ITEM 7 TRAFFIC AND PARKING SPEED CUSHIONS GRASS CUTTING ... · Agenda 8_11_18 Supporting...

Agenda 8_11_18 Supporting information 1

ITEM 7 – TRAFFIC AND PARKING – SPEED CUSHIONS

ITEM 9 – GRASS CUTTING

ITEM 11 – ENVIRONMENTAL MATTERS

ITEM 12 – ST. CATHARINE’S TERRACE IMPROVEMENTS

ITEM 17B – ITEMS TO BE INCLUDED IN 2019/20 PRECEPT

ITEM 19/1 – COMMUNITY RESILIENCE

ITEM 19/2 – POLLING STATION REVIEW

ITEM 19/3 - ELECTIONS WORKSHOPS

ITEM 19/5 – EMAIL FROM NICHOLAS RUSHTON

ITEM 19/6 – VILLAGE WALK COMPLAINT

ITEM 19/7 – ROYAL GARDEN PARTY

ITEM 19/8 – SNOW WARDEN SCHEME

ITEM 19/9 – BEAUCHAMP COLLEGE CONSULTATION

ITEM 19/10 – VILLAGE FLAGS


ITEM 7 – TRAFFIC AND PARKING – SPEED CUSHIONS

Dear Mr Derry,

Thank you for your recent email regarding speed cushions on Main Street, Houghton

on the Hill.

An initial cost of £500 would be required to obtain a preliminary design and estimate

for a scheme. This would be likely to cost around £10,000 per set of cushions;

however this is only an estimate and would be subject to detailed design depending

on the initial core report that would need to be carried on the road. There would also

need to be a formal public consultation advertising a proposed scheme which could

result in objections that would need to be addressed prior to implementing any

scheme. Although there is existing traffic calming in this area a formal consultation

would still be required for the new set of cushions.

If you would like to proceed with this request can you please send us a plan with the

exact location of where you would ideally want the cushions to be installed so we

can assess the location. If you require any further information please let me know.

Kind regards

Shonagh Merrigan

Senior Technician, Traffic & Signals

Highways & Transport Commissioning Service

Environment and Transport

Leicestershire County Council


ITEM 9 – GRASS CUTTING

Extract from minutes of Parish Council meeting on 14 September 2017

11-09/17 GRASS CUTTING – Turney Landscapes Ltd. (LCC verges etc.)

It was resolved that:-

iv) In accordance with contract provision Schedule 1 A. f. Turney

Landscapes Ltd. be notified that additional cuts were required in March

and October 2018.

Clerk’s note

The Parish Council is recommended to consider whether it requires additional cuts in

March 2019, October 2019 and March 2020. The contract ends on 31 March 2020.


ITEM 11 – ENVIRONMENTAL MATTERS

Main Street Parking Scheme – White lining

Dear Cllr Galton,

The lining works were only issued to the contractor on the 4th October and we

usually expect them to be completed within 2 months. However as we are now

coming into the winter months please note that this could be delayed due to the

weather conditions. I do apologise that there has been some delay in this work being

completed however the lining around the bollard was not part of the other package of

lining work and as such has been issued to the contactor as a separate piece of

work.

In terms of the quote for an additional bollard –my colleague in the Traffic and

Signals team is going to provide the parish with this information as they have also

recently requested a quote for some speed cushions to be installed, she will contact

them with information on both requests shortly.

I hope this information is useful in addressing the parishes concerns and I do

apologise for the delay they have experienced in getting these works completed and

questions answered.

Kind regards

Lucy

Lucy Angrave

Highways Information Co-ordinator

Leicestershire County Council

Email from Clerk to Chairman 24 October 2018

It is puzzling that ‘The lining works were only issued to the contractor on the 4th

October’ when on 13 July, Zubair wrote ‘I was passing through Houghton on the Hill

last weekend and noticed the works were not complete. I have contacted the lining

officer to ensure the works are carried out’.

Email from Chairman 24 October 2018

It makes me wonder if we should go to a higher level at LCC.


ITEM 12 – ST. CATHARINE’S TERRACE IMPROVEMENTS

Councillor Ian Hill’s notes

The footpath would have to cross land currently belonging to at least one of the two

properties adjoining the North-east corner of Chapel Green.

The parish council now understands that neither of the owners of the two properties

are willing to allow access for the path.

In this situation the project cannot proceed.


