Invitation to Bid - piac.com.pk€¦ · instrument system (EFIS), EIS, FMS / FMGS conforming to...

Bidding Documents

for

Purchase of A320 Simulator

(Ref: CCDO/Purchase/Sim-A320/Feb-2018)

Pakistan International Airlines


Bidding Document for Purchase of A320 Simulator of 25

Table of Contents

SECTION A - INSTRUCTIONS TO BIDDERS .......................................................................................... 4

1. Scope of Bid........................................................................................................................................... 4 2. Parties qualified to apply .................................................................................................................. 4 3. Technical Specifications of the A320 Simulator ....................................................................... 4 4. Cost of Bidding ..................................................................................................................................... 6 5. Bidding Documents ............................................................................................................................. 6 6. Clarification on Bidding Documents.............................................................................................. 7 7. Amendment to Bidding Document ................................................................................................ 7 8. Extension in Submission Dates ...................................................................................................... 7 9. Offers for Simulator ............................................................................................................................ 7 10. Submission of Bid ................................................................................................................................ 7 11. Tender Proceedings ............................................................................................................................ 8 12. Bid Related Details: ............................................................................................................................ 9 13. Deadline for Submission of Bids: .................................................................................................. 9 14. Late Bids: ............................................................................................................................................... 9 15. Modification and Withdrawal of Bids: .......................................................................................... 9 16. Opening of Bids: ................................................................................................................................ 10 17. Bid Read Out: ..................................................................................................................................... 10 18. Preliminary Examination of Bids: ................................................................................................ 10 19. Qualification: ....................................................................................................................................... 10 20. Deliberations with Bidders: ........................................................................................................... 11 21. Correction in Bids .............................................................................................................................. 11 22. Evaluation of Bids .............................................................................................................................. 11 23. Unsuccessful Bidders: ...................................................................................................................... 11 24. Ranking of Bids: ................................................................................................................................. 12 25. Letter of Acceptance......................................................................................................................... 12 26. PIA’s Right ............................................................................................................................................ 12 27. Signing of Contract Agreement .........................................................Error! Bookmark not defined.

SECTION B – GENERAL CONDITIONS OF CONTRACT .................................................................. 13

1. Scope of Agreement ......................................................................................................................... 13 2. Governing Law .................................................................................................................................... 13 3. Disputes ................................................................................................................................................ 13 4. Civil Aviation Authority Requirements ....................................................................................... 13 5. Payment Terms .................................................................................................................................. 13 6. Taxes ...................................................................................................................................................... 13 7. Integrity Pact ...................................................................................................................................... 14 8. Notices ................................................................................................................................................... 14 9. Indemnities .......................................................................................................................................... 14 10. Force Majeure ..................................................................................................................................... 14

SECTION C – EVALUATION OF BIDS .............................................................................................................. 15

1. Technical Evaluation Criteria ......................................................................................................... 15 2. Financial Evaluation Criteria .......................................................................................................... 18 3. Methodology for Assessing Lowest Evaluated Bid ................................................................ 18 4. Methodology for Assessing Lowest Evaluated Bid ................................................................ 18 Annex - I ........................................................................................................................................................ 19 Annex - II ....................................................................................................................................................... 20 Annex - III ..................................................................................................................................................... 21 Annex - IV ...................................................................................................................................................... 23 Annex - V ....................................................................................................................................................... 21 Annex - VI ...................................................................................................................................................... 24



Preamble This document is divided into three sections.

The first section gives interested parties an overview of the process and explains in detail as to how they should submit their bids and how their bids will be evaluated by PIA along with the details of PIA’s requirement in terms of the simulator acquisition.

The second section contains general terms which shall form the basis of the agreement between PIA and the successful bidder.

The third section covers the interested bidders with an overview of PIA’s evaluation

process to maintain complete transparency and criteria that would be used to determine the best suited offer.

The annexure contained thereafter are the standardized formats on which PIA expects to receive the actual offers from the interested bidders.



Section A - Instructions to Bidders

1. Scope of Bid

Pakistan International Airline (PIA) invites “sealed bids” from interested parties for the

acquisition of NEW Full Flight Simulator as below:

Simulator Type: A320

Engine Model CFM56 – 5B4 & V2527 – A5

Certification Standard Level – D

Delivery Schedule: Immediate but not later than August 2019

2. Parties qualified to apply

Original Equipment Manufacturers (OEMs) having proven record of supplying

approved Level-D Simulators.

