating condition, subject to acceptance by Department, during its use in connection with this Contract. The Contractor shall provide all lubricants, fuel, fluids and antifreeze needed for equipment maintenance. The Contractor shall ensure all equipment and equipment operators comply with applicable PA Motor Vehicle laws and federal regulations.

The Contractor is to furnish: One (1) gasoline or diesel powered, rear dump truck having a minimum GVW of

nine (9) tons and ten (10)-cubic yard truck capacity capable of towing a stump cutter at legal highway speeds.

One (1) stump cutter, minimum of a 32 HP engine and minimum cutter wheel 16" in diameter.

One (1) chain saw, 24" or greater bar length. Incidental equipment and tools as required for the work.

A cellular telephone or pager as a means of communicating with Department.

Personnel: A full complement consists of a INSERT -person crew. This INSERT -person crew consists of: One (1) stump cutter operator. Two (2) ground persons.

Pay Item 3, Unit of Measure- INSERT -Person Crew Hour

Pay Item 4, “On - Call” Trimmer Lift Tree Trimming Services

This work is the assembly, mobilization, and set-up of crew and equipment at a designated work site for the purpose of performing emergency work, where a county does not have a tree trimming crew, work after normal work hours, or work on weekends or holidays.

Work under this item will be initiated by contact from the DRS or a designee. The Contractor shall ensure that the crew and equipment are on site within three (3) hours of notification.

The personnel and equipment provided for “on-call’ work must meet the requirements described above for “Trimmer Lift Tree Trimming Services”. Lighting is required for non-daytime activities.

The contractor will be guaranteed a minimum of (x) hours per call out.

Pay Item 4, Unit of Measure: Crew Hour

Pay Item 5, Work Zone Traffic Control (WZTC) Shadow Vehicle with Attenuator and Flashing/Revolving Yellow Light

Equipment: A vehicle positioned in the work area in advance of a work site to provide information to approaching drivers or protection for the workers or work vehicle. This item is to be utilized when working on Freeways and Expressways in order to meet the minimum requirements of PATA 600 Series of Publication 213.

The Contractor is to furnish:

1. In most cases, two (2) Shadow Vehicles will be required to meet the minimum requirements of PATA 600 Series (the hourly rate will be based on one vehicle; when two vehicles are needed, each vehicle will be invoiced at the hourly rate).

2. One (1) Shadow Vehicle will be required for any work on ramps - See Publication 213, “General Notes-General Items”.

3. Flashing Arrow Panel must meet requirements of Publication 213.

All other WZTC requirements for the contract as defined above under WZTC Requirements are considered incidental.

Personnel:

1. One (1) person will be required for each shadow vehicle.

2. Personnel must possess a valid driver’s license of the proper class and endorsements as required by the current laws and be familiar with Publication 213 and operating the equipment under its provisions.

Pay Item 5, Unit of Measure: Hour

Pay Item 6, Work Zone Traffic Control (WZTC) Portable Changeable Message Sign (PCMS) on Trailer

Equipment: A portable traffic control device capable of displaying a variety of messages positioned in the activity area in advance of a work site to provide information to approaching drivers or protection for the work vehicle or workers at the worksite. This device is to be deployed in accordance with Publication 213.

The Contractor is to furnish:

A portable changeable message sign meeting requirements of Publication 213.

Personnel:Personnel deploying the sign must possess a valid driver’s license of the proper class and endorsements as required by the current laws and be familiar with Publication 213 and operating the equipment under its provisions.

Pay Item 6, Unit of Measure: Hour

Pay Item 7, Additional Specialized Equipment

District to define herein

Pay Item 7, Unit of Payment:_____

This page is to be completed and returned with RFQ.

1. Contractor Name:________________________

2. Contractor’s Representative:________________________

3. Contractor Representative’s 24 hour-a dayCell Phone Number: __________________

4. Pennsylvania Department of Agriculture, Pesticide Application Business License BU number:__________________________

5. Attach a copy of the Pesticide Application Business License to the bid.

6. Attach a copy of all Pesticide Applicators Certifications on Attachment 2 (prior to commencement of the initial equipment demonstration).

Attachment 1- Contractor Information Form

Applicators Full Name (as it appears on

License)

License Number Categories Expiration

Date

For PennDOT Use Only

Personnel Review

(Pass/Fail)

Comments

Name of Company:_____________________________ Date: _____________ Provide this list prior to commencement of the initial equipment demonstration.

For PennDOT Use Only: Date Received: _____________________ By: _________________________________________ Pass/Fail: ________________ Notes: __________________________________________________________________ _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Attachment 3, Roadside Equipment Inspection Form (REI)

Attachment 2- Certified Pesticide Applicator Licensing Form

(List Only the Vehicles and Equipment that will be used for this Contract, including Work Zone Traffic Control Vehicles and Equipment)

License or Identificati

onNumber

PurposeType of

Vehicle or Equipment

Capacity/ Size

For PennDOT Use OnlyEquipment Provided At Demonstrati

on(Pass/Fail)

Comments

Vehicles and equipment utilized for maintenance contract work must meet the requirements as described in the contract specifications and the laws and regulations of Pennsylvania. The Contractor hereby verifies that all vehicles and equipment in the above table as submitted with the bid is adequate and necessary for the contract maintenance work and all listed vehicles and equipment will be available at the initial demonstration. All vehicles and equipment in the above table shall be inspected and approved by PennDOT during the demonstration(s). Where a contractor intends to rent vehicles and equipment, the identification number or license number on the table above may be provided at the time of the initial demonstration; however, all remaining information for the rented vehicles and equipment must be provided in the table above with the bid. The Contractor agrees to maintain and, as applicable, update this list of all vehicles and equipment after start of work for the duration of the contract.

