ISO 14001:2004Environmental Management Systems

Martyn ClarkSGS United Kingdom

Implementation

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SGS Group

Established in 1878 - Head Office in Geneva, Switzerland

Core business is Testing, Verification and Certification Services

Over 70,000 employees -1250 Offices and 340 Laboratories in more than 140 Countries

Over 14,500 EMS clients world wide

Local UK presence across the UK offering EMS and other certification services

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Belgium

Brazil

France

Canada

Japan

Germany

Australia/N. Zealand

Italy Switzerland

Holland

Chile

Spain

ChinaPhilippines

South Africa

Mexico

Indonesia

Singapore

Thailand

TaiwanKorea

Finland

Portugal

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ArgentinaUSA

Hong Kong

30 Accreditations in 31 Countries

Europe / Africa / Middle East

UK

Asia Pacific

North and Latin Americas

Bulgaria Romania

Colombia

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EMS Standards suitable for the NHS

ISO 14001:2004

International standard for Environmental Management Systems (EMS) which specifies requirements that help organisations, identify, evaluate, manage and improve their impact on the environment

Eco-Management and Audit Scheme (EMAS)

EU wide environmental registration scheme requires organisations to produce a public statement on environmental performance. EMAS incorporates ISO 14001

BS 8555:2003

British standard which breaks down the implementation process for ISO 14001 or EMAS into 6 stages

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ISO 14001

ISO 14001 can be implemented in all areas of an organisations, large and small, one site or multiple sites including:

Hospitals Schools Manufacturing Procurement Logistics

ISO 14001 sets the framework for meeting:

Requirements of Legislation Objectives of the organisation

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ISO 14001

ISO 14001:2004 is an international management system standard designed to help organisations manage its environmental impacts including:

Controlling significant environmental aspects to prevent pollution and minimise resource usage

Continually improving environmental performance by setting and achieving environmental objectives in areas such as climate change, sustainable development, energy efficiency, resource consumption, waste, emissions to air, releases to water and land etc.

Procedures to deliver compliance with legal & other requirements

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ISO 14001:2004 – The main requirements

The standard like a number of other international management system standards is based on the PLAN – DO – CHECK – REVIEW model. The main requirements are:

Produce an Environmental Policy that reflects the organisation, its environmental impacts and commitment to comply with legislation and improve environmental performance

Identify environmental aspects (risks) and find out which ones can have a significant impact on the environment

Manage the significant environmental aspects by either control measures (hard or soft) or by setting improvement objectives to bring about better control

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Identify environmental legislation that has to be complied with and evaluate the level of compliance

Develop environmental objectives and targets and a management programme to achieve these objectives

Audit and review the Environmental Management System to identify any areas of weakness and drive improvement

ISO 14001:2004 – The main requirements

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ISO 14001 can be used to address many of the environmental issues facing organisations, cut costs and improve quality

This includes issues relating to both the provision of medical care and management of the estate

These can include:

Climate Change - Further reduction of the carbon footprint to help achieve year on year reduction targets and CRC reductions

Energy consumption – Large heat and lighting demand in organisations and across the estate

Water consumption – Laundries, cleaning activities and domestic usage

ISO 14001:2004 – The issues

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Waste – Application of the waste hierarchy (i.e. Reduce, Reuse, Recycle etc.), safe management & disposal of clinical, radioactive and hazardous waste

Transport – Employees and supplies

Procurement – Supplies, consumables, food and construction materials etc.

Sustainable buildings – from design through to construction

ISO 14001:2004 – The issues

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There many benefits associated with a good EMS, both tangible benefits for organisations as well as for the environment. These can include:

Cost savings due to reduction in waste, materials / supplies consumed and energy use

Improved compliance with environmental legislation and relationship with environmental regulators

Improved working environment for employees

Demonstration of environmental commitment to stakeholders, the local community, charities etc.

