INVITATION TO SUBMIT BIDS FOR THE PUBLIC … · Web viewCelemony Melodyne 4 Essential 1 9 Audio...

PROCUREMENT DOCUMENTS

PUBLIC TENDER

IN ACCORDANCE WITH THE LOW-VALUE PROCEDURE

No. JN-B0778

Procurement documents JN-B0778

PURCHASE OF SYSTEM FOR PROCESSING AUDIO IN SINHRO STUDIO 3

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CONTENTS

1 INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER 4

2 INSTRUCTIONS FOR MAKING BIDS 5

2.1 CONTRACTING AUTHORITY OF THE PUBLIC TENDER 5

2.2 LEGAL GROUND 5

2.3 BASIC RULES OF OPERATION 5

3 SUBJECT OF THE PUBLIC PROCUREMENT 6

3.1 GENERAL DESCRIPTION 6

3.2 TECHNICAL REQUIREMENTS 6

3.3 GENERAL REQUIREMENTS 7

3.3.1 Delivery time 7

3.3.2 Quantitative acceptance 7

3.3.3 System start–up and acceptance 7

3.3.4 Integration of the system into the working environment: 7

3.3.5 Installation of new technology 7

3.3.6 Education 8

3.3.7 Warranty period 8

3.3.8 Spare parts 8

3.3.9 Required documentation and instructions 8

4 BID DOCUMENTATION 9

4.1 GENERAL CONDITIONS FOR MAKING BID DOCUMENTATION 9

4.1.1 Clarification to the procurement documents 9

4.1.2 Language 9

4.1.3 Marking 9

4.1.4 Contents of a bid 9

4.1.5 Alternative bids and variant bids 9

4.1.6 Form of a bid 9

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4.1.7 Validity of the bids 10

4.2 DOCUMENTS IN THE BIDS 10

4.2.1 Data on bidder and bid 10

4.2.2 Contents of the bid documentation 10

4.2.3. Form »declaration on acceptance of the public tender conditions« 10

4.2.4 Form of an offer that has to contain: 10

4.2.5 Pro forma invoice 10

4.2.6 Statement of capability and eligibility for participation 10

4.2.7 Bank certificate of solvency 10

4.2.8 Warranty and after-warranty support and servicing 11

4.2.9 Statement of the manufacturer or principal 11

4.2.10 Declaration of the bidder regarding the spare parts 11

4.2.11 Declaration of the bidder - all the offered equipment is factory-new 11

4.2.12 Sample of the contract 11

4.2.13 Declaration, stating the bidder shall provide a performance guarantee 11

4.2.14 Statement on the forwarding of data in the disclosure of the bidder's ownership 11

4.2.15 Technical documentation 12

5 CONTRACT AWARD CRITERIA 13

5.1 TWO BIDS WITH EQUAL BEST EVALUATION RESULT 13

6 REVIEW CLAIM 13

6.1 LEGAL BASE AND TERMS FOR SUBMISSION 13

6.2 METHOD OF SUBMITTING THE REVIEW CLAIM 13

7 FORMS13

DATA ON BIDDER AND BID 14

DECLARATION OF BIDDER’S ACCEPTANCE OF PUBLIC PROCUREMENT CONDITIONS 15

FORM OFFER 16

PROFORMA INVOICE 17

STATEMENT OF CAPABILITY AND ELIGIBILITY FOR PARTICIPATION 18

DECLARATION OF THE BIDDER – ALL THE OFFERED EQUIPMENT IS FACTORY NEW 20

DECLARATION OF THE BIDDER REGARDING THE SPARE PARTS 21

STATEMENT OF THE MANUFACTURER 224


STATEMENT OF THE PRINCIPAL 23

SAMPLE CONTRACT 24

STATEMENT REGARDING THE PERFORMANCE GUARANTEE 34

STATEMENT ON THE FORWARDING OF DATA IN THE DISCLOSUREOF THE BIDDER'S OWNERSHIP 35

STATEMENT ON THE PARTICIPATION OF NATURAL AND LEGAL PERSONS IN THE BIDDER'S OWNERSHIP 36

EXPLANATION OF THE PROCUREMENT DOCUMENTS NO. JN-B0778 38

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1 INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER

Pursuant to Item g) of the first paragraph of Article 39 of the Public Procurement Act (Official Gazette of the Republic of Slovenia no. 91/2015, hereinafter: the ZJN-3), Radiotelevizija Slovenija, Public Institution, publishes the public tender in accordance with the low-value procedure for:

Purchase of system for processing audio in Sinhro Studio 3.

Bids in three copies (one original and two copys) must be sent in sealed envelopes to the address:

“Javni zavod RTV SLOVENIJA, KOLODVORSKA 2,VLOŽIŠČE, 1550 LJUBLJANA, SLOVENIA”, with the postscript: "DO NOT OPEN - FOR TENDER - BID FOR TENDER NO. JN-B0778– Purchase of system for processing audio in Sinhro Studio 3. “. The full address of the Bidder is to be written on the envelope.

The term for acceptance of bids is until 9.00 a.m. on 6 th June, 2017 . Bids received after that time limit will not be counted and will be returned unopened to the Bidders.

Public opening of bids will be on 6 th June, 2017 at 10.00 a.m. on the premises of Javni Zavod RTV Slovenija at Komenskega Street 7 in Ljubljana.

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Before the public opening of the bids the present participants of the Bidders have to hand over written authorizations for participation on the public opening.

Ljubljana, 19th May, 2017 Commercial Department of

RTV Slovenija

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2 INSTRUCTIONS FOR MAKING BIDS

2.1 CONTRACTING AUTHORITY OF THE PUBLIC TENDER

Radiotelevizija Slovenija, Javni zavod, Kolodvorska 2, SI - 1550 Ljubljana

VAT No.: SI29865174; Corporate registry No.: 5056497

Bids will be appraised by the General Manager appointed professional commission. The Decision on the award of a Contract will be issued by the General Manager of Javni Zavod RTV Slovenija. In the evaluation of the tender the commission will take account of the criteria that are the constituent part of the procurement documents.

The chosen Bidder must enter into a signed Contract within 8 days after receiving the “Decision on the Award of a Contract”. In the case of a Bidder not entering into a signed Contract, the Contracting Authority will validate the guarantee on the seriousness of the bid.

The Contracting Authority reserves the right to vary from the published values and quantities when selecting bids, subject to available financial resources and actual needs.

In case of receiving inadmissible bids, the Contracting Authority shall annul the tender. The Contracting Authority reserves the right not to choose any of the bids (according to Art. 90 of ZJN-3).

2.2 LEGAL GROUND

The Public Procurement of Javni Zavod RTV Slovenija (hereinafter referred to as: Contracting Authority) is carried out in accordance with the valid Public Procurement Act (ZJN-3) and by-laws applicable, Public Integrity and Corruption Prevention Act (ZIntPK-UPB2) and in accordance with the legislation being valid on the field of public finances and on the field that is the subject of this public tender.

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2.3 BASIC RULES OF OPERATION

Every Bidder’s attempt to affect the treatment of the Contracting Authority or decision on the selection shall result in rejection of his Tender. The same applies to all attempts related to the work and decision of the Evaluation Committee.

In the period from the publication until the conclusion of the Contract the Bidder shall be not allowed to commence and perform any actions, which might prior determine the selection of a defined bid. In the period from the selection of a Bid until the Contract comes into force the Bidder shall be not allowed to commence any actions, which might cause the Contract to become void and unfulfilled. In case the procedure is stayed the Bidder shall not commence or perform any procedures, which might aggravate the invalidation or objectivity of the Review Commission.

SUBJECT OF THE PUBLIC PROCUREMENT

3 SUBJECT OF THE PUBLIC PROCUREMENT

3.1 GENERAL DESCRIPTION

The subject of public procurement (tender) is purchase of equipment to upgrade existing systems of processing audio Pro Tools and control system, which is already being used by contracting authority in their recording studios for the processing of sound.

3.2 TECHNICAL REQUIREMENTS

The Contracting Authority buys components and software Pro Tools and control system for the needs of Synchro Studio-3.

Zap.št.

