IPAS Implementation Guidelines - Indian Railways · CRIS IPAS Implementation Guidelines 5 Format 2:...

CRIS IPAS Implementation Guidelines

1

IPAS Implementation Guidelines Appendix

Version 2.1

Release Date: 30-12-2015

Centre for Railway Information Systems

Chanakyapuri, New Delhi - 110021


2

Table of Contents Appendix ‘A’ : Formats ...................................................................................................................................................... 4

Format 1 : List of core team at units ............................................................................................................................. 4

Format 2: List of Other entities ..................................................................................................................................... 5

A. Working Units ................................................................................................................................................... 5

B. Payment Detail against Non Railway Body Recoveries ..................................................................................... 5

C. TAN Master ....................................................................................................................................................... 6

D. Section-wise Bill Type........................................................................................................................................ 6

Format 3: IPAS Users ..................................................................................................................................................... 7

A. Payroll Users ..................................................................................................................................................... 7

B. Bill Passing Users (Other than Payroll) .............................................................................................................. 8

C. List of Users in other Sections ......................................................................................................................... 10

D. List of Users in Management .......................................................................................................................... 11

E. List of IPAS Administrators .............................................................................................................................. 12

Appendix ‘B’ : Permission Matrices ................................................................................................................................ 13

Matrix 1: Payroll and Associated Modules ................................................................................................................. 13

Matrix 2: Internal Check and JV Modules ................................................................................................................... 16

Matrix 3: Books ........................................................................................................................................................... 17

Matrix 4: Provident Fund ............................................................................................................................................ 18

Matrix 5: Pension ........................................................................................................................................................ 19

Matrix 6: Suspense ...................................................................................................................................................... 20

Matrix 7: Cash & Pay Office ........................................................................................................................................ 21

Matrix 8: Budget ......................................................................................................................................................... 22

Matrix 9: Administration ............................................................................................................................................. 23

Matrix 10: Mapping of User Groups and Roles ........................................................................................................... 24

Appendix ‘C’ : Table Structure ........................................................................................................................................ 27

Table 1: PRMAGRP ...................................................................................................................................................... 27

Table 2: PRMASTN ...................................................................................................................................................... 28

Table 3: PRMAEED_NRB .............................................................................................................................................. 29

Table 4: PRMAEMP ..................................................................................................................................................... 30

Table 5: PRMAPRA ...................................................................................................................................................... 35

Table 6: PRMAMED ..................................................................................................................................................... 36

Table 7: PRMALOAN .................................................................................................................................................... 37

Table 8:ACMAJUDPRT ................................................................................................................................................. 39


3

Table 9:PRMACRTPARTY ............................................................................................................................................. 40

Table 10: PRMAEMPALC ............................................................................................................................................. 41

TABLE 11 :PRTRLVH ..................................................................................................................................................... 42

TABLE 12 :PRTRLVD ..................................................................................................................................................... 43

TABLE 13 :PRMASHOP ................................................................................................................................................. 44

TABLE 14: PRINCSUV ................................................................................................................................................... 44

TABLE 15: PRMASHSE.................................................................................................................................................. 45

TABLE 16 :PRMAITCUM ............................................................................................................................................... 46

TABLE 17 :PRTRNPH_ARCH ......................................................................................................................................... 47

TABLE 18 :PRTRNPDALC_ARCH ................................................................................................................................... 48

TABLE 19 :ACPRTMST .................................................................................................................................................. 49

TABLE 20 :ACSPU ......................................................................................................................................................... 50

TABLE 21 :ACAGTMST ................................................................................................................................................. 51

TABLE 22 :ACPOMST ................................................................................................................................................... 52

TABLE 23 :ACPFTRAN .................................................................................................................................................. 53

TABLE 24 :ACFINTRN ................................................................................................................................................... 54

Appendix ‘D’ : Formats for Master Data Management .................................................................................................. 55

MDM-1: Designation ................................................................................................................................................... 55

MDM-2: Earning/Deduction ....................................................................................................................................... 56

MDM-3: Bank .............................................................................................................................................................. 57

MDM-4: Station .......................................................................................................................................................... 58

MDM-5: Bill Unit ......................................................................................................................................................... 59

Appendix ‘E’:Formats for Software Change Request ...................................................................................................... 60

SCR1:Report ................................................................................................................................................................ 60

SCR2: Feature .............................................................................................................................................................. 61


4

Appendix ‘A’ : Formats

Format 1 : List of core team at units

Unit has to nominate nodal co-ordinator and core team members in following format and send to CRIS:-

A. Nodal Co-ordinator, who will be responsible for IPAS implementation at unit. He will be one point

interface with CRIS in resolving day to day issues of the unit.

Format 1(A)

Sr.

No.

Employee No. Employee Name Designation Department Mobile No

B. Core team of IPAS as nominated by the unit. This team will be responsible for data mapping, data

porting, data cleansing, training and interaction with end users. CRIS will provide all assistance to

this team to perform their activities.

Format 1(B)

Sr.

No.

Employee No. Employee Name Designation Department Mobile No


5

Format 2: List of Other entities

Data for various entities to be prepared by each unit so that it can be entered into IPAS through input screen (GUI)

before implementation of respective module.

A. Working Units

i) List of Working Units to be provided (for Loan module) as per following format:-

Format 2(A1)

Serial Number Accounting Unit

Code

Working Unit Code Description

Working Unit Code :-6 digit number (First Two Digit indicate Rly Code||Two Digit AU Code||Two digit Sr No) e.g.

020101 for CPO/HQ/ER.

ii) Working Units are to be mentioned against each bill unit in following format:-

Format 2(A2)

Bill Unit Working Unit Code Remarks

B. Payment Detail against Non Railway Body Recoveries

Non Railway Body recoveries made through Salary (LIC, EMI for Society Loan etc. )are required to be paid to

the concerned Non-Railway Body. The details for such payments are required so that cheque can be

generated against the correct party.Payment details (Payment Mode, Name to be printed on Cheque/ Bank

IFSC Code, Account No) for making payments to the respective organisation/societiesshould be entered

accurately. Any wrong information may lead to wrong payment.

Format 2(B)

Earning/

Deduction Code

Payment

Mode

Party Name Bank’s IFSC

code

Account No


6

C. TAN Master

Details of DDO against each TAN Number to be provided for printing on Form 16 & 16AS.

Format 2(C)

TAN Number DDO Name DDO’s

Father’s

Name

DDO’s

Designation

Code

Place Date for

Form 16

D. Section-wise Bill Type

List of bill type in each section of the accounting units are to be provided (for Internal Check module) as per

following format:-

Format 2(D)

AU Section Bill Type

For complete list of Sections available in IPAS refer to Format 5(A) and for Bill Type refer Annexure 2.

AU list of IR is available at Annexure 2 which has been prepared based on the codes used in e-Recon Software of

Indian Railways.


7

Format 3: IPAS Users

A. Payroll Users

List of Payroll Users should be prepared in advance to speed up creation of User-Ids for end-users.

1. List of Users involved in Salary Bill Preparation, Verification and Forwarding to Accounts

Department:-

2. List of Users involved in Salary Bill Passing (Internal Check), Verification and CO7 Confirmation

(Forwarding to Books Section):-

3. Summary Sheet depicting permission of Bill Units for each type of users for Salary Bill:- Enter User

ID of each user in appropriate columns (Column 2 onwards) to enable Salary Bill preparation and

Passing in “Work-Flow” based process.

Format 3(A1)

Sr.

No.

Employee

No.

Employee

Name

Designation Department

Login Id (Assigned by

System)

Format 3(A2)

Sr.

No.

Employee

No.

Employee Name Designation Login Id (Assigned by

System)

Format 3(A3)

Bill Unit Personnel Accounts (EG & ENG)

Executive Supervisor Gazetted Executive Supervisor Gazetted


8

B. Bill Passing Users (Other than Payroll)

Verify the Sections and mention if Not Applicable. Add additional sections in the bottom which

are not available in the list. Also indicate if there exists multiple sections against one section such

as X1 and X2 in Expenditure Section.

Format 5(A)

Short

Description

Description Applicable

(Yes/No)

X Expenditure

SBS Stores Bill – Stock

SBNS Stores Bill - Non Stock

STS Stores – Suspense

EGA Establishment Bills-Gazetted

ENG Establishment Bills-Non Gazetted

PF PF Section

PEN Pension

BKS Books Section

TA Traffic Accounts

RCT Rly-Claims-Tribunal

NPS NPS

CTG Catering

POL POL/Fuel


9

1. List of Users involved in Bill Passing (Internal Check), Verification and CO7 Confirmation (Forwarding

to Books Section):-

2. Hierarchy for Bill Passing and CO7 Posting for Bills excluding Payroll:-

Enter User-Id of each user in appropriate columns (Column 2 onwards).

Format 3(B1)

Sr.

No.

Section Employee

No.

Employee Name Designation Level

(Executive/

Supervisor/

Gazetted)

Login Id

(Assigned by

CRIS/System)

Format 3(B2)

Section Bill Type Executive Supervisor Gazetted

Expenditure Contractor

Bill

Expenditure

PF

Settlement

NPS

..


