Michigan Community Colleges Annual Data Workshop July 31, 2015 IPEDS UPDATE AND DISCUSSION.
IPEDS Update
description
Transcript of IPEDS Update
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IPEDS Update
JANICE KELLY-REIDJAMIE ISAAC
RTI INTERNATIONAL
RT I IN T E R N AT I O N A L IS U N D E R C O N T R A C T T O P R OV I D E IP E D S S U P P O RT T O T H E N AT I O N A L C E NT E R F O R E D U C AT I O N S TAT I S T IC S, U. S. D E PA RT M E NT O F
E D U C AT I O N
A DA P T E D F R O M T H E 2 0 1 2 NE AI R P R E S E N TAT I O N BY A L L I B E L L , C O L L E E N L E N I H AN, A N D J A M IE I S A A C
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Agenda
Data Collection Reminders2012-13 Data CollectionLooking Beyond 2012-13DFR and Data Tools UpdateIPEDS R&D Update: CMSS; TRP; NPEC;
and Data IntegrationIPEDS Staff and Contact Info
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Data Collection Reminders
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IPEDS Reporting Compliance
Mandatory IPEDS reporting for Title IV institutions Timely and accurate
ED relies on institutions to report accurately, and nearly all do Institutions sometimes identify misreporting and work with
ED to correct data through Prior Year Revision (PYR) System
Revised data now in the Data Center (more later…)ED is concerned about instances of intentional
and significant misreporting FSA may take administrative action
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Report Mapping – Registration/Fall Period
Why? IPEDS data integration project with FSA databases
What? To describe IPEDS reporting in terms of locations appearing on institution’s Title IV Program Participation Agreement (PPA)
IPEDS Reporting Maps Last year, keyholders submitted reporting maps for their
institution(s) This year, keyholders are doing reporting maps again PLAN: Starting next year, keyholders will verify mapping each
year and only have to account for new locations on PPAs
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Report Mapping
Lessons Learned Not all PPAs are up-to-date Keyholders may not be aware of current PPA data Keyholders may need to work with campus
financial aid office Interest exists for both less, and more,
consolidation in reporting relationships
Preview Screens
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AIR/IPEDS Web Tutorials
SHORT data submission tutorials based on key concepts needed for data reporting, rather than step-by-step. Available from:
Survey screens
Data Collection System Help menu Data Provider Center IPEDS website, Training & Outreach AIR website
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Listserv
IPEDS listserv >1,800 KHs and other interested individuals Lively discussions Thanks to those who chime in with answers Sign up available from Data Provider Center
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2012-13 Data Collection Calendar
Registration Fall(6 wks)
Winter(9 wks)
Spring(18 wks)
Open date Aug 8 Sept 5 Dec 5 Dec 5
Keyholder close date Oct 17 Feb 6 Apr 10
Coordinator close date Nov 5 Feb 20 Apr 24
IncludesRegistration
MappingInstitution ID
IC-H
ICC
E12SFA
EFGR
GR200F
HR
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Prior Year Revision System
Components will be open for revision during their regular data collection period Example: Revisions to the Student Financial Aid
(SFA) component will need to be made during the winter collection period.
Data for the College Affordability and Transparency Center are pulled from the Prior Year Revision System
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Origins of 2012-13 Changes
Technical Review Panel (TRP) Collecting Data on Distance Ed, 4/08
Institutional Characteristics, Completions, Fall Enrollment
Improvements to Completions, 12/09 Improvements to Human Resources, 6/10
2010 Standard Occupational Classification (SOC)
NCES Institutional Characteristics, Student Financial Aid
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IC/SFA
IC in Fall Collect cost data for 2012-13 only Display cost data for 2011-12, 2010-11, 2009-10 Use PYR to revise 2011-12, 2010-11, 2009-10, 2008-09
SFA in Winter Collect fin aid data for 2011-12 only Display fin aid data for 2010-11, 2009-10 Use PYR to revise 2010-11, 2009-10, 2008-09
CATC 2013 Net Price All data from 2011-12 PYR: 2010-11, 2009-10, 2008-09
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Fall Enrollment
Distance Education Add new screens to collect data on the # of students
enrolled in any distance ed courses and the # enrolled exclusively in distance ed courses Break out by level (undergraduate, graduate)
Distance education course: A course in in which the instructional content is delivered exclusively via distance education. Note: Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified as distance education.