Description Kos

1 Pro Tools HDX Core with Pro Tools HD/Software 1

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2 HD OMNI interface 1

3 BMD DeckLink 4 k Pro video card 1

4 Keyboard Pro Tools Windows 1

5 Izotope RX. Post Production Suite 1

6 TC Electronic Clarity M Desktop Audio meter + Break out cable 1

7 Synchroarts VocALing Project 3 1

8 Celemony Melodyne 4 Essential 1

9 Audio Ease Speakerphone 2 1

10 Audio Ease Altiverb 7 XL 1

11 Audio Ease Indoor 1

12 Lexicon PCM Total Bundle 1

13 Audio control system for the configuration of the subscriber S6 M10 16 Faders: 1

- Master Touch Module m10 1

- Automation Module 1

- Fader Modules 2

- Process Modules 2

- Knob Modules 2

- Network switch Medium 1

- Fram, Ethernet Cable Set Medium 2

- Frame Chassis, small 3

- Accessory, Empty Chassis Small w/blanks 2

- Bolster-5ft wide 1

- Frame Side Covers small 1

- power supply 3

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3.3 GENERAL REQUIREMENTS

3.3.1 Delivery time

The Contracting Authority requires delivery of the equipment within 30 days after the beginning of the contract validity.

3.3.2 Quantitative acceptance

The quantitative acceptance will be done in the warehouse of the RTV Slovenija, Čufarjeva 6, 1000 Ljubljana. During this acceptance a representative of the Bidder may be present. The Contracting Authority will notify the Bidder about the date of the quantitative acceptance. The quantitative acceptance must be completed within seven (7) days after the equipment is delivered to the specified location.

All eventual incorrectness, ascertained at quantitative acceptance procedure, are to be eliminated by the Bidder within 14 days.

After the quantitative acceptance is successfully carried out, the protocol will be issued. It is understood that the quantitative acceptance will be completed when all eventual incorrectness are eliminated. The incorrectness are to be specified in writing by the Contracting Authority.

3.3.3 System start–up and acceptance

The final acceptance for the complete system of Pro Tools and control system ( including software installation ) will be done by the Contracting Authority and by the Bidder of the equipment. The Bidder must have technically qualified staff.

At the final acceptance and start-up, the following characteristics will be observed:11


the quality of the supplied and installed parts

the applicability of the system

how stable the system is when operational

the abolishment of eventual system errors

The final acceptance of the equipment must be completed within 60 days after the quantitative acceptance date.

3.3.4 Integration of the system into the working environment:

Installation of components

Installation of computer operation system

Installation of complete Pro Tools software and kontrol system with all set up adjustments

Testing and commissioning

All eventual incorrectnesses, ascertained at final acceptance procedure, are to be eliminated by the Bidder within 14 (fourteen) days, after this time limit the Contracting Authority may cash-in a performance guarantee. It is understood that the final acceptance will be carried out when all eventual incorrectnesses are eliminated. The incorrectnesses are to be specified in writing by the Contracting Authority.

3.3.5 Installation of new technology

The system installation and installation of the cables which connects inputs/outputs are the responsibility of the buyer.

3.3.6 Education

After the delivery of the equipment and upon agreement with the Contracting Authority, the Bidder must provide operational and maintenance course and equipment start-up, accordance with OFFER.

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3.3.7 Warranty period

The minimum warranty period shall be 24 months from the date of successful completion of the final acceptance of the equipment for Pro Tools and control system.

The Bidder will be in time for the equipment offered free of charge to supply customer with software upgrades, which eliminate the eventual errors in the software or upgrades, which do not constitute a high expansion functionality.

Repair and upgrade of the software must be enabled via a network connection to the Internet.

The Bidder must enclose his own Statement with detailed information on warranty and after-warranty maintenance of the equipment and technical support. The information must include address of the service for offered equipment, contact person, phone and fax number, time of response, max. repair time and time in which the Bidder will ensure substitutive equipment.

3.3.8 Spare parts

The bidder has to guaranties the availability of the spare parts for the bidden equipment for the period of at least five (5) years after the final acceptance of the equipment, according to the official spare parts price list.

3.3.9 Required documentation and instructions

Upon delivery of the equipment, the chosen Bidder must to apply:

operating manual

service manual

in the electronic version on CD or USB key.

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4 BID DOCUMENTATION

4.1 GENERAL CONDITIONS FOR MAKING BID DOCUMENTATION

4.1.1 Clarification to the procurement documents

The Bidder can demand clarifications to procurement documents in electronic form only - using the form that is the part of this documentation and send it to the e-mail address: [email protected], or the Bidder can demand clarifications through the Public Procurement Portal www.enarocanje.si at the publication of the subject public tender; at the latest 6 days prior to the term for acceptance of bids (i.e. till 10.00 a.m. on 31 May, 2017). Questions, not asked in the prescribed manner, will not be answered.

Questions and answers shall be published on web side: www.rtvslo.si/razpisi, on sub-page JAVNA NAROČILA - PUBLIC PROCUREMENT under the mark Javno naročilo JN-B0778.

4.1.2 Language

Bids have to be made in the Slovenian or English language

4.1.3 Marking

Pages of bid documentation must be numbered and bound with string so it is not possible to add pages.

Data which will be righteously marked as confidential by the Bidder, will be used only for the purposes of this public tender and will not be accessible to anyone except persons which are included in this public tender. These data will not be read on public opening of the Bids nor will they be read afterwards. Persons, included in this public tender as well as the Contracting Authority will be responsible for protection of these data.

The Bidder can mark data as confidential only if they include personal data which are not included in other public register nor otherwise acceptable to public. The Bidder can also mark as confidential business information which are marked as confidential either with regulations or internal acts of the Bidder.

The Contracting Authority will treat as confidential all data in bid documentation which will be in right upper corner marked as "CONFIDENTIAL" with large capital letters. Under this inscription there should be signature of the Bidder's official representative or authorized person. If only part of the document is confidential, the confidential part should be underlined with red colour and in the same line marked "CONFIDENTIAL" at the right edge. The Contracting Authority will not be responsible for confidentiality of the data if these data are not marked as stated above.

The Contracting Authority will summon the Bidder to withdraw the confidential mark if the data is unjustified marked as confidential. The confidential mark can be withdrawn by the Bidder's official representative or authorized person writing "CANCELLATION" above the confidential mark. He must also write time and date of this cancellation and sign it.

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http://www.rtvslo.si/razpisi

http://www.enarocanje.si/

mailto:[email protected]


In the case of a Bidder not withdrawing the confidential mark in the time, determined by Contracting Authority, the Contracting Authority will reject the complete bid.

4.1.4 Contents of a bid

The Bidders have to submit their bids for complete subject of the Public Tender, otherwise the bid is going to be rejected.

4.1.5 Alternative bids and variant bids

Alternative bids and variant bids are not allowed.

4.1.6 Form of a bid

The Bidder is not allowed to change or correct the text of the forms that represent the constituent part of the procurement documents and had been prepared and already filled in by the Contracting Authority. Valid are the procurement documents and forms as well as eventual answers, changes and amendments, published on the Contracting Authority’s web-site. In case the Contracting Authority establishes the Bidder has changed the text of the forms (or eventual answers, changes and amendments), defined by the Contracting Authority, such bid will be excluded from the further public procurement process.

If from the technical reasons the particular form is made or fulfilled in another way (for example, by computer), the content and meaning of the text must comply with the Contracting Authority’s requirements of this procurement documents.

4.1.7 Validity of the bids

Bids must be valid till 25 September, 2017, otherwise they will be rejected. In exceptional circumstances the Contracting Authority can demand from the Bidder to extend the validity of the bid for a certain period of time. The Contracting Authority's demand and the Bidder's replies must be in written form. The Bidder can refuse the Contracting Authority's demand. In case the Bidder complies with the demand, the Contracting Authority shall ask for the bid extension and eventually for the extension of the validity of the Warranty for the seriousness of the bid. All other conditions of the bid shall remain the same.

4.2 DOCUMENTS IN THE BIDS

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The bid documentation must contain the following documents, sorted in the following order:

4.2.1 Data on bidder and bid

4.2.2 Contents of the bid documentation

4.2.3. Form »declaration on acceptance of the public tender conditions«

4.2.4 Form of an offer that has to contain:

Prices:

Prices must be expressed in EUR, DDP basis, delivered to the location of the Contracting Authority (in accord. with INCOTERMS 2010); without VAT.