10

C. List of Users in other Sections

1. List of Users required for other sections

2. List of Users required for Pay section

*NRB � if cashier deals with only Non Railway Body Cheques

RB � if cashier deals with only Railway Body Cheques

ALL� if cashier deals with both the types of cheques

Format 3(C1)

Sr.

No.

Section Employee

No.

Employee Name Designation Login Id

(Assigned by

System)

Format 3(C2)

Sr. No. Employee

No.

Employee

Name

Designation Cheque

Type*

(NRB/

RB/ALL)

Login Id (Assigned by

System)


11

D. List of Users in Management

List of Users required for Management for viewing the reports

Format 3(D)

Sr.

No.

Department Employee

No.

Employee Name Designation Login Id

(Assigned by

System)


12

E. List of IPAS Administrators

List of Administrators who will have exceptional permissions to manage IPAS:-

Format 3(E)

Official No. of

Admin

Required

Pattern of Login ID Login ID Sample Employee

No

Mobile

No

Sr. DFM or

his/her

nominated

implementation

team leader

1 ADMIN<Unit> ADMINHWH

Implementation

Team

(Max 2) ADMIN<Unit><nn> ADMINHWH01

ADMINHWH02

Salary

Processing

(Max 8) ADMIN<Unit><nn> ADMINHWHP01

ADMINHWHP02

ADMINHWHP03

ADMINHWHP04

ADMINHWHP05

ADMINHWHP06

ADMINHWHP07

ADMINHWHP08

Bill Passing (Max 2) ADMIN<Unit><nn> ADMINHWHA01

ADMINHWHA02


13

Appendix ‘B’ : Permission Matrices

Matrix 1: Payroll and Associated Modules

Permission Matrix for Various Roles of Payroll & Associated Modules

Module Roles --->

Ca

dre

Le

av

e

Pa

yro

ll

(OL

)

Pa

yro

ll

(Co

n)

Pa

yro

ll

(W/S

)

Lo

an

So

cie

ty

Lo

an

CU

G

Su

pp

lem

en

tary

*

Se

ttle

men

t

Qu

art

er

Ele

ctr

icit

y

Employee Data Bio-Data �

Qualification �

Nomination �

Family �

Leave LAP OB Correction �

Leave Posting �

Spl. Leave Posting �

Leave Cancellation �

BOS Book of Sanction �

Cadre Report �

Change Card Change Data Entry � � �

CurrentMonth(All Emp.)

� � �

BU Wise Running � � �

BU Wise Multiple Allocation

� � �

OT Entry � � �

Stop Other Loan � � �

BU Wise FOT- NOT- HOUR LOSS

�

NHA Entry � � �

NDA Entry � � �

KMA Entry �

OT Master Entry � � �

OT Transaction Entry � � �

Party Edit (Court Case)

� � �

Misc Data Upload � � �

MiscDataPost2Salary � � �

Confirm Data Upload Cug Airtel

� � �

Supplementary Bill Preparation � � � �

Multiple Allocation Entry

� � � �

Salary Process Salary Processes � � �

Salary Report � � �

Payslip In PDF � � �

Audit Changes � � �

Payslip in Cheque � � �

Bilingual Payslip � � �


14

Module Roles --->

Ca

dre

Le

av

e

Pa

yro

ll

(OL

)

Pa

yro

ll

(Co

n)

Pa

yro

ll

(W/S

)

Lo

an

So

cie

ty

Lo

an

CU

G

Su

pp

lem

en

tary

*

Se

ttle

men

t

Qu

art

er

Ele

ctr

icit

y

Career Transfer-Out �

Transfer-In �

Postpone Increment �

Change of Pay �

Promotion Entry �

Service-Status Entry �

Reinstatement Entry �

TA Journal Entry � � �

Post To Salary � � �

Last Wage LastWageEmpEntry � � �

LastWageProcess � � �

DAArrear Initialize � � �

Edit Arrear � � �

Festival Advances

Emp Wise � � �

Bill Unit Wise � � �

Allocation Construction

Salary �

Supplementary �

Cash Compensation

Initialize �

CashCompEntry �

CashCompCheck �

Child Education

Child Master � � �

Detail Entry � � �

Forward to IC � � �

CUG CUG Entry-(Dept) �

Society Loan Start Society-Loan �

Stop Society-Loan �

Bonus Data Correction � � �

PF Contribution � � �

Bonus Recovery � � �

Process � � �

Nomination Entry � � �

Forward to IC � � �

Bonus Bill Status � � �

Income Tax TAN No � � �

Salary � � �

Savings � � �

TDS Entry � � �

IT-Process � � �

IT-Projection � � �

IT-Form16 � � �


15

Module Roles --->

Ca

dre

Le

av

e

Pa

yro

ll (

OL

)

Pa

yro

ll

(Co

n)

Pa

yro

ll

(W/S

)

Lo

an

So

cie

ty

Lo

an

CU

G

Su

pp

lem

en

ta

ry*

Se

ttle

men

t

Qu

art

er

Ele

ctr

icit

y

Loan Fund Allocation �

Interest Bearing Registration

�

Document Checking �

Sanction Memorandum �

Next InstallmentEligiblity �

Priority List �

Principal Recovery Completion

�

Incentive Individual �

Group �

Indirect �

Process Incentive �

Calculated Incentive-Text �

Freeze Process Incentive �

Individual Calc Incentive Amt

�

WMS Report �

Electricity Elec.Data Entry �

Freeze Data �

Elec.Master Entry �

Electric Posted Report �

Ele Freeze Discrepancy �

Quarter Quarter Master �

Quarter Occupant �

Quarter Vacation �

Rent Edit �

PF Application Entry �

Sanction Entry �

PF Ledger �

Pension (Personnel)

Employee Details �

Family Pen. Entry �

Average Pay Entry �

View � � � � �

Pension Bills Leave/GIS Bill � � �

Gratuity Bill �

Commutation Bill �

Bill Revision � � �

Bill Revision - DA Arrear � � �

Post-2006 Post-2006 Data Entry �

PRE-2006 Pre-2006 Data Entry � Note:-

* denotes stakehokders who work on supplementary bills only for Reimbursement of Medical Bills and Staff Benefit Fund.


16

Matrix 2: Internal Check and JV Modules Permission Matrix for Various Roles of Internal Check & JV Modules

Module Roles ---> Estt.

NZ-Level1 (JA/ AA)

Estt. NZ-Level2 (SO/SSO)

Estt. GZ (AFA/Sr. AFA)

Settlement Bill* NZ-Level1 (JA/AA)

Settlement Bill NZ-Level2 (SO/SSO)

Settlement Bill GZ (AFA/Sr. AFA)

Other Bill* NZ-Level1 (JA/AA)

Other Bill NZ-Level2 (SO/SSO)

Other Bill GZ (AFA/Sr. AFA)

Loan (Accounts)

Vetting TA � �

Child Education � �

Registration Estt./PF/Settl Bills �

�

Other Bill �

Loan Bill �

CO6Edit �

Bill Passing Salary Bill � � �

Supplementary Bill � � �

Govt. Contribution Bill � � �

Other Bills � � �

Bill Return � � �

Settlement Bill � � �

Loan Bill passing

�

NPS Pension Bill

� � �

CO7 CO7 Posting � � � �

CO7 Audit � � � � � � �

CO7 Cancellation

� �

� �

� � �

CO7 Confirmation

�

�

� �

Master Codes

Agreement � �

BG Master � �

Sanction Master � �

Lease Agreement

� �

Party � � � � � �

Purchase Order � �

Telephone � �

Estimates � �

Deposit Posting � �

JV JV : Entry � � �

JV : Edit � � �

Note:-

* Other Bill denotes bills related to bills excluding Establishment, PF, Pension, NPS, Loan


17

Matrix 3: Books

Permission Matrix for Various Roles of Books Module

Module Roles ---> Cheque AFA/ Books (cheque)

MCR Cash Book

JV Entry for all Section

JV Confirmation

RIB Cheque Reconciliation

Cheque Preparartion

Abstract Preparation

�

Abstract Reprint �

Cheque Printing �

Cheque Reissue �

Abstract Cancellation

�

Misc. Cash Receipt

�

JV Preparation JV : Entry � � �

JV : Edit � � �

Contra JV �

e-Recon:File Upload

�

e-Recon:JV Porting

�

Approx. Adjustment

�

Actual/ARD Entry �

JV Confirmation

JV Confirmation

�

Month Closing Month Closing �

RIB RIB Reconciliation

�

RIB Parameters �

RIB Bill �

RIB Bill Cancellation

�

RIB Bill Detail �

Cheque Reconciliation

Cheque Reconciliation

�


18

Matrix 4: Provident Fund

Permission Matrix for Various Roles of PF Module

Module Roles ---> AA/PF (Level1)

PF Settlement (Level 1)

PF (Misc.)

