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City of Big Bear Lake

FIRE PROTECTION DISTRICT

MEETING AGENDA

MARCH 10, 2010

BOARD MEMBERS

Chairman Darrell Mulvihill Vice Chairman Michael Karp

Board Member Liz Harris Board Member Rick Herrick

Board Member Bill Jahn

STAFF

Fire Chief Rod Ballard City Manager Jeff Mathieu

Chief Operations Officer Kathleen Smith Board Secretary Katherine Jefferies

ORDER OF BUSINESS

Open Session 9:00 a.m.

39707 BIG BEAR BOULEVARD Big Bear Lake, California

CITY OF BIG BEAR LAKE FIRE PROTECTION DISTRICT

MEETING AGENDA MARCH 10, 2010

Meeting Time: 9:00 a.m. Meeting Place: 39707 Big Bear Blvd., Big Bear Lake (Hofert Hall)

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMUNICATIONS: (Public comment is permitted only on items not on the posted agenda that are within the subject matter jurisdiction of the City. Please note that State law prohibits the Fire Protection District from taking any action on items not listed on the agenda. There is a three minute maximum time limit when addressing the respective Board during this time period.)

PRESENTATIONS

Completion of Probation for Firefighter/Paramedic Jon Curtis.

Appreciation to Big Bear Mountain Resorts for donating Snowmobiles during the winter season,

CONSENT CALENDAR

FP1. Approval of Demands — Check Issue Date 02/02/2010 through 03/01/2010 —Cheek Nos. 49894 through 50275 in the amount of 837,280.44

FP2. Fire Department Monthly Statistical Report for February 2010

Receive and file.

FP3. Fire Department Monthly Customer Satisfaction Survey

Receive and file.

FIRE PROTECTION DISTRICT PAGE 2 MARCH 10, 2010

FP4 Volunteer Fire Assistance Program Update

Receive and file.

ITEMS REMOVED FROM THE CONSENT CALENDAR

DISCUSSION/ACTION ITEMS

FP5. Establishment of a Big Bear Valley Chipping Program and a Big Bear Valley Elderly, Low Income, and Physically Disabled Fuels Reduction Assistance Program

Board consideration of directing the Fire Chief to work with the Big Bear City Fire Department and the County of San Bernardino Fire Department to establish a Big Bear Valley Chipping Program, and a Big Bear Valley Elderly, Low Income, and Physically Disabled Fuels Reduction Assistance Program; and to allow the City of Big Bear Lake and the Big Bear Fire Protection District to be included in the Big Bear City Fire Department's Chipping Grant, if approved by the California Fire Safe Council.

FP6. Fire District Association of California 2010 Annual Conference Attendees

Board consideration of identifying Board Members who would like to attend the FDAC April 22 — 24, 2010 Annual Conference in South Lake Tahoe.

FP7. Placement of Agenda Matters before the Fire Protection District

Board consideration of providing direction to staff for the placement of matters on the Fire Protection District Agenda.

FP8. Fire District Update

Receive and file.

BOARD COMMENTS

ADJOURNMENT

TO:

FROM: Rodney S. Ballard, Fire Chief

PREPARED BY: Mark E. Mills, Assistant Fire Chief

SUBJECT:

Honorable Chairman and Members of the Fire Protection District

COMPLETION OF FIREFIGHTER / PARAMEDIC PROBATION

AGENDA REPORT

Item No. aartOrco- /L_)

MEETING DATE: March 10, 2010

BACKGROUND

The Big Bear Lake Fire Protection District hires firefighters that are also paramedics. Paramedic skills are demonstrated through the hiring process and the paramedic license is issued and maintained by the Inland Counties Emergency Medical Agency (ICEMA). Once employed by the Fire District, the firefighter/paramedic must complete one year of probation, during which time the firefighter is labeled with a term of endearment, "Probie." During this first year, the firefighter/paramedic is required to complete what is known in the District as the "FD 94" policy.

The Probie is required to demonstrate all of the skills necessary to operate on the fire ground as a self sufficient firefighter and to obtain California State Fire Marshal Firefighter I certification. The FD 94 process covers policies and procedures of the District, daily routines, how to deal with the public, District familiarization, City government, self contained breathing apparatus, recall procedures, forms, uniforms, radio and pager operations, chain of command, target hazards, code-3 driving, rescue tools, firefighting equipment and techniques, and ventilation and ladders.

For most firefighters, the Probie year is the toughest rite of passage they will undergo in the fire service. Their performance during the first year is monitored closely by each Shift Captain as they rotate between each of the three divisions. This rotation allows all existing personnel the opportunity to work with and evaluate the new firefighter. If the firefighter is successful, motivated, enthusiastic, and competent, the firefighter will be released from probation and become a represented member of the labor force.

DISCUSSION

The fire service in general is full of symbolism and history dating all the way back to the Knights of Malta where the Maltese Cross was designed. One of the more prominent symbols of the fire service is the fire axe. The fire axe is designed similarly to a normal axe except it has a five-inch

BOARD ACTION:

Katherine E. Jefferies, Board Secretary

Agenda, March 10, 2010 Completion of Firefighter/Paramedic Probation Page 2

pick on the opposite side of the blade. The pick is utilized for removing roofing materials and punching through objects. The axe is the most basic tool in the firefighter repertoire and the first tool that the firefighter is assigned. The fire axe represents the beginning of the firefighter's career and acceptance into the brotherhood of firefighters.

Probationary Firefighter/Paramedic Jon Curtis was given a conditional offer of employment by the Fire District, and he began his Probie year on February 11, 2009. Since that time, he has proven himself to his brother firefighters, Captains, and Administration as worthy of acceptance into the brotherhood of the fire service. He has successfully completed all of the FD-94 requirements and has exceptional evaluations from all of the Captains.