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Fall Enrollment
For students enrolled exclusively in distance ed courses: Break out by student location
In same state/jurisdiction as institution In US but not in same state/jurisdiction In US but state/jurisdiction unknown Outside US
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HR and 2010 SOC
Changes to occupational categories on IPEDS Human Resources component to align with 2010 Standard Occupational Classification System
Institutions need to be ready to report in 2012-13 using the new categories Each job at institution needs to be categorized
according to 2010 SOC
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HR and 2010 SOC
HR/SOC Information Center available on the IPEDS website, IPEDS Resources 2010 SOC Definitions (PDF and Excel versions) 2010 SOC Classifications Principles and Coding
Guidelines Comparison of New IPEDS Occupational
Categories with Previous Categories Web tutorials FAQs SOC Browse Tool CUPA-HR Resource
New IPEDS Category SOC
Management Occupations 11-0000 Management Occupations
Business & Financial Operations Occupations
13-0000 Business & Financial Operations Occupations
Computer, Engineering, & Science Occupations
15-0000 Computer & Math Occupations17-0000 Architecture & Engineering Occupations19-0000 Life, Physical, & Social Science Occupations
Community Service, Legal, Arts, & Media Occupations
21-0000 Community & Social Service Occupations23-0000 Legal Occupations27-0000 Arts, Design, Entertainment, Sports, & Media Occupations
Healthcare Practitioners & Technical Occupations
29-0000 Healthcare Practitioners & Technical Occupations
New IPEDS Category SOC
Service Occupations
31-0000 Healthcare Support33-0000 Protective Service35-0000 Food Prep & Serving37-0000 Building & Grounds Cleaning & Maintenance39-0000 Personal Care & Service
Sales & Related Occupations 41-0000 Sales & Related
Office & Administrative Support Occupations
43-0000 Office & Administrative Support
Natural Resources, Construction, & Maintenance Occupations
45-0000 Farming, Fishing, Forestry47-0000 Construction & Extraction49-0000 Installation, Maint, & Repair
Production, Transportation, & Material Moving Occupations
51-0000 Production53-0000 Transportation & Material Moving
N/A 55-0000 Military Specific Occupations
New IPEDS Category SOC
Instruction
25-1000 Postsecondary TeachersInstruction/Research/Public Service
Research
Public Service
Archivists, Curators, & Museum Technicians
25-4010 Archivists, Curators, & Museum Technicians
Librarians 25-4020 Librarians
Library Technicians 25-4030 Library Technicians
Other Teaching and Instructional Support Occupations
25-2000 Preschool, Primary, Secondary, Special Ed Teachers25-3000 Other Teachers & Instructors25-9000 Other Ed, Training, Library
NOTE: Graduate Assistants are also reported separately by the following categories: Teaching; Research; Management; Business and Financial Operations; Computer, Engineering, and Science; Community Service, Legal, Arts, and Media; Library and Other Instructional Support; and Healthcare Practitioners and Technical.
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Highlights of Occupational Category Changes
Grouped by discipline instead of skill level New: engineers, engineering techs all in 17-0000 Old: engineers in Other Profs, techs in Tech &
ParaLoss of a lot of trend data
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New HR component structure….
Section names (EAP, Fall Staff) have been eliminated
For degree-granting institutions with 15+ full-time staff Part A – Full-time instructional staff Part B – Full-time non-instructional staff Part G – Salaries of instructional and non-
instructional staff Parts D & E – Part-time instructional & non-
instructional staff Part H – New hires
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Screening Questions
NEW: (degree-granting) Does your institution have graduate assistants?