PF Bill Passing Bill Registration �

Bill Passing �

Settlement Settlement Entry

�

Settlement Passing

�

PFAdjustment Passing

�

PF Misc Conversion

�

Loan Edit

�

MCR Data

�

Transfer In(Division)

�

Transfer Out(Division)

�

Transfer In(Railway)

�

MCR Data Entry

�

JV Data Entry

�

MCR/JV Data : Confirmation

�

PF Ledger PF Ledger � � �

Process Supp. Transaction

�

Annual Interest/Closure

�

Interest Reverse

�

Close Account

�


19

Matrix 5: Pension

Permission Matrix for Various Roles of Pension Module

Module Roles ---> Pension Section

Pension Personnel Employee Details � Family Pen. Entry � Average Pay Entry �

Pension Bills Gratuity Bill � Bill Revision �

Bill Revision - DA Arrear � Pension Accounts Confirm �

Commutation Bill �

Commutation(VR) �

Revision of Pension �

View Pension Detail View �

Post-2006 Post-2006 Data Entry �

PRE-2006 Pre-2006 Data Entry �

ARPAN Interfacing XML File Uploading � ARPAN Bill Passing � ARPAN Acknowledgement �


20

Matrix 6: Suspense

Permission Matrix for Various Roles of Suspense Module

Module Roles ---> E-Suspense G-Suspense

E-Suspense Posting �

Edit OB �

MCR Transfer �

MCR Entry �

JV Transfer �

View Ledger �

Reconciliation �

Ledger Report �

CO7 Transfer �

Interest Calculation �

Interest Confirmation �

Interest Entry �

ESuspense Register �

G-Suspense OB Entry �

Posting �

Edit Suspense �

Confirm Suspense �

Edit OB �

MCR Transfer �

JV Transfer �

CO7 Transfer �

Reconciliation �

Suspense Register �

Suspense Register Monthwise �

Note:-

Individual users will be authorised for one or more E- Suspense /G-Suspense Allocation Heads. Permission of Suspense Heads will be granted by Administrator.


21

Matrix 7: Cash & Pay Office

Permission Matrix for Various Roles of Cash & Pay Office

Module Roles ---> Shroff Cashier (MCR)

Chief Cashier

Chief Cashier (Pay)

Cashier (Pay)

Cash Book CRN CR Note Entry �

Edit CR Note �

Shroffs Summary �

CR Cancellation �

Delete CR No �

TR Note Generation �

Realisation Entry �

Cash Book MCR Misc Receipt Entry �

Misc Receipt Edit �

TR Note Generation �

Realisation Entry �

Conversion To MR �

Delete MR No �

Cancel MR �

Cash Book Freeze

Cash Book Freeze �

PMR Chief Cashier

PMR Registration �

PMR Distribution �

PMR Cashier PMR Transfer �

Dispatch Of Cheque �

Cash Payments �

PMR Voucher Return �

Unpaid Vouchers �


22

Matrix 8: Budget

Permission Matrix for Various Roles of Budget Module

Module Roles ---> Revenue Budget (Units)

Revenue Budget (Zonal)

Capital Budget (Units)

Capital Budget (Zonal)

Works Exchequer Control

Revenue Estimate Entry � �

Forwarding of Estimates �

Estimate Consolidation �

Reserve Entry �

Grant Distribution �

Budget Proportion Entry � �

Capital Estimate Entry � �

Estimate Consolidation �

Grant Distribution �

Suspense - Inventory �

Works Works Entry �

Works Grant �

Works Estimates Entry �

Works Estimates Grants �

Exchequer Cash Authorisation �

Note:-

1. Individuals working on Revenue Demands will be allotted one or more demands for Grants.

2. In Headquarter, Entry of estimates will be done by respective departments and then forwarded to Headquarter.

3. Works Estimate denotes Department-wise Estimate of a work.


23

Matrix 9: Administration

Permission Matrix for Administrators

Administrator Type---�

ZONAL UNIT / DIVISION

Administrator

IT Centre Administrator

Administrator

IT Centre Administrator

Paybill Administrator

Accounts Administra

tor

Admin Level 2 3 4 5 6 7

Maximum No. of Login IDs 1 6 1 2 8 2

Login ID Sample (for Malda division and Eastern

Railway)

ADMINER

ADMINER01, ADMINER02,..

.

ADMINMLDT

ADMINMLDT01, ADMINMLDT02

ADMINMLDTP01,

ADMINMLDTP02,...

ADMINMLDTA01,

ADMINMLDTA02

User Management including User Creation and granting of permissions

� � � �

Admin Activation � � � �

Authorisation of Bill Units � � � � � � Authorisation of Section(s) � � � � � Bill Return � � � � � Transfer In � � � � �

Bank Master � � � � Employee Data Update � � � � �

Employee No. Update � � � � �

Edit Treasury/PayMode � � � � � Change in Allocation � � � � � CO7 Unconfirm (Return from Books)

� � � � �


24

Matrix 10: Mapping of User Groups and Roles

User Group---�

Cadre

Leave

Pay B

ill

Loan (

P)

Socie

ty L

oan

CU

G

Supple

menta

ry

Settle

ment (P

)

Quart

er

Ele

ctr

icity

Esta

blis

hm

ent B

ill

Passin

g

NP

S B

ills

Settle

ment B

ill P

assin

g

Loan B

ill P

assin

g

Oth

er

Bill

Cheques

Books

RIB

Cheque R

econcili

ation

PF

Pensio

n

E-S

uspense

G-S

uspense

Shro

fff

Cashie

r (M

CR

)

Chie

f C

ashie

r

Chie

f C

ashie

r (P

ay)

Cashie

r (P

ay)

Revenue B

udget

Capital B

udget

Work

s

Exchequer

Contr

ol

Adm

inis

trato

rs

Managem

ent

Cadre � �

Leave � �

PayRoll (Open Line/Constr./WorkShop)

�

Loan (Bill Preparation) � �

Society Loan � �

CUG � �

Supplementary �

Settlement (Bill Preparation)

� �

Quarter � �

Electricity � �

Salary Bill Passing (L1/L2/L3)

� �

NPS Bills �

Settlement Bill Passing (L1/L2/L3)

�

Loan Bill Passing (L1/L2/L3)

�

Other Bill Passing (L1/L2/L3)

�

Cheques (Books) �

JV Preparation � � � � � � �

JV Confirmation �


25

User Group---�

Cadre

Leave

Pay B

ill

Loan (

P)

Socie

ty L

oan

CU

G

Supple

menta

ry

Settle

ment (P

)

Quart

er

Ele

ctr

icity

Esta

blis

hm

ent B

ill P

assin

g

NP

S B

ills

Settle

ment B

ill P

assin

g

Loan B

ill P

assin

g

Oth

er

Bill

Cheques

Books

RIB

Cheque R

econcili

ation

PF

Pensio

n

E-S

uspense

G-S

uspense

Shro

fff

Cashie

r (M

CR

)

Chie

f C

ashie

r

Chie

f C

ashie

r (P

ay)

Cashie

r (P

ay)

Revenue B

udget

Capital B

udget

Work

s

Exchequer

Contr

ol

Adm

inis

trato

rs

Managem

ent

Cash Office (MCR Entry) �

RIB �

Cheque Reconciliation �

Provident Fund � Pension �

E-Suspense �

G-Suspense �

Shroff �

Cashier (MCR) �

Chief Cashier �

Chief Cashier (Pay) �

Cashier (Pay) �

Revenue Budget (Units/Zonal)

�

Capital Budget (Units/Zonal)

�

Works � �

Exchequer Control �


26

User Group---�

Cadre

Leave

Pay B

ill

Loan (

P)

Socie

ty L

oan

CU

G

Supple

menta

ry

Settle

ment (P

)

Quart

er

Ele

ctr

icity

Esta

blis

hm

ent B

ill

Passin

g

NP

S B

ills

Settle

ment B

ill P

assin

g

Loan B

ill P

assin

g

Oth

er

Bill

Cheques

Books

RIB

Cheque R

econcili

ation

PF

Pensio

n

E-S

uspense

G-S

uspense

Shro

fff

Cashie

r (M

CR

)

Chie

f C

ashie

r

Chie

f C

ashie

r (P

ay)

Cashie

r (P

ay)

Revenue B

udget

Capital B

udget

Work

s

Exchequer

Contr

ol

Adm

inis

trato

rs

Managem

ent

IPAS Admin �

Pay Bill Reports � � � � � � � � � � � � �

IC Reports � � � � � � � �

Cheque Reports (Cheque,MCR,RIB)

� � � � �

JV Reports � � � � � � � � � � � �

Books Reports � �

PF Reports � � �

Pension Reports � � �

E-Suspense Reports � � �

G-Suspense Reports � � �

Cash Book Reports � � � � � � �

Budget Reports � � � � � �

Note:-1. The ticked cell (i,j) indicates that Administrator may assign the Role (i) to User Group (j).

2. Green background denotes default "Group role" corresponding to "User Group".

3. Roles based on Pay Category (Gazetted and Non Gazetted) in each section will be bifurcated automatically by the system.

