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National Rural Livelihoods Project

CONSOLIDATED FM Indicators for Project

(For Six Monthly Period Sep, 2015 to Mar, 2016)

.

A. STAFFING: Qualified and Skilled Finance and Accounts Staff in Place

No. of DMM

SMMU (Designation wise)

DMMU (Designation wise)

State Us In

state

RemarksOptimal Staffing as per

SPIPSanctio

ned posts

Posts filled

Posts Vacant and Since

When

Optimal Staffing as per PIP

Sanctioned posts

Posts filled Posts Vacant and Since

WhenAssam 8 Financial Adviser

Chief Finance Officer Finance Officer Accounts Assistant

0101

01 01

0101

01 01

----

Accounts Officer 08 07 Dec,2014 Financial Advisor of the P & D Dept. of Govt. of

Assam is the FA of ASRLM

Bihar 38 Chief Fin. Officer Finance Officer

St. Fin. Manager

Asstt. Fin. Manager

Accountant /Cashier

01

01

04

04

12

01

-

03

02

06

September,15

1 (Aug’13)

02 (Aug’13)

06

DFM

Accountant (DPCU)

Accountant (BPIU)

38

152

534

17

435

20 (july-13)1(Sep.’15) 251 * (2013)

Chhattisgarh 6 SPM – Fin Mgmt. Accountant A/cs. Officer Accountant

01 02 01 02

01 01 01 01

-01(Jun ‘12)*

-01 (Jun ‘12)*

DPM – FinAccountant

0608

0606

02 (Jun-’14)*

*Recruitment process underway

Gujarat 9 GM(Accounts& Finance)PM(Accounts& Finance)Accountant

010102

010102

000000

0000

APM (A/c& Fin.)

000007

000001

000006

One tally data entry operators at each DMMU.

Jharkhand 10 SPM - FinancePM-FinanceFinance Manager - SRCAccount OfficerAccountant

0101010203

0101010102

NADistrict Finance ManagerDistrict Account OfficerDistrict Accountants

10

10

10

10

10

04 6 Last one year

State No. of DMM

Us In

state


DMMU (Designation wise)

Optimal Staffing as per SPIP

Sanctioned

posts

Posts filled

Posts Vacant and Since

When

Optimal Staffing as per PIP

Sanctioned posts

Posts filled Posts Vacant and Since

WhenKarnataka 38 Chief Fininance Officer

Finance OfficerSt. Fin. Manager

Accounts officerAccountant Assistant

-0101

0102

--

01

-02

--

working on in- charge basis15.6.2016

-

DFMAccountant (DMMU)

Accountant (TMMU)

0505

20

0505

19

Maharashtra 10 Dy. Director Finance & AccountSr. Account Officer

Account Officer

Asst. Account officerCashierAssistant

01

02

02

040102

01

02

00

020101

00

00

02

020001

Account Officer

Accountant

Jr. Clerk

10

10

10

08

07

02

02

03

08

Account Officer Post for 01 NRLP District has not been deputed from State Govt. Proposal submitted to DAT for deputing in reaming one district. Account officer for Ratnagiri order has received but still not join.

Madhya Pradesh 30 04 04 03 01 54 54 21 33

Odisha 30 Addl. CEO

Project Manager

Project ExecutiveYP

01

01

05 01

01

01

01 01

00

00

04 00

District Project Manager

Project Ex. (Accounts)

Accountant

30

30

30

30

30

30

00

00

00

Two Nos of Individual Consultants were in place

Rajasthan 33 11 11 05 6 (From start) 66 66 33 33 (From Start )

Tamil Nadu 31 4 4 4 - 31 31 31 - -


DMMU (Designation wise) Remarks

State No. of DMMUs In state

Optimal Staffing as per SPIP

Sanctioned posts

Posts filled

Posts Vacant and Since When

Optimal Staffing as per PIP Sanctioned posts

Posts filled

Posts Vacant and Since When

Uttar Pradesh 75 Chief Fin. Officer as Per AAP

State Finance Manager

Accountant

01

01

01

01

01

01

-

-

-

Accountant(DPMU) - - 00

00

00

31 FMTSA staff are working as Accounts Manager at 31 Intensive districts and 4 FMTSA staff are working at HQ

West Bengal 19 *Controller of Fin.Accountant

Office Asstt. A/cs

010102

010102

Since inception *Dy P.D. A/cs

Accountant

20

38

17

26

Since inception of the project

*Controller of Finance and Dy. P. D. a/c’s from WB Audit & accounts services

Nagaland 9 Addl. Mission Director/CFO

SPM(FIN)

Senior Accountant/ Accounts Assistant

01

01

01

01

01

01

Accountant (DMMU)

Accountant (Block)

09

09

09

09

Haryana 10 Manager (F&A)

Accountant

Accounts Clerk

01

01

01

01

-

-

-

Since 01-01-16

Since 21-01-16

Accountant 10 09 01

Since 01-04-2015

In DMMUs, the work is routed through the A.O.s posted in DRDAs.

Kerala 14 SPM – Fin Mgmt.AccountantA/cs. OfficerAccountant

01010000

01010000

----

DPM – Fin

Accountant

00 14 10 4 -

Manipur NIL 1 State Mission Manager- Financial Management (SMM-FM)2.State Account Assistant (SAA)

01

01

01

01 NIL NA NA NA

Punjab 07 Manager Finance & AccountsAccounts Assistant

01

01

0

01

1

00

Accountant 7 7 0

Mizoram 2 SPM-Fin Mgmt.

ASPM Accountant*

Accountant

Account Officer

Assistant Account Officer

01

01

01

01

02

01

-

01

-

-

-

01

0

01

02

DMMU are not working as Accounting Unit

Tripura 3 SMM - FinanceAccount OfficerAccountantCashier

01010100

01010100

On Deputation Accountant 03 03

Meghalaya 3 FAO & Accountants* - -01 - NIL NIL NIL NIL *FAO & Accountant is a newly created post which is not mentioned in the AAP

B. TRAINING OF FM STAF

Please provide information on training conducted for FM staff in last six months:

State Level at which

Training was

Conducted(national/

state/district/

sub-district)

Trainer(If in-house training, mention designation. If external trainer, mention consultant)

Number of Staff/Designation

of Staff Trained

Duration of Training Key Topics Remarks

Assam SMMU State NIRD Faculty 15 5 Days (30th Nov, to 4th

Dec15Financial Management for RD Program me

Conducted by NIRD & PR, Assam

DMMU - - - - - - Community - - - - - -BiharSMMU State In-house 38/ DFM / DFM –In-charge 3 Days Financial

Management/IUFR/ Audit compliance etc.

DMMU - - - - - -Community - - - - - -ChhattisgarhSMMU State SMMU-NMMU 15 approx 1 days FM, AAP, Budget etc

DMMU State SPM-Fin 40 Approx. 2 days FM, Budgets, Accounting. Tally, AAP etc

Monthly/Bimonthly meetings are being regularly conducted

Community - - - - - -

Gujarat

SMMU - - - - -

DMMU - - - - -

Community To maintain the books of accounts.

2842 Book keepers. 5days for maintenance of SHG’s books of accounts

-

Level at Trainer Number of Staff/ Duration of Training Key Topics Remarks

Please provide information on training conducted for FM staff in last six months:

State

Level at which

Training was Conducted(national/

state/district/sub-district)

Trainer(If in-house

training, mention designation. If external

trainer, mention consultant)

Number of Staff/Designation of Staff

Trained

Duration of Training

Key Topics Remarks

MaharashtraSMMU (NRLP) State Level SMMU Finance

& Account Staff10 Accounts staff 09 December-

2015 IUFR Guideline, Tally Implementation COA,

Internal Audit, Issue FM DiscussionDetails session taken SMMU Account and Finance Person.

SMMU (NRLP) State Level SMMU Finance & Account Staff

10 Accounts staff 10 December-2015

Unit Cost, Statutory Audit Compliance, Observation of Internal testy check, Procurement

Details session taken SMMU Account and Finance Person.

