It Capital Request
29
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQU For discussion with your Department's Sub Committee if Ap Please list items in priority order No. Equipment/Project Cost 1 Edmunds upgrade for tax collector $3,500.00 2 Edmunds Electronic Requisitions 1 $5,340.00 3 Accruals module for e-time $1,500.00 4 E-Time additional Hand scanners $2,800.00 5 City Hall Phone system $60,000.00 6 HFD Phone System $25,000.00 7 HPD Phone System $28,000.00 8 FileBound Document Management $19,098.80 Attach additional information as necessary
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Transcript of It Capital Request
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 year Plan)For discussion with your Department's Sub Committee if ApplicablePlease list items in priority order
No. Equipment/Project Cost 1 Edmunds upgrade for tax collector $3,500.002 Edmunds Electronic Requisitions 1 $5,340.003 Accruals module for e-time $1,500.004 E-Time additional Hand scanners $2,800.005 City Hall Phone system $60,000.006 HFD Phone System $25,000.007 HPD Phone System $28,000.008 FileBound Document Management $19,098.80
Attach additional information as necessary
Department Head: Sub Committee:
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 year Plan)For discussion with your Department's Sub Committee if Applicable
Justification
Sub Committee:
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010Check Check
Type of item One Priority One1. Additional Acquisition 1. Essential X2. Replacement 2. Badly Needed3. New Item X 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name: Edmunds upgrade for tax collector
Quantity: 1
Description: Upgrade existing software version to currrent version
Estimated Cost : 3,500.00(per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Upgrade Tax collection software to current version, alowsseamlease transaction beetween Collectors office and finance.
Attach additional information as necessary
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010Check Check
Type of item One Priority One1. Additional Acquisition 1. Essential2. Replacement 2. Badly Needed x3. New Item x 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name: Edmunds Electronic Requisitions 1
Quantity: 1
Description: Allows the edmunds system to electronically process purchase request.
Estimated Cost : 5,340.00 First year free/ $945.00 year support(per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Eliminate the time consuming current process of purchase request.
Attach additional information as necessary
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010Check Check
Type of item One Priority One1. Additional Acquisition 1. Essential2. Replacement 2. Badly Needed x3. New Item x 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name: Accruals module for e-time
Quantity: 1
Description: Add accruals tracking for employees for the hand scanner.
Estimated Cost : 1,500.00(per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Electronically store all employee accruals information
Attach additional information as necessary
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010Check Check
Type of item One Priority One1. Additional Acquisition 1. Essential2. Replacement 2. Badly Needed x3. New Item x 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name: E-Time additional Hand scanners
Quantity: 2
Description: Purchase 2 additional hand scanners
Estimated Cost : 2,800.00(per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Install 2 additional hand scanners for employee accountability1 at multi-service center, 1 at city garage
Attach additional information as necessary
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010Check Check
Type of item One Priority One1. Additional Acquisition 1. Essential2. Replacement 2. Badly Needed x3. New Item x 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name: City Hall Phone system
Quantity: 1
Description: Aquire new IP based phone system
Estimated Cost : 60,000.00(per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Large savings based on current system.
Attach additional information as necessary
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010Check Check
Type of item One Priority One1. Additional Acquisition 1. Essential2. Replacement 2. Badly Needed x3. New Item x 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name: HFD Phone system
Quantity: 1
Description: New IP based Phone system
Estimated Cost : $25,000.00(per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Same as project 5.
Attach additional information as necessary
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010Check Check
Type of item One Priority One1. Additional Acquisition 1. Essential2. Replacement x 2. Badly Needed x3. New Item 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name: HPD Phone system
Quantity: 1
Description: New IP based phone system
Estimated Cost : 28,000.00(per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Same as item 5.
Attach additional information as necessary
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010Check Check
Type of item One Priority One1. Additional Acquisition 1. Essential x2. Replacement 2. Badly Needed3. New Item x 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name: Document Management System
Quantity: 1
Description: See left
Estimated Cost : $ 19,098.80 (per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit:
Attach additional information as necessary
FileBound Imaging Only
License Level 250,000 $ -
Quantity Software Options
Workflow $ - E-Forms $ -
1 Importer Pro $ 5,999 $ 5,999 0 Kodak Capture Pro for i1320 Scanner $ 1,045 $ -
Kodak Capture Pro for i1420 Scanner $ 2,700 $ -
1 FileBound Archive and Retention Agent $ 7,000 $ 7,000
Software Subtotal $ 12,999
Services and Training
On-Site Assessment (per day) $ 1,600 $ -
1 On-Site Installation and Training $ 3,500 $ 3,500
0 Professional Service Hours $ 225 $ -
Software and Services Total $ 16,499
Scanner Options
0 Kodak i1320 USB Scanner $ 1,250
0 Kodak i1420 USB Scanner $ 4,200
Total with Scanner Incentive $ 16,499.00
Annual Maintenance for this configuration $ 2,599.80
Total with Annual Maintenance $ 19,098.80
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED:Check
Type of item One Priority1. Additional Acquisition 1. Essential2. Replacement 2. Badly Needed3. New Item 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name:
Quantity:
Description:
Estimated Cost :(per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit:
Attach additional information as necessary
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
CheckOne
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED:Check
Type of item One Priority1. Additional Acquisition 1. Essential2. Replacement 2. Badly Needed3. New Item 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name:
Quantity:
Description:
Estimated Cost :(per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit:
Attach additional information as necessary
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
CheckOne
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED:Check
Type of item One Priority1. Additional Acquisition 1. Essential2. Replacement 2. Badly Needed3. New Item 3. Desirable4. Improvement 4. Nice to Have5. Renovation or Reconstruction
Item / Project Name:
Quantity:
Description:
Estimated Cost :(per item and total - attached detailed cost estimate)(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit:
Attach additional information as necessary
CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
CheckOne
FIVE YEARCAPITAL BUDGET PLAN
LOCAL UNIT:
PLANNED FUNDING SERVICES FOR CURRENT YEAR- 2010
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TOTAL ALL PROJECTS - - - - - - - - - -
FUNDING AMOUNTS PER BUDGET YEAR1
PROJECT
2
3
4 (A)
4 (B)
4 (C)
5 (A-E)
5 (A)
5 (B)
5(C)
5 (D)
5 (E)