4. The above matrix may vary for each Railway.

5. Role Group "Payroll (OL)", "Payroll (Con)", "Payroll (WS)" will be assigned based on accounting unit type of the Loginid.

6. Role Group related to Budget (Revenue/Capital) will be assigned based on accounting unit and Department of the Loginid.

7. One User can be authorised for multiple sections for other bill passing. Other Bills denotes all the sections excluding Establishment, Loan and Settlement.

27

Appendix ‘C’ : Table Structure Annotations

Mandatory

Primary Key

Table 1: PRMAGRP Module PAYROLL

Table Name PRMAGRP

Purpose BILL UNIT MASTER

Column Name Primary Key

Type/Size Purpose/Remarks Foreign Key (FK)/

Constraints

Reference sheet/ Validation Check

Essential during data

porting

BILLUNIT Primary key VARCHAR2(7) Bill Unit Constraint 7 digit unique number. Starting 4 digits represent Accounting Unit. Remaining 3 digits represents BU for the unit. Should not be 000,998,999

Y

DESCRIPTION VARCHAR(70) Description of the Bill Unit Y

DEPTNO VARCHAR2(2) Department of the Bill Unit. Accounts (01), Audit (02), General Admin (03), Commercial (04), Engineering (05), Electrical (06),Mechanical (07), Medical (08), Operating (09), Personnel (10),S&T (11), Stores (12), Security(13), RCT (14)

Foreign Key PRMADEPT Y

PAYCATEGORY VARCHAR2(1) Gazetted/Non-Gazetted Constraint 1-Gazetted 2-Non-Gazetted

Y

SAVINGSCHEME VARCHAR2(1) ‘1’ if all employees belong to PF contribution

‘2’ if all employees belong to NPS

‘3’ if all employees belong to neither PF nor NPS (e.g. Apprentice) ‘4’ if Bill Unit contains all type of employees

Constraint 1,2,3 ,4 Y

RUNNING VARCHAR2(1) Whether bill unit consists of Running Staff. ‘Y’ if all employees under this bill unit belong to Running Staff.

Constraint Y or N Y

ALLOCATION VARCHAR2(8) Allocation for booking of salary of employees under this bill unit. Should be valid as per Finance Code Vol-2

Constraint 6 or 8 digit Numeric. Y


28

WAGEPERIOD VARCHAR2(5) Wage Period Constraint Should be 01-31 O

MCLDAY NUMBER(2) Muster Closing Day Constraint Between 1 and 31 Y

TANNO VARCHAR2(10) Tax Deduction and Collection Account Number O

INCVGROUPUNIT VARCHAR2(5) Incentive Group Unit (for Workshop only) O

Table 2: PRMASTN Module PAYROLL

Table Name PRMASTN

Purpose STATION MASTER



Constraints



porting

STATIONCODE Primary key VARCHAR2(6) Station Code Constraint Y

STATIONNAME VARCHAR(30) Full Name of Station Y

STATECODE VARCHAR(2) In which State of India station comes PRMASTATE O

DIVISION VARCHAR2(4) Division in whose jurisdiction Station comes Foreign Key PRMADIVISION Y

LCLASSHRA VARCHAR2(1) Locality Class for House Rent Allowance (HRA) Constraint X for 30%, Y for 20% , Z

for 10%

Y

LCLASSTRAN VARCHAR2(1) Locality Class for Transport Allowance Constraint P or Q (see note below) Y

Note: As per Board’s circular No. RBE 111/2008 dated 12/09/2008, Urban Area of following 13 cities have been put under Category of higher Transport Allowance (marked as ‘P’). In these cities, TPA for GP 5400 and above has been defined as 3200+DA. Hyderabad, Delhi, Bangalore, Greater Mumbai, Chennai, Kolkata, Ahemdabad, Surat, Nagpur, Pune, Jaipur, Lucknow, Kanpur Remaining station/cities come under ‘Q’. Railways while giving this data needs to ensure correctness of classifications (for HRA & TPA both) to avoid any wrong calculation of HRA and TPA.


29

Table 3: PRMAEED_NRB Module PAYROLL

Table Name PRMAEED_NRB

Purpose NON RAILWAY BODY RECOVERY MASTER



Constraints



porting

EARNINGDEDUCTION Primary key VARCHAR2(6) Recovery Code Constraint Y

LONGDESC VARCHAR(80) Full Description of Non Railway Body Recovery Y

SHORTDESC VARCHAR(60) Short Description of Non Railway Body Recovery PRMASTATE Y

PRAEDIT VARCHAR2(1) Whether Rule based (Fixed Rate, GP/Pay rate based) Foreign Key ‘Y’ or ‘N’ Y

LOANEDIT VARCHAR2(1) Whether Installment based Constraint ‘Y’ or ‘N’ Y

MEDEDIT VARCHAR2(1) Whether recovery applicable for Current Month only Constraint ‘Y’ or ‘N’ Y

REDEDIT VARCHAR2(1) Whether recovery applicable beyond current month (i.e. Continuous)

‘Y’ or ‘N’ Y

AU VARCHAR2(100) Comma separated list of AU codes in which this recovery should be permitted. Leave blank if it is permitted for almost all AUs of the Railway.


30

Table 4: PRMAEMP Module Payroll

Table Name PRMAEMP

Purpose EMPLOYEE MASTER



Constraints

Reference sheet/ Validation Check Mandatory (Y-Yes

O-Optional)

EMPNO Primary key

VARCHAR2(12) PF number for Employees under PF Scheme. System generated 8 digit Employee Number for NPS staff.

Constraint Existing Employee Numbers (8 digits) should be prefixed with predefined 3 digits for each Accounting unit. This is to make Employee Numbers unique on IR basis.

Y

EMPNAME VARCHAR2(30) Employee Name as per Service Record.

Y

BIRTHDATE DATE Date of Birth Constraint Should be valid in case of Serving Employee. Age should be between 18 and 60.

Y

SEX VARCHAR2(1) Employee Gender Constraint M-MALE F-FEMALE Y

SAVINGSCHEME VARCHAR2(1) Whether NPS Employee. Based on value of this attribute, system permits deduction of NPS or PF from salary.

Constraint ‘1’ if employee belongs to PF contribution

‘2’ if employee belongs to NPS

‘3’ if employee belongs to neither PF nor NPS (e.g. Apprentice)

Y

PENSIONACCNO VARCHAR2(16) 16 Digit PPAN No (Permanent Pension Account Number) or NPS Number (National/New Pension Scheme Number)

Constraint 16 digit Numeric. First Four digit should be valid calendar year.

O

PRAN VARCHAR2(12) 12 digit Number must be entered for NPS staff. Without PRAN Number, NPS Recovery will not be permitted.

Constraint 12 Digit Number Y for NPS

DESIGCODE VARCHAR2(5) Designation code Foreign Key DESIGCODE from sheet Designation Y

SCALECODE VARCHAR2(11) Grade Pay (Max 5 digits) Constraint General Codes/ Codetype='GP' Y


31

PAYBAND NUMBER(2) 6 CPC pay band, if opted 6th PC Constraint GeneralCodes/ codetype='PB' Y

PAYRATE NUMBER(6) Basic pay (Pay in payband + Grade pay)

Y

INCREMENTDATE DATE required for deferred case (Default 1st

July) Constraint Should be a future date Y

PAYCATEGORY VARCHAR2(2) Gazetted/Non-Gazetted Constraint 1-Gazetted 2-Non-Gazetted

Y

DEPTCODE VARCHAR2(2) Department code Foreign Key DEPTNO from Department Master

(PRMADEPT)- Accounts (01), Audit (02),

General Admin (03), Commercial (04),

Engineering (05), Electrical

(06),Mechanical (07), Medical (08),

Operating (09), Personnel (10),S&T (11),

Stores (12), Security(13), RCT (14)

Y

BILLUNIT VARCHAR2(7) Bill unit Foreign Key BILLUNIT from Bill Unit List (PRMAGRP) Y

STATIONCODE VARCHAR2(5) A valid station code for HRA/Transport Allowance

Foreign Key STATIONCODE from sheet Station Master (PRMSTN) -Annexure 2

Y

MACP VARCHAR2(1) Modified Assured Career Progression

Constraint Y/N (Default N); Yes if Grade Pay of employee is more than the Designated Grade pay of the Post.