SMMU (NRLM) State Level SMMU Finance & Account Staff

19 Accounts staff 19 January 2016

Review of account and finance district wise, Reallocation of budget, Advance tracking, and

tally implementation.


SMMU (NRLM) State Level SMMU Finance & Account Staff

18 Accounts staff 20 January 2016

Review of account and finance district wise, Reallocation of budget, Advance tracking, and

tally implementation.


Community - - - - - -Madhya PradeshSMMU State In House 28 1 Tally, Epf Financial Progress, Statutory

CompliancesDMMU State In House 15 1 Staff Salary Fixation And Other Financial IssuesCommunity - - - - - -

State

Level at which


state/district/

Trainer(If in-house


trainer, mention


Trained


Key Topics Remarks

State

Level at which



Trainer(If in-house




Trained


Key Topics Remarks

sub-district) consultant)OdishaSMMU State In - House 30 – District

PE(Accounts)30- District Project Manager, OLM

2 Days Financial Management IUFRAudit compliance e-FMS training

DMMU State In -House 107 BPM, OLM 3 Days Induction training-Financial Management & Procurement

Community - - - - -

Rajasthan SMMU National NMMU and

World Back training programs

PE (Finance) Many training programs

Preparation of IUFR and AAP preparation

DMMU State Level Two days training of tally

MF/ Acct./ Cashier Two days, Tally & IUFR

Community Resource person Book Keepers/MBK/VOA/CLF Acct./Community Auditor

Two days, Five days

CBO Book keeping

Tamil NaduSMMU State level Tally Partner,

SPM (OP) and Financial advisor of TNCDW

POs of 31 districts 1 day on 12.01.2016

about maintenance of books of account, preparation of accounts in tally software, Chart of accounts, income tax, etc

DMMU DMMU Tally Partner, Internal auditor, PE(Finance) (retired), SPM (OP) and

APO (A&A) and Accountant and computer operator s of 31 Districts

1 day on 12.01.2016

Training for district level officers about maintenance of books of account, preparation of accounts in tally software, Chart of accounts, income tax etc

State

Level at which



Trainer(If in-house




Trained


Key Topics Remarks

Financial advisor of TNCDW

Community Book keepers and office bearers of VPRCs formed are being trained on book keeping for two days before release of Community Investment fund

SAC members training and COM III & IV training

1.10.2015 to 31.03.2016 in different batches

1565 SAC members training and 1544 COM III & IV training to CSTS

Uttar PradeshSMMU State Consultants 62(Accountant &

FMTSA)3day Tally ERP,PFMS, Procurement Rules

DMMU - - - - - - Community - - - - - -West Bengal

SMMU State SMMU officials & FMTSA

20 approx. 1 day Tally FMS & Fund Management SMMU & DMMU FM Staff

DMMU State NA None NA NA NA Community State SMMU Officials 2100 6 weeks Accounts & Audit of SHG Accounts SHG Members

KeralaSMMU NIL NIL NIL NIL NIL NILDMMU - - - - - -Community - - - - - -NagalandSMMU State SPM (FM)

PM (Procurement)

22 3 days On Accounting, Procurement and IUFR.

State

Level at which



Trainer(If in-house




Trained


Key Topics Remarks

DMMU - - - - - -Community - - - - - -HaryanaSMMU National NMMU 1/ Manager (F&A) - FM, IUFR, AAP, Closure Report etc. -DMMU State In-House 9/ Accountants - Maintenance of Books of Acct., Tally Software,

IUFR, FM etc.-

Community - - - - - -ManipurSMMU State External

(NRP,NMMU)SAA – 1 4 days Book Keeping Training with field visit.

DMMU -Community -MizoramSMMU - No Training is conducted for

Accounts Staff during the Year current Financial Year

DMMU -

Community

TripuraSMMU StateDMMU -Community NAMeghalayaSMMU - NIL NIL NIL NIL NILDMMU - NIL NIL NIL NIL NILCOMMUNITY - Village, Cluster

& Block LevelCC and Accountants Book writers As per training module

PunjabSMMU - - - - - -DMMU State SMMU Finance Team 7 2 Expenditures Heads,

Statutory Compliances Training Provided on manual cash book, as well its correlation with Tally software

State

Level at which



Trainer(If in-house




Trained


Key Topics Remarks

(deduction of TDS, etc.), Fixed Assets Register Maintenance, Stock Register Maintenance, Guidance on IUFR

Community - - - - - -

C. DELEGATION OF ADEQUATE FINANCIAL and ADMINISTRATIVE POWERS

Please provide information on delegation of financial powers to Head of SMMU and DMMU along with monetary limits.

State

Delegation of Financial Powers to Head, SMMU

Delegation of Financial Powers to Head, DMMU

Assam Power delegated to the State Mission Director for administrative and financial approval. No limit

Power delegated to the Deputy Commissioner for administrative and financial approval. No limit

Bihar It has been delegated as per the Fin & Administrative Rules of the Society It has been delegated as per the Fin & Administrative Rules of the Society

Chhattisgarh It has been delegated as per the Fin & Administrative Rules of the Society It has been delegated as per the Fin & Administrative Rules of the Society

Gujarat To accord administrative approval and financial sanction for procurement of Goods& Services.

Managing Director (SRLM) - full powers. Sr.GM and Director DRDA- Up to Rs.1 Lakh in each case.JMD-Up to Rs.5 Lakh in each case.

To accord administrative approval and financial sanction for Purchase of

Managing Director (SRLM) - full powers. DRDA- Up to Rs.0.60 Lakh per month.

consumables, stores, Fuel, oil and repair, maintenance &hiring of vehicle on daily basis.

JMD-Up to Rs.1.2 Lakh per month.

To accord administrative approval and financial sanction for field visits and attending training, seminars, workshops within the state.

Managing Director (SRLM) - Full powers. Sr.GM and Director DRDA-Full Powers (within District).JMD- Full powers (within the state)

Jharkhand CEO/ Mission Director – Full PowerChief Operating Officer ( COO)-up to Rs.10 Lakhs

District Programme Manager ( DPM)- up to Rs. 1 Lakh CEO/COO- Above Rs. 1 Lakh

Karnataka It has been delegated as per the Fin & Administrative Rules (Finance Manual) of the Society

It has been delegated as per the Fin & Administrative Rules (Finance Manual) of the Society

Maharashtra Separate annexure is attached (Annexure-I)

Madhya Pradesh Separate annexure is attached

Odisha It has been delegated as per the Financial Management Manual It has been delegated as per the Financial Management Manual

State



Rajasthan Administrative Sanction SMD DPMBank Account 1. Project Director and GM Finance Joint

Signature up to Rs. 10 lakhs 2. State Mission Director and financial

Advisor joint Signature more than Rs. 10 Lakhs

District Project Manager and manager finance joint signature

Tamil Nadu Item SMMU DMMUs (PO)

Sanction of Tour AdvancesUp to Rs.10,000/- by SPM (Operations and Procurement)Above Rs.10,000/- by CEO

100% of eligible Fare + 80% of permitted DA

Sanctioning of Expenditure

Up to Rs.1,00,000 by SPM (Operations and Procurement) and beyond Rs.1,00,000 by CEO. . Up to Rs.10,000 by additional CEOs towards entertaining guests for official meetings or hospitality

Up to Rs1,00,000 in each case by Project officer and beyond Rs.1,00,000 by District Collector

Sanctioning of Advances Up to Rs1,00,000 by SPM (Operations and Procurement) and beyond

Up to Rs.1,00,000 in each case by Project Officer and beyond Rs. 1,00,000 by District Collector

Rs.1,00,000 by CEO.. Up to Rs.10,000 towards tour advances pertaining to their thematic areas.

Advertisement Charges Rs.5.00 lakhs per case by CEO. -Payment of Legal fees, other incidentals, fees for lawyers Rs.20,000/- per case by CEO. -

According sanction of works and services including consultancies and purchase of goods and equipment including hardware/software following NRLM procurement procedures

1.Rs.10 lakhs per case by CEO.

