ISI€¦ · ISI Language School Annex (ILS ... Practice of active learning and ICT education in...

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The purpose of this Handbook is to provide all short-term course students who

The purpose of this Handbook is to provide all short-term course students who holds a visa

other than a student visa and are enrolled in a ISI Japanese language school with necessary

information for living and studying in Japan. Read this handbook carefully and fully understand

prior to admission so that you can start your school life smoothly. We wish you have a fulfilling

life in your short stay in Japan.

Do not hesitate to contact us if you need further information or our assistance.

ISI Language School (ILS) (Tokyo Takadanobaba Campus)

2-14-19 Takadanobaba, Shinjuku-ku, Tokyo 169-0075

TEL: +81-3-5155-6886 FAX: +81-3-5155-6887 Email:[email protected]

ISI Language School Annex (ILS) (Tokyo Takadanobaba Campus)

4-23-32 Takadanobaba, Shinjuku-ku, Tokyo 169-0075

TEL: +81-3-3364-3775 FAX: +81-3-3364 - 3778 E-mail : [email protected]

ISI Language School Kyoto (ILK) (Kyoto Campus)

6-6 Nishinokyo-Ryomachi, Nakagyo-ku, Kyoto 604-8497


ISI Language College (ILC) (Tokyo Ikebukuro Campus)

1-13-13 Minami Ikebukuro, Toshima-ku, Tokyo 171-0022


Nagano Business and Language College (NBL) (Nagano Campus)

3-5-18 Chuo, Ueda-shi, Nagano 386-0012


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Table of Contents

1. ISI Japanese Language School Group Education Policy ....................................................... 3

2. School Regulations ............................................................................................................ 4

(1) Enrollment Terms ....................................................................................................... 4

(2) Class Attendance Rules ............................................................................................... 5

(3) Regarding Absence ..................................................................................................... 5

(4) Attendance Rate ........................................................................................................ 5

(5) Class Cancelation under Emergency Conditions .......................................................... 6

(6) Forbidden Acts in Class ............................................................................................... 6

(7) Course ....................................................................................................................... 6

(8) Course Content .......................................................................................................... 6

(9) Grades and Evaluation .............................................................................................. 13

(10) Study Certificate ...................................................................................................... 14

(11) School withdrawal ................................................................................................... 14

(12) Extension of study period ......................................................................................... 14

(13) Change course.......................................................................................................... 15

(14) Re-entry .................................................................................................................. 15

(15) Expulsion ................................................................................................................. 16

(16) Overseas Travel Insurance ........................................................................................ 16

(17) Student Information ................................................................................................. 16

(18) Questionnaire .......................................................................................................... 16

(19) School events (Daytime course) ................................................................................ 16

(20) Student ID Card ........................................................................................................ 17

(21) School Certificates .................................................................................................... 18

3. Considerations and Manners .............................................................................................. 19

(1) Contact and Announcement from school ........................................................................ 19

(2) Manners in Japan and School ......................................................................................... 19

(3) Campus Harassment Policy ............................................................................................. 20

(4) Earthquake .................................................................................................................... 21

(5) Notice board posting / Distribution of prints and Gathering............................................. 21

(6) Emergency ..................................................................................................................... 21

(7) Lost and Found, and Robbery ......................................................................................... 22

4. School’s Facilities ................................................................................................................ 22

(1) Library ........................................................................................................................... 22

(2) Other Facilities ............................................................................................................... 23

5. School Organization ............................................................................................................ 24

6. Counseling Service Counter ................................................................................................. 24

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1. ISI Japanese Language School Group Education Policy (Educational goal)

Practical Japanese language and good communication skills Intercultural understanding skills that will enable the ability to respect as well as accept

other cultures and values Global talent with all the social graces that can be active in a globalized society

Diploma Policy Completion of the enrolled course and development of below-mentioned abilities

Good Japanese communication skills to respond to the social needs International mindedness to ensure a flexible response to diverse requests Global talent that can be active in a globalized society

Curriculum Policy (Course Content)

1. Systematic way for learning language skills (listening, reading, speaking and writing) and language knowledge (vocabulary and grammar)

2. Systematically acquiring basic skills and promoting diversity in class with the latest teaching methods

3. Test preparation course based on JLPT, EJU, etc. 4. Achievement test aiming to check the outcome of language acquisition (including speaking

skills) 5. Development of global competitiveness (Japanese and other cultures understanding) and

human power (problem-solving, creative thinking, etc.) through Japanese language learning

6. Support for further studies and career counseling (for long-term students) (Teaching Method)

1. Communicative language teaching 2. Practice of active learning and ICT education in order to improve students’ learning 3. Extracurricular activities outside of the classroom 4. Lessons taught by highly qualified teachers 5. International environment which enables a multicultural learning and

understanding 6. Annual plan of Academic and Career Counseling and multiple events of job fairs,

seminars, etc. (for long-term students) (Expected Achievements) 1. Practical Japanese communication skills which can be used in higher education institutions or

companies in Japan

2． Understanding of local as well as international cultures

3． Human power, such as independence, practical skills, problem-solving, etc.

(Evaluation)

1． Evaluation is based on the criteria of the school’s syllabus

2． After finishing the course, students will receive a completion certificate

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Admission Policy

ISI group is willing to accept students who can understand our philosophy, educational goals as

well as our rules and who want to study in order to realize their dream of being active in an

international society. Therefore we are looking for students with the following characteristics:

♦ Students who are interested not only in Japanese language but also in Japanese culture

and society

♦ Students who aim to be a competitive member of an international society

♦ Students who want to study Japanese with a strong will in order to achieve their goals

♦ Students who can respect values and cultures as a member of society, local situation or

school community

2. School Regulations (1) Enrollment Terms

The enrollment terms are as listed below. Refer the school schedule from the latest school manual for the specific starting/ending dates of each term. Students can start a class at all levels on the day marked with “term start day”, and students can start a class on a day marked with “mid-term admission day” if they are evaluated as eligible based on their placement test scores. Each course/term ends on a Friday.

