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![Page 1: It Takes a Campus: Involving faculty & administration in education abroad Candace Chenoweth Director, Education Abroad & International Credentials Washington.](https://reader034.fdocuments.us/reader034/viewer/2022051418/5697c0211a28abf838cd2eac/html5/thumbnails/1.jpg)
It Takes a Campus:
Involving faculty & administration in education abroad
Candace Chenoweth
Director, Education Abroad
& International Credentials
Washington State University
![Page 2: It Takes a Campus: Involving faculty & administration in education abroad Candace Chenoweth Director, Education Abroad & International Credentials Washington.](https://reader034.fdocuments.us/reader034/viewer/2022051418/5697c0211a28abf838cd2eac/html5/thumbnails/2.jpg)
The WSU Education Abroad Mission:
…to assist all WSU undergraduate students with integrating a
successful education abroad experience into their four year degree program.
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Current Staffing at WSU Education Abroad Office
Salaried Staff:-Director-EA Advisor & Outreach Coordinator-EA Advisor & Exchange
Coordinator-EA Faculty-Led Program Specialist-International Credentials Specialist-Program Support Supervisor-Two half-time Senior Secretaries
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Current Staffing at WSU Education Abroad Office
Student Staff:- 1 Marketing Intern- 1 Outreach & Promotions Intern- 16 EA Peer Advisors- 2 Office Staff (work study)- 40 EA Ambassadors
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WSU Education Abroad Growth Doubles in Four
Years
223263
520
0
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400
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AY99-00
AY00-01
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AY02-03
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Education Abroad Growth Across Various Program
Types
260
56
142
62
0
100
200
300
400
500
600
AY99-00
AY00-01
AY01-02
AY02-03
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Internship
Faculty-Led
Exchange
Study Abroad
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WSU Education Abroad Numbers by Colleges 2005-
2006
16833%
61%
61%
7414%
377%
336%
255%
214%
15229%
College of Liberal Arts
College of Business
College of Engineering &Architecture
College of Sciences
College of Nursing
College of Education
College of Ag, Human, &NR Sciences
College of Pharmacy
College of VeterinaryScience
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State of the Education Abroad Office in AY 2001-
2002Low Participation Rates:
– 263 students studied abroad
– 2 Faculty-Led Programs
– 28 Exchanges – most out of balance
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State of the Education Abroad Office in AY 2001-
2002Contributing Factors:
– Limited communication with academic units & administration
– EA credit issue creating dissatisfaction across campus
– Ownership for education abroad solely with International Programs
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Catalyst for Education Abroad
AY 2001-2002– Provost expressed desire to send
1,000 students abroad each year – President established education
abroad as a university benchmark:• Michigan State University• Texas A&M• UC Davis• Virginia Tech• Colorado State University
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Benchmark #1:Number of education abroad participants
0
500
1000
1500
2000
2500
Was
hingt
on St
ate
Color
ado S
tate
Virg
inia T
ech
Texa
s A&M
UC Dav
is
Mich
igan
State
2000-2001
2001-2002
2002-2003
2003-2004
2004-2005
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Benchmark #2: % of graduating class studying abroad
Percentage Participation
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
Washington StateUniversity
Colorado StateUniversity
Texas A&MUniversity
Virginia Tech Michigan StateUniversity
Institution
Pa
rtic
ipa
nt/
Cla
ss
Siz
e
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
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Necessary Changes
• Campus-wide ownership of education abroad
• Consistent, streamlined processes• Double participation numbers within
5 years• Realize staff positions to match
growth
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Developing Influence
“As advisors in international education, your positions probably will never wield power. Therefore, you must become influential!”
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Developing Influence
Overarching Goal:To Manage Relationships
Toward Desired Outcomes
But how?