ITEM 17B – ITEMS TO BE INCLUDED IN 2019/20 PRECEPT

Methodist Church – Latest Audited Accounts


Parish Council/Meeting Precept Budget-Setting Template

Budgeted COST

£

Clerk Salary (inc HMRC)

Clerk Training/CILCA

Clerk/Councillor conference budget

Grass cutting

Audit insurance

Street light electrical supply

Street light maintenance

Village Hall hire/ meeting room hire

Annual Subscriptions (e.g. NALC, SLCC)

Section 137

Play area inspections

Play area repairs/maintained

Play area equipment

Election Expenses (recommended that PCs consider budgeting in advance for the next Parish elections (2019)

Bus Shelter provision and maintenance

Tree Survey

Tree Works/ emergency works

Defibrillator purchase and maintenance

Councillor Training

Councillor Expenses

Litter Bins/ dog bins – purchase of and emptying fees

Litter picking (equipment, coordinator)

Insurance

Street Light Upgrade project

General Expenses (transport to meetings, stationary)

Clerk projects (neighbourhood planning work)

Allotment provision and maintenance

Cemeteries provision and maintenance

Community Resilience/ Emergency Planning resources (grab bags for the community, first aid training for key coordinators)

Grants to local projects and/or groups


Budgeted COST

£

Noticeboards

Community Need Assessments/Parish Plan work/ Feasibility Studies (Parish encouraged to have ‘Evidence of Need’ enabling access to grant streams)

Recreation Grounds and Play Areas (Provision and maintenance of play equipment and park furniture)

Roadside Safety / speed awareness (Purchase and Maintenance of Activated Speed Devices, OR budgeting for bigger projects such as speed bumps, traffic calming systems)

Village Hall Projects – capital/ revenue

Youth Provision (e.g. Youth Club provision, Chill out bus cost)

Neighbourhood Planning Project (Consultation costs)

War Memorials (Provision and maintenance)

Website provision (subscription to webhost provider, cost of web updating software)

Social media maintenance

Parish Events

Parish / Public clocks – maintenance/ preservation

Information Services (transport, tourism)

Winter maintenance (parish owned grit bins and salt, and taking ownership of County grit bins)

Dog Fouling Deterent projects e.g. stencils and paint

IT provision & support (Computer/printer purchases, Payroll packages, ink)

Bus service provision (Community transport, bus shelter enhancement, grants to bus operators)

Enforcement (planning, parking)

Enhancement of environmental maintenance (increase in number of grass cuts)

Highway maintenance (Works to remover overhanging growth, remove unauthorised sign)

Street Furniture enhancement (benches, bins, bollards, flower planters)


Budgeted COST

£

Maintenance of public rights of way/ Multi use trails/ footpath lighting

Sign cleaning

Highway heritage features (fingerposts, milestones)

Flower beds and verges (license to manage these on behalf of NCC)

Library support

Public conveniences

Car parks

Christmas lights and trees

General reserves (NALC’s Accounts and Audit Advisor recently reminded PCs that general reserves should be equal to between 3 and 12 months net revenue expenditure for PC)


ITEM 19/1 – COMMUNITY RESILIENCE


ITEM 19/2 – POLLING STATION REVIEW

Please ask for: Sheena Mortimer

Direct Line : (01858) 821366

Email: [email protected]

Date: October 2018

Review of Polling Districts, Polling Places and Polling Stations 2018

Dear Sir/Madam,

Harborough District Council has a duty to carry out a review of the polling stations we

use to assess their suitability and accessibility for all electors, as part of this review we

will be consulting with a large number of interested parties.

I have attached information regarding the review and a list of the facilities that we

currently use as polling stations, should you wish to make observations or suggestions

regarding either the suitability of the current polling stations or suggest alternative

venues please send in your comments by email to [email protected] or to

the address shown below. To be certain that we can include your observations when

making any decisions regarding this matter please ensure your proposal are received by

us no later than Friday 16th November 2018. The attached information is available on the

Harborough District Council website.

Should you wish to discuss the review or you have any questions regarding this matter

please do not hesitate to contact me by email or on the number above.

Yours faithfully

Sheena Mortimer

Electoral Services Manager Review of Polling Districts, Polling Places and Polling

Stations


Harborough District Council 2018

Background to the Review

The Council is responsible for designating polling districts and polling places within the area

administered by the council. When designating polling districts the council must seek to

ensure that all electors have such reasonable facilities for voting as are practicable in the

circumstances. In addition each Parish must be within a separate polling district.

The Returning Officer must provide a sufficient number of polling stations and allocate

electors to the polling stations in a manner in which he thinks the most convenient. Unless

there are no suitable facilities available the polling station should be situated within the

relevant polling district.

The purpose of the review is:

1. To ensure all electors have such reasonable facilities for voting as are practicable in the circumstances

2. To seek to ensure so far as is reasonable and practicable, polling stations are accessible to all electors, including those who are disabled

What is a Polling District, Place or Station?

A Polling District is a geographical sub district of an electoral area.