School Location Enrollment Term

ISI Language School (ILS) ISI Language College (ILC) ISI Language School Kyoto (ILK)

Takadanobaba

(Tokyo)

Ikebukuro

(Tokyo)

Kyoto

4 times a year

April July

October

January

1st

Term (Spring Term) 2

nd Term

(Summer Term) 3

rd Term

(Autumn Term) 4

th Term

(Winter Term)

Apr. to June Jul. to Sep.

Oct. to Dec.

Jan. to Mar.

Nagano Business and Language College (NBL)

Nagano Twice a year

April October

1st

Term (Spring/Summer Term) 2

nd Term

(Autumn/Winter Term)

Apr. to Sep. Oct. to Mar.

N

No classes are held on Saturdays, Sundays, holidays stipulated in the Law concerning National Holidays, summer holiday, autumn holiday, winter holiday and spring holiday. Classes may be held on a holiday when the Principal acknowledges the needs for an educational purpose under unavoidable circumstances.

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(2) Class Attendance Rules 1. Classes take place from Monday to Friday.(ILS Evening course has till Thursday) (Except for

National Holidays and school’s designated date. Please refer to student portal site (Campusmate-J) for more class schedule.)

2. Teachers will be responsible to register attendance record such as attend, absent and lateness to Campusmate-J each period. It is the responsibility of students to check the registered attendance information at Campusmate-J. If there is any registration error is found, please report to the class teacher within two weeks. No correction will be made after the due date.

3. The class schedule will be as stated below: One class period lasts 90 minutes and consists of two sessions of 45 minutes each. Students take two class periods per day.

Morning Class Afternoon Class Evening Class ※ILS Evening

Corse

1st period 08 : 50 - 10 : 20 13 : 00 - 14 : 30 18:30～19:15

2nd period 10 : 30 - 12 : 00 14 : 40 - 16 : 10 19:30～20:15

3rd Period - - 20:15～21:00

* Classes are reorganized in each term. 4. It will be considered as late arrival if a student enters the classroom within 10 minutes after

the class period has started and it will be considered as absence if a student is late for more than 11 minutes. It will be considered as early departure if a student leaves the class within 10 minutes before the class period finishes. It will be considered as absence if a student leaves the class more than 11 minutes prior the end of the class period. Four times of late arrivals and/or early departures in the current month will be considered as an absence of class period.

5. It will be considered as absence if a student ignores the school disciplines and be required to leave the classroom.

6. Please submit the Delay Certificate (Chien Shoumeisho) if you are late due to a public transportation delay. With school’s approval, you will not be considered as late arrival or absence.

(3) Regarding Absence 1. If you have to be absent due to personal circumstance, please obtain a Notification of

Absence at the school’s administrative office, fill it in and submit it to the office by the day before absence.

2. If you have to be absent under unforeseeable situations such as illness, please make a phone call or send an email to school to explain the date, time and reason of your absence before class starts.

3. The school will inform your emergency contact person in your home country or in Japan, if you are absent for more than 3 straight days without notice. If the school cannot make contact with you for a week, you will be regarded as having voluntarily dropped out of school. Please do not skip class without notice.

(4) Attendance Rate Even short-term students need to keep a high attendance rate. The monthly required attendance

rate must be higher than 90%. For those who fail to meet this requirement, there will be a special guidance. Students whose monthly attendance is below 50% may be expelled from school unless we can see an improvement in their behavior. In that case, school fees once paid will NOT be refunded under any circumstances.

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(5) Class Cancelation under Emergency Conditions Under the circumstances when major public transportation services stop due to natural

disasters such as typhoon, heavy snow and etc., class may be cancelled when the principal,according to school staffs discussion, acknowledges the difficulty and danger of commuting to/from school.

The announcement of class cancelation will be posted on the student’s portal site (Campusmate-J). Homeroom teacher will inform the students directly if the cancelation is decided during the class. The announcement will also be posted on the school official homepage or Facebook. If a student is absent due to the temporary suspension of railway services caused by natural disasters, an authorized absence may be granted with the submission of Leave of Absence Request and Delay proof (Chien Shoumeisho). An authorized absence may also be granted by taking the same procedure when a warning or special warning for a natural disaster is issued in the students’ commuting area. ■Class cancelation when official warning is declared according to the Large-scale Special Countermeasures Act

In the event that the occurrence of a large-scale earthquake is predicted and the official warning is declared according to the Large-Scale Special Countermeasures Act, class cancelation will be managed as follows: If the “official warning” is declared, class will be cancelled immediately.

If the official warning is declared during classes, please follow the school announcement and staff’s guidance. If the official warning is lifted on your way home, please go back home immediately and take appropriate measures. After the official warning is released, please refer to school rules of Class Cancelation under

Emergency Conditions.

(6) Forbidden Acts in Class The following behaviors are not allowed during classes:

・ Whispering and chatting (including in your first language) ・ Eating (including gum and candy) and drinking ・ Asking questions to other students without permission ・ Using a mobile phone for reasons other than studying ・ Playing with game devices ・ Wearing caps or other types of hats. ・ Sleeping ・ Entering and leaving the classroom without permission ・ Leaving textbooks and/or other distributed materials on the desk after the class finishes ・ Using the electrical outlet in classroom (7) Course

Name of Course School / Campus Short-Term General Course Takadanobaba, Ikebukuro, Kyoto, Nagano Short-Term Original Course Kyoto

Evening Course Takadanobaba Summer Course Takadanobaba, Kyoto

(8) Course Content 【Short-Term General Course】・【Summer Course in Takadanobaba】 Short-Term General Course provides 8 levels of classes in each term for both long-term and

short-term students: Beginner I, II, Intermediate I, II, III, Advanced I, II, and III. The learning goals of each level are listed as below. One session is 45 minutes. Summer Course in Takadanobaba consists of same class with long-term students and short-term students, depending on their Japanese proficiency level.