3. Technical Specifications of the A320 Simulator

General Requirements Type/Variant A320 – 200 Simulator Airbus Standard 1.8 or higher Approval Level ZFT (Zero Flight Time) Level - D”FFS” Qualification Standard Currently Applicable: Federal Aviation

Authority (FAA) CFR Part 60 /European Aviation Safety Agency (EASA) CS-FSTD A /International Civil Aviation Organization (ICAO) Doc 9625

Engine Should be capable to be configured in

two Models V2527 – A5 and CFM56 – 5B4 Host computer Industry standard computers with latest

Operating Systems and built in diagnostic capabilities. Software back up and update capabilities including hot spare computer.

Visual System Laser/LED LCOS Projector Based with

minimum 200° x40°/ Field of View Image Generator Latest operating system with built in

diagnostic capabilities. Software back up and update capabilities.

No. of Airport Models Access to Complete Visual Library for

five years + 20 customized Airports including seven (07) models of Pakistani Airfields with FOC update of terrain and



obstacle data for 5 years: OPKC, OPLA, OPRN/OPIS, OPPS, OPMT, OPQT, OPSD.

Control Loading Digital/Electrical Control Loading Aircraft Systems Simulation All aircraft systems covered by all ATA

chapters shall be simulated as per approved data.

Motion System Electro-hydraulic / Electric Motion System Instructor Station Forward Facing Concept (FFIOS) with two

high resolution color touch LCDS with all accessories including writing surface, Lesson Plans capable of multi weather and Line Oriented Flight Training (LOFT) scenarios, Flight Management System (FMS) flight plan copy/load functions, Automatic Terminal Information Service (ATIS), AVITs, Global Navigation aids, Traffic Collision Avoidance System (TCAS), Wind shear prediction and detection, EGPWS Aural Warning and Terrain Indication, UPRT (Upset Prevention and Recovery Training), wireless tablet PC for operating IOS functions from anywhere in the Cockpit.

No. of Malfunctions 200 Standard + 50 Customized Instrument Fit Airbus Standard A320 Aircraft Full kit of

Parts must be used for cockpit equipment including Panels, displays, instruments and Avionics equipment, Electronic Flight instrument system (EFIS), EIS, FMS / FMGS conforming to PIACL Fleet.

TCAS Fit Version 7.1 or Higher Special Aircraft Systems Weather Radar, Enhanced Ground

Proximity Warning System (EGPWS), MMR. SSCVR, SSFDR, ATIS, ATSU, AOC Communication, ACARS, FANS, Upset Recovery Training.

Simulator Systems Smoke Generation and Extraction, UPS,

Electronic Crew Brief and Debrief Station. Installation PIA Training Centre, Flight Simulator

Building near Terminal #1 JIAP Karachi Field Service Engineer Six months (FOC) after RFT

Comprehensive Warranty Minimum 02 years (FOC) for Full

Simulator hardware and software (All systems including visual, subsystems, vendor and Aircraft Parts)

Maintenance Support Fifteen (15) years from the date of RFT

both for Simulator, Visual Systems,



vendor equipment, Software licenses. Support in respect of upgrades, updates recommended by Airbus, vendors, Visual equipment and data suppliers.

Spares and Test Equipment Complete provisioning of recommended

spares, tools and test equipment required for the maintenance of Simulator and Visual System equipment. Approval Test equipment and special tools required for preventive maintenance and Regulatory Authority Approval.

Documentation Maintenance/Technical/operation

manuals of simulator, visual hardware and software systems are provided in hard copy form (02 sets) in addition to soft copy including OEM/vendor manuals for vendor items used on Full Flight Simulator.

Maintenance Training Comprehensive Operation & Maintenance

Training for Simulator and Visual System Certification Certification support for PCAA Approval

4. Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of its

bid and PIA will in no case be responsible or liable for those costs, regardless of the

conduct or outcome of the bidding process.

5. Bidding Documents

For the purpose of this bidding process, the term “Bidding Documents” shall include:

i) Invitation for Bids

ii) Instructions to Bidders

iii) General Conditions of Contract

iv) Special Conditions of Contract

v) Evaluation of Bids

vi) Annexures

a) Bidder’s Profile (Annex ‘I’)

b) Technical Proposal (Annex ‘II’)

c) Financial Proposal (Annex ‘III’)

d) Form of Bid (Annex ‘IV’)

e) Integrity Pact(Annex ‘V’)

The bidders are expected to examine the above prior to submission of their bid. The

‘Instructions to Bidders’ will not be part of Contract and will cease to have effect once

the Contract is signed.



6. Clarification on Bidding Documents

A prospective bidder requiring any clarification(s) in respect of the Bidding Document

shall notify PIA in writing. PIA will respond to any request for clarification which it

receives earlier than five (5) days prior to the deadline for the submission of bid.