The allowed discounts must be shown separately. The prices must be fixed for the period of the Contract duration.

Payment conditions:

80 % - within 30 days after the quantitative acceptance of delivered equipment has been carried out by Contracting Authority and the relevant invoice has been received;

20 % - within 30 days after the final acceptance of delivered equipment has been successfully carried out and the protocol has been signed by the Contracting Authority;

The Contracting Authority shall not present bank guarantee or any other instrument for insurance of the retained payments.

Delivery date within 30 days after the beginning of the Contract validity.

4.2.5 Pro forma invoice

4.2.6 Statement of capability and eligibility for participation

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4.2.7 Bank certificate of solvency

The Bidder must enclose Bank Certificate of solvency, showing the Bidder’s accounts have not been blocked (there have been no outstanding due obligations) for more than 5 days in the last 6 months (all accounts together). On the date of opening of the bids, this Certificate must not be older than one month.

If the Bidder has several accounts, he must enclose Bank Certificate of solvency for all accounts.

The document (under item 4.2.7) may also be a photocopy. In such case the Bidder has to inscribe on each photocopied page, that he confirms the truthfulness of the stated data and sign and stamp this statement on each photocopied page. In case the Contracting Authority subsequently requests the original evidence, the Bidder shall present the same for verification.

4.2.8 Warranty and after-warranty support and servicing

The minimum warranty period shall be 24 months from the date of successful completion of the final acceptance of the equipment for Pro Tools and control system.




4.2.9 Statement of the manufacturer or principal

In case the Bidder is not also the manufacturer of the equipment, one of the mentioned statements is to be enclosed.

If the Bidder encloses the statement of the principal, he has to enclose also the copy of the Contract between the principal and the manufacturer of the equipment, showing the principal has full access to the spare parts i.e. replacement equipment for all offered equipment.

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4.2.10 Declaration of the bidder regarding the spare parts

4.2.11 Declaration of the bidder - all the offered equipment is factory-new

4.2.12 Sample of the contract

Sample of the Contract, wherein each page is to be initialled and stamped by the Bidder's official representative or authorized person. Each article in the Contract is written first in Slovenian and then in English language. In case of any doubt or misunderstanding, the Slovenian vers ion should therefore be considered f ina l .

4.2.13 Declaration, stating the bidder shall provide a performance guarantee

The selected Bidder must supply Performance Guarantee (according to the given statement regarding the Performance Guarantee), as a condition for the validity of the contract, no later than 10 days after receiving the signed contract by the Contracting Authority. The Performance Guarantee will be issued by the first class Bank or Insurance Company and will be irrevocable, unconditional and payable at first call, valid 6 months after the confirmed delivery date,

If the selected Bidder fails to submit the Performance Guarantee in the required deadline, the Contracting Authority has the right to cash-in the guarantee for the seriousness of the bid.

In case the selected Bidder despite the Contracting Authority’s written request does not respond, though he provided no objective reasons, the Contracting Authority with the Bidder does not sign a public award contract. Therefore the selected Bidder and his legal representative are responsible for the offence in accordance with Article 112 of ZJN-3. The objective reasons are those the Bidder could not influence, could not expect to prevent, eliminate and avoid them.

4.2.14 Statement on the forwarding of data in the disclosure of the bidder's ownership

The Bidder must submit the relevant statement indicating that they would submit to the Contracting Authority, within eight days of being asked to do so, the Statement on the participation of natural and legal persons in the Bidder's ownership which is part of the procurement documents.

Before adopting a decision on the award of a contract, the Contracting Authority will ask the Bidder that will score the highest, considering the applicable criteria for the public contract in question, to submit to

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the Contracting Authority, within eight days of being asked to do so, Statement on the participation of natural and legal persons in the Bidder's ownership.

Should such Bidder fail to submit the statement concerned within eight days, the Contracting Authority will exclude such Bidder from the assessment process and asked the second-ranking Bidder to submit the statement in question.

Explanation:

In order to ensure the transparency of the business and to mitigate corruption risks, the Contracting Authority shall, according to the Art. 14 of the Public Integrity and Corruption Prevention Act (Official Gazette of the Republic of Slovenia no. 69/11; ZIntPK-UPB2) and according to the Paragraphs 6 of Article 91 of the Public Procurement Act - ZJN-3, prior to the conclusion of a contract with the selected Bidder, obtain a statement or information on the participation of natural and legal persons in the Bidder's assets, including the participation of dormant partners (founders, partners, including the dormant partners, shareholders, limited partners or other owners and data on equity stakes of such persons), as well as on economic operators, which are considered to be companies affiliated to the Bidder under the provisions of the Companies Act. In respect of natural persons, this statement shall include their personal name, residential address and their interest in the assets. In the event that the Bidder submits a false statement or provides false information on the facts stated, the contract shall be rendered null and void.

4.2.15 Technical documentation

The Bidder must enclose all relevant documentation in electronic form (CD, USB), wherein it must be unambiguously evident that the bidden equipment fulfils all the technical requirements and conditions, specified in chapter 3 of tender documentation.

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5 CONTRACT AWARD CRITERIA

The Contracting Authority shall award the contract on the basis of the most economically advantageous tender, using the “lowest price” criterion.

The Contracting Authority shall apply the criterion to all bids submitted on time and assign them points in accordance with the formula specified below:

evaluated bid

( 2 - ----------------------------------------------- ) x 100 points

lowest bid

The amount will be rounded up to two decimals. No bid can be awarded less than 0 points.

The bid with the highest number of points will be selected, subject to the Contracting Authority’s assessment of admissibility in the subsequent verification procedure.

5.1 TWO BIDS WITH EQUAL BEST EVALUATION RESULT

In case two or more Bidders have at the end of the evaluation equal highest number of points, the Contracting Authority shall choose the Bidder that shall offer longer warranty period. Should the bid can not be chosen anyway, the next criterion is shorter delivery date.

6 REVIEW CLAIM

6.1 LEGAL BASE AND TERMS FOR SUBMISSION

Pursuant to the Act on the Review of Public Procurement Procedures (ZPVPJN, Official Gazette of the Republic of Slovenia No. 43/2011, Official Gazette of the Republic of Slovenia No. 63/2013) the review claim may be submitted by any individual who fulfils conditions, stated in article 14. of ZPVPJN.

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The term for submitting a review claim is stated in article 25. of ZPVPJN.

6.2 METHOD OF SUBMITTING THE REVIEW CLAIM

The Applicant shall state the requested data, as stated in article 15. of ZPVPJN. The requested amount of tax for review claim is stated in article 71. of ZPVPJN.

The tax according to the article 71.of ZPVPJN must be paid by the Applicant in amount of EUR 1.500,00 to the adequate account at the Ministry in charge of finance. The account no. is: SI56 0110 0100 0358 802, reference:11 16110-7111290-XXXXXXLL (marks X represent the number of the public tender publication, marks L represent the year of public tender publication). The review claim may refer to the content of the publication, invitation to tender or procurement documents of the subject tender.

The Contracting Authority shall reject all incorrect claims and claims not submitted within the above stated period.

7 FORMS

The enclosed forms must be completed and attached to the Bid.

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DATA ON BIDDER AND BID

FOR PUBLIC TENDER – JN-B0778

PURCHASE OF SYSTEM FOR PROCESSING AUDIO IN SINHRO STUDIO 3

to be completed by a Bidder. Valid data that are accessible in public and according to the regulations related to a status and legal form are obligatory. The Contracting Authority shall examine some data through electronic media available.

BID NO.:

COMPANY NAME / NAME OF THE BIDDER:

LEGAL STATUS OF THE BIDDER:

THE BIDDER IS SME (micro, small or medium-sized enterprise)

please encircle

YES NO

ADDRESS OF THE BIDDER:

NUMBER OF (BUSINESS) ACCOUNT -

IBAN, SWIFT:

BANK’S ADDRESS:

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CONTACT PERSON RESPONSIBLE FOR A BID:

E-MAIL OF CONTACT PERSON, PHONE AND FAX:

ID VAT NO. OF A BIDDER.:

COMPANY REGISTRATION NO. OF A BIDDER.:

PERSON RESPONSIBLE FOR SIGNING

A CONTRACT:

FUNCTION OF PERSON RESPONSIBLE FOR SIGNING A CONTRACT:

Validity of the bid: ………………………………….