RECOMMENDATION

Staff has appointed Jon Curtis as a Firefighter/Paramedic on "C" Shift under the command of Captain Chuck Robillard. Presentation of a fire axe is to recognize his acceptance into the fire service by the Fire District. Staff would recommend that the Fire Board recognize his appointment as a represented member of the labor unit.

MEMfeef

Cpl

Big Bear Lake Fire Protection District

Checks Issued 2/2/10 through 3/1/10

Check# Vendor/Employee Transaction Amount

Fire Protection District

ACH Michael Karp Meeting Stipend -2/10/10 2/16/2010 100.00

49894 Big Bear Mattress Discounters 3 beds -Station 283 2/3/2010 1,035.60

49961 US Bank Corporate Payment Systems Fuel Charges/Stamps 2/8/2010 163.00

49963 H & S Fire Equipment Repair Repair E-281 2/8/2010 220.00

50000 AT & T Long Distance Service 2/16/2010 70.71

50002 Bear Valley Electric Electric Service 2/16/2010 2,468,75

50005 Best Best & Krieger LIP Prof Legal Srvcs 2/16/2010 144.50

50009 City of Big Bear Lake Reimb Petty Cash 2/16/2010 16.85

50012 Butchers Blocks & Building Mat Ice Melt/Shoe Chains 2/16/2010 119.48

50017 Chains Required Vehicle Chains 2/16/2010 1,088,72

50023 San Bernardino County Vehicle Svcs Dept Fuel Charges 2/16/2010 2,651.22

50028 City of Big Bear Lake Dept of Water & Power Water Usage 2/16/2010 355.83

50033 Engine Parts Specialists (11) Halogen Lamps 2/16/2010 49.03

50034 Entenmann-Rovin Co Badge Repair 2/16/2010 43.86

50040 Franklin Truck Parts, inc Primer Pump Motor/E-281 2/16/2010 230.55

50042 General Svc Admin-U.S. (15) Fire Shelters/Batteries 2/16/2010 5,508.26

50044 Giobalstar Satellite Phone Usage 2/16/2010 48.53

50047 Ryan Harold Reimb Master instructor Update 2/16/2010 328.85

50048 Liz Harris Meeting Stipend -2/10/10 2/16/2010 100.00

50050 Rick Herrick Meeting Stipend -2/10/10 2/16/2010 100.00

50053 HPN Refund Overpayment 2/16/2010 116.00

50056 Bill Jahn Meeting Stipend -2/10/10 2/16/2010 100.00

50058 K-Mart 7653 Batteries/Plunger/Supplies 2/16/2010 211.94

50060 Kimbro's Appliance Service Dishwasher/Disposal Repairs 2/16/2010 80.00

50061 I N Curtis & Sons Tripod Lights/R-281 2/16/2010 76,13

50065 LeRoy's (7) Pair Boot Chains 2/16/2010 144.56

50066 Life Assist Medical Supplies 2/16/2010 1,150.73

50067 Ludecke's Electrical Service Transfer Switch (Emergency Generator) 2/16/2010 951.38

50070 Kelvin McEifish Reimb Travel Expenses/DMV Trng 2/16/2010 92,17

50077 Darrell Mulvihill Meeting Stipend -2/10/10 2/16/2010 100.00

50078 NAPA Auto Parts Supplies/U-281 2/16/2010 24.12

50079 Raymond Nation Refund Overpayment 2/16/2010 • 79.00

50083 Overpayment Recovery Refund Overpayment 2/16/2010 321.00

50086 Progressive Medical international Airway Management Tools 2/16/2010 217.23

50088 Radio Shack Corporation Voice Recorder/Camera Charger 2/16/2010 108.73

50097 Sam Enterprises Refill Oxygen Cylinders 2/16/2010 98.90

50100 Stater Bros Market No 91 Groceries 2/16/2010 30.22

50103 TCM Pura Gloss/Multi-Fold Towels 2/16/2010 59.30

50109 Turnout Maintenance Co, LLC Turnout Repairs 2/16/2010 22.14

50110 Twin Bear Equipment Generator Rental/Sta-283 2/16/2010 113.97

50112 United Parcel Service Shipping Charges 2/16/2010 23.69

50113 Verizon California Telephone Usage 2/16/2010 40154

50114 Verizon Wireless Cell Phone Charges 2/16/2010 156.73

50169 Chevron USA Fuel Usage 2/18/2010 67.77

50173 Palmetto Emergency Apparatus Inc Sales Tax Accrued 2/22/2010 -181.56

50174 Ricoh Americas Corp Copier - February 2/22/2010 404.62

50185 BKRadio.com Sales Tax Accrued 2/23/2010 -369.42

50189 Southwest Gas Corp Natural Gas Usage 2/24/2010 2,976.53

50193 All Pro Outdoor Power Equipment Repair Ignition Module 3/1/2010 52.50

50195 AR Star Fire Equipment inc Wildiand Gloves 3/1/2010 26.64

50196 All Star Fire Equipment Inc Goggles/Gloves/Head Lamps 3/1/2010 6,187.88

50197 Associated Power Inc Generator Rental 3/1/2010 6,851.25

50208 Butchers Blocks & Building Mat Flag Pole Supplies 3/1/2010 28.89

Page 1 of 2

Check# Vendor/Employee

50215 San Bernardino County Fire Chiefs

50247

50249

50261

50267

50269

50270

50273

50274

50275

Mission linen Supply

NSEFO Membership

SBCTOA Treasurer

Stater Bros Market No 91

TCM

Theodore Robins Ford

United Parcel Service

Verlzon California

Verizon Wireless

Capital Projects - Fire

50173 Palmetto Emergency Apparatus Inc

50185 BKRadio.com

Healthy Urban Forest Initiative

Internal Services

50114 Verlzon Wireless

Shake Shingle Grant

50004 Bear Valley Printing Inc

50119 Larry & Carol Zurborg

50222 Robert Dunham


Checks Issued 2/2/10 through 3/1/10

Transaction Amount

Annual Membership 3/1/2010 105.00

Shop Towels 3/1/2010 55.59