7. Amendment to Bidding Document

At any time prior to the deadline for submission of bid, PIA may, for any reason,

whether at its own initiative or in response to a clarification requested by a

prospective bidder, modify the tender document by issuing addendum(s).

8. Extension in Submission Dates

At any time prior to the deadline for submission of bid, PIA may, for any reason,

whether at its own initiative or to provide prospective bidders reasonable time, in

which to take an addendum into account, at its discretion extend the deadline for

submission of bids.

9. Offers for Simulator

Bidders can submit bid for a brand new simulator, award of contract will be based on

the lowest responsive evaluated bid.

10. Submission of Bid

Interested bidders will have to submit their offer in separately sealed envelopes

marked as ‘Technical Proposal’ and ‘Financial Proposal’ either in person or

through courier on the address mentioned at SNo. 13. Each offer should be clearly

marked as “Bid for Acquisition of A320 Simulator”.

In case the bidders want to send the bid electronically, they can email the separate

documents namely ‘Technical Proposal’ and ‘Financial Proposal’ on

[email protected] in either PDF or MS Word format. The electronic document in either

format should be password protected and the bidder will have to send the password

for the ‘Technical Proposal’ document ONLY on the same email address on / or

before the closing time of bid submission whereas the password for the ‘Financial

Proposal’ will be asked later from the bidder(s) whose ‘Technical Proposal’ would be

incompliance to PIA requirements.

PIA shall not be responsible for delay in electronic submission of bids to the email

address mentioned above, for any reason whatsoever.

Bidders are encouraged to include an Executive Summary showing bid’s compliance to

the Technical Specifications and Evaluation Criteria.

mailto:[email protected]�



11. Tender Proceedings

“Single Stage Two Envelope” tendering process shall apply as detailed below:

Each bid shall comprise one two envelope containing, separately, Technical Proposal

and Financial Proposal. All bids received shall be opened and evaluated in the manner

prescribed in the bidding document.

i) Technical Proposal: Technical Proposal shall comprise of the following along

with the covering letter on the official letter pad of the bidder;

a) Bidder Profile: A brief company as per Annex ‘I’.

b) Technical Information: The technical information of simulators per

Annex ‘II’.

c) Form of Bid: Duly completed and signed by the bidder as per format

provided in Annex ‘IV’. No alteration is to be made in the Form of Bid

except in filling up the blanks as directed.

d) Integrity Pact: The bidder shall sign and stamp the Form of Integrity

Pact provided at ‘Annex –V’ which is a mandatory requirement of

Government of Pakistan. Failure to comply with this requirement shall

result in automatic rejection of the bid.

e) Product / Spare Support Package: Additional Support Package

(Training or any other available credit, spares support against RSPL,

financing etc.) if any, may be provided.

f) Requirements for Installation of Simulator: Bidder shall provide the

requisites for installation of Simulator at PIA Training facility at Karachi.

ii) Financial Proposal: The Financial proposal should include cost of simulator and

as per the requisite given in Annex ‘III’.

12. Bid Related Details:

Below information should be noted while preparing and submitting the bids.

i) Currency of Bid: All the prices provided in the bid as per ‘10(ii)’ above shall be

in US Dollars (US$).

ii) Bid Validity: The bid shall have to be valid for a period of 180 days from closing

date of tender.

iii) Language of Bids: The bids prepared by the bidder and all correspondence and

documents relating to the bid, exchanged between the bidder and PIA shall be



written in the English language. If a document is in any other language other

than English then bidder shall provide a true copy of that document in English.

iv) Format and Signing of Bids: The bidder shall prepare one set of the bid typed

or written in indelible ink and shall be signed by the Authorized Representative

of the bidder (who should be an employee of the bidder).

v) Sealing and Marking: Technical Proposal and Financial Proposal should be

clearly marked. The envelope should bear the name and address of the sender

and clearly marked as “Acquisition of A320 Simulator”. If the envelope is not

sealed and marked, PIA will assume no responsibility for the bid’s misplacement

or premature opening.

13. Deadline for Submission of Bids:

Bids must be received by PIA at the following address no later than 1530 Hrs.

(Pakistan Standard Time) on 06th March, 2018:

Chief Corporate Planning Officer

PIA Head Office, Karachi Airport

Karachi, Pakistan

Phone: +92 21 9904 3516

Email: [email protected]

14. Late Submission of Bids:

Any bid received by PIA after the bid submission deadline time, for any reason

whatsoever, shall be rejected and returned to the bidder.