O

AADHARNO NUMBER(12) Aadhar Number issued by Unique Identification Authority of India (UIDAI)

O

TICKETNO VARCHAR2(7) For Work shop employees only O

HOERCODE VARCHAR2(1) HOER Classification Constraint GeneralCodes/ codetype='HO' C-Continuous E-Essentially Intermittent I-Intensive X-Excluded

O

FATHERNAME VARCHAR2(30) Father’s Name O

MARITALSTATUS VARCHAR2(1) Marital status Constraint General Codes/ CodeType='MS' O

NATIONALITY VARCHAR2(3) Nationality code Constraint GeneralCodes/ codetype='NA' O

RELIGION VARCHAR2(2) Religion code Constraint GeneralCodes/ codetype='RE' O


32

COMMUNITY VARCHAR2(3) Community code Constraint GeneralCodes/ codetype='QU' O

BLOODGROUP VARCHAR2(3) Blood group Constraint GeneralCodes/ codetype='BG' O

RECTTCATEGORY VARCHAR2(3) Recruitment type like UPSC/RRBetc Constraint GeneralCodes/ codetype='RC' O

PAYMENTMODE VARCHAR2(1) Payment mode like STEP(P)/ECS(E)/NEFT(N) /RTGS (R)

Constraint GeneralCodes/ codetype='PM' Y

BANKCODE VARCHAR2(11) Bank code For Banks without IFSC, Railways to allot Bank Code as Railway Code e.g. WR00001 (WR concatenated by Sr. No. ‘00001’) for Western Railway.

Foreign Key All India Bank Master with IFSC as Bank Code

Y

ACCOUNTNO VARCHAR2(20) Account Number of Employee in above Bank. Exact Account Number should be filled. If trailing Zeros exists in Account Number, it should be included to avoid the problem during Payments to Bank.

Y

PAN VARCHAR2(15) 10 Digit Permanent Account No. (for Income Tax). Keep blank only if employee does not have PAN Card

Constraint Should be 10 Alphanumeric. Y

ITWARD VARCHAR2(8) IT Ward Circle (for Income Tax) O

RLYJOINDATE DATE Date of Joining in Railways. In case of Trainee on Stipend (Employee Status TR), date of joining as Trainee to be entered.

Constraint Should not be a future date Y

SERVICESTATUS VARCHAR2(2) Service status Serving(SR)/ retired(RT)/death (DE)/Vol retire (VR) etc.

Constraint General Codes/ Codetype='SS' Y

TRANSPORTMODE VARCHAR2(1) Transport Mode of Employee. Required for validating Transport Allowance

Constraint GeneralCodes/ codetype='TR' 0-None of the below 1- Declaration from Employee 2- RC Pass 3-Office Transport Availing 4-Gazetted Officer and Office Transport Not Availing

Y

ACCMOMODE NUMBER(1) Accommodation Mode. Required for permitting HRA.

Constraint 0- None of the below 1- Railway Quarter 2- Lease

Y


33

3- HRA 4- Quarter and HRA

Above Codes available in GeneralCodes/ codetype='AC'

ISDOCTOR VARCHAR2(1) Y' if employee is doctor else 'N' . Required for giving Non Practicing Allowance (NPA)

Constraint ‘Y’ or ‘N’ Y

EMPSTATUS VARCHAR2(2) Employee status permanent/temp/ Constraint GeneralCodes/ codetype='ES' O

PMARK1 VARCHAR2(100) Permanent Mark (1) for identification O

PMARK2 VARCHAR2(100) Permanent Mark (2) for identification O

PERMADDRESS1 VARCHAR2(60) Permanent Address of employee (Line 1)

O

PERMADDRESS2 VARCHAR2(30) Line 2 of Above O

PERMCITY VARCHAR2(15) Permanent city of employee O

PERMSTATE VARCHAR2(2) Permanent state of employee Foreign Key From State Master O

PERMPINCODE VARCHAR2(6) PIN code of above Constraint 6 digit Numeric O

RESADDRESS1 VARCHAR2(60) Residential address O

RESADDRESS2 VARCHAR2(30) Residential Address of employee (Line 1)

O

RESCITY VARCHAR2(15) Line 2 of Above O

RESSTATE VARCHAR2(2) Residential City of employee Foreign Key From State Master O

RESPINCODE VARCHAR2(6) Residential State of employee Constraint 6 digit Numeric O

PHONENO VARCHAR2(10) Phone no of employee O

EMAIL VARCHAR2(30) Email of employee O

FAX VARCHAR2(20) Fax no. of employee O

MEDDECATG VARCHAR2(1) Whether Employee is Medically de-categorized.

Constraint Y/N, (Default- N) O

MEDICALCODE VARCHAR2(6) Medical Examination Classification Constraint GeneralCodes/ codetype='ME' O

TENUREPOST VARCHAR2(1) Whether Tenure post, if employee is on deputation to the Railways.

Constraint ‘Y’ or ‘N’. Default ‘N’ O

HANDICAPFLAG VARCHAR2(1) Y' if employee is handicapped Constraint ‘Y’ or ‘N’ (Default ‘N’) O


34

otherwise 'N'

HANDICAPCODE NUMBER(2) Required only if HandicapFlag=’Y’. Handicap Flag along with Handicap Nature decides amount of Transport Allowance.

Constraint HANDICAPCODE from sheet HandicapNature; Codes to be used: 1-Blind, 2- Orthopedic with disability of lower extremist 4- Deaf and Dump 3- Other

O

PFNUMBER VARCHAR2(8) PF Number of Employee.

Constraint Employee Number and PF Number should be same in case of PF employee

O

RETIREMENTDATE DATE Retirement date Constraint Should be a future date and DOB+ 60 years for Serving Employee. Should be an earlier date for Retired Employees. (Default system calculated DOB+60 years)

O

ISALIVE VARCHAR2(1) Whether Employee is alive (in case of non-serving)

Y/N, (Default- Y) O

DEATHDATE DATE date of death in case ISALIVE=’N’ y if above N

PAYCOMMISSION VARCHAR2(1) Pay commission in which Employee gets salary (5/6)

Constraint 5 or 6. Default 6 O

SHOPNO VARCHAR2(5) Shop Number for Workshop Employee

O

OFFICE VARCHAR2(5) office code Foreign Key Office Code from sheet office O

INCCATEGORY VARCHAR2(2) Incentive Category See list below O

The valid categories for Incentive are as under:-

Category Rate Old Scale Grade Pay

01 49.65 05500-09000 4200 JE/Sr. Techncian

02 43.3 05000-08000 2800 Tech Grade I

03 38.5 04500-07000 2400 Tech Grade II

04 32.2 04000-06000 2000 Tech Grade III

05 32.2 03650-04590 1800 Semi skilled/Unskilled

06 25.45 03050-03575 1300 Unskilled


35

Table 5: PRMAPRA

Module PAYROLL

Table Name PRMAPRA

Purpose PAYRATE TRANSACTIONS. ALL RULE BASED EARNINGS/RECOVERIES OF EMPLOYEES ARE STORED HERE. E.G. HRA,PF/NPS DEDUCTIONS ETC….

Column Name Primary Key Type/Size Purpose/Remarks Foreign Key (FK)/

Constraints



porting

EMPNO Primary key VARCHAR2(12) Employee Number Foreign Key EMPNO FROM PRMAEMP

Y

EARNINGDEDUCTION Primary key VARCHAR2(6) Rule Based Allowances/ Recoveries

Foreign Key EARNINGDEDUCTION from sheet EARNINGDEDUCTION (PRMAEED) where PRAEDIT='Y'

Y

FROMDATE Primary key DATE Start Date of Allowance/recovery

Y

TODATE DATE Stop Date of Allowance/recovery; Leave Blank if allowance/recovery to continue every month

Constraint Should be a future date O


36

Table 6: PRMAMED

Module PAYROLL

Table Name PRMAMED

Purpose ALL CURRENT AND CONTINUOUS MONTH EARNINGS/RECOVERIES TRANSACTION OF EMPLOYEES FOR INCLUSION IN SALARY OF EMPLOYEES

Column Name Primary Key Type/Size Purpose/Remarks Foreign Key (FK)/ Constraints



porting

EMPNO Primary key VARCHAR2(12) Employee Number Foreign Key EMPNO FROM PRMAEMP Y

EARNINGDEDUCTION Primary key VARCHAR2(6) Earning/deduction code Foreign Key EARNINGDEDUCTION from sheet EARNINGDEDUCTION (PRMAEED) where MEDEDIT='Y'

Y

STARTYEARMM Primary key VARCHAR2(6) Starting Month (YYYYMM) e.g. "201501" for January 2015

Constraint 6 Digits Year & Months. Initial 4 digits represent year (valid years 2000 to 2015). Last 2 digits represent Month (Valid 01 to 12)

Y

ENDYEARMM VARCHAR2(6) Ending Month (YYYYMM) e.g. "201503" for March 2015; Leave Blank if allowance/recovery to continue every month

Constraint 6 Digits Year & Months. Initial 4 digits represent year (valid years 2015 to 2050). Last 2 digits represent Month (Valid 01 to 12). Leave Blank if allowance/recovery to continue every month.