Place and date: Stamp: Bidder's official

representative or authorized person

.................................. ........................................................

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DECLARATION OF BIDDER’S ACCEPTANCE OF PUBLIC PROCUREMENT CONDITIONS

JN-B0778

The Bidder:

- Title and name of the Bidder: ………………………………………………………………

- Address: .....................................................................................................................

- Bidder's official representative or authorized person: …………………………………

We herewith declare that we accept all the conditions, required in the procurement documents for the submission of our bid on the published tender for the Purchase of system for processing audio in Sinhro Studio 3.

We declare, that all data, given in our bid documentation are truthful, and that all the enclosed document photocopies equal to the originals. For given data, their truthfulness and suitability of photocopies we assume full responsibility.

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.................................. .........................................................

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FORM OFFER

FOR PUBLIC TENDER JN-B0778

Purchase of system for processing audio in Sinhro Studio 3

Item Description of the item

Value in EUR

on DDP basis

without VAT

01 Total price offered equipment and services, according to the requirements in item 3 of tender documentation

02 Installatio of the software into the system environment of the user ( 2days)*

03 Final acceptance, operational and service training on installed system at the RTV Slovenia location (3 days)**

05 Allowed discounts

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TOTAL NET - DDP Ljubljana, delivered to the warehouse of RTV Slovenija, Čufarjeva Street 6, Ljubljana (accor. to INCOTERMS 2000); without VAT

* The Bidder enters all the costs of the installation of the software into the system environmant of the user (i.e. all the costs relating to the instalation , as well as the transport, or accommodation and subsistence costs for the supplier of specialist who will be involved) and shall be two working days.

** The Bidder enters all the costs of acceptance, operational and service training (i.e. all the costs in connection with the training, all the necessary literature and expedients for the training realization, as well as the transport, hotel expenses and daily allowances for the bidder's specialist, who will run the training). The operational and service training must be performed on the installed system in the premises of the Contracting Authority and upon agreement with the Contracting Authority. The duration of this training shall be three working days.

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Payment conditions:




Delivery date:……………………………….

Warranty period …………………….



....................................... .........................................................

PROFORMA INVOICE


The Bidder must enclose the detailed breakdown of prices for each item of the offer. 28




........................................ .........................................................

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Bidder: ………………………………………………………………

Address: .............................................................................

STATEMENT OF CAPABILITY AND ELIGIBILITY FOR PARTICIPATION


We make all the statements listed below under criminal and material liability:

1. The economic operator or any individual person, who is a member of its administrative, management or supervisory body of the said economic operator, or is authorised to represent it, decide on its behalf or supervise it, has not been issued a final judgement with the elements of the following criminal offences, as defined in the Criminal Code (Official Gazette of the Republic of Slovenia no. 50/12- official consolidated text and 54/15; hereinafter: the KZ-1) and as indicated in the first paragraph of Article 75 of the ZJN-3, as follows:

– Terrorism (Article 108 of the KZ-1),

– Financing of Terrorist Activities (Article 109 of the KZ-1),

– Incitement and Public Glorification of Terrorist Activities (Article 110 of the KZ-1),

– Conscripting and Training for Terrorist Activities (Article 111 of the KZ-1),

– Enslavement (Article 112 of the KZ-1),

– Trafficking in Human Beings (Article 113 of the KZ-1),

– Acceptance of Bribe during the Election or Ballot (Article 157 of the KZ-1),

– Violation of Fundamental Rights of Employees (Article 196 of the KZ-1),

– Fraud (Article 211 of the KZ-1),

– Abuse of a Position of Monopoly (Article 225 of the KZ-1),

– False Bankruptcy by Fraud or Business Negligence (Article 226 of the KZ-1),

– Defrauding Creditors (Article 227 of the KZ-1),

– Business Fraud (Article 228 of the KZ-1),

– Fraud to the Detriment of the European Union (Article 229 of the KZ-1),

– Fraud in Obtaining Loans or Benefits (Article 230 of the KZ-1),30


– Fraud in Securities Trading (Article 231 of the KZ-1),

– Deception of Purchasers (Article 232 of the KZ-1),

– Unauthorised Use of Another's Mark or Model (Article 233 of the KZ-1),

– Unauthorised Use of Another's Patent or Topography (Article 234 of the KZ-1),

– Forgery or Destruction of Business Documents (Article 235 of the KZ-1),

– Disclosure and Unauthorised Acquisition of Trade Secrets (Article 236 of the KZ-1),

– Breaking into Business Information System (Article 237 of the KZ-1),

– Abuse of Insider Information (Article 238 of the KZ-1),

– Abuse of Financial Instruments Market (Article 239 of the KZ-1),

– Abuse of Position or Trust in Business Activity (Article 240 of the KZ-1),

– Unauthorised Acceptance of Gifts (Article 241 of the KZ-1),

– Unauthorised Giving of Gifts (Article 242 of the KZ-1),

– Counterfeiting Money (Article 243 of the KZ-1),

– Counterfeiting and Use of Counterfeit Stamps of Value or Securities (Article 244 of the KZ-1),

– Money Laundering (Article 245 of the KZ-1),

– Presentation of Bad Cheques and Abuse of Bank or Credit Cards (Article 246 of the KZ-1),

– Use of a Counterfeit Bank, Credit, or Other Card (Article 247 of the KZ-1),

– Fabrication, Acquisition and Disposal of Instruments of Forgery (Article 248 of the KZ-1),

– Tax Evasion (Article 249 of the KZ-1),

– Smuggling (Article 250 of the KZ-1),

– Abuse of Office or Official Duties (Article 257 of the KZ-1),

– Abuse of Public Property (Article 257.a of the KZ-1),

– Disclosure of Classified Information (Article 260 of the KZ-1),

– Acceptance of Bribes (Article 261 of the KZ-1),

– Giving Bribes (Article 262 of the KZ-1),

– Accepting Benefits for Illegal Intermediation (Article 263 of the KZ-1),

– Giving Gifts for Illegal Intermediation (Article 264 of the KZ-1),

– Criminal Association (Article 294 of the KZ-1).

2. We meet the obligations related to taxes and other monetary non-fiscal obligations pursuant to the law regulating of the financial administration, collected by the tax authority in line with the provisions of the country in which we have our registered office or in Member State of the Contracting

31


Authority and we have no outstanding liabilities as at the day of submitting the bid worth EUR 50 or more. As at the day of submitting the bid, we have obtained all accounts of tax deductions for the incomes arising from employment relationships for the period of the last five years.

3. On the deadline for the submission of bids we are not excluded from the public award procedures due to being included in the record of entities with negative references, as defined in Article 110 of the ZJN-3.

4. In the last three years prior to the expiry of the deadline for submitting the bids, we have not been fined twice for an offence related to the payment for work with a final decision of the competent authority of the Republic of Slovenia or another Member State or a third country.

5. We meet all the applicable obligations in the area of environmental, social and labour law, laid down in the European Union law, provisions applicable in the Republic of Slovenia, collective agreements or provisions of international environmental, social and labour law.

6. No procedure had been initiated against us due to insolvency or compulsory dissolution under the law regulating the insolvency or compulsory dissolution procedures, or liquidation under the law, regulating companies; our assets or business are not managed by a receiver or court; our business activities have not been suspended; no procedure has been initiated against us under the provisions of another country and no situation has arisen with the same legal consequences.

7. Our company is not undergoing bankruptcy proceedings nor it was suggested to start the bankruptcy proceedings and court on this proposal has not yet decided.

8. We have not committed a severe violation of professional rules that would undermine our integrity.

9. Our company or a company related to us has not been direct or indirect involved in the preparation of this public procurement procedure.

10. Past public contracts signed with the Contracting Authority did not involve significant or constant deficiencies in the fulfilment of key obligations, due to which the Contracting Authority would early terminate the order or contract or claim damage compensation or enforce other comparable sanctions.

11. We have a valid registration and all the necessary licences issued by the competent authorities for performing the activity that is the subject matter hereof.

12. Our company is reliable, capable of management, has sufficient legal and financial capacities and technical and expert capacities to perform the public tender in question.