Annual Membership Renewal 3/1/2010 50.00

Annual Membership 3/1/2010 15.00

Groceries 3/1/2010 10.99

Trash Liners 3/1/2010 77.88

Tire Sensor/Brakes 3/1/2010 616.57

Shipping Charges 3/1/2010 16.88

Traffic Signal 3/1/2010 644.06

Cell Phone Charges 3/1/2010 118.15

Fire Protection District Total 37,280.44

Utility Box 2/22/2010 2,491.56

Radios - New Squad 2/23/2010 4,667.09

Capital Projects - Fire Total 7,158.65

Cell Phone Charges 2/16/2010 77.99

Internal Services Total 77.99

Business Cards 2/16/2010 49.20

Shake Shingle Roof Replacement 2/16/2010 4,250.00

Shake Shingle Roof Replacement 3/1/2010 2,625.00

Shake Shingle Grant Total 6,924.20

Healthy Urban Forest Initiative Total 7,002.19

Page 2 of 2

0 6 0 a.

10 5 2010 YTD

27

ii) Fire flow reviews Pre-Construction Inspections:

i) No. of properties inspected

3 f. 2008 2009

341 250

Shift business inspections

161 15 105 ii) Properties w/no action required

Current Month

Same Month Last Year

Calendar Year to Date

Incident call volume for February Call type summary-See Attachment 1, Incidents by Situation Monthly training hours for February

b. c.

197 198 541

d. i) In-house ii) Outside iii) Average (_)* employees/month iv) Cumulative Fire Prevention:

82.0 327 240.5 8.0 194.5 32.0

(8) 11.25 (16) 32.59 (12) 11.33 90.0 521.5 272.5

e. i) DRC reviews 4 5 6

iii) No. w/dead trees to be removed iv) No. w/live trees to be removed v) No. to be thin/trim/veg removed vi) Dead trees identified for removal vii) Total live trees identified for removal

10 10 2 62 119 11 70 106 10 20 17 5

538 424 23

viii) No. of Certs of Compliance —Transient Private Home Rentals ix) No. of Certs of Compliance for Insurance Companies x) Bldg & Safety permits fuels reduction inspections

0

2

27

* This number varies depending on current staffing.

DATE: March 2, 2010

TO: Chairman and Members of the Fire Board


SUBJECT:

FIRE DEPARTMENT UPDATE — FEBRUARY 2010

1. SERVICE DELIVERY

Monthly Report — February Page 2

2. COMMUNITY RELATIONS a. On February 3, Acting Captain Barbour, Engineer Peterson, Firefighter/Paramedics

Schwing, Picciano & Uribe, and Firefighter Jayne conducted a Power Point presentation at the Best Western in addition to providing a static display of equipment.

b. On February 20, firefighters conducted a public CPR class. c. On February 20 & 21, FPO Caldwell volunteered as a Camp Counselor for the Burn

Institute's Inland Empire Winter Camp. The Camp provides an opportunity for children who have sustained life-altering burn injuries to connect with one another, learn to work through the day-to-day challenges they face, and just be kids.

d. On February 24, Chief Ballard, Captain Robillard, Engineer McElfish, Firefighter/Paramedics Barbour, Turner and Curtis, and FPO Caldwell attended the Lighthouse 2010 Summit, Attached is a list of programs/activities shared by FPO Caldwell that the Fire District participated in during 2009.

3. PROFESSIONALISM a. On January 29, a citizen telephoned to give the firefighters who responded to her

flooded garage a HUGE THANK YOU. A backhoe had ripped out a hydrant that caused the flooding. Personnel who had responded were Acting Captain Barbour, Engineer Swafford, Firefighter/Paramedic Gehr, and Paid Call Firefighter Keller.

b. Firefighter/Paramedic Lorenzo Rocha obtained his Firefighter II certification from the State of California Office of the Fire Marshal.

c. At the City Council meeting of February 8, Captain Arden received his twenty year employment pin and Firefighter Jayne received his fifteen year pin.

d. On February 17, FPO Caldwell attended a training sponsored by the San Bernardino County Fire/Arson Investigators Association and the California Conference of Arson Investigators. Karen Khirn, San Bernardino County Assistant District Attorney assigned to arson files, covered report writing, report content, and legal issues/photographs as well as evidence collection.

e. Kudos was expressed to Firefighter/Paramedic Lorenzo Rocha via a thank you call to the Big Bear City Fire Department. During a request for medical assistance, a young woman with a significant spine fracture could have suffered paralysis without the proper care.

f. The Fire District received the attached thank you card from Buck, the rescued dog and his new owners on February 12. In February 2008, Buck — the puppy — fell through lake ice close to Stanfield Cutoff. Although Fire District firefighters attempted ice rescue via ice rescue suits, ropes, and pulleys, the puppy was ultimately rescued by Lake Patrol who was able to break through the ice with the boat's hull.

g. A copy of the Department's Customer Satisfaction Service Survey is attached.