2.Above Rs.10 lakhs up to 50 lakhs with approval of Mission Director

Up to Rs1,00,000 in each case by Project Officer and above Rs1,00,000 in each case by District Collector

As tender accepting authority for contracts with regard to works, services including consultancies and purchase of goods and equipment’s as per approved budget following NRLM procurement procedures

1) Rs.10 lakhs per case by CEO2) Above Rs.10 lakhs up to Rs. 50 lakhs per case with the approval of Mission Director

Up to Rs.1,00,000 in each case by Project Officer and above Rs1,00,000 in each case by District Collector

State



Uttar Pradesh It has been delegated as per the Fin & Administrative Rules of the Society It has been delegated as per the Fin & Administrative Rules of the Society

West Bengal It has been delegated as per WBSRLM FM Manual It has been delegated as per WBSRLM FM Manual

Haryana It has been delegated as per the Fin & Administrative Rules of the Society. It has been delegated as per the Fin & Administrative Rules of the Society.

Kerala It has been delegated as per the Fin & Administrative Rules of the Society It has been delegated as per the Fin & Administrative Rules of the Society

Punjab Particulars Authority for Approval Cheque Signing Authority Proposed PowerSalary Chief Executive Officer CEO, ACEO, AC(F& A) Full PowerAll office expenses other than salary Chief Executive Officer CEO, ACEO, AC(F& A) Above Rs. 5000/-

Additional Chief Executive Officer CEO, ACEO, AC(F& A) Up to Rs.5000/-Salary Additional Deputy Commissioner

(Development)ADC (D), Dist. Prog. Manager Actual / Up to Approved Limit

All office expenses other than salary Additional Deputy Commissioner (Development )

ADC (D), Dist. Prog. Manager Up to 0.60 Lakh Per Month as per Finance manual ( F M Yet

to be Approved )Revolving Funds, Community Investment Funds

Additional Deputy Commissioner (Development )

ADC (D), Dist. Prog. Manager (RF Up to 15,000 & C I F RS. 55000 to 1,10,000 /-.)

Mizoram It has been delegated as per the Financial Regulations 2013 of the Society as approved by EC ,MzSRLM

Does not raised as DMMU is not use as Accounting Unit

Meghalaya 1. Smt C.Kharkongor, MCS, Chief Executive OfficerNagaland SMD- 5.00 Lakhs DPM- 1.00 LakhsTripura CEO – Full Power District Mission Manager ( DMM)- up to Rs. 1 Lakh

D. STATUS OF FM MANUALS NRLP

Please provide information on FM Manuals (status of preparation, likely date of finalization, whether circulated to staff, status of translation, etc.)

STATE

State Financial Rules State FM Manual Community Level FM Manual Any Other FM

Manual(s)Assam Already prepared and in place for the SRLM. Already prepared and in place for the SRLM. Guideline to be provided by the NMMU. -Bihar Already prepared in place for the SRLM. Revision in progress Prepared -Chhattisgarh Already prepared in place for the SRLM. Already prepared in place for the SRLM. Guideline to be provided by the NMMU. -Gujarat State Financial Rules approved by Finance

Department on 03.12.2014 in force.State FM Manual is approved by Finance Department on 03.12.2014.

Community level FM Manual has been put in the BoD meeting for Approval.

NILL.

Jharkhand Already prepared and in place for the SRLM. Approved in EC and effective since April,2013 Not Yet StartedKarnataka Since all our DMMUs are placed in the Zilla

Panchayat Offices with the district mission headed by Chief Executive Officers and Project Directors. State Financial Rules are in place.

Model Financial Manual sent by NMMU is modified to our requirement. Submitted for approval in the EC.

Not Yet Started -

Maharashtra Incorporated in State FM Manual State FM manual is Prepared and ready for Executive committee approval

Incorporated in State FM Manual -

Madhya Pradesh As per MP Govt. rules Under Process of approval from GB Under process -Odisha Operationalized Operationalized Operationalized -

Rajasthan State FM manual approved by EC Approved by EC Approved by ECTamil Nadu State FM Manual including financial rules-

approved by Board of Directors in their meeting held on 18.9.2013 and forwarded to all districts for implementation

Community level FM Manual prepared in local language and circulated to community. Based on the manual training to book keepers are taking place

Uttar Pradesh Already prepared in place for the SRLM Prepared Prepared HRWest Bengal FM Manual prepared Guideline to be provided by the NMMU. - -

D. STATUS OF FM MANUALS at NRLM SRLMs

Please provide information on FM Manuals (status of preparation, likely date of finalization, whether circulated to staff, status of translation, etc.)

STATE

State Financial Rules State FM Manual Community Level FM Manual

Any Other FM Manual(s)

Punjab Finance Manual has been approved in EC meeting on 10.08.2015 and same has been circulated and implemented in all 7 NRLM intensive districts.

Finance Manual has been approved in EC meeting on 10.08.2015 and same has been circulated and implemented in all 7 NRLM intensive districts.

HaryanaAlready in place for the SRLM.

Already in place for the SRLM duly approved by Executive Committee in the meeting held on 27.08.2014

- -

Kerala NIL NIL NIL --

Manipur Not prepared Under process Not prepare Not prepareMeghalaya Completed Completed Not yet implemented NoMizoram Financial Regulation 2013 approved by EC

MzSRLM on 12th July 2013 is presently in use.

Human Resource Manual prepared and conditionally approved by EC MzSRLM on 24th Feb 2015 Contain

Delegation of Financial & Administrative Power which is under consideration and vetting of NMMU.

Nagaland Already prepared and in place In Place In PlaceTripura Approved and in place. Effective since April,2015 Not Yet Started

E. STATUS OF SHARE OF STATE FOR NRLP FOR FINANCIAL YEAR 2014-15 and 2015-16.

State

State Share due for NRLP to SMMU

(Rs. Lakhs)

Actual Funds Received for State Share RemarksDate of Receipt Amount Received (Rs. Lakhs)

Assam Rs. 055.56 (2015-16) March, 2016 Rs. 55.56 No State Share DueBihar Rs. 3636.50 (2014-15) 10-07-15 Rs. 3636.50 (2014-15) No State Share Due

Rs. 886.66 (2015-16) 07-10-15 Rs. 886.66 (2015-16) No State Share DueRs. 532.00 (2015-16) 25-01-16 Rs. 532.00 (2015-16) No State Share DueRs. 532.00 (2015-16) 08-02-16 Rs. 532.00 (2015-16) No State Share DueRs. 335.16 (2015-16) 25-02-16 Rs. 335.16 (2015-16) No State Share DueRs.798.00 (2015-16) 01-03-16 Rs.798.00 (2015-16) No State Share DueRs. 462.84 (2015-16) 17-03-16 Rs. 462.84 (2015-16) No State Share DueRs. 3455.34 (2015-16) 28-03-16 Rs. 2729.71 (2015-16) Rs.725.63 due as on 31/3/16 from State

ChhattisgarhRs 2518.50 for NRLP

22nd July-15 Rs. 496.66No State Share Due2nd Feb., 16 Rs. 1028.51

23rd March, 2016 Rs. 933.33Gujarat F.Y 2014-15 Rs.682.00 26.09.2014 Rs. 682.00

F.Y2015-16 Rs.334.21 03.10.2015 Rs. 167.10 -Balance Rs. 167.11 due as on 31/3/2016Jharkhand Rs. 0245.91 for 2014-15 July, 2015 Rs. 5000.00

Rs. 6299.62 for 2015-16 March, 2016 Rs. 1545.53 No State Share Due

Karnataka Rs. 276.50 (2014-15) 08-04-15 Rs. 276.50 (2014-15) No State Share DueRs. 246.67 (2015-16) 30-09-15 Rs. 246.67 (2015-16) No State Share DueRs. 493.33 (2015-16) 14-03-16 Rs. 493.33 (2015-16) No State Share DueRs. 773.00 (2015-16) 23-03-16 Rs. 773.00 (2015-16) No State Share Due

Maharashtra Rs.3652.36 (2015-16) 31.03.2016 Rs. 1795.27Madhya Pradesh 24.06.2015 Rs.75167000 Encl. no 9333/22/v-1/yo. Budget/2015 dt 04/06/2015

16.11.2015 Rs.37583000 Encl. no 14938/22/v-1/yo. Budget/2015 dt 12/10/2015Rs. 5761.00 due for 2015-16

18.12.2015 Rs.15499000 STATE SHARE30.01.2016 Rs.59668000 STATE SHARE26.02.2016 Rs.112750000 STATE SHARE31.03.2016 Rs.275433000 Encl. no 3011/22/v-1/yo. Budget/2015 dt 04.03.16

Odisha Rs.496.67 30/12/2015 Rs.496.67Rs.496.67 14/03/2016 Rs.496.67Rs1564.00 31/03/2016 Rs1564.00 No State Share Due

Rajasthan Rs.330.00 January, 2016 Rs.330.00 No State Share DueTamil Nadu NRLP 2015-16

(Rs.733.33) 183.00 1st Instalment

03.08.2015 183.00Balance 183.33 due from State Govt.