NEW: Does your institution have a tenure system? NEW: 3 new non-tenure track/no tenure system
categories: Multi-year contract Annual contract Less than annual contract
Used in Parts A, B, E
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Part A (degree-granting 15+)
Full-time instructional staff R/E (optional) and Gender (-or- totals) by rank,
tenure NEW: Part A does not include Research, Public
Service; those categories are in Part B as 2 separate categories
Tenure status by medical/nonmedical NEW: functions – report instructional staff by
creditnoncreditcombination
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Part B (degree-granting)
Full-time non-instructional staff R/E (optional) and Gender by occupational
category NEW: Research, public service staff are here
now, as separate categories Tenure by occupational category by
medical/nonmedical
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Part G (degree-granting)
Salary outlays Instructional staff
NEW: eliminate contract length differentiation NEW: add column after salary outlays to
collect # of months covered by salary outlaysTo calculate weighted monthly average salaryNEW: worksheet to help calculate # of staff
reported and total # of months covered NEW: Non-instructional staff
Total salary outlays by occupational category
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Part D (degree-granting)
Part-time staff R/E (optional) and Gender (-or- totals) by occupational
category R/E (optional) and Gender (-or- totals) for grad assts
NEW: grad asst categories Teaching Research Management Business & Financial Operations Computer, Engineering, & Science Community Service, Legal, Arts, & Media Library & Instructional Support Healthcare Practitioners & Technical
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Part E (degree-granting)
Part-time Tenure by occupational category by
medical/nonmedical NEW: functions – report instructional staff by
creditnoncreditcombination
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The Rest….
Part C – Summaries of Parts A, BPart F – Summaries of Parts D, EPart H – New Hires – unchanged
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HR Concerns
Issues commonly being raised with the Help Desk: Unfamiliar with the survey– uncertain how to
proceed. Suggestion: Review the survey form, and read
the instructions thoroughly. Uncertain how to categorize staff and/or
uncertain how to use the SOC codes, e.g., Institutional Researcher. Suggestion: Become familiar with 2010 SOC
codes and how they relate to IPEDS categories. Suggestion: Use the SOC Browse tool to locate
SOC codes. Use the CUPA descriptions and other resources available under the HR/SOC Information Center.
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Changes to IPEDS for 2013-14
Timing changes only. There are NO proposed changes to the actual data collected! GR, GR200 will become Winter surveys Prior year cost of attendance will now be
revisable in the current year SFA component, rather than being revisable in the Prior Year Revision system.
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2013-14 Data Collection Calendar
Registration Fall(6 wks)
Winter(9 wks)
Spring(18 wks)
Open date Aug 7 Sept 4 Dec 11 Dec 11
Keyholder close date Oct 16 Feb 12 Apr 9
Coordinator close date Oct 30 Feb 26 Apr 23
IncludesRegistration
MappingInstitution ID
IC-H
ICC
E12
SFAGR
GR200
EFF
HR
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Proposed Changes to IPEDS for 2014-15 and Beyond
Will be included in next OMB clearance For 2014-15, 2015-16, and 2016-17
If approved, proposed changes to IPEDS will be implemented starting in data collection year2014-15 Preview screens available 2013-14
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Proposed Changes to IPEDS (so far)for 2014-15 and Beyond
Changes resulting from TRPs Collect information which would replace the
current Academic libraries survey Collect information on veterans benefits, including
financial aid received by veterans Collect additional information on student outcomes,
including part-time and non-first-time students Collect additional financial information from
private-for-profit institutions (e.g. data that are comparable to public and private-not-for-profit institutions)
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DFR and Data Tools Update
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Data Feedback Reports (DFR)
The 2012 DFR used IPEDS data submitted in 2011-12, and was emailed to KHs and mailed to CEOs in 10/2012
DFRs from 2005 through 2012 are available in the Data Center. Use ExPT for additional reports and/or additional comparison groups
Email for additional copy of DFR available on the Institution Identification screen
For the 2013 DFR, custom comparison groups can be submitted (using the data collection system), through mid-June of 2013
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College Navigator
NEW this past fall Search by “Distance learning only” Net Price Calculator URLs HR Data Link to College Affordability & Transparency Center (CATC)
NEW this spring Fall 2012 data collection now available Distance Education added to the program search
functionality Programs/major tab now identifies degrees/programs offered
via Distance Education. Undergraduate and graduate distance education offerings
are now listed under the General information tab
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New Data Release Procedures
3 stages for quick release via Data CenterNo logins necessary for data useStill need Power User login for uploading to
Data Center
Procedures posted on IPEDS website under Resources
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Data Center Enhancements
Recent enhancements include: Variables are now color coded to identify the type
of variable (continuous, categorical and alpha/string)
When using the “compare individual institutions” function, there is now an option to include a list of values and value labels for all of the categorical variables in your downloaded file
As of 2/21/13, the most recent SFA, GR, GR 200, EF, and Finance data are now available in the Data Center. These data were reported to IPEDS in 2011-12.