4. SPECIAL ISSUES I MEETINGS a. On February 1, Mayor Harris, Chief Ballard, and San Bernardino Valley College

President Debra Daniels visited the Ontario Fire/Nit. San Antonio college joint fire training facility.

b. On February 2, District personnel participated in a phone Telestaff demonstration. The representative talked staff through a Power Point demonstration on tracking firefighters' time off, trades, overtime, vehicle assignments, etc.


c. On February 4, Chief Ballard, Assistant Chief Mills, Captain Arden, Engineer McElfish, and Firefighter/Paramedic Gehr met with Southcoast Fire Equipment regarding the specifications of the new fire engine.

d. On February 8, Chief Ballard met with Steve Wilson and Danny Ent of DWP as well as Jerry Vantine of Public Works collaborated on accessing fire hydrants buried by snow and/or ice. The clearing of hydrants was prioritized as follows: high life hazard areas; business districts and infrastructure to support community services; residential neighborhoods, and hydrants in areas where work crews are already working.

e. Assistant Chief Mills attended the bi-monthly Bear Valley Mountain Mutual Aid meeting on February 9.

f. Fire District personnel attended the monthly Fire District Board meeting held on February 10.

g. Chief Ballard participated in the College Development Committee meeting on February 10.

h. On February 11, via a conference call, FPO Caldwell participated during the San Bernardino Operational Area Coordinating Council Steering Committee meeting. Topics included: status of 3-year EOP update cycle; 2010 Operational Area focus areas; OACC meeting cancellation; OACC meeting issues, and OACC by-laws.

i. On February 11, FPO Caldwell made an infomercial with TV6's Ron Seymour on the clearance of snow from around fir hydrants.

j. On February 15, Chief Ballard spoke about buried fire hydrants on Channel 6. He encouraged the public to help dig out the closest hydrant to their home.

k. At the February 16 Fire District staff meeting, Randy Putz of the AMGEN Tour of California spoke about the upcoming eight day ride, which is from May 16-23. Stage 6 is on May 21 from Pasadena to Snow Summit. There will be rolling and hard road closures and possibly an early school closure.

1. On February 18, Assistant Chief Mills was interviewed by Nancy Kennedy of TV6 regarding the Fire District's winter operations, the driving simulator that was purchased with grant monies, NOMAD equipment (portable, battery-powered, command, control, communications and computer configured with specialized software for all-hazards management, resource management, and geospatial content management), and hydrant clearing.

m. On February 18, FPO Caldwell attended the monthly meeting of the San Bernardino County Fire Prevention Officers Association.

n. On February 18, Chief Ballard met with Chief Willis, Capt./EMS Coordinator Maltby, and Capt./Training Officer Delay of the Big Bear City Fire Dept. to discuss the possibility of standardizing policies and procedures, programs, and training.

o. Wilson Lea of Lincoln Financial was available to meet with staff to discuss deferred comp on February 18. Insurance open enrollment was also conducted this date.

p. On February 22, FPO Caldwell participated in the Bear Valley Healthy Start meeting. q. On February 22, Chief Ballard and Assistant Chief Mills participated in the mid-year

budget adjustment meeting. r. On February 23, Chief Ballard and FFPC Yegge met with County Fire Hazard

Abatement representatives to discuss the upcoming weed abatement season. s. Also on February 23, Chief Ballard, FFPC Yegge, and FPO Caldwell met with City

Manager Mathieu, Chief Operations Smith, and Director of Admin. Services Ent to discuss the Chipping Program and grants. After this meeting, Chief Ballard and


FFPC Yegge met with Chief Willis of the Big Bear City Fire Department to discuss how grant monies could be utilized for the entire Bear Valley.

t. On February 10 & 24, FPO Caldwell participated in the bi-monthly DRC meetings. u. On February 24, Chiefs Ballard and Mills attended the monthly meeting of the San

Bernardino County Fire Chiefs Association. v. Staff is continuing to participate in quarterly EMS Technical Advisory Group

meetings with the Big Bear City Fire Department to review and evaluate emergency medical responses. Captain Harold heads up the District's peer review sessions by identifying and reviewing five to ten incidents to ensure patient care is being done procedurally & professionally.

Situation Type Summary

Prepared 3/2/2010

Situation Type

February 2010

Dollar Loss # of F.S. Civ. incid's Injury Injury

F.S. Civ. Death Death

100 Fire, other 1 0 0 0 0

111 Building fire 10,000 2 0 0 0 0

321 EMS call, excluding vehicle accident wit 137 0 0 0 0

322 Vehicle accident with injuries 2 0 0 0 0

324 Motor vehicle accident with no injuries 3 0 0 0 0

350 Extrication, rescue, other 1 0 0 0 0

352 Extrication of victim(s) from vehicle 1 0 0 0 0

360 Water & ice related rescue, other 1 0 0 0 0

400 Hazardous condition, other 1 0 0 0 0

412 Gas leak (natural gas or LPG) 7 0 0 0 0

424 Carbon monoxide incident 1 0 0 0 0

440 Electrical wiring/equipment problem, of 2 0 0 0 0

445 Arcing, shorted electrical equipment 1 0 0 0 0

460 Accident, potential accident, other 1 0 0 0 0

463 Vehicle accident, general cleanup 1 0 0 0 0

481 Attempt to burn 1 0 0 0 0

510 Person in distress, other 1 0 0 0 0

553 Public service 3 0 0 0 0

554 Assist invalid 3 0 0 0 0

571 Cover assignment, standby, moveup 2 0 0 0 0

611 Dispatched & canceled en route 7 0 0 0 0

622 No incident found on arrival at dispatch 11 0 0 0 0

651 Smoke scare, odor of smoke 1 0 0 0 0

700 False alarm or false call, other 1 0 0 0 0

735 Alarm system sounded due to malfunction 1 0 0 0 0

743 Smoke detector activation, no fire - uni 2 0 0 0 0

745 Alarm system sounded, no fire - unintent 1 0 0 0 0

800 Severe weather or natural disaster, othe 1 0 0 0 0

Total for all incidents 10,000 197 0 0 0

Page 1

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41090 Big Bear Boulevard, P. 0. Box 10000, Big Bear Lake, CA 92315 Office 909/866-7566 Fax 909/866-8288 Email [email protected]