13. We have settled all our obligations to RTV Slovenija and there are no pending actions between us and RTV Slovenija.

We hereby agree that the Contracting Authority can exclude our bid should it be established that we have violated any of the above claims.

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We hereby declare that we will submit the relevant evidence relating to the claims made in this statements, at the Contracting Authority’s request, and agree that the Contracting Authority may obtain the information on the fulfilment of criteria from the public records, where possible.



........................................ .........................................................

Bidder: ………………………………………………………………

Address: ......................................................................................

DECLARATION OF THE BIDDER – ALL THE OFFERED EQUIPMENT IS FACTORY NEW


We herewith declare, under penal and material responsibility, that all the equipment, offered on the Public Tender JN-B0778, is factory-new.

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........................................ .........................................................

34


Bidder: ………………………………………………………………

Address: ......................................................................................

DECLARATION OF THE BIDDER REGARDING THE SPARE PARTS


We herewith declare under penal and material responsibility, that we are going to assure the necessary spare parts at least five (5) years from the date of final acceptance of the equipment which we offered on the public tender JN-B0778, according to our valid price list of spare parts.

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........................................ .........................................................

36


Manufacturer of the equipment: ..................................................

Address: .......................................................

....................................................................

STATEMENT OF THE MANUFACTURER


We, ………………………………………. (The Manufacturer of the equipment) confirm, that we are acquainted with the contents of Public Tender JN-B0778 (Purchase of system for processing audio in Sinhro Studio 3), to which ………………………………………..…… (The Bidder) is going to submit his bid, with the Pro-forma Invoice no.: ………

WE DECLARE, that …………….………… (the Bidder) has full access to the spare parts and replacement equipment for the bidden equipment, according to the requirements from the procurement documents no. JN-B0778.

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.................................. .........................................................

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Principal: ..................................................

Address: .......................................................

....................................................................

STATEMENT OF THE PRINCIPAL


We, ……………………………………………… (The Principal of the equipment) confirm, that we are acquainted with the contents of Public Tender JN-B0778 (Purchase of system for processing audio in Sinhro Studio 3), to which ………………………………..…… (The Bidder) is going to submit his bid, with the Pro-forma Invoice no.: ………

WE DECLARE, that …………………………………….…… (The Bidder) has full access to the spare parts and replacement equipment for the bidden equipment, through our firm, according to the requirements from the procurement documents no. JN-B0778.

As evidence of the aforesaid we enclose the copy of the Contract between us and the Manufacturer of the equipment, wherein it is evident that we have full access to the spare parts and replacement equipment for the bidden equipment.

In case the Contracting Authority subsequently requests the original Contract, we shall present the same for verification.

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.................................. .........................................................

40


SAMPLE CONTRACT

Each article in the Contract is written first in Slovenian and then in English language. In case of any doubt or misunderstanding, the Slovenian version should therefore be considered final.

POGODBA ŠT./ CONTRACT NO.

JN-B0778

NAKUP SISTEMA ZA OBDELAVO ZVOKA

V SINHRO STUDIU-3

PURCHASE OF SYSTEM FOR PROCESSING AUDIO

IN SINHRO STUDIO 3

Sklenjena med:

Concluded between:

Radiotelevizija Slovenija, Javni zavod

Kolodvorska 2

1550 Ljubljana

Slovenia

Identifikacijska štev. za DDV / ID V.A.T. No.: SI2986517441


Matična štev. / Corporate registry No.:5056497

ki ga zastopa generalni direktor Igor Kadunc

represented by Igor Kadunc, Director General

(v nadaljevanju teksta “NAROČNIK”)

(hereinafter referred to as “CONTRACTING AUTHORITY”)

in / and

……………………………………

……………………………………

……………………………………

……………………………………

Identifikacijskaštev.za DDV / ID V.A.T. No.: ……………………………………

Matična štev. / Corporate registry No.: ……………………..

Ki ga zastopa …………………………………………………..

represented by …………………………………………………

(v nadaljevanju teksta “PONUDNIK”)

(hereinafter referred to as “BIDDER”)

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1. člen

Pogodbeni stranki ugotavljata, da je naročnik izvedel postopek oddaje javnega naročila na osnovi 47. člena Zakona o javnem naročanju – ZJN-3 (Ur. list RS, št.: 91/2015) za nakup sistema za obdelavo zvoka v Sinhro studiu-3.

Ponudnik je bil izbran kot najugodnejši ponudnik, na osnovi javnega naročila, objavljenega na portalu javni naročil RS, štev. ….., z dne …………

Article 1

The Parties agree that the Contracting Authority carried out the procedure related to the submission of Public Procurement based on Article 47 of the Public Procurement Act-ZJN-3 (Official Gazette of the Republic of Slovenia, No. 91/2015) for the Purchase of system for processing audio in Sinhro Studio 3.

The Bidder has been selected as the most favourable Bidder, based on the Public Tender, published on the Public Procurement Portal of Republic of Slovenia, on … under the no. …

2. člen

S to pogodbo se pogodbeni stranki dogovorita o splošnih in posebnih pogojih izvedbe javnega naročila. Sestavni del te pogodbe so pogoji, določeni z dokumentacijo v zvezi z oddajo javnega naročila štev. JN-B0778, sprejeti in navedeni v ponudbeni dokumentaciji .............. z dne ……..

Article 2

The Parties agree on general and special conditions related to the realization of the Public Tender. All conditions determined by the procurement documents no. JN-B0778, adopted and specified in the Bid documentation …… dated …shall constitute an integral part of this Contract.

3. člen

3.1

Končna vrednost pogodbe za Nakup sistema za obdelavo zvoka v Sinhro studiu-3:

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EUR …………………………. DDP Ljubljana (skladno z INCOTERMS 2010), dostavljeno v skladišče

RTV Slovenija, Čufarjeva 6, Ljubljana; brez DDV

V primeru plačila domačemu ponudniku, bo le-ta ob izstavitvi računa priračunal DDV, skladno z veljavno zakonodajo o DDV.

V primeru pridobitve blaga znotraj Skupnosti (EU), bo naročnik izvršil samoobdavčitev z DDV, skladno z veljavno zakonodajo o DDV.

Cene po tej pogodbi so fiksne in se ne smejo spreminjati do konca trajanja te pogodbe.

3.2

Vsi dokumenti, ki jih izda ponudnik (računi, dobavnice), morajo vsebovati tudi oznako javnega naročila oz. pogodbe in oznako naročila. Naročilo bo ponudnik prejel po pričetku veljavnosti pogodbe.

Naročnik bo navedeni znesek plačal na račun ponudnika štev.:.......................................pri banki: ...........................................................; v skladu z naslednjimi plačilnimi pogoji:

80 % - v roku 30 dni po naročnikovem količinskem prevzemu dobavljene opreme in prejemu ustreznega računa;

20 % - v 30 dneh po uspešno opravljenem končnem prevzemu dobavljene opreme in predložitvi zapisnika, podpisanega s strani naročnika;

Naročnik ne bo predložil garancije za zavarovanje odloženih plačil, kakor tudi ne bo predložil kakšnega drugega instrumenta za zavarovanje plačil.

Article 3

3.1.

The total value of the Purchase of system for processing audio in Sinhro Studio 3.

EUR …………………………. DDP Ljubljana (accord. to INCOTERMS 2010), delivered to the

warehouse of RTV Slovenija, 6, Čufarjeva Street, Ljubljana; without VAT

In case of a payment to a domestic Bidder, the 20 % V.A.T. shall be added to the above amount.

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The Contracting Authority shall pay the V.A.T. for all the purchases within EU according to the valid Law on V.A.T.

The prices according to this Contract are fixed and cannot be changed for the period of the Contract duration.

3.2.

All documents issued by the Bidder (Invoices, Delivery Notes) shall also incorporate the Public Tender or Contract Number and the Order number. The Order will be sent by the Contracting Authority to the chosen Bidder after the beginning of Contract validity.

The Contracting Authority shall pay the amount specified in favour of the Bidder’s account No ………

at the Bank ……………… according to the following payment terms:




4. člen

Ponudnik bo izpolnil naročilo v skladu s pogoji ponudbene dokumentacije, ki je sestavni del te pogodbe, v količini, kvaliteti in rokih, sicer bo naročnik unovčil garancijo za dobro izvedbo pogodbenih obveznosti.