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Level Learning goal JLPT

level

CEFR

level

Number of class

sessions per week

Beginner I

Listening

Able to understand simple, slowly and

clearly spoken instructions or questions in

classroom or daily conversation.

N5 A1

20

（10 weeks）

Total 200 sessions

Reading

Able to read short sentences written in

hiragana, katakana and basic kanji about

daily life and familiar topics.

Speaking

Able to use fixed expressions such as

greetings and self-introduction in daily

conversation.

Able to ask or answer questions of

familiar topics with simple sentence

structures.

Writing

Able to write some information about

oneself or short sentences using hiragana,

katakana and simple kanji.

Grammar

Learn sentence patterns from JLPT N5

level which are frequently used in daily

life.

Vocabulary

Learn to read and write hiragana and

katakana. Learn to read about 100 daily

used kanji. Able to understand and use

about 800 common vocabularies.

Level / Class Learning goal JLPT

level

CEFR

level

Number of class

sessions per week

Beginner II

Listening

Able to understand slowly-spoken

questions or explanations in daily

conversation and familiar topics.

N4 A2

20

（10 weeks）

Total 200 sessions

Reading

Able to read a passage containing 3 or 4

paragraphs of complex sentences written

in basic kanji about daily life and familiar

topics.

Speaking

Able to talk about familiar topics in a

comprehensive way.

Able to express wishes or desires and

understand requests or proposals from

others in daily conversation.

Writing

Able to write complex sentences about

familiar topics including past experience,

wishes, desires, etc.

Grammar Learn JLPT N4 level sentence patterns.

Vocabulary

Able to read and write about 300 kanji.

Able to understand and use about 2000

common vocabulary.

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level

CEFR

level

Number of class

sessions per week

Intermediate I

Listening

Able to understand and obtain necessary

information from naturally-spoken speech

or explanations about daily topics.

N3 B1

20

（10 weeks）

Total 200 sessions

Reading

Able to understand the main ideas of

articles containing complex sentences

about general topics or detailed

explanation.

Speaking

Able to explain or make a speech about

daily topics after making good

preparations.

Able to talk smoothly about familiar

topics.

Writing

Able to write slightly complicated articles

about familiar topics with complex

sentences in a consistent style.


Vocabulary


Able to understand and use about 3000

slightly difficult common vocabulary.


level

CEFR

level

Number of class

sessions per week

Intermediate II

Listening

Able to understand the main ideas and

obtain necessary information from

comments or speech spoken in clear and

standard manner about topics you are

interested in.

N2 B1

20

（10 weeks）

Total 200 sessions

Reading

Able to understand the content of each

paragraph as well as the whole passage

about daily or social topics.

Speaking Able to repeat questions and exchange

opinions about social topics.

Writing

Able to write paragraphs about general

topics by using appropriate

demonstratives or conjunctions


Vocabulary


Able to understand and use about 4,500

words including complicated words.

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level

CEFR

level

Number of class

sessions per week

Intermediate III

Listening


conversation, news, comments and

speech spoken in normal speed not only

in daily situations but also in various

scenes.

N2 B2

20

（10 weeks）

Total 200 sessions

Reading

Able to understand comments, news and

magazines about a wide range of topics

with clear themes.

Speaking

Able to give a presentation about familiar

topics or technical subjects in which the

speaker is interested after making good

preparations.

Writing

Able to write well-organized articles

about social topics by using appropriate

vocabulary.


Vocabulary

Able to read and write about 1,100 kanji.


words including complicated words.


level

CEFR

level

Number of class

sessions per week

Advanced I

Listening

Able to obtain necessary information

from explanations or speech spoken in

almost normal speed about technical

subjects.

N2

/N1 B2

20

（10 weeks）

Total 200 sessions

Reading


articles containing complex paragraphs

about technical subjects.

Speaking

Able to talk in different manners

according to conversation counterparts or

situations

Writing

Able to write well-organized articles

about social topics or technical subjects

by using appropriate vocabulary and

expressions.

Grammar Learn JLPT N2 level and N1 level sentence

patterns.

Vocabulary



words including advanced vocabulary.

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level

CEFR

level

Number of class

sessions per week

Advanced II

Listening

Able to obtain necessary information

from speech, lectures and etc. about

specialized and abstract subjects

N1 B2

20

（10 weeks）

Total 200 sessions

Reading Able to understand technical articles

about complicated topics.

Speaking

Able to understand the details of social or

highly specialized topics and express

opinions logically.

Writing

Able to write logically about social or

highly specialized topics by using

appropriate evidence from an objective

point of view.


Vocabulary



words including advanced vocabulary.


level

CEFR

level

Number of class

sessions per week

Advanced III

Listening


well-organized conversations, news and

lectures spoken in normal speed in a wide

variety of situations.

N1 C1

20

（10 weeks）

Total 200 sessions

Reading

Able to understand comments, critics or

other slightly complex and abstract

articles about a wide variety of topics.

Speaking

Able to give a presentation about social

or specialized topics.

Able to express opinions logically in a

discussion about a topic in which the

speaker is interested.

Writing

Able to organize information and write a

well-organized article containing several

paragraphs about a wide range of topics.


Vocabulary


Able to understand and about 10,000

words including technical vocabulary.