2009 Programs/Activity Highlights

• Home fire safety program for Big Bear Elementary School students

• Disaster preparedness program for Big Bear Elementary School students

• Multi-hazard program for Rainbow Kids Club, Big Bear Elementary School facility

• Home fire safety programs for First Baptist Church Early Childhood Education Center students

• Family tours of Big Bear Lake Fire Protection District Station #281

• Attendance at Venture Club's Annual Easter Egg Hunt (water safety)

• Participation in Mountain Fun Day (home fire safety)

• Involvement in National Night Out (water safety)

• Participation in Family Fun Night (home fire safety)

• Hosted annual Big Bear Lake Fire Department Open House

• Participation in annual Halloween In The Village (home fire safety)

• BBES Class Visits to ST281 (fire safety program)

• North Shore Elementary Fire Safety Program (fire safety program)

• Big Bear High School Student Government Day

• Big Bear High School's Every 15 Minutes (DUI awareness/prevention)

• North Shore Christian Nursery School Visit to ST28I (fire safety program)

• Big Bear Middle School (fire safety science program)

• Big Bear High School (ROP program)

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Customer Satisfaction Survey - All Types of Incidents*

AGENDA REPORT

Item No. rPL-i-


TO: Honorable Chairman and Members of the Fire Protection District


PREPARED BY: Mark E. Mills, Assistant Fire Chief it/( 0,1 gdp7, SUBJECT: VOLUNTEER FIRE ASSISTANCE PROGRAM UPDATE

BACKGROUND

The Volunteer Fire Assistance Program (VFA), formerly known as the Rural Community Fire Protection (RCFP) Program, provides federal financial, technical, and other assistance to State Foresters and other appropriate officials to organize, train, and equip fire departments in rural areas and rural communities to suppress fires. A rural community is defined as having 10,000 or less population. This 10,000 population limit for participation in the VFA Program facilitates distribution of available VFA funding to the neediest fire departments. For the past five years, the Fire District has received this grant and has been able to match the required 50% through budget allocations.

VFA Program Objectives:

1) Provide financial, technical, and related assistance to State Foresters to organize, train, and equip local firefighting forces for fire protection in rural areas and communities of 10,000 persons or less.

2) Determine benefits and costs of fire protection of rural lands and evaluate the distribution of these costs and benefits among all appropriate entities.

3) Develop policy and monitor states' administration of equipment and supplies purchased in whole or in part with Volunteer Fire Assistance Program funds.

4) Encourage and assist states in the use of Federal Excess Personal Property in achieving the goals and objectives of the VFA Program.

5) Encourage and assist the States in use of federal procurement systems and sources of supply to achieve the goals and objectives of the VFA Program.

BOARD ACTION:


Agenda, March 10, 2010 Volunteer Fire Assistance Program Update Page 2

DISCUSSION

This year's VFA grant was utilized to purchase additional wildfire firefighting equipment that enhanced the District's capability to safely respond to and mitigate urban interface fires. A list of needed equipment was developed by Acting Assistant Chief Robillard, Firefighter David Jayne, and Firefighter/Paramedic Nic Turner during the spring of 2009. The list included wildland goggles, fire shelters, hose clamps, headlamps, gloves, radio harnesses, and web gear. The total price for the equipment was $15,470, and the grant award was for 50% ($7,735).

RECOMMENDATION

Staff recommends that the Fire Board receive and file this report.

MEM/cef

AGENDA REPORT

Item No.


TO:



SUBJECT: ESTABLISHING A BIG BEAR VALLEY CHIPPING PROGRAM AND A BIG BEAR VALLEY ELDERLY, LOW INCOME, AND PHYSICALLY DISABLED FUELS REDUCTION ASSISTANCE PROGRAM

BACKGROUND

In 2008, the City of Big Bear Lake, in conjunction with the Fire Protection District, was awarded $411,596 (Grant #09USFS0052) to fund a City of Big Bear Lake curbside chipping program. The grant was due to expire earlier this year but was extended to May 1, 2010, and an additional extension request has been submitted for approval. Currently, there is approximately $90,000 of unspent funds remaining.

The City and the Fire District have also implemented a grant program (Grant 09USFS0101) to provide funds to assist homeowners that are elderly, low income, or physically disabled to adhere to defensible space requirements. The initial $30,000 grant award has $17,500 of unspent funds earmarked for assisting property owners in conducting fuels reduction work, This program was heavily promoted with a mass media campaign/advertising program.

Earlier this year, the Big Bear City Fire Department was awarded a $270,000 grant for the implementation of a curbside chipping program.

DISCUSSION

In addition, the chipping programs throughout the Valley have been operated differently. The City of Big Bear Lake operated the program as an "on demand" basis while the County operated their chipping program on an area-by-area basis. Both programs were highly successful, yet it was confusing to the general citizenry,

Additionally, Big Bear City relied on the San Bernardino County Fire Department's chipping crews, however, their work was limited in the Big Bear Valley due to their responsibilities across the mountaintop.