A Polling Place is the geographical area in which the polling station is located. However as

there is no legal definition of a polling place it can be as large as the polling district or as

small as a particular building, many councils designate the whole of the polling district as a

polling place. This allows for flexibility of being able to change the polling station without

having to re-designate a specific polling place.

A Polling station is the actual building in which polling takes place, this building should

unless there is a very good reason be situated within the polling district.

Though the Returning Officer has the right to use schools if necessary, we do try to avoid

using schools whenever possible, unfortunately this is not always possible if there is not

suitable alternative accommodation available. We will always work with schools to try and

keep disruption to a minimum, and keep the school open on polling day where this is at all

practicable.

Though we will always strive to ensure that all the facilities that we use as polling stations

are fully compliant with all necessary disabled access this is not always

A schedule of the existing arrangements that are in place and the facilities we currently use

as Polling Stations can be viewed here. Copies of the schedule and this document will be

sent to various organisations and individuals for their comments. Due to the forthcoming

boundary review which will be in place for the District & Parish Elections in May 2019 a

number of changes to wards and parishes will affect where some electors will vote in these

elections. Details regarding the boundary review and the areas affected can be viewed here

New Ward Boundaries.

../Market%20Harborough%20District%20Polling%20Stations%202018%20details-2.pdf

https://www.harborough.gov.uk/info/20019/voting_and_elections/264/district_council_elections_2nd_may_2019/2


Following the final deadline for comments and observations which is Wednesday 30th

December 2018 all representations will be taken into account when making

recommendations to change any of the existing arrangements. We will publish our

recommendations on this website at the end of the review.

Should you wish to discuss any further aspects of the review please call the Electoral

Services Manager Sheena Mortimer on 01858 821366 , or email

[email protected]. Comments or representations should be sent to the

following address –

Richard Ellis

Electoral Registration Officer

C/O Electoral Services Office

The Symington Building

Adam & Eve Street

Market Harborough

Leicestershire

LE16 7AG

mailto:[email protected]


ITEM 19/3 - ELECTIONS WORKSHOPS

2019 Elections - promotional materials – a reminder!

We are aware that several member councils are looking at ways of broadening the

demographic of councillor representation for the 2019 elections. We are therefore

keen to hear from any councillors/clerks who would like to be involved in a small task

group designed to share ideas and materials that could be incorporated into our

future Elections Workshops and existing promotional materials (see here:

https://www.leicestershireandrutlandalc.gov.uk/elections.html).

If you feel that you would like to contribute and are able to attend a short meeting at

the Jubilee Hall, Anstey on Monday 26th November 2018 from 10am until 12 noon

please contact the office on 0116 235 3800 or

[email protected]

https://www.leicestershireandrutlandalc.gov.uk/elections.html



ITEM 19/5 – EMAIL FROM NICHOLAS RUSHTON

Dear Jake,

I’m sure you’re aware that in the summer, I said that I wanted to start a conversation

about re-drawing the shape of local government in the county.

Yesterday (16 October), the county council’s cabinet considered a report setting out

drivers and options for different unitary structures. The paper sets out the bleak

financial situation facing councils and assesses two different ideas - a one-council

and a two-council option.

Now that we have tangible ideas, I’m keen to start the conversation with a wide

range of stakeholders and work together on drawing up a new unitary structure, fit

for the 21st century.

Over the autumn and winter, we’re talking to MPs, district councils, parish and town

councils, the NHS, criminal justice agencies, businesses, universities, the voluntary

sector and others stakeholders - and I want to hear your thoughts. We will also look

at any other options put forward and use your feedback to shape proposals for future

widespread public consultation.

The drivers for change and our ideas – and the cabinet report - are available to read

on our website www.futureleicestershire.org

I’d encourage you to visit the website, read the information and then write to me with

your thoughts. You can comment:

• by sending an email to: [email protected]

• by writing to: Nicholas Rushton, Leicestershire County Council Leader,

County Hall, Glenfield, LE3 8RA

I’d be grateful if you could share this with parish councils.

In the meantime, if you have any thoughts or questions, please don’t hesitate to get

in touch.

Nicholas Rushton Leader of Leicestershire County Council

http://www.futureleicestershire.org/



ITEM 19/6 – VILLAGE WALK COMPLAINT

Email from a resident (re: 2 Hollies Close)

Hi. The parish Councillors clearly failed to also observe that the bush was in the

process of being pruned as half had already been done. I would welcome their

observations to this fact. Perhaps they can let me know when they are re-inspecting

the bush as I would welcome the opportunity of a reasonable discussion rather than

the 'Big Brother' threat of involving the County Council. I am surprised that as some

of them live in the village, they don't have the courtesy of a neighbourly chat first. In

the workplace this would be tantamount to bullying.

