iTaNGO Workshop Presentation
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Transcript of iTaNGO Workshop Presentation
Workshop for Community Service OrganisationsWith Andrew Mahar, Executive Officer, InfoxchangeFacilitated by: Tracey Ezard, Jessup Ezard Consulting
Andrew Mahar, Executive Director, InfoxchangeTracey Ezard, Jessup Ezard ConsultingMark Egan, Infoxchange
Subtitle
Agenda– Introduction and Recap of iTaNGO
– ICT Planning – The Process
– Learning Circles
The Cloud, Infrastructure and Procurement
– Social Media
– ICT Challenges and Issues
– Creating Communities of Practice
Demonstration Project
Information Sessions
KnowledgeBase
Workshops
Communities of Practice
www.itango.infoxchange.net.au
Knowledge Base
Why does ICT matter?
Increase
effectiveness
of service
Increase strategic
opportunities
Decrease costs
Decrease Risk
It’s All About the Mission and Objectives
What is your mission?
What are your organisation’s key strategic objectives?
Then add technology:
– How can technology help you reach your objectives?
– Where does technology intersect with your objectives?
Transform
OptimiseService Delivery
Access to Stable and Secure IT • ICT is an efficient cost
• You have the basic tools in place• Stable & Secure
Get Stable and SecureFoundation of operational efficiency
Optimize Service Deliverythrough use of integrated applications
• ICT is a business enabler• Software improves service delivery• Knowledge management
Transform Your Workthrough innovative use of ICT
• ICT adds strategic value• ICT directly involved in serving clients• Tools for the sector
ICT Pyramid
Benefits of ICT Planning• Identify issues and root causes of ICT challenges
• Identify strategies to increase capacity, efficiency and effectiveness
• A framework for decision-making
• More accurate and predictable budgeting
• Fewer crises and ad-hoc approaches
ICT Planning Process: An Overview
Implement Plan
ICT Staff Committee
4
CEO & Board
1
Evaluate
Results (+/-)
5
ICT Board Committee
Create
ICT Plan
ICT Board
Committee
2
���� + $Approve &
Fund the Plan
Board of
Directors
3
What is a ICT Plan?
Budgets
ICT Infrastructure
Frameworks
ICT Strategies
Current Position
ICT Committee
Operational Management
Governance
A Case Study
Case study – Leisure Networks Strategic Plan
Strategy: Identify and implement efficiencies in delivering support services.
Key Actions:
1. Define and implement the best administration structure/resources to support current and future business continuity, customer service and operation management requirements
1. Minimise the cost of administration as a percentage of total expenditure to 20% (from 27% in Nov 2009) through efficiencies and new program project income,
1. Develop and document operating instructions for core financial system functions including reporting, payroll, payments, receivables .
1. Develop and document operating instructions for core administration processes including recruitment, human resources management, records management .
Strategy: Provide efficient technology systems.
Key Actions:
1. Bring all computers up to a minimum hardware and software system standard recommended by the IT Audit.
1. Develop a Staff Computer Usage Procedure to ensure best practice IT use and minimise risks from external sources and sites.
1. Complete implementation of the new (SharePoint) knowledge management structure and system including staff training and development
1. Write operating instructions for all core IT operations eg: backup, file retrieval and ensure all system access codes, passwords and renewal information is centrally and securely recorded
1. Incorporate IT training and development as a core competency for the Organisation Training and Development Plan
Key Result Area: Internal SupportObjective: To provide quality, value adding, effective support services to the organisation
Key Result Area: Governance: Objective: To remain a well governed, effectively managed andsustainable not-for-profit community organisation.
1. Develop and implement a (three-year) Strategic Business Plan
1. Integrate the Strategic Business Plan with the CEO Performance Plan, Business Plan and Staff Development Plans.
1. Provide two Strategic Business Plan Progress Reports to the Board per annum.
1. Retain Certification for the Victorian Government Quality Framework for Disability Services
1. Complete and continuously improve the Quality Management System (Policies and Procedures)
1. Develop and implement a Marketing and Communications Strategy (including Branding) to support the Strategic Business Plan, with a focus on service delivery and program development.
1. Include a minimum of three staff presentations to the Board per annum to create awareness of key initiatives and enable meaningful staff engagement and recognition.
Key Result Area: Services: Objective: To further provide needs based, quality services that support the Achievement of our Vision and Mission.
Strategy: Further develop the Leisure Networks customer
centred planning and delivery model.
Establish customer satisfaction tools applicable to target groups; conduct first
audit and establish LN targets.
Review, develop and implement the best staffing structure,
roles/responsibilities to implement a customer focused delivery model (is
currently a program focused model) – links to Organisation Development
Investigate, and if feasible, expand the use of CRISSP across the organisation
or implement a stand alone Customer Relationship System
Continuously improve customer interface systems such as telephone, web and
ICT Planning Work
• Using your strategic plan as a guide, where would ICT help to fulfil your strategic objectives more effectively?
• Where does the digital maturity table and ICT pyramid suggest that your organisation should start focussing on? What would be your first steps?
• Work through the ICT planning template – what gaps do you see.
Next Steps
• As a result of our discussions and your reflections, what are your first actions back in your workplace around ICT planning?
Challenges
What are some of the major issues that inhibit your organisation’s ability to increase its digital proficiency?
What are the common themes and challenges in the room?
Communities of Practice
• Communities of Practice (CoPs) are groups of people which exist to build knowledge and expertise in a particular knowledge domain
• The iTaNGO project has provision for support of 10 CoPs across the state
• Case Study of each CoP to be presented at forum at end of year.
Communities of Practice
develop good practice, guidelines and
procedures in the use of ICT
a forum for practitioners to help each other with everyday work needs and solve problems
ability to engage in
dialogue
Communities of Practice• Self managed
• Self-defined and self-directed
• Investigates challenges and critical ICT problems
• Drive their own learning through interaction; action learning and research; collaborative projects and shared practice
Communities of PracticeCoP Project Requirements:
• Use of online collaborative tool
• Reporting of fund allocation (lead agency)
• Presentation at Case Study Forum in December
• Reporting of learnings; achievements; collaborations
Communities of PracticeiTaNGO Support:
Initial group meeting of CoP – facilitator to assist group in setting direction and formulation of learning focus
Online tool provision, administration and guidance
Seed funding provision to each CoP
Communities of PracticeGroup Responsibilities:
Some of the key responsibilities include:• creating the community• identifying the community needs• participation in community events, discussions and activities• working to keep online discussions engaging, flowing, and vibrant• injecting insightful comments and making provocative points in
online discussions• providing closure when necessary and giving constructive feedback• capturing knowledge nuggets• working to network community members with topic experts• accepting and welcoming new community members
Communities of Practice
Membership
• YOU!
• Interested people within the sector who are willing to commit to collaborate and learn together about ICT issues
Communities of PracticeFacilitator Skills:
All CoP’s require good, active facilitation and management by a team of facilitators. Facilitators network and connect community members, encouraging participation, facilitating and seeding discussions, and by keeping events and community activities engaging and vibrant.
Where to next?Become involved in the CoP
Come to the first CoP meeting
Where to next?
Subscribe to the iTaNGO newsletter
www.itango.infoxchange.net.au/subscribe