Name of Company: ______________________________________ Date:__________

Attachment 4- Tree Notification Form

Attachment 5- Confirmation of Service Form (OS-501)

Accessing PennDOT iPad Applications for Business Partners

PennDOT Mobile applications (apps) are available to approved 3rd parties to allow business partners to benefit from the efficiencies they provide. The distribution method for these apps is through the Apple Volume Purchase Program (VPP) store. To access these apps, 3rd party business partners must first perform the following steps.

1. Ensure your iPad devices meet minimum hardware requirementsPennDOT apps are designed to support iPad Air with a minimum of 16GB of storage and newer running iOS 10.1 or newer. The apps have been tested with iPad Air, iPad Air 2 or iPad Pro as well, but for ideal experience, iPad Air 2 or newer is recommended. When procuring new ipads, wifi/cellular connection are both required to fully utilize our mobile applications. In addition, iPads must have a minimum of 4 GB of free disk space to allow for installing of apps and associated data.

2. Ensure your end users have access to CWOPAPennDOT Apps are configured using Commonwealth of Pennsylvania (CWOPA) credentials for authentication. The Department requires that each end user have their own unique CWOPA credential. Therefore, any end user who will need access to the M-609 app must have their own valid CWOPA credentials. To obtain CWOPA credentials, the 3rd Party Business owner must contact their PennDOT District personnel and request to complete an OA HRSC-11 External Assignment form. Upon completion of that process, the Department District personnel will contact you. It is the 3rd Party Business owner’s responsibility to distribute the corresponding CWOPA credential to each personnel who will access the PennDOT Mobile Apps. Furthermore, the Department requires that each end user create and update their own password. The 3rd Party Business owner is responsible to provide directions to change the temporary password prior to accessing the app. Information on that process will be provided by the District personnel.

3. Enroll in the Apple VPP All custom Business to Business (B2B) apps will be made available to business partners through the Apple VPP store. This requires creating a Business Apple ID at deploy.apple.com. To register, you will need to provide a business phone number and email address, Dun & Bradstreet number, valid business address and a tax registration number, if applicable.

4. Notify PennDOT of your Apple ID and Requested AppsFor security purposes, PennDOT iPad apps are provided only to “approved” business partners through the VPP store. This access is controlled by your Business Apple ID. Once you have registered, provide your business’s Apple ID with the request to gain access to the M-609 app by contacting the PennDOT IT Service Desk at 717-783-8330 or toll free 1-855-783-8330. Once your account has been approved and the apps made available, you will be contacted by the Department.

5. Download PennDOT AppsAfter receiving notification from the Department, the requested app will be downloadable through the Apple VPP store. A guide has been created to assist you in that process,

Apple B2B Download Guide. You will need to indicate the quantity of the app you need and a corresponding number of unique, redeemable codes will be generated.

6. Distribute PennDOT Apps to your UsersAfter downloading the redeemable codes, you need to use a distribution method. You can either, (A) upload the redeemable codes into your own Mobile Device Management (MDM) software to distribute them or, (B) distribute the redeemable codes to your end users directly, via email or some other method. Regardless of which method used, as mentioned before, the installation of the app will require the end user to have a valid personal Apple ID. For more details on enrolling in Apple VPP or Downloading and Distributing apps from the VPP Store, please refer to the Apple VPP Business Guide.

Completed Quote Due Date:_________________________ Time: AM

Validity Period from:___________to:___________ Area of Service_(county, county wide or see description below for specific areas)________________________________

You have been identified as a Qualified Vendor for XXXXXXX County on the Tree Trimming and Stump Removal ITQ. Please complete the information below and return it to the address at the bottom of this form.The form MUST be received no later than the quote due date and time shown above. Quotes received by the deadline will be opened on the date and time shown above.

There will be No Public Bid Opening.If you submit the lowest responsive quote and are determined to be responsible, you will receive a Purchase Order as your Notice-to-Proceed. No work can occur prior to the validity start date or after the end date on the Purchase Order.

Contractor Name (as it appears on your Contract) SAP Vendor Number Contract Number

Pay Item

ITQ Cat. Pay Item Description Est.

Qty. Unit Price Line Item Total

1 1 Manual Tree Trimming Services SR Seg off to Seg off X2 1 Trimmer Lift Tree Trimming Services SR Seg off to Seg off X3 1 Stump Removal Services location X4 1 On Call Trimmer-Lift Tree Trimming Services On Call Services X5 1 Shadow Vehicle with TMA X6 1 Port. Chang. Message Sign X7 1 Specialized Equipment X

Comments / Special T&C if additional documents required, attach and indicate below.

Vendor must submit a quote and be able to perform services on all line items listed. Quotes must be received via e-mail to INSERT ACCOUNT by the quote due date and time. Vendor MUST complete contractor name, SAP vendor number, and contract number on the top of this form. Attachment 1, Contractor Information Form, must also be completed and submitted with your quote in order for your quote to be accepted. A certificate of insurance must be provided within 5 business days once requested by PennDOT. Reference terms/conditions for ITQ #4400014261.

I understand that the above price would be in effect only for the period shown on the Purchase Order if the quote is selected as the lowest quote and Contractor is determined to be responsible.

Vendor's Signature*: Date:Printed Name: Title:

*MUST BE SIGNED BY VENDOR'S AUTHORIZED SIGNATORY

RETURN THE COMPLETED FORM TO:Contactor Representative: Contact Phone: Contact Fax: Contact Email:

Address: PA Dept. of Transportation, District X XXXXXXXXXXXX, PA 19406 ______________________________

Attachment 7 - Quote Sheet