Please can you also ask them as to what I am able to do to prevent cars that park on

the same pavement thereby rendering the pavement inaccessible. Do I need to take

photographs of the offending vehicles?

Please pass this email onto the Councillors. I appreciate that you are acting on their

instructions so please don't take this e-mail as being aimed at you.

Further email from same resident (re: 2 Hollies Close)

Thanks Mr Derry. I won't be attending the meeting but perhaps you could pass on to

the Councillors that their style of dealing with these type of matters needs to change.

In a village community it is much better to talk than to write letters with implied

threats of the subsequent consequences if their edicts are not adhered to.

I also think that they should also address their letters to the actual person as the

details are easily obtained from the parish electoral register.

The fact that I sat on the scout committee with Ann Sleath some years ago and that

my daughter's good friend from school was Lucy Hamilton are examples as to why

these letters incense people i.e. we are a community?

The bush has been cut and I don't need to speak to any of the councillors as I have

expressed my view on the matter in email.

Many thanks for you help in this matter.


ITEM 19/7 – ROYAL GARDEN PARTY

Leicestershire Lieutenancy Office - Royal Garden Party invitation

Each year the LRALC is invited by the Leicestershire Lieutenancy Office to nominate

people to receive an invitation to a Royal Garden Party, (although the invitation to

nominate is not guaranteed.) This is separate to the invitations received from NALC

and, as the request comes from the Leicestershire Lieutenancy Office, is applicable

only to Leicestershire member councils.

At its September 2015 meeting the LRALC Executive Committee agreed that any

councillor or employee of any Leicestershire member council who deserves

recognition for specific work undertaken should be afforded the opportunity to send

through a nomination which will then be considered by the Executive Committee at

the pre-Christmas Executive Committee meeting each year. As such, if you would

like to send through a short written nomination detailing why the nominee should be

considered please do so before Friday 30th November; the Association’s directors

will then consider the nominations received at the Board Meeting to be held on

Monday 10th December. Please note; the criteria states that nominees or their

companions should not have attended a Royal Garden Party previously.


ITEM 19/8 – SNOW WARDEN SCHEME

Dear Sir/Madam,

LCC Snow Warden Scheme - Guidance for Parish Councils

Leicestershire County Council will be launching the snow warden scheme again

this season and we would like to invite Parish Councils to get involved in this

scheme to help your community during the coming winter.

The snow warden scheme is primarily intended to provide local treatment of key

footways during periods of prolonged snow and ice.

The pressure that severe winter conditions places on LCC resource means that

we are not able to treat footways ourselves. The objective of the snow warden

scheme is to support the use of local resources to clear footways in the local

community during prolonged severe weather. This locally delivered activity will

enable greater community resilience when unfortunately in reality, the County

Council’s current budgetary position means we are not able to resource this

service.

How the snow warden scheme works

If your parish council would like to participate this involved the following:

1. The Parish Council identifies a snow warden, either an individual

who undertakes grounds maintenance tasks or a volunteer.

2. LCC will agree with the parish council a schedule of footways that

would be treated (marked maps would be supplied).

3. LCC will provide the necessary equipment including protective

clothing, a shovel, brush and wheelbarrow for the snow warden.

4. The snow warden will undertake the relevant training provided by

LCC before they are able to carry out any duties .This will cover safe

working practices, manual handling, salt use etc.

5. The identified snow warden will be indemnified against any third

party claims providing they operate within the terms of the

agreement and adhere to the safety guidelines outlined in the

training provided.

6. Written agreement will be drawn up between both parties (Parish

Council and County Council) to cover this service.


7. During extreme conditions of snow and ice we will notify participating

parish councils by telephone, to agree commencement of the

footway treatment. If however you do not receive a communication

from us, we would also encourage you to report any areas of

concern you may have to us, this will enable us to work

collaboratively to clear the area.

8. LCC will make a contribution payment towards the cost of the hours

worked. This is invoiced by the parish council after each period of

severe weather, detailing the dates and hours worked, without this

information we would be unable to process payment. Currently the

level of contribution is £6.89 per hour worked. This payment is a

contribution to the parish, not the individual. Remuneration to snow

wardens by the parish council is at the discretion of the individual

parish council.

2018/19 Winter Season

We are currently scheduling a series of half day training sessions for snow

wardens) and it is anticipated this will take place towards the end of November

2018.

If your parish council would like to participate in the scheme or you require further

information, please contact the Highways Customer Service Team 0116 3050001

or [email protected]



ITEM 19/9 – BEAUCHAMP COLLEGE CONSULTATION


ITEM 19/10 – VILLAGE FLAGS

ITEM 7 TRAFFIC AND PARKING SPEED CUSHIONS GRASS CUTTING ... · Agenda 8_11_18 Supporting...

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