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New IPEDS Data Release Policy
Preliminary Data have been edited but are subject to further NCES quality
control procedures Imputed data for nonresponding institutions are not included First Look publication released
Provisional Data have undergone all NCES data quality control procedures Data are imputed for nonresponding institutions First Look publication reissued
Final Data include revisions to provisional data that have been made
by institutions during the subsequent data collection year
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College Score Card
A White House initiative, launched in February 2012. It uses IPEDS data, along with other data.
http://www.whitehouse.gov/issues/education/higher-education/college-score-card
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NCES DataLab
IPEDS Tables Library Link from Data Center, home page Sample survey tables available, too
IPEDS Analytics: Delta Cost Project Database 2010 update posted 8/14/12
http://nces.ed.gov/datalab
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IPEDS Trend Generator
NEW! View Trends Create trends for selected IPEDS data
National, by region, by state Institutional and student characteristics
Export and print data
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IPEDS R&D:An Update on NPEC & TRPs
● COMMITTEE ON MEASURES OF STUDENT SUCCESS
● IPEDS TECHNICAL REVIEW PANEL
● NATIONAL POSTSECONDARY EDUCATION COOPERATIVE
● DATA INTEGRATION EFFORTS AND TOOLS
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About CMSS
Established by the HEOA to advise the Secretary of Education in assisting 2-year degree-granting institutions in meeting the graduation rate disclosure requirements in the Act
Submitted its final report to the Secretary in December 2011: http://www2.ed.gov/about/bdscomm/list/acmss.html
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ED Action Plan
Department’s Action Plan released April 2012http://www.ed.gov/edblogs/ous/initiatives
Focus: Wider scope of outcomes for a wider group of students at all institutions
Different offices within the Department responsible for activities within the plan
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ED Action Plan
IPEDS-related activities in the action plan More comprehensive measures of success for a
broader group of students Outcomes for part-time students Outcomes for non-first-time students
Clarification of IPEDS definitions
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ED Action Plan
Activities will be implemented under the Department’s current authority and using existing processes Process for proposing changes to IPEDS
Technical Review Panel Office of Management and Budget (OMB)
Clearance
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IPEDS Technical Review Panel (TRP)
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What Is the IPEDS TRP?
Group of technical experts that meets ~3x/yr to: Implement legislation and regulations into IPEDS Address emerging areas of concern Decrease reporting burden and retain federal data
necessary for policy making and analysisMeetings conducted by RTI InternationalTRP Website, hosted by RTI (IPEDS
Newsroom) Summaries of meetings and calls for comment Dates for upcoming meetings
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Recent and Upcoming TRP MeetingsDate Held TRP TopicNov 2011 Collecting Data on VeteransFeb 2012 Selected CMSS Outcomes: Outcomes for First-
time, Part-time Students; Clarifications to IPEDS Definitions
June 2012 Using IPEDS Data to Construct Institutional Groups for Consumer Comparisons
Aug 2012 Improving Finance Survey Forms for For-profit Institutions
Oct 2012 Selected CMSS Outcomes: Outcomes for Non-first-time Students
March 2013
Managing IPEDS Burden• Summaries available at TRP website (IPEDS
Newsroom)
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National Postsecondary Education Cooperative (NPEC)
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Role of NPEC
Promote the quality, comparability, and utility of postsecondary data and information that support policy development at the federal, state, and institution levels
NCES has assigned NPEC responsibility for developing a research & development agenda for IPEDS in support of its mission Lead/serve on working groups to explore specific R&D topics Serve on the IPEDS Technical Review Panel
http://nces.ed.gov/npec
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What is NPEC?