15. Modification and Withdrawal of Bids:

The bidder may modify or withdraw its Bid after submission, provided that written

notice of the modification or withdrawal is received by PIA prior to the deadline

prescribed for bid submission. No Bid may be modified or withdrawn in the interval

between the deadline for submission of bids and the expiration of period of Bid

Validity.

16. Opening of Bids:

Pakistan International Airlines will open the ‘Technical Proposal’ on 6th March, 2018 at

1600 Hrs. (Pakistan Standard Time) in PIA Head Office, Jinnah International Airport,

Karachi 75200, Pakistan in the presence of bidders who choose to attend the bid

opening. Bidders are encouraged to attend and for clarity it may be noted that only

direct employees of the bidders would be allowed to attend the bid opening.

mailto:[email protected]�



‘Financial Proposal’ will remain in sealed condition till the time the Technical Evaluation

process is not completed. Bidders whose ‘Technical Proposal’ will be found in

compliance with the requirement will be informed regarding the date / time and venue

for the opening of ‘Financial Proposal’.

The ‘Financial Proposal’ of Technically Non-qualified bidder(s) will be returned in

sealed condition.

17. Bid Read Out:

Following details of each bid shall be read out in front of all the participants present

during the Technical bid opening:

i) Bidder’s name

ii) Bids offered for Simulator Type

iii) Bidder’s status (i.e. Manufacturers, Owners etc.)

iv) Other support package (if any)

18. Preliminary Examination of Bids:

PIA will examine the bids to determine whether they are complete and generally in

order. Prior to the detailed evaluation of bids:

i) PIA will examine the Bids to determine whether;

a) The Bid is complete and does not deviate from the scope,

b) Any computational errors have been made,

c) The Bid is valid till required period,

d) The Bidder / Manufacturer is eligible to Bid and possesses the requisite skill

and experience.

e) The Bid does not deviate from basic technical requirements and

f) The Bids are generally in order.

ii) A bid is likely not to be considered if it is materially and substantially different

from the Conditions / Specifications of the Bidding Documents.

19. Qualification:

In addition to the above, PIA will ascertain to its satisfaction whether bidders, whose

bids meet the requirements of Bidding Documents, are qualified to satisfactorily

perform the contract. This will take into account:

Bidder’s eligibility as per Clause 2 of Section A

Bidder’s financial strength, technical capabilities and past performance.

Whether bidder is currently the owner directly or indirectly, of the simulator

being tendered.



Documentary evidence submitted by the bidder.

Previous experience of manufacturing / delivering similar simulator (Bidders

be asked to provide referral from their current / past customers.

Other information as PIA deems necessary and appropriate.

20. Deliberations with Bidders:

No bidder shall be allowed to alter or modify his bid after the bids have been opened.

However the procuring agency may seek and accept clarifications to the bid that do

not change the substance of the bid.

Any request for clarification in the bid, made by the procuring agency shall invariably

be in writing. The response to such request shall also be in writing.

21. Correction in Bids

In case any arithmetic error is found in the bid, it shall be rectified as follows:

i) If there is a discrepancy between the unit price and total price or between

subtotals and total price that is obtained by multiplying the unit price and

quantity, the unit or subtotal price shall prevail and the total price shall be

corrected.

ii) If there is a discrepancy between the words and figures the amount in words shall

prevail.

iii) If the bidder does not accept the corrected amount of bid as determined above,

the bid shall be rejected.

22. Evaluation of Bids

All bids shall be evaluated in accordance with the evaluation criteria and other terms

and conditions set forth in the prescribed bidding documents.

For the purposes of comparison of bids quoted in different currencies, the price shall

be converted into a single currency specified in the bidding documents. The rate of

exchange shall be the selling rate, prevailing on the date of opening of bids specified

in the bidding documents, as notified by the State Bank of Pakistan on that day.

The bids will be evaluated to determine the “Lowest Evaluated Bid” as per Section ‘C’.

23. Unsuccessful Bidders:

Bidders whose ‘Technical Proposals’ have been rejected on grounds of being

substantially non-responsive or those that do not meet the requirements shall be

informed accordingly and their ‘Financial Proposals’ will be returned without

opening.



24. Ranking of Bids:

After completing the evaluation of the offered bid(s) for each type of simulator shall

be listed separately in ascending order starting from the lowest evaluated bid.

25. Letter of Acceptance

The Letter of Acceptance will be issued to bidder whose offer for simulator is

determined as the lowest evaluated bid. In case the lowest evaluated bidder

withdraws its offer or is unable to deliver for any reason the second lowest bidder will

be selected.