NRLP 2015-16 (Rs.2289.16 ) 183.00 3rd Instalment

18.03.2016 916.00No State Share Due

NRLM 2015-16 Ist instalment (Rs.1231.00 ) 308.00

03.08.2015 308.00

NRLM balance due Rs. 461.60 lakhs due50% of IInd instalment (Rs.615) Rs153.87

20.10.2015 153.87

NRLM 2015-16 IIIrd instalment (Rs.1109.01 ) 443.60

18.03.2016 443.60No State Share Due

Uttar Pradesh Rs.1486.87 (NRLP) 04-11-2015 Rs.331.67 (2015-16)22-3-2016 Rs.1155.20 (2015-16) No State Share Due

Rs.2383.88 (NRLM) 22-3-2016 Rs.2383.88 (2015-16) No State Share DueWest Bengal Rs. 1333.33 (NRLP)

(2015-16)July, 201525/02/2016

Rs. 333.33Rs.666.67

3rd instalment

31/03/2016 Rs.333.33 Recovery of short drawl for ratio difference against 1st instalmentRs. 242.00(NRLM 14-15)Rs.1902.0 (NRLM 15-16)

June, 15 Rs 242.00July, 2015 Rs.442.3825/02/2016 Rs. 817.24

31/03/2016 Rs. 642.38 Nothing due from State Govt.as state share

E. STATUS OF SHARE OF STATE FOR NRLM FOR FINANCIAL YEAR 2014-15 to 2015-16.

State

State Share due for NRLM to SMMU

(Rs. Lakhs)

Actual Funds Received for State Share RemarksDate of Receipt Amount Received (Rs.

Lakhs)

Kerala Rs.198.73 lakhs(II Instalment 2015-16)

Rs.235.85 lakhs(III Instalment 2015-16)

29.05.2015

15.06.2016Jan-March, 16

Rs.89.22 lakhs

Rs.117.92 lakhsRs. 334.50 Lakhs

Haryana Rs. 308.29 16.10.2015/11.03.2016 Rs. 308.29Nagaland - - -Manipur NIL NIL NIL NILMizoram Rs. 15.55 Lakhs Oct 2015 Rs. 15.55 SMS pertaining to FY of 2013-14,2015-15 and 1st instalment of 2015-16Punjab 489.00 03.07.2015 200.00

22.01.2016 289.66 No State Share is pending till 31.03.2016.Meghalaya NIL NIL NIL NIL

F. ACCOUNTING SOFTWARE NRLP

STATE

Is Accounting Software being used?

Mention ‘Yes’ or ‘No’

If ‘yes’, please specify Name of Accounting Software

If ‘no’ please mention likely date for implementation of software at SMMU and DMMU

SMMU DMMUAssam Yes Yes Tally ERP9 Fund Management -Bihar Yes Yes Tally Accounting Software -Chhattisgarh Yes Yes Tally Accounting Software -Gujarat Yes YES Tally (ERP 9 FMS) NAJharkhand Yes Yes Tally (FMS) Accounting

Software-

KarnatakaYes Yes

Tally ERP 9.0 with Customization

-

Maharashtra (NRLP) Yes Yes Tally FMS 10 DistrictMaharashtra (NRLM) Yes No Tally FMS Process of tally operator appointment being

in progress. Once all tally operator on board then Tally FMS will be implement in all NRLM district. Expected date of all 34 tally operator on board is June -16. (Tally

Software already installed in NRLM District.)

Madhya Pradesh Yes Yes Tally Software -Odisha Yes Yes Tally ERP 9Rajasthan Yes Yes Customized Tally -Tamil Nadu Yes Yes Tally Accounting Software -Uttar Pradesh Yes Yes Tally ERP9 -West Bengal Yes Yes Tally FMS -

F. ACCOUNTING SOFTWARE NRLM

STATE

Is Accounting Software being used?

Mention ‘Yes’ or ‘No’

If ‘yes’, please specify Name of Accounting Software

If ‘no’ please mention likely date for implementation of software at SMMU and DMMU

SMMU DMMUHaryana Yes Being used in

9 Intensive Districts

Tally Software -

Kerala Yes Yes Tally Accounting Software -

Meghalaya Yes Yes Tally Software -Manipur No NoMizoram No Does not arise -Nagaland No No Tally ERP 9FMs Discontinued as Accounts Staff needs more

training on usage of Accounting Software.Punjab Yes Yes TALLY ERP 9 -Tripura No No -

G. INTERIM UNAUDITED FINANCIAL REPORTS

STATE

Date of Submission of IUFR to NMMU for last 2 quarters by the State Did last quarterly State IUFR include all districts? (Yes or No)

If ‘no’, please mention names of districts not included in the IUFR

Quarter ( III 2015-16) Quarter (IV 2015-16)Assam Submitted in the month of Feb,16 Submitted in the month of May,16 YesBihar 17-02-2016 31st, May 2016 Letter No. BRLPS/Accts/274/12/3304, Through Mail

dated 16/03/2016 and 22/6/2016Chhattisgarh Submitted on 30-1-2016 Submitted on 31-5-2016 YesGujarat 12 .01.2016 21.04.2016 -Jharkhand 13thMarch,2016 26thMay,2016 YesKarnataka 16.02.2016 27.05.2016 -Maharashtra 05.02.2016 16.03.2016 YesMadhya Pradesh 10.03.2016 02.06.2016Odisha 21.01.2016 16.05.2016 -Rajasthan March 2016 May 2016 NoTamil Nadu 25.01.2016 29.04.2016 Yes

Uttar Pradesh 01-02-2016 30-04-2016 -West Bengal Quarter (Jan-Feb ‘16) & Mar’16 May, 16 th,2016 -

Haryana 29-03-2016 05-05-2016 YesKerala 03.02.2016 14.05.2016 -Manipur 30.04.2016 Some rectification is necessary. SRLM Has requested

for some more time to review.Mizoram 02.03.2016 08.04.2016 -Nagaland 06.01.2016 18.04.2016 YesPunjab 25.01.2016 05.05.2016 YesTripura March 2016 27th May,2016 -Meghalaya September 2015 during Dec, 15 Dec, 15 during March 2016 -

H. UTILIZATION CERTIFICATE NRLP

STATE Last Utilization Certificate from State to NMMUPeriod covered by UC

(2014-15.to date of submission)Date of Submission of UC by the state

to NMMUAssam 2014-15 25th Jan,16Bihar 31/01/16 05/02/16Chhattisgarh For FY 2014-15 24-09-2015 (Audited UCs for all i.e. NRLM, NRLP,

RSETI, MKSP, ASDP, Interest Subvention)submitted along with Audit report

For Apr-Sep 2015 12-10-2015 & 23-10-2015 (Provisional UCs for NRLM & NRLP submitted)

Gujarat Up to March 2016. May, 12th 2016Jharkhand ( Aprl,2015 to Dec,2015) 19th Jan,2016Karnataka 31/03/2016 21/04/16Maharashtra April-15 to December-2016 18/01/2016 (with 03rd instalment proposal)Madhya Pradesh UC Submitted for NRLP 18 Apr 2016Odisha 2014-15 02/05/2016, Vide letter No-1296

2015-16 (Provisional) 02/05/2016, Vide letter No-1296Rajasthan (Up to April 2016) 09.05.2016

Tamil Nadu January 2016 15.02.2016Uttar Pradesh Up to 30/04/2016 11.05.2016West Bengal 01.04.2015 to 15.01.2016 18.01.2016

H. UTILIZATION CERTIFICATE NRLM

STATE Last Utilization Certificate from State to NMMUPeriod covered by UC (1/4/14.to 31/3/2016.)