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【Short-Term Original Course in Kyoto】・【Summer Course in Kyoto】 Short-Term Original Course in Kyoto provides three levels of classes in each term: Beginner I, II,

and Intermediate I. The learning goals of each level are listed as below. One session is 45 minutes. Summer Course in Kyoto consists of same class with Short-Term Original Course, depending on their Japanese proficiency level.

Class Beginner I Beginner II Intermediate I

CEFR A1 A2 B1

JLPT N5 N4 N3

Textbook Marugoto Starter /

Elementary 1 / Elementary 2

Marugoto Pre-intermediate Marugoto Intermediate

Speaking

Able to make a short

conversation or presentation

about the speaker or familiar

topics by using simple words

and sentences, talking slowly,

repeating phrases, or having

the speech corrected.

Able to make a short conversation

or presentation about the speaker

or familiar topics by using simple

words and sentences.

Able to make a simple and

relatively fluent conversation or

presentation of certain length

about topics in which the speaker is

interested or familiar topics

Listening

Able to understand short and

simple instructions and

explanations if the speaker

talks slowly and clearly.

Able to understand discussion,

announcement, TV/radio programs,

explanations or information about

familiar topics if the speaker talks

slowly and clearly.

Able to understand discussion,

lecture, announcement, TV/radio

programs, or information about

familiar topics including school, job,

etc.

Writing

Able to write single and short

sentences by mainly using

hiragana, katakana, simple

phrases and expressions.

Able to write about the writer,

familiar topics, events and the

writer’s own experience by using

simple conjunctions (そして, しかし,

なぜなら, etc.) and some kanji.

Able to write comprehensive

sentences about topics which are

familiar, of the reader’s field of

expertise, and also able to write

compositions, essays, reports, etc.

while expressing the writer’s own

feelings.

Reading

Able to understand short and

simple message, posted

information, instructions, and

explanations written in

hiragana and katakana.

Able to understand sentences,

personal letters, posted

information, instructions,

explanations about familiar topics

written by daily used words

including some kanji.

Able to understand the theme of a

story or feelings of characters, or

extract necessary information from

relatively long sentences about

topics which are familiar, of the

reader’s field of expertise, or in

which the reader is interested.

Number of

class

sessions per

week

20

（10 weeks）

Total 200 sessions

20

（10 weeks）

Total 200 sessions

20

（10 weeks）

Total 200 sessions

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【Evening Course in Takadanobaba】 Takadanobaba Evening Course provides three levels of classes in each term: Beginner I, II, and

Intermediate I. The learning goals of each level are listed as below. One session is 45 minutes.

Level Learning goal JLPT

level

CEFR

level

Number of class

sessions per week

Beginner Beginner I

Grammar Learn JLPT N5~N4 level sentence patterns.

N5 A1

12

（10 weeks）

Total 120 sessions

Vocabulary Learn JLPT N5~N4 level vocabularies.

Listening Able to understand slowly-spoken

questions or explanations in daily

conversation and familiar topics.

Reading Able to read short sentences written in

hiragana, katakana and basic kanji about

daily life and familiar topics.

Writing Able to write some information about

oneself or short sentences using hiragana,

katakana and simple kanji.

Speaking Able to talk about familiar topics in a

comprehensive way.

Able to express wishes or desires and

understand requests or proposals from

others in daily conversation.

Pronunciation Utilize the shadowing method that focuses

on pronunciation guidance and correct

pronunciation.


level

CEFR

level

Number of class

sessions per week

Beginner Beginner II

Grammar Learn JLPT N4 level sentence patterns

N4 A2

12

（10 weeks）

Total 120 sessions

Vocabulary Learn JLPT N4 level vocabularies.

Listening Able to understand simple, slowly and

clearly spoken instructions or questions in

classroom or daily conversation.

Reading Able to read a passage containing 3 or 4

paragraphs of complex sentences written

in basic kanji about daily life and familiar

topics.

Writing Able to write complex sentences about

familiar topics including past experience,

wishes, desires, etc...

Speaking Able to use fixed expressions such as

greetings and self-introduction in daily

conversation.

Able to ask or answer questions of familiar

topics with simple sentence structures.



pronunciation.

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< Placement Test > All short-term students are required to take an online placement test before enrollment. This

test is conducted for the purpose of correctly accessing each student’s Japanese proficiency level and then improving students’ Japanese proficiency level by arranging each student to the most appropriate class. Therefore students (Excluding evening course) will be assigned to morning class or afternoon class according to the result of placement test. Students can report to the administrative office within one week after the start of the class if they don’t think the arranged class is suitable for their level.

(9) Grades and Evaluation 【Short-Term General Course】

Grades will be evaluated if a student completes a whole term of study. Students who leave the school halfway through a term will not be graded.

Overall evaluation will be determined from the result of the achievement tests, other quizzes, homework performance and final exams of each term. Cheating will result in 0 points.

Grades of each term will be evaluated as A+ (90 – 100 points), A (80 – 89 points), B (70 – 79 points), C (60 – 69 points), D (less than 59 points), according to overall evaluation and the following 8 areas: listening, reading, conversation, writing, grammar, vocabulary, pronunciation and assignment performance. Grades can be checked on the student portal site (Campusmate-J).


level

CEFR

level

Number of class

sessions per week

Intermediate Intermediate

I


N3 B1

12

（10 weeks）

Total 120 sessions

Vocabulary Learn JLPT N3 level vocabularies.

Listening Able to understand and obtain necessary

information from naturally-spoken speech

or explanations about daily topics.

Reading Able to understand the main ideas of

articles containing complex sentences

about general topics or detailed

explanation.

Writing Able to write slightly complicated articles

about familiar topics with complex

sentences in a consistent style.

Speaking Able to explain or make a speech about

daily topics after making good

preparations.