O

AMT NUMBER(5) Amount Y

REFNO Primary key VARCHAR2(40) Reference Number (e.g. LIC Policy Number)

O


37

Table 7: PRMALOAN

Module PAYROLL

Table Name PRMALOAN

Purpose LOAN RECOVERY OF EMPLOYEES



Constraints

Reference sheet/ Validation Check Mandatory (Y-Yes

O-Optional)

EMPNO Primary key VARCHAR2(12) Employee Number Foreign Key EMPNO from PRMAEMP Y

EARNINGDEDUCTION Primary key VARCHAR2(6) Earning/Deduction code Foreign Key EARNINGDEDUCTION from sheet EARNINGDEDUCTION (PRMAEED) where LOANEDIT='Y'

Y

REFNO Primary key VARCHAR2(40) Reference/ Policy number Default “-“ Y



Y

ENDYEARMM VARCHAR2(6) Ending Month (YYYYMM) e.g. "201503" for March 2015;

Constraint 6 Digits Year & Months. Initial 4 digits represent year (valid years 2015 to 2050). Last 2 digits represent Month (Valid 01 to 12). Leave Blank if recovery to continue every month till entire Loan is recovered.

O

PRINCIPALAMT NUMBER(8) Principal Amount of loan O

SANCAMT NUMBER(8) Sanctioned Loan Amount Y

SANCDATE DATE Date of sanction Constraint Should not be Future Date O

RATERECOVERY NUMBER(6) Monthly Installment (EMI) which is to be deducted each month from Salary till Sanctioned Amount is fully recovered.

Constraint Should be less than Sanction Amount Y

TOTINSTALMENT NUMBER(3) Total No. of installments O


38

AMTRECOVERED NUMBER(8) Already recovered amount before entering into system.

O

INSTALMENTRECOVERED NUMBER(3) Already recovered installments before entering into system

O


39

Table 8:ACMAJUDPRT

Module INTERNAL CHECK Table Name ACMAJUDPRT

Purpose PARTY MASTER FOR COURT CASES Column Name Primary

Key Type/Size Purpose/Remarks Foreign

Key (FK)/ Constraints


Mandatory (Y-Yes

O-Optional)

PARTYCODE PRIMARY KEY

VARCHAR2(12) Party Code ‘JUD’||4 digit AU code||2digit Year||3 digit Sr. No

Y

PARTYNAME VARCHAR2(120 ) Name of Party, in whose name Cheque is to be printed Y

BANKCODE VARCHAR2(11 ) Bank Code (IFSC CODE) Foreign Key BANKCODE from PRMABKC

Y

ACCOUNTNUMBER VARCHAR2(25 ) Party Account Number Y

PAYMODE VARCHAR2(1 ) Payment Mode Constraint NEFT, Cash, ECS etc

Y


40

Table 9:PRMACRTPARTY

Module PAYROLL

Table Name PRMACRTPARTY

Purpose RECOVERIES AS PER ORDER OF HON’BLE COURT AND DETAILS OF ITS PAYMENTS TO BENEFICIARIES




porting

EMPNO Primary key VARCHAR2(12) Employee Number Foreign Key EMPNO FROM PRMAEMP Y

PARTYCODE Primary key VARCHAR2(12) Party Code Foreign Key PARTYCODE from sheet ACMAJUDPRTY

Y



Y

REFNO Primary key VARCHAR2(40) Reference Number (e.g. LIC Policy Number)

O

ENDYEARMM VARCHAR2(6) Ending Month (YYYYMM) e.g. "201503" for March 2015; Leave Blank if allowance/recovery to continue every month

Constraint 6 Digits Year & Months. Initial 4 digits represent year (valid years 2015 to 2050). Last 2 digits represent Month (Valid 01 to 12). Leave Blank if allowance/recovery to continue every month.

O

AMT NUMBER(5) Amount Y


41

Table 10: PRMAEMPALC Module PAYROLL

Table Name PRMAEMPALC

Purpose EMPLOYEE WISEALLOCATION MASTER (keeps allocation of employees if allocation is different from Bill unit for Employee OR employee belongs to multiple allocation)


Constraints


Mandatory (Y-Yes

O-Optional)

EMPNO PRIMARY KEY VARCHAR2(12) Employee Number Foreign Key EMPNO FROM PRMAEMP Y

FROMDATE PRIMARY KEY DATE Start Date for Booking Salary in specified Allocation

Y

TODATE DATE End Date for Booking Salary in specified Allocation. Leave blank if Salary in specified Allocation to be booked every month.

O

ALLOCATION PRIMARY KEY VARCHAR2(8) 8 Digit Allocation Foreign Key Should be a Valid Allocation (Capital, Revenue or Suspense)

Y

ESTIMATES VARCHAR2(16) Estimate Number where salary to be booked. Required during implementation of Works Register.

Foreign Key Estimate Master O

PERCENTAGE NUMBER(3) Percentage of Allowance to be booked under specified allocation/estimate

Constraint TOTAL MUST BE 100 Y


42

TABLE 11 :PRTRLVH Module LEAVE

Table Name PRTRLVH

Purpose LEAVE BALANCE OF EMPLOYEES


Constraints


Mandatory (Y-Yes

O-Optional)


Y

LEAVEYEAR Primary key VARCHAR2(4) Calendar Year of the leave record

Constraint Should be Year of Implementation (i.e. 2015)

Y

LEAVECODE Primary key VARCHAR2(2) Leave Code Foreign Key LEAVE CODE FROM Leave Master (PRMALVM)

Y

HALFCREDITED Primary key VARCHAR2(1) Upto Which Half of the calendar year, Leaves are credited

Constraint 1 for First Half credited in Jan, 2 for Second Half credited in July

Y

LEAVEOB NUMBER Opening Balance for the Leave year credited till 1

st

Half/2nd

Half.

Constraint LAP <=300 Y

LEAVECREDITED NUMBER Number of leave credited in year/half year

Constraint LAP <=15 O

LEAVEAVAILED NUMBER Number of leave debited in year/half year

O

Note:- The current balances of Leave may be ported in LeaveOB column and leave LeaveCredited/Leaveavailed in case data (bifurcation of balances) is not available.


43

TABLE 12 :PRTRLVD Module LEAVE

Table Name PRTRLVD

Purpose LEAVE TRANSACTION OF EMPLOYEES


Type/Size Purpose/Remarks Foreign Key (FK)/ Constraints


Mandatory (Y-Yes

O-Optional)

EMPNO Primary Key VARCHAR2(8) Employee Number Foreign Key EMPNO FROM PRMAEMP Y

LEAVEYEAR Primary Key VARCHAR2(4) Leave Year (Calendar Year) Constraint Calendar year of the implementation month i.e. 2015

Y

LEAVECODE Primary Key VARCHAR2(2) Leave Code Foreign Key LEAVE CODE FROM PRMALVM Affecting Pay

Y

FROMDATE Primary Key DATE Leave Start Date Y

TODATE DATE Leave End Date Y

DAYSNO NUMBER No. of Days Y

Note:- Leaves which have impact on salary such as Absent, LHAP without commutation, LWP will be ported into above table for the latest month only to cross check salary

with IPAS and existing system .


44

TABLE 13 :PRMASHOP Module INCENTIVE

Table Name PRMASHOP

Purpose SHOP MASTER




Mandatory (Y-Yes

O-Optional)

SHOPNO Primary Key VARCHAR2(5) Shop Number Y

SHOPDESC VARCHAR2(30) Description of Shop Y

SERVICESHOP VARCHAR2(2) Whether Service Shop (Yes/No) Check Y, N Y

STDHOURS NUMBER (3) Standard Hours Y

TABLE 14: PRINCSUV Module INCENTIVE

Table Name PRINCSUV

Purpose SUPERVISOR BILL UNIT




Mandatory (Y-Yes

O-Optional)

INCVGROUPUNIT Primary Key VARCHAR2(5) Incentive Group Unit Y

BILLUNIT Primary Key VARCHAR2(7) Supervisor Bill Unit Y


45

TABLE 15: PRMASHSE Module INCENTIVE

Table Name PRMASHSE

Purpose SERVICE SHOP




Mandatory (Y-Yes

O-Optional)

SHOPNO Primary Key VARCHAR2(5) Shop Number Foreign Key PRMASHOP Y

SERVICESHOPNO Primary Key VARCHAR2(5) Service Shop Number Foreign Key PRMASHOP Y


46

TABLE 16 :PRMAITCUM Module INCOMETAX

Table Name PRMAITCUM

Purpose INCOMETAX CALCULTION FOR THE EMPLOYEE


Constraints


Mandatory (Y-Yes

O-Optional)

EMPNO Primary key VARCHAR2(12) EmployeeNumber Foreign Key EMPNO FROM PRMAEMP

Y

EARNINGDEDUCTION Primary key VARCHAR2(6) Earning/deduction code Foreign Key Allowance Code for which Payment to the employee is Taxable

Y

PAYPERIOD Primary key VARCHAR2(6) Salary Month 6 Digits Year & Months. Initial 4 digits represent year. Last 2 digits represent Month (Valid 01 to 12).

Y

BILLNO Primary key VARCHAR2(10) Supplementary Bill No or CO6 Number

O

SUPPLEMENTARY VARCHAR2(1) Y-If Paid through Supplementary

Constraint Null or Y (Default null) O

AMT NUMBER Taxable Amount Y

Note: The data should be provided for current financial year.