Date of Submission of UC by the state to NMMU

AssamBihar 29/02/16 04/03/16Chhattisgarh 31/3/2015 31/12/2015Gujarat Up to March 2016. June, 2016Jharkhand 31/3/2016 May, 2016Karnataka 31/03/16 04/05/16Maharashtra April-15 to January-2016 05/02/2016 (with 03rd instalment proposal)Madhya Pradesh UC Submitted for NRLM 18 Apr2016Odisha 31/3/2016 May, 2016Rajasthan 31/3/2016 April 2016Tamil Nadu January 2016 17.02.2016West Bengal 01.04.2015 to 19.02.2016 02.03.2016Uttar Pradesh Up to 31/03/2016 29.04.2016

Haryana 2015-16 (up to 14-03-2016) 14-03-2016Kerala 2015-16 up to Dec 2015 22.02.2016Manipur Up to 31/5/2016 10/6/2016Mizoram UC for 2015-16 May, 2016Nagaland 01-04-2015-31-12-2015 05-01-2016Punjab 01.04.2014 to 31.03.2015 13.01.2016Tripura ( 1Apr,2015 to March,2015) 06/06/2016Meghalaya 31st March 2016 May, 2016

I-STATUS OF BANK RECONCILIATION STATEMENT (BRS) AS ON 31st March, 2016

State

BRS completed up to period 31-03-2016

Signatory to Bank Account Designation(s) of officials)

SMMU DMMU* SMMU *DMMU (NRLM) *DMMU (NRLP)Assam Yes Yes 1.State Mission Director,

2. Financial Adviser1. Project Director, DRDA2. District Project Manager

1. Block Development Officer2. Block Project Manager

Bihar Yes Yes 1.CEO/OSD/CFO/SFM/Director/AO Mainly : DPM / DFM/ one Thematic Manager

Mainly :. DPM / DFM/ one Thematic Manager

Chhattisgarh Yes Yes 1. Mission Director,2. Jt Commissioner and

Mainly :1.Chief Operating Officer, Jila Panchayat

Mainly :1. Chief Operating Officer, Jila

3. SPM-FM(either of the two)

and2. Accounts officer, Jila Panchayat

Panchayat and2. Accounts officer, Jila Panchayat

Gujarat March, 2016 March, 2016 (A) Any single cheque amount Up to Rs. 5 Lacs: Single signatory either Managing director,GLPC or Accounts officer (class 1), GLPC (Any one from above two)(B) Any single cheque amount above Rs. 5 Lacs: Joint Signatories- Managing director, GLPC and Account officer class 1 ,GLPC (both jointly).

Jharkhand Completed till March,’2016

Completed till March’2016

CEO & COO-Full PowerCEO & SPM-Finance- Full PowerCOO & SPM-Finance- Rs.10 lakhs

DPM & DFM- Full Power

Karnataka Yes Yes 1.Mission Director/ Additional Mission Director2. State programme Manager (F)

Mainly : 1.CEO2.CAO

Mainly : 1.CEO 2.CAO

Maharashtra 30.09.2015 30.09.2015 Project Account (Current A/c) – CEO & COOSMMU Saving Account for State Unit. – Under Secretory & Dy. Director (Account & Finance)

For NRLP – CEO & DMMFor NRLM – CEO & PD, DRDA

Madhya Pradesh

31.03.2016 31.03.2016 Finance Controller/Addional CEO/Deputy CEO (Any two)

District Project Manager with District Finance Manager

Odisha Yes Yes Below Rs 1Lakh- Addl CEO (Fin) & PM(FM)Above Rs 1Lakh- Addl CEO (Fin) & Mission Director-cum-CEO

Below Rs.5 Lakh-Project Director-DRDA & District Project Manager, OLMAbove Rs.5 Lakh-District Collector & District Project Manager, OLM

State BRS completed up to Signatory to Bank Account (Designation(s) of officials)SMMU DMMU* SMMU *DMMU (NRLM) *DMMU (NRLP)

Rajasthan Yes - 1. Mission Director,2. Financial Advisor and3. PD4. GM Finance(either of the two)

1. District Project Manager and2. Manager Finance

Tamil Nadu March 2016 March 2016 1. Project Executive (Finance) and SPM (Operations and Procurement) are authorised to sign cheques for value up to Rs.1,00,000

In respect of District units, the Project Officer along with APO (Administration and Accounts) are authorized to sign the cheques jointly

2. For value above Rs.1,00,000 SPM (Operations and Procurement) and the Chief Executive Officer are authorized to sign cheques. In the absence of SPM (Operations and Procurement), the Project Executive (Finance) is authorized to sign cheques along with Chief Executive Officer

on behalf of the District unit’s up to Rs.1.00 lakh. In the absence of APO (Administration and Accounts), the APO (P and C) is authorised to sign the cheques. For cheques value above Rs.1.00 lakh, it should be signed by Project Officer and District Collector

Uttar Pradesh Yes Yes SPM(F&P) PD DC/PDWest Bengal Yes Yes 1. State Mission Director,

2. Controller of Finance1. District Mission Director2. ADMD & PD, DRDC3. Dy. P.D. A/cs(either of the two)

1 District Mission Director2. ADMD & PD, DRDC3. Dy. P.D. A/cs(either of the two)

I-STATUS OF BANK RECONCILIATION STATEMENT (BRS) AS ON 31st March, 2016 NRLM States (other than NRLP)

State BRS completed up to Signatory to Bank Account (Designation(s) of officials)SMMU DMMU* SMMU *DMMU (NRLM) *DMMU (NRLP)

Haryana Yes - 1. Mission Director,2. Financial Advisor and3. PD4. GM Finance(either of the two)

1. District Project Manager and2. Manager Finance

Kerala Yes Yes 1. Mission Director,2. Jt Commissioner and3. SPM-FM(either of the two)

Mainly :1. Chief Operating Officer, Jila Panchayat and2. Accounts officer, Jila Panchayat

Mani Pur Yes 1. State Mission Director2. Principal Secretary (RD&PR)

Mizoram Yes Does not arise 1. Mission Director2. CEO

- -

Nagaland 31-03-15 31-03-15 AMD- SRLM Addl. Director- RD PD-RD DPM-SRLMPunjab 31.03.2016 31.03.2016 Chief Executive Officer, Additional Chief

Executive Officer, Assistant Controller Finance & Accounts

Additional Deputy Commissioner(Development) & District Program me Manager

Tripura Completed Completed till AO(DDO) and Cashier DMM & DC(FI)

till March,’2016

March’2016

Meghalaya 31st March 2016 1., Principal Secretary, C & RD Department2. Smt C.Kharkongor, MCS, Chief Executive Officer

*If there is more than one bank account for NRLP at DMMU, please add additional columns in summary.

J. STATUS OF STATUTORY AUDIT OF SRLM FOR FINANCIAL YEAR……2013-14 or 14-15 as the case may be.

A. Statutory Audit for Financial Year 2014-15 B. Compliance of Statutory Audit of

Financial Year14-15 State

Name of Firm Date of Appointment

of Auditor

Duration of Appointme

nt

Audit Fee Schedule of Audit

Has the Reporting

format which is finalized and shared at the

Bhuvaneshwar Finance Review meeting shared with Auditor.