ISO 14001:2004 – The benefits

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In their 2006 position statement Defra also identified the following benefits of an externally certified EMS:

Protection of reputational value

Confidence that the EMS meets recognised requirements and standards

Independent review of the way the organisation is committed to its activities and their associated impacts on the environment

Enhanced value and assurance to customers in the supply chain

Closer involvement of employees and other stakeholders

ISO 14001:2004 – The benefits

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The route to certification

Initial Enquiry

Proposal

On site Pre-audit (Stage 1)

Document review (Stage 1)

On site Certification Audit (Stage 2)

Report

Certification granted on completion of successful audit

Ongoing surveillance – 6 monthly or annually

Extensions to scope

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Your SGS Proposal

The time required to conduct an ISO 14001 audit is related to extent of the sites environmental impacts and the legislation that applies

Outline information required to prepare a proposal includes:

The scope of certification** i.e. the activities carried out by the organisation

Site location and details

The number of sites

The number of employees

An overview of the significant environmental aspects and most applicable legislation

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Planning your certification

Upon receipt of your signed application SGS will:

Acknowledge receipt of your application

Supply you with contact details for the administration team in the local SGS office

Allocate an EMS Lead Auditor who has experience of both the processes and environmental issues of the NHS

Arrange a date convenient for you when the Pre-audit can take place

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The Certification Process

Stage 1 - Pre-audit

Is the EMS designed to achieve Environmental Policy?

Have all environmental aspects been evaluated and does methodology used lead to logical conclusions regarding significance?

Have all Legal & other requirements been identified and has and an evaluation of compliance taken place?

Have procedures been put in place to respond to external communications?

Has a management review taken place and have internal audits been planned and have commenced?

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The Certification Process

Stage 1 – Document review

Generally undertaken off-site but can also be performed on site

A review of EMS documentation and relevant records to establish that all the clauses of ISO 14001 have been adequately addressed within the EMS

Documents and records reviewed would typically include: Environmental Policy, EMS manual and procedures, registers of environmental aspects and legal & other requirements, objectives & targets, and any environmental permits, consents or licences

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The Certification Process

Stage 2 Audit

To confirm that the organisation adheres to its own policies, objectives and procedures,

To confirm that the EMS conforms with all the requirements of ISO 14001 and is achieving the organisation’s policy objectives

To determine whether the EMS is capable of, and designed to, achieve on-going compliance with applicable regulatory requirements

To determine whether the EMS is capable of achieving continual improvement and preventing pollution.

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What can SGS do for you?

Provide integrated UKAS Accredited audits with other standards to save your time and money, for example: · ISO 9001 · OHSAS 18001· ISO 50001

Provide experienced, qualified EMS auditors in your area

Provide accredited environmental training courses

Seminars, newsletters, white papers and case studies to keep you up-to-date – examples provided here.

Certification within the NHS – potential to share best practice without breeching confidentiality agreements

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What can SGS do for you?

ISO 14001 certification

BS 8555 assessment

EMAS verification / validation

ISO 50001 certification - Energy Management Systems

EU Emissions Trading Scheme verification

Environmental, Sustainability & CSR Report verification

BS 8901 certification – Sustainable Event Management Systems

Training

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As the leader in professional training, we draw on our years of worldwide experienceto provide effective learning and development opportunities. We make a difference toindividuals, teams and businesses, nurturing talent and enabling continuous organisational progression. Our specialists partner with course participants, identifying improvement objectives and supporting the professional journey.

SGS Academy Can Provide:

Over 100+ Training Solutions

Public courses in over 10 locations around the UK and worldwide in local languages.

Specialise in developing bespoke solutions that meet the unique needs of your individuals and culture. Delivered on your premises providing realistic, cost effective training.

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If you would like more information…….

SGS Systems Services and Certification

SGS United Kingdom Ltd

Martyn Clark

Sector Specialist UK and Ireland

Phone: +44 (0) 800 900 094

Mobile: +44 (0) 7824 089 998

Fax: +44 (0) 1276 697 696

martyn.clark@sgs.com

www.uk.sgs.com