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To Develop Influence with Three Main Constituencies:– Administration– Faculty– Advisors
Developing Influence
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Developing Influence with Administration
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Starting Point: The Education Abroad Credit Issue
Committee with broad presentation across campus:– Registrar, Assistant Registrar, Support Staff– Assistant to the Provost/Acting Director
Admissions– Dean, Honors College– Director, General Education Program– Academic Governess– Catalog Committee
• Committee learned about education abroad while EA developed important allies
• Created buy-in with key offices
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Starting Point: The Education Abroad Credit
IssueEAC Committee’s Goals:
– Review best practices surrounding education abroad credit transfer
– Think outside the box– Create system best for WSU
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Starting Point: The Education Abroad Credit Issue
Once EAC System was created, EA “Sold” it:– Presented at dean’s and
chair’s meetings– Presented to academic
units– Distributed EA Faculty
Cheatsheets to departments
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Linking with the Administration
– Began to include Financial Aid Representatives in presentations
– Developed Emergency Preparedness Plan in cooperation with:• Risk Management Team• Health & Wellness• Attorney General Office
– Presented to various constituencies: Dean’s Council, Chair’s meetings
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Beginning to Create a Campus Buzz…
17%Growth2002223 232
263
0
100
200
300
400
500
600
AY99-00
AY00-01
AY01-02
AY02-03
AY03-04
AY04-05
AY05-06
319
395
452
520 20%
Growth2003
14%Growth2004
15%Growth2005
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Beginning to Create a Campus Buzz…
Interest grows across campus:– Provost: notices numbers & increases
‘behind the scenes’ support– Faculty: interest in faculty-led
programming begins to develop– Students: contracted with marketing
research class to survey student opinions– Associate Provost: Forms Education
Abroad Task Force to examine barriers and solutions to education abroad
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The Education Abroad Task Force
EA Task Force forms in 2004– Broad Campus representation
• Libraries, ROTC, Registrar’s Office• College of Science, Foreign Language, Honors
– Committee studies student survey data
– EA has an opportunity to provide in-depth orientation to EA best practices & curricular integration
– Board of Regents views Committee Report at summer retreat
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As Word Got Out…
…interest spreads– Allies voiced support– New allies sought EA out– EA incorporated into Freshman
orientation sessions– Recruiters ask EA to make
presentations – WSU press team writes about EA
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Developing Relationships with Faculty
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Starting Point: Faculty-Led Program Growth
0
5
10
15
20
25
30
AY02-03
AY03-04
AY04-05
AY05-06
AY06-07
AY07-08
Faculty Led Program Growth
1 3
10
9
30?
23
2004:
Full Time Faculty-
Led Program specialist position created
2005:
½ time FLP
Clerical Position Created
2007:
Requesting
Additional Full-
Time FLP Specialist
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Starting Point: Faculty-Led Program Growth
• Growing Faculty-Led Programs = Growing Pains– No systems or processes in place for
managing Faculty-Led programs– Standards and systems inconsistent
across campus– Faculty used to doing it “their” way –
who needs Education Abroad?– No training assistance for faculty
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Developing FLP Guidelines: Collaboration with Other Campus
Offices
Solicit expertise from across campus to create streamlined procedures:– Department Finance Offices– Financial Aid– Student Health & Wellness– Student Conduct– Student Accounts– Risk Management Team– Business Affairs– AGs Office
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Involving Faculty in Education Abroad
Recognized the need for faculty: – Education– Training– Support– Buy-in
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Involving Faculty in Education Abroad
Faculty Education Opportunities:– Site Visits - Secured opportunities for faculty
members to participate in site visit with EA staff• Architecture, Engineering, Nursing, Spanish Language,• Early Childhood Development
– Meetings - Facilitated meetings with study abroad representatives as well as campus contacts (contracts officer, travel clinic, risk management team, AG)
– Workshops - Brown Bag Lunch Workshops– Written Materials – Brochures, “cheat sheets,”
etc.