Likely date of submission

of Audit Certificate to

SRLM

Remarks about Progress of audit

Period for which

compliance report has

been submitted to

NMMU

Date of submission

of Compliance Report

to NMMU

Assam K.P. Sarda & Co. 004-04-16 1 yr. Rs.5.49 2015-16 Yes July,16 Good 2014-15 July, 16Bihar M/s AMIT ROY

& Co., Allahabad 15-06-2015 2014-15 4.393 lac + ST

Aug-Sept 2015

YesAudit already

completedSelection of Statutory Auditor is under process for the FY 2015-16

2014-15April, 2016

Chhattisgarh M/s Mukherjee Biawas & Pathak, Kolkata

22-Jun- 2015 For FY 2014-15

Rs 4.90 lacs/- Completed Yes Already Submitted on 24-09-2015

NA FY 2014-15 Apr 2016

Gujarat R .S Pate l& Co, Ahmedabad

06.07.2015 FY 2015-16 Rs.3,00,000(inclusive of taxes)

August 2016 onwards.

Yes Dec.2016 Audit will probably start by August.2016

F.Y.2013-14. -

Jharkhand S.K. Jha & Associates , Ranchi

Contract will be awarded soon

F/y-2015-2016( Appointed for 1 year)

NA Statutory Audit 2014-15 Completed

Yes Submitted on 30th Sept,2016

Not started F/y-2014-15 NA

Karnataka M/s N.C Mittal & CO 07-10-2015 2014-15 5.35 Lac + ST Oct-Nov

2015Yes

Pertaining to 2014-15 is submitted to NMMU on : 4.1.2016

Selection of agency/CA firm for 2015-16 to conduct Statutory Audit is under progress, RFP is issued.

2014-15

Maharashtra M/s.Sarda & Pareek

02/06/2015 1 year 6.57 Lakhs Yes Submitted Completed 2014-15

Madhya Pradesh M/s Mishra

Tiwari & Associates

5/27/2016April 2015 to March

2016Rs.9.78 Lakhs Yearly

NO, FM manual is under process of approval, Tor is been approved by Go MP.

31st Jul 2016 Started 2014-15 May, 2016

Odisha DM Associates, Bhubaneswar

28.04.2016 02 Months Rs. 13.59 Lakh

02 Months (July & Aug 2016) Yes

Mid of September’

2016

Statutory audit will be started after completion of internal Audit.

2014-15 May, 2016

Rajasthan M/s JLN US & Co.

Oct. 2015 For FY 2014-15 &2015-16

Rs 3.5 Lacs will be start form june 2016

Yes Oct. 2016In progress

FY 2014-15 July, 2016

Tamil Nadu M/s. Mookerjee Biswas & Pathak & Co., Charted Accountants Kolkotha

3 years from 2013-14

Rs. 3,38,072 To be received from the Statutory Audit firm

shortly

Yes

24.08.2016 - 2014-15 31.08.2016

Uttar Pradesh

M/s O P Tulsayan 12/04/2016 2015-16 14.97 Lac +ST

June- Aug 2015 Yes 31/08/2016 In Progress Yes

West Bengal M/s Ghosal & Ghosal Kolkata

17th June’15 & renewed for

3Years Rs 5,49 lacs/- excluding tax

Completed Yes Submitted,( within

Continuing at DMMUs

FY 2014-15 19,11,2015

2015-16 15/09/2016)

Haryana M/s JLN US & Co.

Oct. 2015 For FY 2014-15 &2015-16

Rs 3.5 lacs/- will be start form june 2016

Yes Oct. 2016 FY 2014-15

Kerala M/S Parikh & Associates

3 31.10.2015 3 year 25000 2014-152015-162016-17

Yes 2014-15 Audit Report submitted

In Progress Fy 2014-15

Manipur Kunjabi & Co. Chartered

Accountants

16/4/2016 2016-17 More than 50,000 + ST

July-Aug 2016

Yes Aug-Sept 2016

2014-2015

Mizoram Anil Hitesh & Associate Chartered Accountant

Aug May 2015 For FY2014-15

Rs.1.14 Lacs Completed and

Submitted

No Submitted on 06.102015

NA FY 2013-14 Jan.2015

Meghalaya Kiran Joshi & Associates

12th Feb’ 2013 3 years 20,000/- Completed 2014-15

Yes Submitted 2014-15 Completed 2014-15 Not available

NA

Nagaland PRALAY and ASSOCIATES

August 2015 1 Year Done Yes Submitted completed

Punjab Surinder Mahajan & Associates (14-15)

19.10.2015 1 Year 51525/- NA NA 05.01.2016 - completed 2014-15 13.01.2016

2015-16 Selection of Statutory Auditors is in Process and will be finalized till the end of May,2016Tripura Contract will be

awarded soon F/Y-2015-2016( Appointed for 1 year)

NA Statutory Audit 2014-15 Completed

Yes Submitted on 30th Sept,2016

Not started F/Y-2014-15 07/12/2015

K. STATUS OF INTERNAL AUDIT OF SRLM FOR FINANCIAL YEAR 2014-15.

State

Name of Firm Date of Appointme

nt of Auditor

Duration of Appointment

Audit Fee Total No. of Units

No. of Units covered in

Internal Audit

Period Covered

Units not Covered

Remarks

Assam Not engaged

Bihar Provided 24-09-15 For 2015-16 38 DPCUs+

1 SPMU

28 DPCUs+

1 SPMU

01/04/ 2015 to 31/3/2016

10 DPCUs Hiring of IA for the FY 2016-17 is under process

Chhattisgarh

M/s S L Chhajed & Co., Chartered Accountants

Jul-2015 FY 2015-16 Rs 15.7 lacs approx.

27 Districts 27 Districts FY 2015-16

-

Gujarat H.K. Shah& Co. & Associates, Chartered Accountants,Ahmedabad

12.09.2014 2015-16 Rs.836507/-for 2015-16

23 23(including SMMU)

2015-16 - -

Jharkhand M/s. Mohindra & Associate, 506, 5th Floor, Eastern Mall,

Lalpur, Ranchi-83400

One year Rs.10,59,840/- Head Quarter State Head quarter From Q4 ( Jan to

March,16)

Shall start from 1st

June,2016

M/s Thakur Bhuwanesh One year Rs.12,56,000/- Zone-A 4 units From Q4 Shall start from 1st

& Associate, J-152, Vatika Green

City,Dimna Road, Mango, Jamshedpur, Jharkhand, 831018

( Jan to March,16)

June,2016

M/s N. R Baid & Co, shop No MP 5, 3rd

Floor, Roshpa Tower, Main Road Ranchi-

834001,

One year Rs.18,60,000/- Zone-B 4 units From Q4 ( Jan to

March,16)


June,2016

M/s KASG & Co, 2nd Floor Shree Laxmi Complex, Shastri Nagar, Dhanbad.

One year Rs.17,59,840/- Zone-C 4 units From Q4 ( Jan to

March,16)


June,2016

Karnataka M/S Tara & Murthy 30-04-15 For 2015-16 11.98 Lakhs + ST 30 Districts +1 SMMU

30 Districts +1 SMMU

01/04/ 2015 to 31/3/2016

30 Districts +

1 SMMU

4th Qr of FY 2015-16 is in completed, Submission of report in progress (Hiring of IA for the FY 2016-17 is under process)

Action initiated to appoint Auditors

Due to Non Availability of Finance Staff, no Internal Auditors were appointed the Year 2016-17.

Maharashtra

Amit Ray & associates 26/08/2015 1 Year 5.57Lakhs

21 21 (10 NRLP District, 1 SMMU & 10 NRLM Distr)

Oct-15 to March-2016 (Half Yearly)

- Internal Audit of second half year ie (Oct-15 to March-16) start from 16/05/2016. And will be complete before 30 jJune -2016.

Madhya Pradesh

1.M/s Dharamraj & Co. CHAMBAL2.M/s S.RAMANAND AIYER & CO.INDORE3. M/s S. Ram & Co. SHAHDOL4. M/s KRA & Co.NARMAPURAM5. M/s JitendraAgrawal & Co.JABALPUR6. M/s Pramod K. Sharma & Co.BHOPAL7. M/s Manoj Jeewan& Associates GWALIOR8. M/s SPMG & Co.REWA9. M/s SPSA & Co.SAGAR10. M/s SPMG & Co.UJJAN

24.04.2013 2015-16 AND 2016-17

as per remark 51+1 51+1 2015-16 AND 2016-17

- Auditors appointed by Go MP and fee is also paid by them only. Concurent Audit Conducted by Go MP is treated as internal audit.