47

TABLE 17 :PRTRNPH_ARCH Module PAYROLL

Table Name PRTRNPH_ARCH

Purpose MONTH WISE PAYMENT DETAIL FOR THE EMPLOYEE



Mandatory (Y-Yes O-Optional)

EMPNO Primary key VARCHAR2(12) Employee no. EMPNO FROM PRMAEMP

Y

PAYCALPERIOD Primary key VARCHAR2(6) Pay Period Y

BILLUNIT VARCHAR2(7) Bill Unit Foreign Key BILLUNIT from PRMAGRP

Y

SCALECODE VARCHAR2(11) Grade Pay O

PAYMODE VARCHAR2(1) Payment Mode O

BANKCODE VARCHAR2(11) Bank Code O

ACCOUNTNO VARCHAR2(20) Account Number O

MONTHDAYS NUMBER No. of days in the salary month O

LHAP NUMBER No. of LHAP taken in the month O

LWP NUMBER No. of Leave without Pay taken in the month O

ABSENCE NUMBER No. of Absent days in the month O

PAYDAYS NUMBER No. of Paid Days Y

LEAVEDAYS NUMBER No. of Leave Days Constraint LeaveDays + PayDays= Monthdays

Y

GROSSPAY NUMBER Gross Pay Y

TOTDEDUCTION NUMBER Total Deduction Y

NETPAY NUMBER Net Pay NetPay= GrossPay - otdeduction

Y


48

TABLE 18 :PRTRNPDALC_ARCH Module PAYROLL

Table Name PRTRNPDALC_ARCH

Purpose MONTH WISE SALARY DETAIL FOR THE EMPLOYEE


Constraints


Mandatory (Y-Yes

O-Optional)


Y

EARNINGDEDUCTION Primary key VARCHAR2(6) Earning/deduction code Foreign Key EARNINGDEDUCTION from sheet EARNINGDEDUCTION (PRMAEED)

Y

PAYPERIOD Primary key VARCHAR2(6) Pay Period of Salary Y

REFNO Primary key VARCHAR2(40) Y

ALLOCATION Primary key VARCHAR2(8) 8 digit Allocation in which amount to be charged

Y

RATE NUMBER Rate of Allowance/Recovery O

AMT NUMBER Amount Y

ESTIMATES VARCHAR2(16) Estimate ID O


49

TABLE 19 :ACPRTMST Module INTERNAL CHECK Table Name ACPRTMST

Purpose PARTY MASTER Column Name Primary

Key Type/Size Purpose/Remarks Foreign

Key (FK)/ Constraints


Mandatory (Y-Yes

O-Optional)

PARTYCODE PRIMARY KEY

VARCHAR2(12) Party Code Employee Number if Party is “Employee” PAN Number + ‘00’ if 3

rd Party

‘NB’||4 digit AU code||ED CODE if Non Railway Body Same as IMMIS if Supplier

Y

PARTYTYPE VARCHAR2(2 ) Party Type Y

PARTYSTATUS VARCHAR2(1 ) Party Status Constraints Default is Active O

PARTYNAME VARCHAR2(120 ) Name of Party Y

ADDRESS1 VARCHAR2(60 ) Party Address: Address Line 1 O

ADDRESS2 VARCHAR2(30 ) Party Address: Address Line 2 O

CITY VARCHAR2(20 ) Party Address: City O

STATECODE VARCHAR2(2 ) Party Address: State Code Foreign Key STATECODE from PRMASTATE

O

PINCODE VARCHAR2(6 ) Party Address: PIN Code O

PHONE VARCHAR2(15 ) Party Phone (Land Line) O

MOBILE VARCHAR2(10 ) Party Phone (Mobile) O

FAX VARCHAR2(15 ) Party Fax O

EMAIL VARCHAR2(30 ) Party E-Mail O

PAN VARCHAR2(10 ) PAN Number of Party Constraint As per PAN format Y

ITCCNUMBER VARCHAR2(25 ) ITCC Number O

ITCCDATE DATE ITCC Date O

ITCCVALIDITYDATE DATE ITCC Validity Date O

MONETARYLIMIT NUMBER Monetary Limit O

BANKCODE VARCHAR2(11 ) Bank Code Foreign Key BANKCODE from PRMABKC

Y

ACCOUNTTYPE VARCHAR2(10 ) Party Account Type (Savings/Current) O

ACCOUNTNUMBER VARCHAR2(25 ) Party Account Number Y

PAYMODE VARCHAR2(1 ) Payment Mode Constraint NEFT, Cash, ECS etc

Y

TBANKCODE VARCHAR2(4 ) Default Treasury Code Y

AU VARCHAR2(4 ) Accounting Unit where this Party should be visible. Y


50

BILLTYPE VARCHAR2(3 ) Bill Type being handled by this Party. Null means all bill type. O

TABLE 20 :ACSPU Module PAYROLL

Table Name ACSPU

Purpose SPENDING UNIT MASTER




SPENDINGUNIT PRIMARY KEY VARCHAR2(8 ) First 4 Digit AU+2 Digit Dept Code+2 digit running serial no

Y

SPUDESC VARCHAR2(30 ) Description of Spending Unit Y

DEPTNO VARCHAR2(2 ) Department Foreign Key Department Master (PRMADEPT)

Y

AU VARCHAR2(4 ) Y

TANNO VARCHAR2(10 ) TAN Number of SPU O


51

TABLE 21 :ACAGTMST Module INTERNAL CHECK

ACAGTMST Table Name

Purpose AGREEMENT MASTER





AGTCODE PRIMARY KEY

VARCHAR2(14 ) First 2 Digit AU+2 Digit Dept Code+2 digit Year of Agreement+6 digit running serial no

Y

AGTNUMBER VARCHAR2(40 ) Manual agreement number or file number Y

AGTDATE DATE Agreement Date Y

PARTYCODE VARCHAR2(12 ) Party Code Foreign Key PARTYCODE from ACPRTMST

Y

SHORTDESC VARCHAR2(50 ) Description of Agreement Y

AGTVALIDITY DATE Agreement Validity Date O

AGTVALUE NUMBER(12,0) Agreement Value Y

BALANCE NUMBER(12,0) Balance Value O

REMARKS VARCHAR2(100 ) Remarks O

AU VARCHAR2(4 ) Accounting Unit of Agreement Foreign Key AUCODE from PRMAAU

Y

DEPTCODE VARCHAR2(2 ) Department Code Foreign Key DEPTCODE from PRMADEPT

Y

AGTPASSEDAMT NUMBER Passed Amount under this agreement O


52

TABLE 22 :ACPOMST Module INTERNAL CHECK

Table Name ACPOMST

Purpose PURCHASE ORDER MASTER





POCODE PRIMARY KEY

VARCHAR2(14 ) First 4 Digit AU+2 Section Code+2 digit Year of Purchase order+6 digit running serial no

Y

PONUMBER VARCHAR2(40 ) Manual Purchase Order Number or file number

Y

SECTION VARCHAR2(3 ) Section Code Foreign Key SECTIONCODE from ACMASECTION

Y

POTYPE VARCHAR2(2 ) PO Type Foreign Key POTYPE from ACMAPOTYPE

Y

POSUBTYPE VARCHAR2(2 ) PO Subtype O

PODATE DATE PO Date Y

PARTYCODE VARCHAR2(12) Party Code Foreign Key PARTYCODE from ACPRTMST

Y

DESCRIPTION VARCHAR2(200 ) Description of PO O

POVALUE NUMBER Y

PODELIVERYDATE DATE Delivery Date as per PO O

AMOUNTPAID NUMBER Amount already paid against PO O

REMARKS VARCHAR2(1000 ) Remarks O

AU VARCHAR2(4 ) Accounting unit who issued PO Foreign Key AUCODE from PRMAAU

Y


53

TABLE 23 :ACPFTRAN Module PROVIDENT FUND

Table Name ACPFTRAN

Purpose PF TRANSACTION RECORD





EMPNO PRIMARY KEY

VARCHAR2(12 ) Employee Number Foreign Key EMPNO from PRMAEMP

Y

LEDGERDATE PRIMARY KEY

DATE TO CALCULATE INTEREST Y

TRANSACTIONTYPE PRIMARY KEY

VARCHAR2(3 ) FOR SUBSCRIPTION : PSR FOR VOL. PF : PVR FOR LOAN RECV : PLR FOR TEMP LOAN : PFT FOR FINAL LOAN : PFF FOR RALAXATION : PRL FOR OPEN. BAL : PIR FOR INTEREST : PIR FOR MISC : PIR

Constraint Possible Values : PSR,PVR,PLR,PFT, PFF, PRL, PIR

Y

SUBTYPE PRIMARY KEY

VARCHAR2(6 ) FOR OPEN. BAL : PIR000 FOR INTEREST : PIR001 FOR MISC : PIR002 ELSE TRANSACTIONTYPE+001

Constraint Possible Values : PSR001,PVR001, PLR001,PFT001, PFF001, PRL001, PIR00, PIR01, PIR001

Y

REFERENCENUMBER PRIMARY KEY

VARCHAR2(20 ) CO6NUMBER/JVNUMBER/MR NUMBER

Y

TRANMODE PRIMARY KEY

VARCHAR2(6 ) FOR SALARY : SAL FOR JV : JVC FOR MCR : MCR FOR OB/INT : MISC

Constraint Possible Values : SAL, JVC, MCR, MISC

Y

DEBITCREDIT VARCHAR2(1 ) DEBIT (D) or CREDIT (C) Constraint FOR DEBIT : D FOR CREDIT : C

Y

AMOUNT NUMBER Amount Y

REFERENCEDATE DATE CO6DATE/JVDATE/MR DATE O

BILLUNIT VARCHAR2(7 ) Bill Unit of employee during transaction (for Reconciliation)

Foreign Key BILLUNIT from PRMAGRP

Y


54

TABLE 24 :ACFINTRN Module BOOKS

Table Name ACFINTRN

Purpose PORTING OF ALLOCATION-MONTH WISE DATA FOR PREVIOUS MONTHS OF FINANCIAL YEAR BEFORE LIVE.



