IT Career FrameworkJob Description Workshop

The IT Career Framework

Job Descriptions at UBC are both an art and a science

M&P IT Guidelines

1. Jobs at UBC are reviewed to determine what duties are

performed and therefore what job family they are part of

2. There are 38 M&P Job Families on the UBC campus. Each

Job Family has a description that correlates to M&P

Occupational Guidelines. The guidelines are used to

determine a position’s level by assigning minimums and

scope that are unique to each

3. M&P IT guidelines have 8 levels from A-H

Overview - Aligning people to job descriptions

Template

-Look at summary and core duties

-Pick the one that reflects the main focus of individual’s job > 50%

Alignment

-Elaborate on summary

-enter specific duties currently performed by individual

M&P IT Guidelines

-Identify the individual’s current classification

- enter remaining details into Job Description

Individual

JD

Ladder

-Locate ladder. Read description

-Based on current level, locate JDs that apply (likely 2)

STEP ONE – Select a template

1. Look at the job ladder description to find the right ladder for the

staff member. This should be the ladder that describes >50% of

their job

2. Find the templates that align to their current compensation.

There is likely 2. Choose the one whose summary and core duties

most apply.

3. If you don’t find one that applies, contact HR before you start

writing a new job description

STEP TWO – Specific Duties

1. Reflects the unique aspects of an individuals job

2. Follow the format outlined in the Hints and Terms

document

Goal is to be specific enough to be meaningful

Generic enough to be flexible

STEP THREE – M&P IT Guidelines

1. Find the M&P IT Guideline that aligns to the staff members

current compensation

2. Ensure language aligns to what is outlined

3. If you see some misalignment, which requires a

reclassification, contact HR to help you through this

process.

Pointers - Writing a JD for IT at UBC

• Be literal, not literary – clear, concise language

• Accuracy – don’t understate or overstate. Describe the

position as it exists today

• Avoid technical terms, acronyms or abbreviations

• Use non-discriminatory language

• If it is less than 5% of the job, don’t include it.

Timeline

Manager writes new job descriptions for staff based on CF Templates

Department HR representative reviews and approves (or adjusts in conjunction with Manager)

Forwards to UBC HR Compensation & Classification for processing

Manager Schedules 1:1 with staff member to review newly aligned job description and competency expectations

NOTE: you may want to complete a PDP at this point.

<enter expected timeline for events>

Where to find materials

All materials are found on the itcareerframework.ubc.ca site