Able to talk smoothly about familiar topics.



pronunciation.

Business

Japanese

Understand and respond to typical

workplace communication in Japan.

Understand the basic knowledge of job

hunting in Japan.

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【Short-Term Original Course】 Grades will be evaluated if a student completes a whole term of study. Students who leave the

school halfway through a term will not be graded. Overall evaluation will be determined from the result of the can-do tests, other quizzes, and final

exams of each term. Cheating will result in 0 points. Grades of each term will be evaluated as A+ (90 – 100 points), A (80 – 89 points), B (70 – 79

points), C (60 – 69 points), D (less than 59 points), according to overall evaluation and the following 8 areas: listening, reading, conversation, writing, grammar, vocabulary, pronunciation and assignment performance. Grades can be checked on the student portal site (Campusmate-J).

【Evening course】and【Summer Course】

Evening courses and Summer courses have quizzes in class, but no official grading. (The quiz has feedback in class.) (10) Study Certificate

A study certificate is available to students who achieved an attendance rate of 80% or higher. However, students of evening courses are not eligible.

■ Attention Please fill in the certificate application and submit it to the school administrative office with an

issuance fee if you need a study certificate. Refer to page 22 for detailed information.

(11) School withdrawal For those who would like to quit school, please provide with the reason and obtain permission

from the principal. Necessary document: Withdrawal Notice Submission date: 1 week prior to planned withdrawal date Submission place: school administrative office

■ Attention For students who submit a Withdrawal Notice, school fees once paid will NOT be refunded

under any circumstances. Those who obtained documentation from our school for invitation to get a temporary visitor

visa must leave Japan within 3 days after the withdrawal because the visa was for short-term study. Please submit a Withdrawal Notice form along with a copy of a return ticket with a specific return date. (Please be noted that students who have left the school cannot stay in Japan until the visa expiration date.)

(12) Extension of study period For those who would like to extend their study periods (Including application for other courses

after completion of enrolled course), please obtain permission from the principal. ■ Requirements

All the following requirements need to be satisfied. (1) There is a vacancy in the class/school. (2) The student has never broken school rules and have an attendance rate of 80% or higher. (3) The student has never fallen behind with the payment of the tuition. (4) There is no problem in the visa status to expand his/her stay. ■ Procedures to be completed

Necessary document: Study Period Extension Request Submission date: 1 month prior to planned course completion date Submission place: school administrative office

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■ School Fees The payment for the extension will be calculated based on the price list in the latest school

manual. Enrollment fees are exempt from extension to short-term courses. Another enrollement fee will be charged for the extention from short-term to long-term course. Textbook fees are exempt from extension during the same semester, but for the next semester or an extension that extends over the next semester, a semester material fee will be collected. <Refund Policy>

For a student who cancels the course after paying the school fees, a refund will be made as shown below.

Before extension start date After extension

start date

Date of cancellation At least 2 weeks 1 week to 2

weeks 1 week After the date

School fees (tuition, material fees, facility fees)

70% off the full amount



No refund

Handling fee JPY 6,000 JPY 6,000 JPY 6,000 - ■ Attention Students whose extension is approved must complete payment of all the fees by the due date. Those who would like to extend their study periods by switching from a temporary visitor visa

to a student visa need to apply for a Certificate of Eligibility (COE). Please contact school administrative staff as soon as possible because this procedure usually takes about 6 months. Students applied for short-term course and long-term course at the same time, after receiving a Certificate of Eligibility of student visa must submit "Study Period Extension Request" even continue studying as long-term student. The Certificate of Eligibility will be issued after payment of the long-term course fees. It is not possible to switch from short-term visa to a student visa in Japan, therefore need to return to your country and obtain student visa at the Japanese embassy (consulate) in your home country.

(13) Change course Course change is basically not possible. Due to special circumstances, changes can only be made

with the permission of the principal. However, if there is a difference in payment due to the course change, the difference will not be refunded. Any shortfalls will be levied.

(14) Re-entry A student who completes the course and would like to reenter the school on a temporary visitor

visa (visa other than student visa) or a long-term (student) visa needs to take procedures based on the School Manual of the school year. Please be noted that the re-entry may not be admitted by the school principal if her/his attendance rate is below 80% or for another reason. The same is the case with students who apply for both short-term and long-term course at the same time.

The procedures to be taken for re-entry, school fees, and refund policy shall be all based on the School Manual of the school year. <Admission fee for re-entry student >

A student who re-enters within one year after the course completion date will be exempted from the amount of admission fee already paid; only the shortage will be charged if there is a difference in the admission fee, and no fee will be charged if there is no difference in the admission fee.

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(15) Expulsion Under the principal’s approval, a student will be expelled from school in any of the cases listed

below. 1. Breaking the laws or regulations 2. Act such as violence, cutlery possession, destruction of property, drinking and smoking inside

school, human rights Infringement 3. Sexual harassment 4. Violating information ethics 5. Breaking school rules 6. Violence or threatening to students and/or staff by unjust measures or slanders on SNS 7. Behavior considered improper as a student by the principle (16) Overseas Travel Insurance

Please subscribe to an overseas travel insurance to cover you for injuries, illnesses, accidents, etc. so that you do not have to worry about the medical or other expenses in Japan. If it is difficult to sign up insurance in your home country, you can take out a Japanese insurance policy shown below. Please submit a copy of the insurance policy to school administrative office on the day of admission.

Japan Travel insurance – Tokio Omotenashi Policy by Tokio Marine & Nichido Fire Insurance Co., Ltd.

https://www.manolin.jp/theme216.html (17) Student Information

For safety reasons, Student Personal Information Survey is conducted for all students at the time of admission so that the school can contact students without problems under emergency conditions. If any of the following information changes, please inform the school administrative office immediately. If you forget to inform school, you may miss important information from school. Please report your latest personal information so that the school will contact your emergency contact person in an emergency.