BOARD ACTION:


Agenda, March 10, 2010 Establishing a Big Bear Valley Chipping Program and a Big Bear Valley Elderly, Low Income, and Physically Disabled Fuels Reduction Assistance Program Page 2

Staff of the Big Bear City Fire Department and the Big Bear Lake Fire Protection District desire to collaborate with the County of San Bernardino Fire Department on the development of a valley-wide chipping program. This chipping program would incorporate staff from the Big Bear City Fire Department, equipment and oversight from the Big Bear Lake Fire Protection District, and the occasional use of chipping crews from the County of San Bernardino.

In addition, funds from the Elderly, Low Income, and Physically Disabled Grant could be utilized for a valley-wide assistance program.

BUDGET IMPACT

The budget impact of the consolidation of these programs — none.

RECOMMENDATION

Staff recommends the Fire District Board direct the Fire Chief to work with the Big Bear City Fire Department and the County of San Bernardino Fire Department to establish a Big Bear Valley Chipping Program and a Big Bear Valley Elderly, Low Income, and Physically Disabled Fuels Reduction Assistance Program.

These recommendations would include expanding the boundaries of the existing Chipper Grant and the existing Elderly, Low Income, and Physically Disabled Fuels Reduction Assistance Grant (Grant 09USFS0101) to the entire Big Bear Valley, if approved by the California Fire Safe Council.

Staff further recommends that the Fire Board allow the City of Big Bear Lake and Big Bear Lake Fire Protection District to be included in the Big Bear City Fire Department's Chipping Grant, if approved by the California Fire Safe Council.

ROD

AGENDA REPORT

Item No. F p (to


TO:

FROM:

SUBJECT:

BACKGROUND


Rodney S. Ballard, Fire Chief

FIRE DISTRICTS ASSOCIATION OF CALIFORNIA 2010 ANNUAL CONFERENCE

Each year the Fire Districts Association of California (FDAC) holds a conference to discuss current topics affecting fire districts. The conferences are typically targeted for both elected officials and fire administrative personnel.

DISCUSSION

This year's FDAC conference will be held in partnership with the Fire Agencies Self Insurance System (FASTS) in South Lake Tahoe at the Embassy Suites Hotel, April 22 through 24, 2010. Fire Captain Chuck Robillard will be attending as a fire administrative/operations person with the Board Member(s) desiring to attend. On February 16, an email was sent to all Fire Board Members that provided information on the upcoming conference. As of this writing, Fire Board Chairperson Mulvihill has indicated that he is available to attend.

BUDGET IMPACT

The cost for attendance is approximately $1,100 per attendee. This type of travel is included in the current year budget.

RECOMMENDATION

Staff recommends that the Fire Board identify the members that will be attending the FDAC 2010 Annual Conference and direct Fire staff to coordinate travel and registration.

ROD

BOARD ACTION:


Rod Ballard

From: Rod Ballard [[email protected]] Sent: Tuesday, February 16, 2010 12:58 PM To: Darrell Mulvihil ([email protected] ); Michael Karp ([email protected] ); 'Liz

Harris'; Bill Jahn ([email protected] ); '[email protected] ' Cc: 'Jeff Mathieu';'cflores©bbifd.com'; 'Mark Mills' Subject: 2010 Fire District Association of California Annual Conference

City Council/Fire Board, The link below is for the 2010 Fire District Association of California Annual Conference (April 22-24) to be held at the

Embassy Suites in South Lake Tahoe. if you would like to attend, please email either Corinne or me ideally by March 1, 2010 so we can include this topic on the March Fire Board Meeting. Unfortunately I will be in the Washington, DC area

during this same time period as the Fire District Conference so I will not be able to attend.

Rod

http://www.fdac.org/annual-conference-2010.html

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FDAC 2010 Annual Conference in Partnership with FASIS

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April 22- 24, 2010 Embassy Suites, South Lake Tahoe

Register Online!

How to Register Register immediately for FDAC's 2010 Annual Con-ference by completing the online registration form and making your payment online. You may also fax or mail in your registration (see registration form). All conference pre-registrations must be received by April 9. All checks should be sent to FDAC, 1215 K Street, Suite 2290, Sacramento, CA 95814.

Hotel Accommodations In addition to our outstanding program, the confer-ence is being held at the Embassy Suites South Lake Tahoe. Be sure to reserve your room early under the FDAC room rate as low as $110! Please visit us at www.fdac.com to view the full pricing structure. Please note that there is an additional $30 charge per night for suites with two queen beds.

Reservations: 800.888.9894 Group code: FOC Single: $110- $139 Double: $140- $169 Deadline for group rate: March 22

Location: 4130 Lake Tahoe Blvd. South Lake Tahoe, CA 96150

Parking Daily Parking - Free Valet Parking - $12,50 with the group discount-please mention you are with FDAC

Cancellation Policy Cancellations must be made In writing and received by FDAC (via fax, e-mail or mail) no later than Friday, April 9. All cancellations received by April 9 will be refunded less a $25 processing fee. There will be NO refunds for cancellations made after April 9. No exceptions.

Substitution Policy if for some reason, after registering, you find you are unable to attend the conference, you may substitute someone else from your district by notifying the FDAC office in writing. This can be emailed to [email protected] or faxed to 916.231.2141.

Guests Guests may join you for all meal functions provided a separate meal pass is purchased in advance. Your guest will be given a separate name badge for all functions.

Sponsors and Prizes FDAC is proud to offer sponsorship opportunities. For more information download the form on the confer-ence page or contact Kaila Ricci at [email protected] or 800.829.4309. FDAC is also seeking donations for door prizes.

Exhibit Information This year we are inviting all of our generous sponsors to have time to meet you. We hope that this will bring an added benefit to you and allow you to build relation-ships with vendors who can help your district achieve success in 2010.