Constraints



AU PRIMARY KEY

VARCHAR2(4 ) ACCOUNTING UNIT CODE Foreign Key AUCODE from PRMAAU Y

VCHTYPE NUMBER VCHTYPE Constraint 1 for CO7, 2 for JV, 3 for MCR

Y

VCHNUMBER VARCHAR2(12 ) REFERENCE NUMBER FROM ANY SOURCE OF PORTING

Y

VCHDATE DATE Voucher DATE Y

ACCYEARMONTH VARCHAR2(6 ) FORMAT: YYYYMM Constraint Should be prior to month in which IPAS books module was made live

Y

DBCRFLAG VARCHAR2(1 ) Debit or Credit Constraint DEBIT : D AND CREDIT : C

Y

VOTEDCHARGED VARCHAR2(1 ) Voted or Charged Constraint V for Voted, C for Charged Y

SPU VARCHAR2(8 ) Spending Unit ‘

Constraint SPU from ACSPU; Default ‘0000000’

Y

ALLOCATION VARCHAR2(8 ) 8 DIGIT ALLOCATION (As per IPAS) Constraint Should be a valid allocation

Y

ALLOCAMT NUMBER TRANSACTION AMOUNT Y

CRFLAG VARCHAR2(5 ) Capital or Revenue Constraint ‘C’- For Capital, R- for Revenue

Y

ESTIMATENO VARCHAR2(8 ) Estimate Code Foreign Key ESTIMATE NO FROM ACESTMTHDR OR ‘00000000’

Y


55

Appendix ‘D’ : Formats for Master Data Management

MDM-1: Designation

Form for Creating a New Designation in Designation Master

Details of proposed New Designation:

1. Full Description:

2. Short Description:

3. Whether proposed designation is a Working or Standard Designation : _______________

4. If proposed designation is Working Designation then Parent Designation Code:________

5. If proposed Designation is Standard Designation then:

a) Department:

b) Group (A/B/C/D):

c) Pay Band (PB-1/PB-2/PB-3/PB-4) :

d) Grade Pay: Minimum

Maximum

e) Staff Category:

i) Running Staff (Mobile)

ii) Running Staff (Stationary)

iii) Doctors getting NPA

Proposed By:

Signature

Name: Designation:

Employee No: Accounting Unit: Zonal Railway:

______________________________________________________________________________

Code Allotted :

Allotted By:

Approved By:


56

MDM-2: Earning/Deduction

Form for Creating a New ED Code in Earning/Deduction Master

Details of proposed Earning/Deduction:

Whether Earning or Deduction:

Full Description:

Short Description:

Allocation:

Whether Rule Based ? (Yes/No):

If Rule based then related Rules & Rates

Installment Based (Yes/No):

Applicable for Current Month (Yes/No):

Applicable for Continuous Period (Yes/No):

If Earning then:

a) Whether Taxable (Yes/No)

b) If Taxable then ITHEAD

c) Whether to include/exclude in Income Tax Projection

d) Whether Arrear Code also required

e) Whether Code for Overpayment required

If Recovery then:

a) Whether Non Railway Body Recovery (Yes/No):

b) If Non Railway Body Recovery, then:

Party Name:

Bank’s IFSC

Account Number

c) Whether Arrear Code also required

d) Whether Code for Refund required

Proposed By:

Signature

Name: Designation:


______________________________________________________________________________

Code Allotted :

Allotted By:

Approved By:


57

MDM-3: Bank

Form for Creating a New Bank in Bank Master

Details of proposed New Bank:

IFSC Code:

MICR Code (Required only if payments through ECS):

Name of Bank:

Branch

Address:

City:

State:

Short Description of Bank & Branch/Address to be printed on Payslip of employee:

Proposed By:

Signature

Name: Designation:


______________________________________________________________________________

Code Allotted :

Allotted By:

Approved By:


58

MDM-4: Station

Form for Creating a New Station in Station Master

Details of proposed New Station:

Full Name of Station:

Short Description (4 Character Code):

City:

City Classification for House Rent Allowance (X=30%,Y=20%,Z=10%):

City Classification for Transport Allowance (P/Q)*:

Division:

Railway:

*Note:

As per Board’s circular No. RBE 111/2008 dated 12/09/2008, Urban Area of following 13 cities

have been put under Category of higher Transport Allowance (marked as ‘P’). In these cities,

TPA for GP 5400 and above has been defined as 3200+DA.:-

Hyderabad, Delhi, Bangalore, Greater Mumbai, Chennai, Kolkata, Ahemdabad, Surat,

Nagpur, Pune, Jaipur, Lucknow, Kanpur

Remaining station/cities come under ‘Q’.

Railways while giving this data needs to ensure correctness of classifications (for HRA &

TPA both) to avoid any wrong calculation of HRA and TPA.

Proposed By:

Signature

Name: Designation:


______________________________________________________________________________

Code Allotted:

Allotted By:

Approved By:


59

MDM-5: Bill Unit

Form for Creating a New Bill Unit

Details of proposed New Bill Unit:

Bill Unit:

Full Description of Bill Unit:

Department (choose from the list #):

Pay Category (1 for Gazetted/2 for Non Gazetted) :

Whether NPS (‘Y’ if all employees under NPS, ‘N’ if all under PF, ‘O’ other ) :

Whether all employees under proposed Bill Unit belongs to Running Staff (Yes/No):

Allocation (6 or 8 digit Numeric):

Wage Period:

Muster Closing Day:

TAN Number (10 Digit Alphanumeric):

# List of Departments:

Accounts (01), Audit (02), General Admin (03), Commercial (04), Engineering (05), Electrical

(06),Mechanical (07), Medical (08), Operating (09), Personnel (10),S&T (11), Stores (12),

Security(13), RCT (14)

Proposed By:

Signature

Name: Designation:


______________________________________________________________________________

Verified By:

Approved By:


60

Appendix ‘E’:Formats for Software Change Request

SCR1:Report

Request for a New Report or Modification in Existing Report

Report Type: New Report or Modification in Existing Report

If New Report:-

a) Who will generate the report

b) Who will use this report and for what purpose

c) Whether the requirement cannot be fulfilled with Existing Reports

d) Is it as per codal provision? If yes, please refer Para

e) What will be input parameters to generate the reports

f) Preferred type of output file (pdf, Excel, Text)

g) Attach the format of report

If modification in existing Report-

a) Purpose of Modification

b) Who generates the report

c) Who will use this report

d) Name of the Report and through which Menu Option it is currently being generated.

e) Is paper width sufficient enough to provide additional information

f) Attach the file with the clear cut mark of changes in existing report

Proposed By:

Signature

Name: Designation

Accounting Unit: Zonal Railway:

______________________________________________________________________________

[To be filled by CRIS]

Requirement Reviewed By:

Approved By:

IPAS Application is uniform for all Zonal Railways. The requirement of any software

change will certainly affect all other Railways. Requirements should be either as per Codal

Provision or should be useful to most of the Railways.


61

SCR2: Feature

Request for providing a new functionality/feature or Modification in Existing

functionality/feature

Requirement Type: New Functionality or Modification in Existing Functionality

If New functionality/Feature:-

a) Who will use this functionality and for what purpose

b) Whether the requirement cannot be fulfilled with Existing Functionalities

c) Is it as per codal provision? If yes, please refer Para

d) Preferred location of option in the existing menu structure

e) Requirement in Detail including Brief flow of events and expected User Interface

If modification in existing functionality/Feature -

a) Purpose of Modification

b) Requirement in detail including validations

Proposed By:

Signature

Name: Designation

Accounting Unit: Zonal Railway:

______________________________________________________________________________

[To be filled by CRIS]

Requirement Reviewed By:

Approved By:

IPAS Application is uniform for all Zonal Railways. The requirement of any software

change will certainly affect all other Railways. Requirements should be either as per Codal

Provision or should be useful to most of the Railways.

IPAS Implementation Guidelines - Indian Railways · CRIS IPAS Implementation Guidelines 5 Format 2:...

Documents

Transcript of IPAS Implementation Guidelines - Indian Railways · CRIS IPAS Implementation Guidelines 5 Format 2:...