Article 4

The Bidder shall fulfil the order according to the terms of the Bid documentation, being the constituent parts of this Contract, in terms of quantity, quality and deadlines required; otherwise the Contracting Authority shall cash-in a performance guarantee.

5. člen

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Ponudnik bo blago dobavil najkasneje v roku ………… dni (največ 30 dni) od pričetka veljavnosti te pogodbe. Po tem roku naročnik ni več obvezan sprejeti blaga in lahko unovči garancijo za dobro izvedbo pogodbenih obveznosti. Naročnik bo ob dobavi opravil količinski prevzem opreme.

Article 5

Bidder shall supply the goods at the latest …………………. days (max. 30 days) after the validity date of the Contract. The Contracting Authority shall be not liable to accept the goods after this delivery deadline and may cash-in a performance guarantee. At delivery, the quantitative acceptance shall be made by the Contracting Authority.

6. člen

Ponudnik mora za ponujeno opremo zagotavljati minimalno garancijsko obdobje mora biti 24 mesecev od datuma uspešno opravljenega končnega prevzema opreme za Pro Tools in kontrolnega sistema.

Ponudnik mora v času garancijske dobe za ponujeno opremo brezplačno oskrbovati naročnika s programskimi nadgradnjami, ki odpravljajo eventualne napake v programski opremi oziroma z nadgradnjami, ki ne pomenijo občutnejše širitve funkcionalnosti.

Servisiranje in nadgradnja programske opreme mora biti omogočena preko mrežne internetne povezave.

Ponudnik mora predložiti svojo lastno izjavo s podrobnejšimi podatki o garancijskem in po-garancijskem vzdrževanju opreme, iz katerih morajo biti razvidni: naslov servisa za ponujeno opremo, kontaktna oseba, številka tel., fax., odzivni čas, roki, v katerem bodo napake odpravljene.

Article 6

The bidder must offer the minimum warranty period shall be 24 months from the date of successful completion of the final acceptance of the equipment for Pro Tools and control system.



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7. člen

Kosovni prevzem opreme se bo opravil v skladišču RTV Slovenija, Čufarjeva 6, 1000 Ljubljana. Ob pregledu opreme je lahko prisoten predstavnik ponudnika. Naročnik ponudnika seznani o dnevu kosovnega prevzema opreme. Kosovni prevzem bo naročnik opravil najkasneje v sedmih (7) dneh po dospetju blaga na lokacijo naročnika.

Vse morebitne nepravilnosti, ugotovljene pri kosovnem prevzemu opreme, morajo biti odpravljene s strani ponudnika v roku 14 dni.

Po uspešnem prevzemu se opravi zapisnik o kosovnem prevzemu opreme. Šteje se, da je kosovni prevzem izvršen takrat, ko so odpravljene vse morebitno ugotovljene nepravilnosti, ki jih mora naročnik specificirati v pisni obliki.

Article 7

The quantitative acceptance will be done in the warehouse of the RTV Slovenija, Čufarjeva 6, 1000 Ljubljana. During this acceptance a representative of the Bidder may be present. The Contracting Authority will notify the Bidder about the date of the quantitative acceptance. The quantitative acceptance must be completed within seven (7) days after the equipment is delivered to the specified location.

All eventual incorrectness, ascertained at quantitative acceptance procedure, are to be eliminated by the Bidder within 14 days.

After the quantitative acceptance is successfully carried out, the protocol will be issued. It is understood that the quantitative acceptance will be completed when all eventual incorrectness are eliminated. The incorrectness are to be specified in writing by the Contracting Authority.

8. člen

47


Končni prevzem sistema Pro Tools in kontrolnega sistema (vključno z instalacijo programske opreme), bosta opravila predstavnik naročnika in predstavnik ponudnika, ki mora imeti tehnično usposobljeno osebje.

Pri končnem prevzemu in zagonu sistema bo naročnik ugotavljal naslednje karakteristike:

kakovost dobavljenih in vgrajenih delov sistema

funkcionalnost sistema

stabilnost delovanja sistema

odpravljanje morebitnih napak v sistemu

Naročnik mora opraviti končni prevzem dobavljene opreme najkasneje v roku 60 dni po kosovnem prevzemu opreme.

8.1

Instalacija komponent

Instalacija sistemske programske opreme

Instalacija aplikacijske programske opreme Pro Tools in kontrolnega sistema z vsemi nastavitvami

Testiranje in prevzem

Vse morebitne nepravilnosti, ugotovljene pri končnem prevzemu opreme, morajo biti odpravljene s strani ponudnika predvidoma v roku 14 (štirinajst) dni. Po tem roku naročnik lahko unovči garancijo za dobro izvedbo pogodbenih obveznosti. Šteje se, da je končni prevzem izvršen takrat, ko so odpravljene vse morebitno ugotovljene nepravilnosti, ki jih mora naročnik specificirati v pisni obliki.

8.2

Instalacijo nove strojne opreme in kablov, ki povezujejo vhode/izhode sistema, bo opravil naročnik sam.

8.3

Po dobavi opreme in po dogovoru z naročnikom, mora ponudnik, skladno z zahtevami, zagotoviti operativni, vzdrževalni tečaj in zagon opreme.

Article 8

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The final acceptance for the complete system of Pro Tools and control system ( including software installation ) will be done by the Contracting Authority and by the Bidder of the equipment. The Bidder must have technically qualified staff.

At the final acceptance and start-up, the following characteristics will be observed:

the quality of the supplied and installed parts

the applicability of the system

how stable the system is when operational

the abolishment of eventual system errors

The final acceptance of the equipment must be completed within 60 days after the quantitative acceptance date.

8.1

Installation of components

Installation of computer operation system

Installation of complete Pro Tools software and control system with all set up adjustments

Testing and commissioning

All eventual incorrectness, ascertained at final acceptance procedure, are to be eliminated by the Bidder within 14 (fourteen) days, after this time limit the Contracting Authority may cash-in a performance guarantee. It is understood that the final acceptance will be carried out when all eventual incorrectness’s are eliminated. The incorrectness are to be specified in writing by the Contracting Authority.

8.2

The system installation and installation of the cables which connects inputs/outputs are the responsibility of the buyer.

8.3

After the delivery of the equipment and upon agreement with the Contracting Authority, the Bidder must provide operational and maintenance course and equipment start-up.

9. člen

49


Ponudnik mora pet (5) let po datumu končnega prevzema opreme zagotoviti dobavo rezervnih delov (za čas garancije morajo biti rezervni deli brezplačni).

Article 9

The Bidder assures spare parts 5 years after final acceptance of the equipment (during warranty maintenance those spare parts must be provided free of charge).

10. člen

Naročnik lahko oporeka kakovosti blaga oz. storitve v zakonsko določenih rokih po tem, ko ugotovi neustrezno kakovost. V garancijskem roku pa lahko vsak čas zahteva odpravo napake, ki jo je ponudnik dolžan odpraviti. Pogoji odpravljanja napak so navedeni v ponudbeni dokumentaciji, ki je sestavni del te pogodbe. V primeru, da kakovost blaga oz. storitve ni v skladu z zahtevami dokumentacije v zvezi z oddajo javnega naročila ali iz ponudbene dokumentacije, ima naročnik pravico unovčiti garancijo za dobro izvedbo pogodbenih obveznosti.

Ponudnik odgovarja za skrite napake na dobavljenem blagu oz. opravljeni storitvi. Skrite napake so tiste, ki jih naročnik ni mogel odkriti z običajnim pregledom dobavljenega blaga oz. storitve. Naročnik mora obvestiti ponudnika o napaki v osmih dneh, šteto od dneva, ko je napako opazil.

Article 10

After the Contracting Authority has established the inappropriate quality of goods or services, this quality may be contested in statutory deadlines. During the warranty period the elimination of defects can be requested at any time and the Bidder shall be liable to remedy any defect. Terms related to the remedy of defects are determined in the Bid documentation, which constitute an integral part of this Contract. If the quality of goods or services is not in accordance with the stipulations of the procurement documents or bid documentation, the Contracting Authority has the right to cash-in a performance guarantee.

The Bidder is responsible for the hidden errors on the delivered goods or performed services. Hidden errors are those, the Contracting Authority was unable to determine with the commonly performed examination of the delivered goods or service. The Contracting Authority shall inform the Bidder about the hidden error within eight days, counting from the date the hidden error had been noticed.