Exhibit Hours Thursday: 11:00 a.m. — 4:00 p.m. Friday: 7:00 a.m. 11:00 a.m.

1:00 p.m. — 4:00 p.m.

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Thursday, April 22

11:00 a.m. Registration Opens

11:00 a.m. Exhibit Hall opens with refreshments

12:00 p.m. President Welcome by Jim Hill

12:15 p.m. - 1:45 p.m. Keynote Presentation: Transitioning to Leadership KEVIN BRAME, DEPUTY ARE CHIEF CITY OF NORTH LAS VEGAS

Transitioning to a position of leadership requires more than Just a new badge. It requires a change in perspectives, an understanding of risks and benefits, and a game plan for survival. This interactive facilitated dialogue looks at the challenges of leadership along with a vision of new heights that can be achieved through hard work, tough skin, and a lot of humility.

1:45 p.m. - 2:00 p.m. Break

2:00 p.m. - 2:15 p.m. Update from the State Fire Marshall Tanya Hoover

2:30 p.m. - 3:30 p.m. Capitol Review FDAC LEGISLATIVE ADVOCATE RALPH HEIM

Distinguished FDAC Legislative Advocate Ralph Heim will discuss the latest happenings at the Capitol, which affect your district!

3:45 p.m. - 5:00 p.m. Working with Your Board to Achieve Success DAN HAVERTY, FIRE CHIEF, CITY OF FOLSOM FIRE DEPARTMENT

This presentation will provide the participant with strategies and tactics to: improve Fire Chief/Board relationships, understand the changing role of the Fire Chief as a public official, consider the factors influencing policy and agenda setting, and focus on the mission in the Boardroom.

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Friday, April 23

7:00 a.m. Registration

7:00 a.m. Exhibit Hall & Breakfast SPONSORED BY FIRE RECOVERY USA

8:00- 9:30 am. Misunderstanding Wildfire: Why the Public and Politicians Just Can't Seem to Get it Right RICHARD HALSEY, THE CALIFORNIA CHAPARRAL INSTITUTE

During and after nearly every wildland fire, the fire service is often criticized for not responding properly to the emergency or is blamed for causing the fire in the first place. Last year's Station Fire in Los Angeles provides a recent example. We will be examining some of the causes of this phenomena, misunderstandings about California's unique fire environment, and possible solutions to help citizen's better adapt to the state's fire-prone climate.

9:45 a.m. - 10:30 a.m. Developing the Next Generation of Leaders in the Fire Service LARRY BIENATI, PHD, CONSULTANTS TO MANAGEMENT

How does a Fire Chief create a legacy organization in perpetuity? What is the distinction between being a Fire Chief Leader versus a Fire Chief Manager? Does the Fire Chief leader of the future need a balance of management-leader skills sets? How does one develop the core competencies of future leaders and create a culture of leadership, in general, through the ranks?

These are some of the questions we will explore, discuss and share some best practice information in this high interactive workshop. A number of toolkits and resources will be provided for the participants. Dr Larry Bienati has more than 30 years experience as a business leader, MBA professor and thought-leader for many well know public, private and not for profit organizations. He a respected mentor and facilitator in helping to develop legacy leaders in the public sector and effective succession plans in the fire service, and other organizations across the World.

10:45 a.m. - 11:30 am. Invited Speakers: CAL EMA SECRETARY MATTHEW BEI I ENHAUSEN, CAL FIRE DIRECTOR DEL WATERS CALEMA REPRESENTATIVE & CAL EMA FIRE & RESCUE CHIEF KIM ZAGARIS

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Friday, April 23

11:30 a.m. - 11:45 a.m. Effective District Leadership- Grassroots & Legislative Advocacy MIKE MCMURRY, FIRE CHIEF, SCOTTS VALLEY ARE PROTECTION DISTRICT AND CATHERINE SMITH, EXECUTIVE DIRECTOR, WAG

11:45 a.m. -12:30 p.m. Annual FDAC Membership Meeting Assemble with us in this general session to discuss what is in store for FDAC in 2010.

12:05 p.m. -1:00 p.m. Luncheon Sponsored by Parcel Quest

1:00 p.m. - 1:30 p.m. Exhibit Hall Open with Dessert Sponsored by Capitol Public Finance Group

1:30 tin - 2:30 p.m. Breakout Sessions

Fire Districts and Community Colleges - A Win/Win Situation ROBERT "BOB" CASSEL, FACILITATOR, WOODLAND COMMUNITY COLLEGE FIRETECHNOLOGY FACILITATOR

This session will describe the challenges and solutions faced by a Community College in developing a Fire Academy and Fire Technology program. Using Woodland Community College specifics and referencing other college programs being employed in the area as examples. The session will explore the options and contributions that the local fire departments and colleges can make, how to structure agreements and the philosophies that may work in partnerships between colleges and fire departments.

Stress Busters PAUL HAM, ACCOUNT B(ECUTNE, LAWSON HAWKS ERA SPONSORED SESSION

The demanding and exhausting profession in Fire Protection may have taken a larger toll on you than you think. This session identifies what stress is and how it is both mentally and physically taxing. The information includes different types of stress, health issues associated with stress and effective coping mechanisms.