Student information

1 Address in Japan

2 Phone number in Japan

3 E-mail address

(18) Questionnaire

In order to improve the teaching quality as well as other services, a Quality Questionnaire is conducted on every short-term student at the time of course completion. Your suggestions for application details, lesson planning, teaching methods, school facilities, services, etc. will be greatly appreciated. ■ Suggestion Box

If you have any other suggestions for our school, please write down the message and put it in the Suggestion Box at the school administrative office counter at any time. If you would like to receive an answer from the school, please write down your name, student number and your class number. (19) School events (Daytime course)

Each school has various events where you can show your learning achievements or enjoy different seasons.

Basically all student visa holders are required to participate in these events because they are performed as part of classes.

Skipping these events is counted as “absence of class”. Drinking alcohol in these events is strictly prohibited because they are held in class hours.

Emergency contact person information

1 Address

2 Personal phone number

3 Phone number in work place

4 E-mail address

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■ Extra-curricular activity Each grade or class will have activities including field trips such as cherry blossom viewing, hiking, field work, visiting corporations or sightseeing spots.

■ Culture-learning experience Cultural events such as Star Festival (Tanabata), bon-dance and setsubun festivals

■ Others Each school has its own event plans such as Halloween party, Christmas party and other optional events.

■ ISI Festa (Japanese speech contest) Speech contest and performance event in which representative students from each school participate

(20) Student ID Card

The Student ID Card identifies you as a student of our school. Please carry the card with you at all times. 〔Attention〕 Do not lend your student ID card to others. Show your student ID card when required by school teachers or staffs. A fee is to be charged for reissuing of student ID card. You have to return your student ID card to the school when you leave school halfway. If there is any change regarding the information that appears on the card, please inform the

school administrative office. Please carry your school ID card and passport with you. It is a legal obligation to carry your

passport at all times.

■ Student Number Your Student Number is the one that appears on your Student ID Card. You will receive a student

number when you are enrolled in the school. If students belong to both daytime course and evening course, they will be given the student ID of each course. Student ID cards are issued for each course as well. ■ Expiration Date

The Student ID Card will be valid for the registration period.

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(21) School Certificates Please fill in the certificate application and submit it to the school administrative office outside

class hours. Reception hours are from 9: 00 to 17: 00, or until 19:30 only for ILS evening course students. Postage will be charged if you want us to mail the certificate. ■ Types of Certificates

Type Fee Processing Time

Study Certificate (Japanese or English)

JPY 500

3 working days, including application day

Certificate of Grades (Japanese or English) * only students who have completed a term (Excluding Evening course and Summer course)

JPY 500

Certificate of Attendance Rate (Japanese)

JPY 500

Certificate Forms from other schools (Japanese)

JPY 1,000 5 working days,

including application day Certificate Forms from other schools (English)

JPY 2,000

Urgent Request Extra Fee

Double of the original fee

(500 JPY in case of free fee)

On the same day (if you apply in the morning)

On the next day (if you apply in the afternoon)

■delivery charges

Weight Domestic Japan

Asia Oceania North America, Central America, Middle East

Europe South America Africa

Up to 500g ― JPY 1,400 JPY 2,000 JPY 2,200 JPY 2,400

UP to 1.0kg ― JPY 2,100 JPY 2,900 JPY 3,200 JPY 4,100

UP to 4.0kg JPY 370 JPY5,300 JPY7,300 JPY8,200 JPY13,300

* Please be noted that the charges will change according to a revision of postal charges. * For the above postage fee, "Letter Pack Lite" for domestic mailing, "EMS" international mailing.

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■ Other application forms

Please obtain the required application form from the school administrative office and submit it on time.

Type Where to submit Due date

Absence Notification

Homeroom teacher

Before the absent date(s)

Leave of Absence Request Before the absent date(s)

Temporary Leave Permission

Application Before leaving Japan

Satisfactory recovery from the infection

After complete recovery

Withdrawal Notice

School administrative office

1 month before leaving school

Study Period Extension Request / Change Course Request

Within a month before extension/change

Change of Address Within a week after the change

Change of Emergency Contact

3. Considerations and Manners

(1) Contact and Announcement from school ■ Student Portal Site “Campusmate-J”

All notifications, information and messages to each student will be posted on the student portal site “Campusmate-J”. The school will send the link address to each student’s mail address. Please make sure to check every email from the school as soon as you receive it. Do NOT forget to report to school administrative office when you change your email address.

In principle, such information will be posted for two weeks. Information posted for 1 week will be regarded as notified to students involved.

Please visit the site https://portal.isi-camj.com/campusweb/ for further information.

■ Notice board Information about events etc. will be posted on different notice boards. Please check the notice

boards on each floor. ■ School’s PA system

School’s PA system will be used to announce important information. If your name is called, please go to the school administrative office. ■ Phone calls

School will call you when it is necessary. If you miss the call please call us back immediately in order to confirm the necessary information.

(2) Manners in Japan and School In order to maintain a pleasant environment for your daily life in Japan and at school, please

follow the following manners. ■ Commuting Manners

Please obey the Japanese transport rules. Smoking while walking on the street is strictly prohibited. ■ Commuting by Bicycle

Please follow the rules of each bicycle parking lot inside the school. (Each school has limited parking space for bicycles.)