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Involving Faculty in Education Abroad
Faculty Training:– Workshops: Brown Bag lunches – Co-presented during pre-departure
orientations– Produced manual: How to Design a
Faculty-Led Program
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Involving Faculty in Education Abroad
Manual – How to Design a Faculty Led Program– Spotlighted Provost’s
interest in Education Abroad
– Upscale design created sense of credibility
– Comprehensive nature created expectation of buy-in
– Excellent training tool
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Involving Faculty in Education Abroad
Faculty Support:– Mini-Grant Program for faculty-led
programming initiated by Associated Vice Provost for International Programs
– Small awards of $500-$2000 for new programs– Few strings attached– Facilitated implementation of 12-18 month
timeline– Created expectation of cooperation!– Will offer again in 2007
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Involving Faculty in Education Abroad
Faculty Buy-In:– Small grant through Office of
Assessment to develop assessment tools for faculty-led programs
– Funded part-time position– Literature review, faculty survey – CTLT helped create outcomes, rubrics, &
suggested prompts– Refining administrative and evaluation
processes
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Involving Faculty in Education Abroad
Faculty Buy-in:– Include faculty-led program directors in
Education Abroad Fairs– Include interested departments in fairs– Host events for faculty
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Involving Faculty in Education Abroad
“The Year of Study Abroad Reception”– Invited Key Faculty and Administrators to
meet EA Program Representatives•Time: Evening before large fall study
abroad fair, immediately after work•Place: Central, on-campus location with
visitor access• Served Wine, beer, & h’orderves • Recognized Faculty for their contributions
while promoting networking with providers
•Wildly Successful!
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Involving Faculty in Education Abroad
Bending over backwards…It’s a balancing act!
Faculty Interests & Needs
EA Staffing & Time Constraints
VS.
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Maintaining Established Relationships
Organized Courtship Rituals– Education Abroad Fair Breakfast in
Spring– Faculty-Led Program Showcase in Fall– Mom’s Weekend Open House– Faculty invited on site visits– Schedule opportunities for outside
Program Representatives to meet with key faculty
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Shifting the Focus to Advisors
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Starting Point: Increasing Advisor Awareness of EA
Options• The Education Abroad Office’s Goals:
– Advisors will have a basic understanding of education abroad processes and opportunities
– Advisors will raise the topic of Education Abroad with their students
– Advisors will help students incorporate Education Abroad into the student’s four year plan
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Starting Point: Increasing Advisor Awareness of EA
OptionsAdvisors’ Workshop in Late September:
– Invited 300 staff and faculty members who provide advising
– 40 participants attended– Repeated workshop in a.m & p.m– Nice setting, high quality refreshments– Introduced goals of EA, basic information
about studying abroad, benchmarking data
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Advisors Workshop Outcomes
Participants response to post-workshop survey:– 100% reported the workshop was helpful!– EA Mission/Curricular Integration - 100% found
useful
– Mock First Timers Session - 91% found useful
– Faculty-led Program Information - 71% found useful
– Financial Aid and Scholarships - 71% wanted to know more
– Providers that offer programs in their academic area - 71% wanted to know more
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Making Ties with Advisors
Future projects targeted toward advisors:– “You look like someone who’d
like to study abroad!” buttons– Curricular Integration Worksheets
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Making Ties with Advisors
Future Events Targeting Advisors:– Invitation to Spring Fair Breakfast– Panel presentation on EA topics (tutoring
opportunities, living with host families, academic excursions, etc.)
– Advisors only guided tour of fair
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Making Ties with Advisors
New Event Idea:
Hot Picks for High Achieving Students: An Evening of
Study Abroad for Faculty & Advisors
Co-Sponsored by Education Abroad &
The WSU Honors College
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Perils & Pitfalls
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Perils & Pitfalls
Just when you think you’re safe…– Competing Interests rear their ugly
heads!
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Perils & Pitfalls
At Times such as these…– Use your network to fight back – the
more the merrier!– Pull out the statistics – there is power in
numbers!
87%
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Summary
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If we Return to the Desired Outcomes:
• Campus-wide ownership of education abroad
• Consistent, streamlined processes• Double participation numbers within
5 years• Realize staff positions to match
growthHow Did We Get There?
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Think Globally.
We promise our students that taking a brave step into a world that is increasingly global and interdependent leads to success and satisfaction.
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Think Globally.
At the university level, we must take the same step. Will you:– Develop an understanding of peer roles
on your campus?– Learn new methods of accomplishing
tasks with university administrators?– Plot a dynamic course for study abroad
with your faculty?
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Think Globally.
Networking with our colleagues has resulted in:– BETTER service for
MORE students!– MORE successful
education abroad experiences!