Is Your Library "at the table" or "on the menu"
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Transcript of Is Your Library "at the table" or "on the menu"
2011 KLA Pre-Conference
Is you library “at the table”
Or
“on the menu”?
Laura DeBaun
Library Services Consultant & Business Manager
ARE YOU. . .
“AT THE TABLE”
REALITY PUBLIC LIBRARY
“ON THE MENU”
APPETIZER:
WHO’S IN CHARGE? SALAD
3M's OF LIBRARY BOARD LEADERSHIP
• MISSION: Setting the library's direction • MANAGEMENT: Steering the library in that direction
• MONEY: Obtaining sufficient funding to get there.
Budget development and financial oversight fall under all of these three areas.
TERMS OF ENDEARMENT• Fiscal Year, Calendar Year• Cash Basis, Cash Accounting• Fund Accounting• Carryover• Revenue, Expense and Encumbrance• GAAP (Generally Accepted Account Practices)
• GASB (Governmental Accounting Standards Board)
• Debits, Credits, Assets and Liabilities
• BUDGET AUTHORITY • BUDGET RESOLUTION
• GAAP WAIVER
• SPECIAL FUNDS
- Employee Benefit Fund - Capital Improvement Fund (CIF)
• Other Income Sources
Budget Creation TimelineCity and Township Libraries
• March – May – Develop Library Budget– Review last year expenses – Get prior year’s tax revenue breakout from City,
Township or County– Use previous year’s November certified valuation
• June– Present to City Council or Township Board
BUDGET ENTREES
*YOUR BUDGET
*YOURS IN THEIRS
BUDGET ENTREES
*YOUR BUDGET
MENU ITEMYour “taxing entity” thinks:
There are lots of other “big pots” of money– Friends, Foundation, etc.
The truth:
The core functions of the public library are a public responsibility.
• So, what are your library’s core functions?
(c) Bill Barnes & Gene Ambaum Unshelved.com Used with permission.
2012 BUDGET ITEMS
• FUNDING FOR INTERNET SERVICE– Kan-ed has uncertain future– Need at least a T1 and most need more– Minimal E-Rate
• E-book Services
WHAT IS A MILL?
• Mill means one thousand (like millimeter). • A tax mill is one one-thousandth (.001) of a property's appraised tax value. The tax levy rate is expressed in mills.
• What is your Library's 2011 tax levy rate? • Property Tax is also called Ad Valorem Tax
BUDGET EXERCISE
BUDGET ENTREES
*YOUR BUDGET IN THEIR BUDGET
MENU ITEMThe Library Board is not experienced enough to
develop a proper budget.
REALLY!?!
The Library Board and Director must:1. Understand state budget law2. Library law3. The budget timeline4. How the library budget impacts the city
WHAT THEY WANT AND WHEN
• Who is “they”?
• Do they want all your revenue sources?
• How detailed are the expenditures to be?
• In what format do they want the information presented?
• http://www.da.ks.gov/ar/muniserv/BudgetDefault.htm
Note: All amounts are to be entered in as whole numbers only.
From the County Clerks 2011 Budget Information:
Total Assessed Valuation for 2010 4,106,001
New Improvements for 2010 20,823
Personal Property excluding oil, gas, mobile homes - 2010 109,510
Territory Added: (Current Year Only)
Real Estate
State Assessed
New Improvements
Property that has changed in use for 2010 2,145
Personal Property excluding oil, gas, mobile homes- 2009 123,405
Gross earnings (intangible) tax estimate for 2011
Neighborhood Revitalization
Actual Tax Rates for the 2010 Budget:
Fund Rate
General 20.444
Debt Service
Employee Benefits 10.343
Library 6.848
Total 37.635
Final Assessed Valuation from the November 1, 2009 Abstract 4,105,363
CERTIFICATE
To the Clerk of Osage County, State of Kansas
We, the undersigned, officers of
City of Burlingame
certify that: (1) the hearing mentioned in the attached publication was held;
(2) after the Budget Hearing this budget was duly approved and adopted as the
maximum expenditures for the various funds for the year ; and
(3) the Amounts(s) of -1 Ad Valorem Tax are within statutory limitations.
Adopted Budget
Amount of -1 County
Page Ad Valorem Clerk's
Table of Contents: No. Expenditures Tax Use Only
Computation to Determine Limit for 2
Allocation of MVT, RVT, 16/20M Veh & Slider 3
Schedule of Transfers 4
Statement of Indebtedness 5
Statement of Lease-Purchases 6
Fund K.S.A.