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■ Commuting by Car or Motorcycle Commuting to school by motorcycle is permitted at NBL. At other schools, commuting by

motorcycle is prohibited. ■ Other non-allowed behaviors inside the school 1. Smoking inside the school is forbidden. Smoking while walking is also strictly forbidden. 2. Any behavior that disrupts the lessons or any other school’s activities is forbidden. Do not be

noisy at school and respect the others. 3. Please take good care of school facilities. Do NOT plug into an outlet in school facilities to

charge smartphone etc. 4. Do NOT use mobile phones during lessons, events, lectures or seminars. Turn off the phone or

turn it into silent mode. ■ Garbage Disposal

There are detailed rules for sorting and disposing garbage in Japan. Please obey the rules and put the garbage on the right places according to types of garbage:

burnable, non-burnable, recyclables (cans, glass bottles and plastic bottles), etc. ■ Appearance and Attitude

Beach shoes, caps, hats, etc. are not allowed inside the classroom. Sleeping in the classroom or on sofa in the lounge is also not allowed. ■ Campus Facilities

Please follow the rules when using school facilities such as classrooms, toilets, etc. ■ About smoking

It is strictly forbidden to smoke inside school. Please smoke at the designated area. Smoking while walking is strictly forbidden. Basically, ashtrays placed in front of buildings and stores are provided for only service users. If you do not use the service, do not use ashtrays. Smoking areas are indicated on the map at the end of this book. Be sure to use the designated smoking area. If you smoke while walking, you may be fined for up to JPY 20,000. ■ Dangerous Goods

Do not bring dangerous items that may lead to a fire to school.

(3) Campus Harassment Policy ISI schools has established a Campus Harassment Prevention Committee and prescribed set the

committee rules to protect students’ school life. ISI schools wish to maintain school environment where all the ISI students respect each other’s

human rights and learn actively with confidence and pride. Do NOT hesitate to talk to your teacher or school staff when you have anything to worry about. ■ Campus Harassment

Campus harassment is any action that undermines individual dignity by discrimination, academic connections, or other connections that could create an academic advantage or disadvantage. Campus harassment includes those listed below. Academic harassment: words, actions, and instructions, or treatments that are educationally

inappropriate and deviant by academic staff aimed at students by taking advantage of their superior position or authority

Power harassment: words or actions of a teacher, senior student, or person in a position of authority aimed to put a lot of pressure or seriously damage the right, dignity, character of the subordinate by taking advantage of the superior position.

Sexual harassment: unwelcome sexual advances, requests, or verbal or physical conduct of a sexual nature

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■ Consultation 1. Consultation

Stop worrying all by yourself but please email us. Please send your name, student ID, contact address, or how to get in touch with you to our address exclusive for harassment issues. Our staff in charge (consultant) will contact you. 2. Interview

The consultant will support you to solve the problem(s). 3. Action

Based on Committee on Prevention of Harassment judgment, the school will survey, mediate, or take appropriate and necessary actions to solve the problem(s). * The school will respect your privacy and maintain confidentiality of any information Mail address for consultation on campus harassment issues: [email protected] (4) Earthquake ■ When you are in school in the event of an earthquake

1. When a big earthquake occurs Secure your own safety, and act calmly until the tremors stop.

① Open the door (if you are close to the room door). (Secure the exit.) ② Pull down the blind (Prevent the window glass scattering). ③ Take cover under a desk. (Protect yourself from the falling objects.)

2. After tremors stop Evacuate calmly and orderly under the instruction of your teacher or school staff. (A big earthquake is often followed by aftershocks.)

■ When you are evacuating from the classroom ① Do NOT rush toward the exit. Evacuate calmly and act orderly. ② Help a handicapped or injured person if there is any. ③ If there is a blackout, evacuate with the help of a guide light. ④ Use steps to evacuate. (The elevator will stop working automatically. Even it still works

please do NOT use elevator to avoid a risk.) ■ Contact your family

When an earthquake or any other disaster occurs, please contact your family as soon as possible and inform your situation. ■ Confirming safety of individuals

After a big earthquake, the school will confirm your safety via Campusmate-J. Please respond to our massage as soon as possible. (5) Notice board posting / Distribution of prints and Gathering ■Posting / Distribution of prints / Gathering Short term students are not allowed to post information on the school notice board, or distribute brochures, flyers, etc. Conducting questionnaires in school on either paper-based nor web-based is prohibited. (6) Emergency

ISI schools do not have an emergency call number available for 24 hours. When you are involved in a crime, accident, etc. or get sick or injured, please call the number printed on the back of your school ID card. Call services are available in several languages.

A person under 18 needs a guarantor in Japan to be enrolled in an ISI school. If no guarantor is available in Japan, she/he is required to reside in a school dormitory or stay with a host family. In the event of an emergency, please contact your guarantor or host family and then inform your homeroom teacher or school administrative office staff as soon as possible.

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(7) Lost and Found, and Robbery A lot of lost items are found at school every year. If you have lost or found any item(s) at school,

please contact the school administrative office. ■ Lost and Found Lost items will be stored at school administrative office for 1 month. If you recognize some of the items please contact office staff. If you cannot find your lost item(s), please submit a Lost Property Report at the Police Box/Station. If you have lost valuable items such as cash, cash card or credit card report it at the police station and call your bank immediately.

* Valuables found inside the school (wallet, credit card, cash, smart phone, etc.) will be taken to the police after stored for one week.

Other items will be disposed of after stored for one month. ■ Robbery

Valuable items may be stolen if you carelessly leave them at school. Please, make sure not to leave valuable items in classroom or student lounge and always keep personal belongings with you. Please inform the school administrative office if you have something stolen.

4. School’s Facilities (1) Library

You may find Japanese language knowledge books, comics, magazines and exam preparation textbooks at the school’s library. You can read them inside the library and make some copies for study purposes. There are also computers and printers at the school which may be helpful for research and studying.

[Opening Hours] 9: 00 – 17: 00 [Closed] Saturdays, Sundays, national holidays, school holidays and other dates according to the school’s calendar

■ Procedure for Borrowing Books from the Library 1. You can borrow 2 books at the same time and return them after 2 weeks.