11. člen

50


Če dobava ni realizirana oz. storitve niso opravljene v predvidenem roku po ponudnikovi krivdi, razen v primeru višje sile, je ponudnik dolžan plačati naročniku kazen v višini 1 odstotka vrednosti celotne dobave oz. storitve za vsak zaključen teden, vendar ne več kot 5 odstotkov celotne pogodbene vrednosti.

Kazen začne teči naslednji delovni dan po določenem času dobave oz. izvedbe storitve. Če dobava oz. izvedba storitve zaostaja po ponudnikovi krivdi za več kot 4 tedne, ima naročnik pravico, razen če uveljavlja kazenski zahtevek, da določi nov dobavni rok oz. rok izvedbe ali prekine pogodbo.

Article 11

If the goods are not supplied or the services are not completed due to the Bidder’s fault in a planned timescale, with the exception of Force Majeure, the Bidder shall be liable to pay penalties in the amount of 1 per cent of a respective delivery or service, for each week completed, but not increasing 5 per cent of the total Contract amount.

The penalty shall commence next working day after the delivery deadline or deadline for realization of services determined. If the delivery or realization of services is delayed due to Bidder’s fault for more than 4 weeks, the Contracting Authority shall have right, unless the penal claim is exercised, to determine a new delivery time or to terminate the Contact.

12. člen

Pogodbeni stranki se obvezujeta, da bosta naredili vse, kar je potrebno za izvršitev pogodbe in da bosta ravnali kot dobra gospodarja. Vse morebitne spore v zvezi s to pogodbo bosta stranki najprej poizkušali rešiti po mirni poti. Če razrešitev po mirni poti ne bo mogoča, sta pogodbeni stranki sporazumni, da je za reševanje vseh morebitnih sporov iz te pogodbe pristojno sodišče v Ljubljani po slovenskem pravu.

Article 12

The Parties undertake to exercise their best efforts to implement the Contract and act with due diligence. The Parties shall endeavour to resolve all eventual disputes arising out of this Contract by mutual agreement. Should such amicable settlement not be substantially reached, the Parties agree to refer, the dispute arising out of this Contract, to the competent Court of Ljubljana, according to the Slovenian law.

13. člen

51


V primeru višje sile kot so požar, poplava, potres, vojna, stavke in podobno, se lahko naročnik in ponudnik sporazumeta za podaljšanje roka izpolnitve po tej pogodbi, za dobo trajanja višje sile. Če zaradi daljših rokov trajanja višje sile ne bi bilo mogoče izpolniti pogodbenih obveznosti, lahko pogodbeni stranki pogodbo prekineta. Prekinitev ali podaljšanje pogodbe mora biti v pisni obliki.

V primeru daljšega trajanja višje sile pogodbeni stranki lahko pogodbo razdreta, vsaka stranka nosi svoje, do razdrtja pogodbe nastale stroške.

Article 13

In the event of Force Majeure such as fire, flood, earthquake, war, strikes and similar, the Contracting Authority and the Bidder agree to extend the period that its performance of such obligations is prevented by the event of Force Majeure. Should it not be possible to fulfil obligations under this Contract in spite of all longer periods of time, the Parties may terminate the Contract. The termination or extension of the Contract shall be provided in writing.

In the case of longer period of Force Majeure the Parties may terminate the Contract, each party bearing their own costs that have been occurred till then.

14. člen

Pogodba je sklenjena z odložnim pogojem in stopi v veljavo:

z dnem obojestranskega podpisa s strani pooblaščenih podpisnikov naročnika in ponudnika ter veljavnim žigom obeh pogodbenih strank;

s predložitvijo garancije za dobro izvedbo pogodbenih obveznosti, izdano s strani banke ali zavarovalnice, brezpogojne, nepreklicne in plačljive na prvi poziv, v višini 10 % pogodbene vrednosti in z veljavnostjo še šest mesecev po pogodbeno določenem datumu dobave opreme. Ponudnik je dolžan predložiti garancijo za dobro izvedbo pogodbenih obveznosti najkasneje 10 dni po podpisu pogodbe.

Ta pogodba je sklenjena za določen čas, in sicer do konca izvedbe vseh pogodbenih obveznosti. Le-te so zaključene, ko poteče garancijski rok po tej pogodbi in so odpravljene vse morebitne napake, ki so bile ugotovljene v tem garancijskem roku.

Article 14

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The Contract is made under the suspense and enters into force:

on the day the authorized representatives of the Contracting Authority and Bidder affix their signatures and valid stamps of both parties;

by Bidder’s presentation of the Performance Guarantee, issued by Bank or Insurance Company, irrevocable, unconditional and payable at first call in the amount of 10 % of the contractual value and valid 6 months after confirmed delivery date of the complete equipment. The Bidder must present the Performance Guarantee at the latest 10 days after the signature of the Contract.

The contract is concluded for a fixed period, i.e. till the end of realization of all contractual obligations. It is understood all obligations are fulfilled, when the warranty period according to this contract expires and all eventual defects that had been ascertained during this warranty period are eliminated.

15. člen

Določila pogodbe so fiksna in se jih ne sme spreminjati v času trajanja pogodbe. V primeru, da nastanejo izredni pogoji, ki bi onemogočali izpolnjevanje pogodbenih določil, lahko stranki skleneta dodatek k pogodbi v pisni obliki. Ta mora biti podpisan in žigosan s strani obeh pooblaščenih pogodbenih predstavnikov.

Article 15

The provisions of the Contract are fix and cannot be amended during the duration of the Contract. In the event of extraordinary conditions that should preclude the fulfilment of the Contract provisions, the Parties may conclude the Annex to the Contract in writing. This Annex must be signed and duly stamped by the authorized representatives of the Parties.

16. člen

Če kdo od pogodbenih partnerjev posredno ali neposredno obljubi, ponudi ali da kakšno nedovoljeno korist (vključno s potnimi stroški, darili in stroški gostinskih storitev, ki presegajo vrednost 75 EUR), z namenom vplivati na:

pridobitev posla,

sklenitev posla pod ugodnejšimi pogoji,

opustitev dolžnega nadzora nad izvajanjem pogodbenih obveznosti ali

drugo ravnanje ali opustitev, s katerim je organu ali organizaciji iz javnega sektorja povzročena škoda ali je omogočena pridobitev nedovoljene koristi predstavniku organa,

53


posredniku organa ali organizacije iz javnega sektorja, drugi pogodbeni stranki ali njenemu predstavniku, zastopniku ali posredniku,

je pogodba nična.

Article 16

If any of the contracting partners directly or indirectly promises, offers or gives any prohibited benefit (including travel expenses, gifts and catering costs in the value above EUR 75), in order to:

obtain a deal,

conclude a deal under more favourable conditions,

provide for the omission of due supervision over the implementation of contractual obligations, or

provide for other actions or omissions through which a public body or organisation suffers damage or which enables the representative of the public body or organisation, the other contracting party or its representative, authorised person or agent to obtain prohibited benefits,

the contract shall be rendered null and void.

17. člen

Pogodbeni stranki izjavljata, da je to pogodbo možno odpovedati pred njeno izpolnitvijo v primeru, da nastopi ena od naslednjih spodaj navedenih okoliščin.

Naročnik lahko odpove pogodbo pred njeno izpolnitvijo :

če je proti ponudniku uveden stečaj ali prisilna poravnava,

če so pretekli pogodbeno določeni roki, ponudnik pa ni izpolnil pogodbenih obveznosti,

če ponudnik ni odpravil ugovarjanih napak oz. odprava napak ni možna,

Ponudnik lahko odpove pogodbo:

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če naročnik ne plača pogodbene cene.

Odpoved pogodbe se poda v pisni obliki. Pogodba preneha veljati z dnem potrjenega prejema pisne odpovedi s strani pooblaščene osebe pogodbene stranke, ki se ji odpoveduje pogodbeno razmerje.

Če odpove pogodbo naročnik, lahko zahteva povrnitev škode, ki mu je nastala zaradi neizpolnitve pogodbe s strani ponudnika. Če odpove pogodbo ponudnik, lahko zahteva plačilo za že opravljene storitve do dneva odpovedi pogodbe. Odškodninski zahtevki pogodbeno zveste stranke s tem niso izključeni.