Group of 15 members Six representatives: ACE, NAICU, AASCU, APLU, APSCU, and AACC Nine representatives:
a non-profit college a for-profit college a community college a public 4-year college a regional organization (e.g., SREB, WICHE, MHEC) a data user group (e.g., TICAS, IHEP) a state higher ed agency or system a community college system a state independent college association
Ex-officio representation by AIR and SHEEO Staffed and supported by NCES
Support for related contractual R&D work
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NPEC Members
Gary AndeenOregon Independent Colleges Association
Sandra KinneyTechnical College System of Georgia
Julie Carpenter-Hubin The Ohio State University
Emily ParkerAmerican Association of State Colleges and Universities
Bryan CookAmerican Council on Education
Kent PhillippeAmerican Association of Community Colleges
Mary Ann CoughlinSpringfield College
Chris RasmussenMidwestern Higher Education Compact
Alisa CunninghamInstitute for Higher Education Policy
George RezendesThree Rivers Community College
Christy England-SiegerdtWashington Student Achievement Council
Dawit TekluStrayer University
Tammy HalliganAssociation of Private Sector Colleges and Universities
Wendy Weiler National Association of Independent Colleges and Universities
Christine KellerAssociation of Public and Land-Grant Universities
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2012 NPEC Publications60
Released: Information Required to Be Disclosed Under the Higher
Education Act of 1965: Suggestions for Dissemination – A Supplemental Report
Suggestions for Improvements to the Student-to-Faculty Ratio in IPEDS
Full-Time Equivalent for Graduate and Doctor’s-Professional Practice Students
IPEDS Data for Graduate-Only Institutions Systems of Postsecondary Education Institutions Reported in
the IPEDS Institutional Characteristics Survey Student and Guidance Counselor Feedback on the College
Navigator Website Defining and Reporting Subbaccalaureate Certificates in
IPEDS (working group report)
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NPEC Publications61
Forthcoming: Improving Survey Materials for IPEDS Program
Reporters Examining the Impact of the New Race/Ethnicity
Categories on IPEDS Reporting College Representative and Consumer Feedback
on Institutional Disclosure Requirements Under the Higher Education Act of 1965, as Amended
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NPEC Working Groups & Projects
Working Groups Campus Safety and Security and Athletics
Reporting Institutional Groupings
Other Projects Consumer information disclosure template IPEDS data aggregation tool NPEC Research and Dissertation Grant Program
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Data Integrationand Tools
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Data Integration Efforts
Working with ED’s Federal Student Aid (FSA) and with Veterans Affairs
Data Merging Tool Link publicly available data from IPEDS and FSA Utilizes IPEDS Reporting Maps (link IPEDS reporting to Title IV
Program Participation Agreements) Expected release in 2013
IPEDS Reporting Maps Last year, keyholders submitted report mapping for their
institution(s) This year, keyholders did report mapping again PLAN: Starting next year, keyholders will verify mapping each
year and only have to account for new locations on PPAs
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IPEDS Staff
Acting Program Director (since May of 2012) Jessica Shedd – [email protected]
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IPEDS Staff
Data Collection Team Jan Plotczyk, Team Leader – [email protected] Alli Bell – [email protected]
Fall Enrollment (EF) and Graduation Rates (GR and GR200), and Data Feedback Report (DFR)
Tara Lawley – [email protected] Institutional Characteristics (IC and IC-H) , Student Financial Aid
(SFA), universe, and report mapping Colleen Lenihan – [email protected]
12-month Enrollment (E12), Finance (F), and IPEDS Analytics: Delta Cost Project database liaison
Jan Plotczyk (acting) Human Resources (HR), Completions (C)
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IPEDS Staff
Data Dissemination Team Sam Barbett, Team Leader – [email protected]
Data quality and dissemination, Data Center, College Navigator Andrew Mary – [email protected]
Publications, data quality and dissemination specialist
R&D, Training and Outreach Team Jessica Shedd, Team Leader (Acting IPEDS Program
Director) Training and outreach
Matt Greene – [email protected] Data integration, Office of Federal Student Aid (FSA) liaison
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IPEDS Contractor Staff
Project Director Janice Kelly-Reid – [email protected]
Data Collection Team Jamie Isaac, Task Leader – [email protected] Amy Barmer – [email protected] Jennifer Mize – [email protected] IPEDS Help Desk – [email protected] IPEDS Data Tools Help Desk – [email protected]