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Friday, April 23

2:45 p,m, 3:45 p.m. Breakout Sessions

Are You Hiring The Right Candidates? JARED KAJI, DIRECTOR OF BUSINESS DEVELOPMENT, OCCU-MED FASIS SPONSORED SESSION

Fire Agencies & LAFCo in the Age of Constraints: New Ideas for Providing more with Less SR JONES, EXECUTIVE OFFICER, NEVADA COUNTY LAFCO & CALAFCO

We will discuss some past and ongoing case studies where LAFCo is working with districts that are hoping to maintain their service levels with fewer dollars. Examples will include traditional reorganization and consolidations, as well as contracts and SPA's,

4:00 p.m. - 5:00 p.m. Breakout Sessions

Managing Risk Within an Ever-Changing Environment HANK SLUM, MANAGING PARTNER, LAUGHLIN, Fiat), LW & MORESI LLP FASIS SPONSORED SESSION

Sharpen your management skills by learning what it new in case law and legislative changes for Workers Compensation in Ma This presentation will emphasize public safety impact and strategies. This session will also consider pending legislation affecting Workers Compensation and CaIPERS retirement.

Performance Measurements for Fire Departments in the New Era of Accountability PAUL ROTTENBERG, FIRE SERVICE CONSULTANT, FIRESTATS

This will be a broad overview of the different types of performance measures available and appropriate to the fire service and currently in use with some examples of their applications. Some of the topics Rottenberg will present, explain and demonstrate include statistical analysis of response/deployment, use of GIS for response/deployment analysis, and basic principles for using and communicating statistics and GIS within the fire service.

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Saturday, April 24

8:00 a.m. - 9:15 a.m. Open Round Table Facilitated Discussion about Fire District Problems

9:30 a.m. - 10:15 a.m. Capital Improvements without Capital? MIKE COURTNEY, VICE PRESIDENT, P3 DEVELOPMENT, KIRK VAN CLEAVE, NA, PRINCIPAL OF RRM DESIGN GROUP, DIRECTOR OF THE CMG AND PUBLIC SAFETY STUDIO, A PUBLIC SECTOR CLIENT WHO HAS IMPLANTED A CAPITAL IMPROVEMENT PROJECT USING THE PUBLIC/PRIVATE PARTNERSHIP METHODOLOGY

The goal of the presentation is to inform you about the alternatives to obtaining your capital improvement needs. Using a comparative analysis, the presenters will go through the process step by step showing the similarities and differences between "design/bid/build," "design/build" and "lease/lease-back," while providing the advantages and disadvantages of each methodology. Ultimately, the goal of the presentation is to demonstrate that despite the economic climate, right now is the best time to implement a capital improvement project

10:30 am. - 11:30 a.m. New Revenues In Tough Times GERARD VAN STEYN, PRESIDENT, SCI CONSULTING GROUP &TATIANA VERA, SCI CONSULTING GROUP

If you require additional revenues to either maintain or improve your fire and emergency services, this session will provide important information and guidance about the primary revenue enhancement options that are currently viable. Topics will include revenue options that require ballot approval and other options that do not. Recent case studies will be used to demonstrate how other agencies have successfully increased their revenues.

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Pa ymen t info Member Non-member Nevada Assodatfan Member

Full Conference Registration Includes: All Breaks, Friday Breakfast, Friday Lunch, Saturday Breakfast

0 $275 0 $375 0 $275 $

Per Day Registration Member Non-member

Thursday 0 Sao 0 $150 $

Friday 0 $1 oo 0 $150 $

Saturday 0 $100 0 $150 $

Guest Meal Pass Includes: All Breaks, Friday Breakfast, Friday Lunch, Friday Reception, Saturday Breakfast

0 $60

Total $

Registration Information

Name

Title

Distrktt

Address

City

State lip

Phone Fax

Fmail

Registration is as easy

as 1,2,3 1. Online at www.fdac.org 2. Fax to 916.231.2241 3. Mail to FDAC, 1215

K Street, Suite 2290, Sacramento, CA 95814

Deadline to pre-register

is April 16. After April 16 you may register onsite for an additional $25. Cancellations must be made IN WRITING and received by FDAC (via fax or mail) no later than Friday, April 9. All cancellations received by April 9 will be refunded less a $25 processing fee, There will be NO refunds for cancellations made after April 9.

Please contact Kaila Ricci, Meetings & Membership Manager by calling the FDAC Office or by e-mail at [email protected] .

Payment Method:

Acct. Name:

Acct. Nitmher

0 Check 0 Visa 0 Mastercard Call us toil-tree at 800.829.4309

Fxp Date:

Payment must accompany registration in order to process

Special Needs: 0 Vegetarian 0 Other

Please fax or mail completed form to: Fire Districts Association of California Annual Conference 1215 K Street, Suite 2290 1 Sacramento, CA 95814 1 916.231.2141 fax

AGENDA REPORT

Item No. FP 17


TO:

FROM:

SUBJECT:

BACKGROUND


Rodney S. Ballard, Fire Chief

AGENDA ITEMS FOR FIRE BOARD MEETINGS

Currently, agenda items for Fire District Board meetings are identified or suggested by Fire Board Members, City Staff or Fire District Staff and are scheduled by the Fire Chief. Fire and City Staffs research requested information, and the topics are listed on a scheduled meeting agenda once a staff report is completed.

DISCUSSION

Two of the District's Fire Board Members have asked for a discussion and/or clarification on the process of placing items on the Fire Board meeting agenda.

BUDGET IMPACT

None

RECOMMENDATION

Staff recommends the Fire District Board provide direction for placing items on the Fire Board meeting agenda.

ROD

BOARD ACTION:


AGENDA REPORT

Item No. F g


TO: Honorable Chairman and Members of the Fire Protection District


SUBJECT: FIRE DISTRICT UPDATE

FIREHOUSE WORLD CONFERENCE:

A presentation will be provided on the Firehouse World Conference held in San Diego from February 28 through March 4, 2010.

SNOW/ICE BURIED FIRE HYDRANTS:

A verbal update will be provided on other agencies' hydrant process.

ROD

BOARD ACTION:


ire r D - citybigbearlake.com

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