Odisha Patro & Co., Bhubaneswar

01.02.2016 01 Year Rs. 14.37 Lakh 31 31 01 Year 31

Rajasthan Institute of Public Auditors of India

July, 2015 1 Year As per working day

31 31 In Progress -

Tamil Nadu

Ms/ J.Singh & Associates, Charted Accountants,Chennai – 600 041

24.1.2015 2013-14 to 2015-16Internal Audit will be for TNCDW 32 districts, State office, TNSRLM SMMU & 31 DMMUs

Rs. 6,25,680 32(including SMMU)

32(including SMMU)

2015-16 NIL Internal audit for 2015-16 for the second half year from Oct. 2015 to March 2016 is going on and the audit will be completed on 31.05.2016

State Name of Firm Date of Appointme

nt of Auditor

Duration of Appointment

Audit Fee Total No. of Units

No. of Units covered in

Internal Audit

Period Covered

Units not Covered

Remarks

Uttar Pradesh

S.N. Kanpur & Associates

29-07-2015 2015-2016 885000+ ST 26 26 2015-2016 0

West Bengal

M/s Mukherjee Biawas & Pathak, Kolkata

2nd January 2015 &Renewed.

FY 2016-17 Rs.2 lacs excluding tax

SMMU+20 Districts

SMMU+20 Districts

FY 2015-16

-

Nagaland Internal Audit done by SMMU Officials for DMMU and BMMU

Haryana Institute of Public Auditors of India

July, 2015 1 Year As per working day

31 31 In Progress -

Kerala

Manipur Not ApplicableMizoram - - - - - - - - -Punjab Not done during 15-16Tripura NAMeghalaya The Internal Audit of SRLM for Financial Year 2015-16 is being conducted by Finance Section internally

Annexure – IDelegation of Financial Powers to Head, SMMU-and DMMU-Madhya Pradesh

S. Nature of Power Authority to whom the Powers delegated Extent ofNo. Delegation

1 Contractual appointment of staff against sanctioned post.Appointment on deputation

Chief Executive OfficerDepartment of Panchayat & Rural Development

Full Powers

2 Fixation and revision of qualifications and pay scale for employees on deputation and contract

Chief Executive Officer Full Powers

3 To sanction annual and advance increment and withhold annual increment

Chief Executive Officer Full Powers

4 To fix salary, wages, and draw advances and other allowances to staff Chief Executive Officer Full Powers5 Recoveries from pay Chief Executive Officer Full Powers6 To approve tour programme and to accord approval and sanction for

Tour advances within State SMMU

1. Development Commissioner for CEO2. CEO for ACEO and SPMs3. ACEO for other Officers/staff of SMMU

Full Powers

6.1 DMMU 1. C.E.O. /Add. C.E.O for DPM2. DPM for District Officers and Staff

Full Powers

6.2 BMMU DPM Full Powers6.3 PFT DPM Full Powers6.4 To approve tour programme for outside State for all levels 1. Development Commissioner for CEO

2. CEO for other staff of SMMUFull Powers

7 To pass claims of employees with regard to travel sanctioned earlier by the competent authority at SMMU.

Addl. Chief Executive Officer Full Powers

7.1 DMMU DFM Full Powers7.2 BMMU DFM Full Powers

7.3 PFT DFM Full Powers8.1 To sanction Earned leave to employees on deputation at SMMU 1. Development commissioner for CEO Full Powers

2. Chief Executive Officer for others8.2 To sanction Earned leave to employees on deputation at

DMMU/BMMU/PFTCEO MPRAF/MPSRLM Full Powers

8.3 To sanction Casual /Optional leave to employees at 1. Development commissioner for CEO Full PowersSMMU 2. CEO for ACEO and SPMs

3. ACEO for others9 To propose DE, suspension, minor punishment and cash penalties for

staff appointed for SRLM.Chief Executive Officer Full Powers

S. Nature of Power Authority to whom the Powers delegated Extent ofNo. Delegation

10.1 To accord administrative approval and financial sanction for procurement of goods of recurring nature (as per norms of the funding agency/state govt. as applicable).

1. Development commissioner2. Chief Executive Officer3. Additional Chief Executive Officer

For district level and below only1. Addl. CEO2. Dy. CEO

More than Rs. 20 lakh per caseUp to Rs.20 lakh per caseUp to Rs. 5 lakh per case

Up to Rs. 5 lakh per caseUp to Rs. 1 lakh per case

10.2 Purchase of vehicles Development Commissioner Full Powers10.3 To accord administrative approval and financial sanction for

procurement of services (as per norms of the funding agency/state govt. as applicable) for organising trainings/workshops/exposure visits/surveys/studies etc.

1. Chief Executive OfficerFor district level and below only

1. District Collector2. DPM

Full Powers

Up to Rs. 2 lakh per caseUp to Rs. 50,000 per case

12 To accord administrative approval and financial sanction for printing of books, journals, newsletters and other IEC material. (For printing of any material at any level, prior approval of the content would be required from the committee set up at SMMU)

1. Chief Executive Officer2. Additional Executive Officer3. DPM

Full PowersUp to Rs. 5 lakh per caseUp to Rs. 1 lakh per case

12 To accord administrative approval and financial sanction for petty construction in nature of repairs, and maintenance/ repairs of goods, equipment, furniture and supplies

1.Chief Executive Officer2. Additional Chief Executive OfficerFor district level and below only

4. District Collector5. DPM

Full PowersUp to Rs. 5 Lakh per case

Up to Rs. 1 lakh per caseUp to Rs. 50000 per case

13 To accord administrative approval and financial sanction for purchase of consumable stores and fuel, oil and lubricants and repairs/maintenance of own vehicles.

Additional Chief Executive Officer Full Powers

14 To accord administrative approval and financial sanction for attending trainings/ seminars/ workshops and study/exposure tours abroad for officers on contract

Development Commissioner Full Powers

14.1 To accord administrative approval and financial sanction for attending trainings/seminars/ workshops and study/exposure tours abroad for

State Government Full Powers

officers on deputation15 Cheque Signing powers for sanctioned cases by the competent

authoritySMMUDMMU

CEO/Add CEO Jointly DDO andDPM and DFM jointly

Full PowersFull Powers

16 To accord administrative approval and financial sanction for expenses on hospitality.

1. Chief Executive Officer

2. Additional Chief Executive Officer 3 .Finance Controller 4. DPM

Full Powers

Up to Rs. 100,000 per caseUp to Rs. 50,000 per caseUp to Rs. 50,000 per case

2.S. No. Nature of Power Authority to whom the Powers delegated Extent of delegation

17Additional Chief Executive Officer for district level and below only1. District collector

Up to Rs. 5 lakh per case

Up to Rs. 2 lakh per case2. DPM Up to Rs. 1 lakh per case

18 Approval of advances to Block/PFT for organising project activities. DPM Up to Rs. 50,000 per case19 Hiring of taxi on monthly basis/as and when required for official

purposesCEODistrict level and belowDPM

Full power

Full power

Annexure – I-( cont..)Delegation of Financial & Administrative Powers at SMMU Level-Maharashtra

Part ParticularsAuthority

CEO, MSRLM Additional Director / DDO

Under Secretary (Admin officer)

Dy. Director (Accounts and finance)

Dy Dir, D.O, SMM, MM

IUFRBudget Head

Bank Account

I Salary B1.1.1 Savinga Salary of Project Staff (approval) Full Powerb Disbursement of Salary, Arrears of Salary,

Increment to StaffFull Power

c Deduction of salary Full Powerd TDS certificate Full Powere Statutory payments other than Salary(GPF, TDS of