Article 17

The Contract parties declare this Contract could be terminated before its fulfilment only if one of the following circumstances occurred.

The Contracting Authority is justified to terminate the Contract before its fulfilment if:

the compulsory settlement, bankruptcy or liquidation procedures are initiated against the Bidder,

the contractual delivery date is expired and the Bidder 's obligations are not fulfilled,

the Bidder does not eliminate the defects or the elimination of the defects is not possible,

The Bidder is justified to terminate the Contract if:

the Contracting Authority does not pay the contractual price.

The termination of the Contract shall be provided in writing. The Contract ceases to be valid on the day the authorized representative of the party, who has been denounced from the Contract, confirm the receipt of the written termination.

If the Contract is terminated by the Contracting Authority, the Bidder is liable to reimburse the damage, caused due to his non-fulfilment of the Contract. If the Contract is terminated by the Bidder, he is justified to require the payment for contractual works already done till the date of the Contract termination. By this the indemnity claims of contractual loyal party are not excluded.

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18. člen

Ta pogodba preneha veljati, če je naročnik seznanjen, da je pristojni državni organ ali sodišče s pravnomočno odločitvijo ugotovilo kršitev delovne, okoljske ali socialne zakonodaje s strani ponudnika (oz. izvajalca pogodbe o izvedbi javnega naročila ali njegovega podizvajalca).

Article 18

This Contract ceases to be valid if the Contacting Authority is informed that the competent State Authority or Court had established with a final decision that the Bidder (respectively the Contractor or his Subcontractor) has infringed applicable obligations in the area of environmental, social and labour law.

19. člen

S strani naročnika je za izvajanje pogodbe odgovoren …. (telefon: +386 1 475 ….), s strani ponudnika

pa: …. (telefon: ….).

Article 19

Each party shall nominate representatives, responsible for the realization of the Contract, i.e.: for the

Contracting Authority –….. (phone: +386 1 475 ….); for the Bidder: …(phone: …).

20. člen

Pogodba je sestavljena iz naslednjih delov, ki predstavljajo enovito celoto:

Osnovna pogodba s komercialnimi pogoji,

Priloga 1 – Ponudbena dokumentacija štev. ............................................................

Priloga 2 – Garancija za dobro izvedbo pogodbenih obveznosti

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Vsak člen v pogodbi je napisan najprej v slovenščini in nato še v angleščini. V primeru dvoma ali nesporazuma velja slovenska verzija.

Pogodba je sestavljena v petih izvodih, od katerih prejme naročnik tri izvode, ponudnik pa dva izvoda.

Article 20

The Contract encompass the following parts, which represent the uniform whole:

Basic Contract including commercial terms, Slovenian and English version

Enclosure 1 – Bid documentation …..No. …………

Enclosure 2– Performance Guarantee

The Contract is drawn up in five copies, the Contracting Authority receiving three copies, and the Bidder two copies.

PODPIS IN ŽIG POOBLAŠČENIH PREDSTAVNIKOV NAROČNIKA IN PONUDNIKA – POGODBA ŠT. JN-B0778 /THE SIGNATURE AND SEAL OF THE AUTHORIZED REPRESENTATIVES OF THE CONTRACTING AUTHORITY AND BIDDER – CONTRACT No. JN-B0778

Ljubljana, ….................... ………….., …….…................

NAROČNIK: / PONUDNIK: /

CONTRACTING AUTHORITY: BIDDER:

Radiotelevizija Slovenija, Javni zavod …………………………………..

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Generalni direktor / Director General

Igor Kadunc …………………………………….

By Authority:

V.d. Poslovne direktorice / Acting Chief operating officer

Katarina Novak

Žig / Stamp: Žig / Stamp:

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Name of the Bidder: …………………………………………………………………

Address of the Bidder: ………………………………………………………………

STATEMENT REGARDING THE PERFORMANCE GUARANTEE


Should we, .................. (The Bidder) be awarded the Tender of RTV Slovenija, No. JN-B0778 – for the Purchase of system for processing audio in Sinhro Studio 3.

WE DECLARE,

we will supply a Performance Guarantee for 10 % of the contractual value upon Contract signature. The Performance Guarantee will be issued by the first class Bank or Insurance Company and will be irrevocable, unconditional and payable at first call, valid 6 months after the confirmed delivery date of the complete equipment.

If we fail to submit the Performance Guarantee in the required deadline, the Contracting Authority has the right to cash-in the Guarantee for the seriousness of the bid.

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Place and date: Stamp: Signature of the Bidder’s

authorized person

……………………………… ………………………………

Name of the Bidder: …………………………………………………………………

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Address of the Bidder: ………………………………………………………………

STATEMENT ON THE FORWARDING OF DATA IN THE DISCLOSUREOF THE BIDDER'S OWNERSHIP


We hereby state under criminal and material liability to submit to the Contracting Authority, within eight days of being asked to do so, the Statement on the participation of natural and legal persons in the Bidder's ownership which follows as part of this procurement documents.

Place and date: Stamp: Signature of the Bidder’s

authorized person61


……………………………… ………………………………

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For the purpose of the sixth paragraph of Article 14 of the Public Integrity and Corruption Prevention Act (Official Gazette of the RS, no. 45/2010, with amendments and supplements, hereinafter), to ensure the transparency of the business and to mitigate corruption risks when concluding legal transactions in the capacity of the Bidder's representative in the process of awarding public contract, I hereby issue the following

STATEMENT ON THE PARTICIPATION OF NATURAL AND LEGAL PERSONS IN THE BIDDER'S OWNERSHIP


Data on the Bidder

Company name or name of the Bidder:

Registered office of the Bidder:

Registration no. of the Bidder:

The Bidder is the holder of a dormant partnership:

(mark as appropriate)

YES – NO

The Bidder's ownership structure:

1. DATA ON THE PARTICIPATION OF NATURAL PERSONS IN THE BIDDER'S OWNERSHIP (INCLUDING DORMANT PARTNERS)

Name and surname of the natural person (1):

Place of residence:

Share of ownership:

Dormant partner


If YES, state the holder of the dormant partnership!

YES – NO

Name and surname of the natural person (2):

Place of residence

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Share of ownership

Dormant partner



YES – NO

(continue the list as appropriate)

2. DATA ON THE PARTICIPATION OF LEGAL PERSONS IN THE BIDDER'S OWNERSHIP (INCLUDING DORMANT PARTNERS)

Name of the legal person:

Registered office of the legal person:

Share of ownership:

Company reg. no.:

Legal person is also the holder of the dormant partnership (mark as appropriate):

YES – NO

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the legal person being owned by the following natural persons:

Name and surname of the natural person:

Place of residence:

Share of ownership:

Dormant partner (YES – NO)



3. DATA ABOUT RELATED COMPANIES



Company reg. no.:

is in mutual relationship according to Article 527 of the Companies Act with the legal person:



Company reg. no.:

associated as follows:


I hereby declare that, in the capacity of a natural person - participant in the Bidder's ownership, I stated:

- any natural person who owns through direct or indirect ownership at least 5% of shares or participates in the management rights, management or capital of the legal person with more than a 5% share or has the controlling position in the management of the legal person's funds;

- any natural person who indirectly provides or is providing funds to a legal person and is on such grounds given the possibility of exercising control, guiding or otherwise substantially influencing

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the decisions of the management or other administrative body of the legal person concerning financing and business operations.

By signing this statement I hereby guarantee that there are no other natural or legal persons, dormant partners and companies, considered to be related companies pursuant to the provisions of the law regulating companies, in the entire ownership structure.

My signature on this statement warrants that the data provided are true and accurate and I am aware that the contract shall be considered null and void, should my statement be false or data untrue. I undertake to inform the Contracting Authority of any changes to the data submitted.

Place and date: Name and surname of the legal representative:

____________________________ _________________________________

Signature and stamp:

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Radiotelevizija Slovenija, Javni zavod,

Commercial Department

e-mail:[email protected]

Date: .............................................................

EXPLANATION OF THE PROCUREMENT DOCUMENTS NO. JN-B0778

1. Questions:

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2. Answers:

.....................................................................................................................................................................

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...............................................................................................

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mailto:[email protected]


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