* Please check the return date posted at the library. 2. You need to fill in an application form for each book (name, student number, phone number,

book Id number, title of the book). 3. Please submit the application form(s) at the library or at the administrative office. ■ About returning books

Please return the borrowed books to the school administrative office staff. If there is no one at the office at the time, please, leave the books inside the return box.

If you want to extend the loan period, please, inform the school administrative office staff of the ID number and title of the book. The maximum extension period is of another 2 weeks. If you have any overdue items, you cannot borrow another book until you have returned the items. 【Attention】Notes on using books and materials

● You are not allowed to take books from the library without proper procedure. ● After you finish the books, please put them back to the original place so other students

can find them easily. ● Books in the library are school property, thus please be careful while reading them. If a

book is lost, damaged or stolen the student will be responsible for paying the full replacement cost of it.

● When using books in class or for personal purposes outside class, please respect the copyright rules and regulations.

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(2) Other Facilities ■ Student Lounge

Student lounge is for studying as well as for taking a break. Please be respectful or else you may be asked to leave the lounge. 【Attention】

● Do not sleep on the chairs. ● You can eat and drink inside of the lounge but make sure to drink from a container which

can be closed tightly. Please eat or drink on tables and not near the computers, AV equipment or book shelves.

● Set your phone to silent mode and refrain from talking on the phone inside the school. ● Taking photos of students or teachers/staff without permission is forbidden. ● Use earphones or turn off the volume while using computers, calculators or other devices. ● Keep quiet and refrain from playing board games, card games, etc. ● Take care of your belongings, especially you valuable items. ● Do not use delivery services in school. ● All school facilities are available to all students including sexual minorities. ● Put your umbrella in the umbrella stand and do not bring a wet umbrella inside. ● Take your garbage with you or throw it into the bins at school.

■ Elevator Elevators at school stop at each floor. In order to avoid chaos, especially at rush hours, please use

the stairs if your classroom is on or lower than the third floor. ■ Toilets

There are toilets on each floor. You can use toilets on other floors if it is crowded on yours. Also, please avoid using the toilet for an excessive time. ■ Use of Facilities during Holidays

School facilities will not be able to use when the school is closed. ■ Rules for the Use of School’s Facilities 1. To maintain a safe and pleasant environment, please pay attention to your personal hygiene.

Alcohol is also forbidden inside the school. 2. Do not leave your personal belongings at lobby, hall, stairs, emergency exit or other common

areas. 3. Leaving your personal belongings such as textbooks in the classroom is not allowed. They may

be disposed upon confirmation. 4. Take your garbage back home or throw it in the garbage bin at school according to garbage

sorting rules. Do not leave garbage in the classroom. 5. Eating and drinking are not allowed in the classroom except with containers which can be

tightly closed such as plastic bottles. 6. Please use the toilets correctly and keep them clean. 7. Never dispose of any leftover noodles or BENTO, rubber products, cloth, cotton item, etc. in

the toilet. They may clog the toilet and you will be responsible for the full payment of the repair and cleaning.

8. Smoking is totally prohibited on entire school premises. Smoking at the staircase, or outside or around school is also not permitted.

9. Explosive and incendiary materials, flammable items, gasses and pressure containers are not allowed in school.

10. After using public facilities or materials, please, make sure to put them back into their original place and/or condition.

11. Please, save water and electricity. If you are the last one who leaves the classroom, please do not forget to turn off the lights and the air conditioner.

12. In case of stolen, lost or damaged facilities or materials, please inform school administrative office promptly. The offender will be responsible for the full payment of the repairs and/or cleaning.

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13. Advertising activities such as distributing brochures or posting flyers inside the school without permission are not allowed.

14. You are not allowed to bring pets to school. 15. You are not allowed to drive a car or a motorcycle to school nor park in the school area. If you

come to school by bicycle, please, make sure to park it at the right place. ■ Rules for using school computers 1. Do not install any application softwares that you brought for your personal purposes or

downloaded on-line, change any setting, nor make illegally copied data. 2. Be sure to shutdown the computer before leaving. 3. Do not unplug the computer or damage the connections. 5. School Organization

Each school has its own principal, director of administrative office (manager), director of education department (manager), homeroom teachers (vice homeroom teachers), and school life advisors. 1. Principal manages the school operations and supervise the teachers and school staff members. 2. Director of Administrative Office (manager) manages the entire administrative office work. 3. Director of Education Department (manager) manages educational affairs. 4. Each class has a homeroom teacher, who takes care of study, career guidance, attendance

management, deliverables/handouts management, etc. and provides appropriate advice and instruction.

5. Administrative Office staff serves as school life advisor who provides necessary advice and support to students under charge.

6. Counseling Service Counter

Counseling service is available to all students. Do not hesitate to visit your homeroom teacher, school life advisor or administrative office if you have any worries and concerns in your school life. We will respect your intension and privacy as well as protect your personal information and secrecy. Counseling service is also available via e-mail or phone.

Opening hours: 9:00 AM ~ 5:00 PM on weekdays(Takadanobaba campus: until 19:30 for evening course students)

Counselor: Administrative office staff Phone/Mail: school’s phone number and email address printed on the back cover Counseling on: ・ School (studies, grades, class change, etc.) ・ Higher education or getting a job ・ Life (residence, etc.) ・ Visa ・ Human relations ・ Health problems ・ Mental health problems ・ Sexual harassment ・ Being involved in accident, troubles, etc. ・ Ideas about further improvement, fulfillment, etc. of the school (You can post your ideas

in the opinion box.) ・ Comments, complains, requests about school ・ Others (Feel free to talk about anything.)

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