IT etc)Full Power

II Travel of Staff B1.1.1 Savinga Approval for Air Travel Full Powerb Approval of Air Travel Bills Full Powerc Approval of Tour Plan Additional director,

SMM,US, DD, MM, Sr AO, Desk Officer

d Approval of Tour diary Additional director, SMM,US, DD,

MM, Sr AO, Desk Officer

Admin staff Accounts staff

e Approval of TA and DA claim Additional director, SMM,US, DD,

MM, Sr AO, Desk Officer

Admin staff Accounts staff

III Office Set Up B1.1.2 Savinga Approval and Payment of office rent Full powersb Payment of Refurbishment bills Full Powersc Furniture Full Powers upto Rs. 5 lakh

IV Office Equipment B1.1.3 Savinga Desktop, Laptops , etc Full Powerb Mobiles and other electronic goods Full Powerc Payment of CUG bills Full powersd Miscellaneous Expenses Full powers upto Rs. 5 lakh upto Rs. 50000

Part Particulars Authority





IUFRBudget Head

Bank Account

V Other Operating Cost B1.1.4 Savinga Approval for

Stationary PurchaseFull power upto Rs. 5 lakh upto Rs 50000 upto Rs5000

b Approval forPurchase of computerConsumables printer /photo stat cartridge.

Full power upto Rs 50000

c Approval for repairs and maintenance of office equipment, electronic goods andFurniture etc

Full power upto Rs. 5 lakh upto Rs 50000

d Approval of advance forTravel, Purchase, refreshment etc).

Full power upto Rs. 5 lakh

e Approval for miscellaneous office expenses such as books, refreshment,Photocopies, spiral binding, networking in case of defects in official system agreement paper, stamp paper and other expenses

Full power upto Rs. 5 lakh upto Rs 50000 upto Rs 5000

f Approval of housekeeping services Full powerg Approval of Bills of housekeeping services Full power upto Rs 50000h Approval of security services Full poweri Approval bills of security services Full power upto Rs 50000j Postage and courier Full powerk Approval for advertisement Full powerl Approval for Payment for advertisement Full power upto Rs. 5 lakh

m Approval of Telephone, Internet, electricity bills, water

Full Power

n Approval of Legal Expenses Full powero Payment of Legal Expenses Full power upto Rs. 5 lakh

VI Hiring of Vehicle B1.1.4 Savinga Approval for payment of hired vehicle Full Powersb Approval of vehicle on ad hoc basis Full powerc Payment for hired vehicle Full power






IUFRBudget Head

Bank Account

VII Staff trainings, consultations, workshops, etca Approval of Budget for the training, workshop Full Power upto Rs. 5 lakh upto Rs 50000 B1.2.1 Savingb Advance Full power upto Rs 50000 B1.2.1 Savingc Approval of Bills for payment for individual

party/ firmFull power upto Rs. 5 lakh upto Rs 50000 B1.2.1 Saving

d Approval for Printing of training kits, IEC material , manuals handbooks, brochures leaflets etc

Full power upto Rs. 5 lakh B1.2.1 Saving

e Approval and payment of District Centre's, Community Learning Academies, CPLTCs, etc.

Full power B1.2.2 Saving

f Consultants, Resource Persons, etc. Full Power B1.2.3 SavingVIII Innovation & Partnership Support (expen.towrds learnings) C

a Approval and payment of Technical Support Agency and Innovation Forums

Full Power C1.1 Current

b Approval and payment of Action Pilots (activities not under B.2)


c Approval and payment of Knowledge Platform on Social Entrepreneurship in Livelihoods


d Approval and payment of Investment Support for Social Entrepreneurs


e Approval and payment of Service Provisioning Full Power C3.1 Currentf Approval and payment of Viability Gap Funding Full Power C3.2 Current

IX Project Implementation Support Da Approval and payment of Baseline Surveys Full Power D2.1 Currentb Approval and payment of Process Monitoring Full Power D2.2 Currentc Approval and payment of Community

Monitoring and StudiesFull Power D2.3 Current

d Approval and payment of Implementing Partners - Consultancy fee etc.

Full Power D3.1 Current






IUFRBudget Head

Bank Account

b Operation of Saving Bank Account CEO, MSRLM & Add Director jointly shall have Full powers

Under Secretary &Dy. Director (Accounts & Finance) jointly shall have power upto 10 Lakhs

-- Saving






IUFRBudget Head

Bank Account

e Approval and payment of Computer Hardware and related infrastructure

Full Power D3.2 Current

f Grievance Handling, RTI, Disclosure, etc. Full Power D4.1 Currentg Community led GAC Initiatives Full Power D4.2 Currenth Agency Consultancy Fee Full Power D5.1 Currenti IEC - Printing, newspaper advertisement and

OthersFull power upto Rs. 5 lakh D5.2 Current

VIII Fund Releasea Release of funds to Districts and Partners Jointly with Add

Director-- Current

IX Agreement Currenta Signing of all procurement related agreements Full power -- Currentb Signing of MoUs under various partnerships Full power -- Currentc Employee Agreement at State District and Block Full power -- CurrentX Sanction of works/Services/Goodsa Technical Sanction Full power -- Currentb Administrative approvals upto Rs.50 Lakhs -- Currentc Expenditure regarding services/works/goods upto Rs 25 lakh -- Currentd Invitation of Tenders Full power upto

Rs.50 Lakhs-- Current

e Tender Acceptance Full power -- Currentf Issuance of work order Full power -- Currentg Approval towards Professional fees for various

tenders, consultants, consultancies, auditors etcFull power -- Current

h Approval of Payments regarding Partnership Firms Full power B4.1.1 CurrentXI Cheque issuing authority and limita Operation of Project Fund A/C (Transfer of funds

to districts offices & SMMU Saving Account)CEO, MSRLM & Add Director shall have Full powers

-- Current

Annexure - IIMSRLM Delegation of Financial Power at DMMU Level (NRLP)

Nature of power Particular Authority for approval Cheque signing authority Existing Power Proposed Power

Approval & Signing of Cheques

SalaryDistrict Mission Manager, MSRLM

District Mission Manager & Senior Account Officer./ Account Officer, MSRLM Jointly Full Power Full Power

All office expenses other than Salary

Chief Executive Officer, Zilla Parishad/District Mission Director, MSRLM

Chief Executive Officer, Zilla Parishad/District Mission Director & District Mission Manager, MSRLM Jointly

Above Rs.50,000/- (upto Rs. 20 Lakhs)

Above Rs.50,000/- (up to Rs. 20

Lakhs)

District Mission Manager, MSRLM

District Mission Manager & Senior Account Officer./ Account Officer, MSRLM Jointly Up to Rs. 50,000/- Up to Rs. 50,000/-

Tour Advance


Chief Executive Officer, Zilla Parishad/District Mission Director & District Mission Manager, MSRLM Jointly Full power upto Rs.25000/-

Above Rs.5000/-

Up to Rs.25000/-


District Mission Manager & Senior Account Officer./ Account Officer, MSRLM Jointly Upto Rs.5,000/- Up to Rs.5,000/-

Program Advance


Chief Executive Officer, Zilla Parishad/District Mission Director & District Mission Manager, MSRLM Jointly Full Power Full Power


District Mission Manager & Senior Account Officer / Account Officer , MSRLM Jointly Upto Rs.5000/- Up to Rs.25,000/-

Revolving funds (RF) Chief Executive Officer, Zilla Parishad/District Mission Director, MSRLM

Chief Executive Officer, Zilla Parishad/District Mission Director & District Mission Manager, MSRLM Jointly Full Power

Full Power

(Above Rs. 10 Lakh)


District Mission Manager & Senior Account Officer./ Account Officer, MSRLM Jointly Nil Up to Rs.10 Lakh

Community Investment Fund (CIF)


Chief Executive Officer, Zilla Parishad/District Mission Director & District Mission Manager, MSRLM Jointly Full Power

Full Power

(Above Rs. 10 Lakh)


District Mission Manager & Senior Account Officer./ Account Officer, MSRLM Jointly Nil Up to Rs.10 Lakh

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