General 12-101a 7 464,331 84,638
Debt Service 10-113
Employee Benefits 236,507 43,643
Library 45,877 26,231
Adopted BudgetProposed Budget Year
Library 2011Unencumbered Cash Balance Jan 1 16,075Receipts:Ad Valorem Tax xxxxxxxxxxxxxxxxxxxxxxDelinquent TaxMotor Vehicle Tax 5,029Recreational Vehicle Tax 16516/20M Vehicle Tax 84Slider 0
Interest on Idle FundsMiscellaneousDoes miscellaneous exceed 10% of Total ReceiptsTotal Receipts 5,278Resources Available: 21,353Expenditures:Personal Services 41,777
Neighborhood Revitalization RebateMiscellaneous 4,100Does miscellaneous exceed 10% of Total ExpendituresTotal Expenditures 45,877Unencumbered Cash Balance Dec 31 xxxxxxxxxxxxxxxxxxxxxx
2009/2010 Budget Authority Amount: 46,068 37,00045,87724,524
6.96% 1,70726,231
Page No.Amount of 2010 Ad Valorem Tax
Non-Appr BalTot Exp/Non-Appr Bal
Tax Required Del Comp Rate:
53,075
37,00028,843
33,23549,048
32,870
5184,129
109165
15,813
28,114
28,84320,205
37,00016,075
27,391642
5,037
20,205
Prior Year Actual2009
Current Year Estimate2010
City of Burlingame 2011
Allocation of Motor, Recreational, 16/20M Vehicle Tax & Slider
Budgeted Fund Budget Tax Levy Amt Allocation for Year 2011
for 2010 for 2009 MVT RVT 16/20M Veh Slider
General 83,933 15,012 493 249 0
Debt Service
Employee Benefits 42,462 7,595 250 126 0
Library 28,114 5,029 165 84 0
TOTAL 154,509 27,636 908 459 0
County Treas Motor Vehicle Estimate 27,636
County Treasurers Recreational Vehicle Estimate 908
County Treasurers 16/20M Vehicle Estimate 459
County Treasurers Slider Estimate 0
Motor Vehicle Factor 0.17887
Recreational Vehicle Factor 0.00588
16/20M Vehicle Factor 0.00297
“OWN YOUR NUMBERS”*
• Know your stuff• Know where “your” stuff is in “their” stuff• Know how “your” stuff impacts “their” stuff• Know why “your” stuff matters to and for the
community
*Quote from Alice Sizer Warren, Budgeting: A How-To-Do-It Manual for Librarians, Neal-Schuman Publishers, New York, 1998.
MENU ITEM(City Councils, Township Boards & District members)
The library is NOT an essential community service.
SAYS WHO?!?
• Public investment for entire community• Serves ALL ages, education levels• Serves more residents directly than police and fire
department combined
BREAK
DESSERT
*BE IMPORTANT TO THEM BROWNIES
http://icma.org/documents/Final_Mgmt_Prsptv_Libraries_(gates).pdf
http://tinyurl.com/47u7zzx
http://tinyurl.com/42juob8
“Bummer of a birthmark, Hal”
ARE YOU AWAREYOU SHOULDHAVE THESAMEBIRTHMARK?
Gary Larsen – The Far Side cartoons
NUMBER STORIES
• The Community You Serve
• Facts About Your Library
• Facts About Other Libraries Like You
REALITY PUBLIC LIBRARY• The Facts—
– 5,016 card holders– Circulation statistics
• 52,744 Total books circulated• Avg. cost for book - $25.00
– 3,034 population in community– Total tax support $59,122– Library open 51 hours per week– Public Access Computers (7) used 15,780 times in
2006• Average time of use 1 hour per use
TELL ME A STORY. . .
REALITY PUBLIC LIBRARY
THE STORY . . .
• Reality Public Library saved taxpayers $1,318,600.00 in 2004.
• Current tax support of library is $19.49 per person
• Tax support of $19.49 per person returns $434.61 of services per person.
WHY BOTHER?
• Gives the library positive publicity
• Gives the City/Township positive publicity
• May help increase tax support. . .
• Reaffirms that the public library is a positive public service and important public investment for the community.
YEAR-ROUND EFFORT
• LIBRARY NEWSLETTER
• “GOOD NEWS VISITS” AT COUNCIL
• PACKET STUFFERS FOR COUNCIL
• OTHERS??
The Message
• What’s great about your library?– 5 Quick Facts
• Develop a consistent message – Target Various Groups
• Use stories to illustrate the message
Targets of the Message
• Who do you know?
• Who do “they” know?
• Develop a contact information list
Parentsgolf with
the bankerYou volunteer
at thehospital
Police Chiefis a cousinDaughter
is in
National Honor
Society
Best Friend on City Council
Husband volunteers with
Parks & RecCommission
Serve on churchcommittee
withnewspaper editor
The Elevator Speech
• 30 seconds
• Memorized!
• "How To" tips
http://tinyurl.com/45cfq3b
ANNUAL REPORTS
• What statistics do you keep? Do you use?
• Key off your mission or visiono “NEKLS and its members libraries are leaders and
innovators in providing exemplary library services ”
• Use pictures (get releases), color, graphs
http://www5.oclc.org/downloads/community/librariesstackup.pdf
“Recent cost/benefit analyses using tools developed by business and industry suggest that public libraries often outpace other sectors in the efficient use of tax dollars.”*
*Key Findings in Brief from the American Council of Libraries Council Report, Worth Their Weight: An Assessment of the Evolving Field of Library Valuation,
www.actforlibraries.org
In the News
• Hold a political forum
• Be a factor in a political campaign
• Positive Publicity
AFTER DINNER
*AT THE TABLE CONVERSATION
PRACTICAL IDEAS
THINGS THEY DO
• Strategic Plan• Budget• Website• Voter Registration• Pet Licensing
THINGS YOU DO
• Strategic Plan• Budget• Website• Could you add?• Could you add?
City/County Government Wall
• List City Council names and contact info• Display a ward map of the City• List City Administration contact info• Pictures• Meeting Dates• Other Ideas?
REALITY PUBLIC LIBRARY
“OFFTHE MENU”
“AT THE TABLE”
Contact Information
Laura DeBaunLibrary Services Consultant & Business Manager
Northeast Kansas Library System4317 W. 6th St.Lawrence, KS [email protected]