26. PIA’s Right

PIA reserves the right to reject all bids and to annul the bidding process at any time

prior to award of Contract.PIA upon request from bidder, who submitted a bid, shall

communicate the grounds for its rejection of all bids, but is not required to justify

those grounds. Notice of the rejection of all bids shall be given to all the bidders.

27. Signing of Contract Agreement

The terms and conditions highlighted under “Section B - General Condition of

Contract” (of this Tender Document) shall form the basis for the Agreement.



Section B – General Conditions of Contract

Following terms and conditions shall be an integral part of the Purchase Agreement to be

signed between PIA and the successful bidder to whom the contract has been awarded.

1. Scope of Agreement

The Agreement shall be on terms and conditions as explained in this Section B –

General Conditions of Contract.

2. Governing Law

Governing Law of the Purchase Agreement shall be agreed mutually between PIA and

the Bidder. However, it should not be in conflict with the laws of Pakistan.

3. Disputes

Any dispute between the parties shall be resolved under International Chamber of

Commerce - Amicable Dispute Resolution (ICC ADR) Rules, failing which the parties

shall try to resolve these differences through ICC Arbitration which should not be in

conflict with the laws of Pakistan.

4. Civil Aviation Authority Requirements

Seller must comply with the requirements of Pakistan Civil Aviation Authority (PCAA)

and FAA / EASA prior to the Delivery of simulator

5. Payment Terms

i) Currency of Payment: All the payments between the two parties shall be in

US Dollars.

ii) Invoice: Seller shall send the invoice at least fifteen days before the due date. 6. Taxes

Where a Tax Avoidance Agreement (Double Taxation Treaty) exists between the

respective countries of the Lessee/Buyer and the Bidder; and the Buyer is obliged by

law to deduct taxes against payments to the Bidder, the Lessee/Buyer will bear the

tax incidence and shall make gross payments to the Bidder, without any deduction of

tax chargeable in Pakistan. However, the bidder undertakes to pass on the benefit of

tax credit obtained under the relevant clauses of the tax treaty to the Buyer, after

filing of income tax return in its country, on the basis of proof of taxes paid by the

Lessee/Buyer on behalf of Bidder in Pakistan.

In the absence of such tax treaty, the Lessee/Buyer shall deduct the amount of

applicable taxes from payments due to the Bidder and deposit the same with taxation

authorities in Pakistan and shall make gross payments to the Lessor, without any

deduction of tax chargeable in Pakistan.



All other taxes, duties, levies and imposts arising from or relating to such payments

outside Pakistan shall be borne by the Bidder. 7. Integrity Pact

The Agreement shall contain a covenant and confirmation by the Bidder that it has not

obtained and/or induced the procurement of the Purchase Agreement through any

corrupt business practices. The wordings of this clause are given at ‘V’. No change in

the test of integrity pact is allowed.

8. Notices

All the notices during the lease term to be exchanged between PIA and Bidder shall be

in writing and sent by courier, fax or email.

9. Indemnities

The Agreement shall have appropriate coverage to provide indemnity for PIA and

Bidder as per the normal aviation practice.

10. Force Majeure

Both parties shall agree to appropriate incidents to define Force Majeure and its

implications on the performance of the Agreement by either party.



Section C –Evaluation of Bids

In order to ensure that the acquisition process is conducted in fair and transparent manner,

following Evaluation Criteria will be followed to determine the best suitable offer for PIA in

efficient and economical manner:

1. Technical Evaluation Criteria

Following Criteria will be used for Technical Evaluation.

Max. Marks: 1000

Min. Marks: 750

General (10%) Engine Interchangeability

CFM56-5B4 & IAE V2527-A5

Yes

CFM56-5B4 & IAE V2527-A5

No

Points 25 0 Delivery& Installation (RFT) 09 -11 months 12 -14 months 15 – 16 months More than 16

50 25 10 0 Approved Data Package STD 2 or higher STD 1.8 to 1.9 Less than 1.8

25 10 0

Motion& Control Loading (5%) Motion Type All Electrical Hybrid/Electro Hydraulic Hydraulic Points 25 15 0 Control Loading Electrical Actuators Hybrid/Electro Hydraulic Hydraulic Points 25 15 0

Instrumentation (5%)

Instrumentation Aircraft Instruments Conforming to PIACL Fleet Simulated Instrument

Points 50 10

Visual (10%) Projector Laser Projector Based LED Projector Based LCOS Projector Based Points 20 10 5 Field of View 220 * 40 200 * 40 Points 10 5 Image Generators COTS Availability COTS Non-Availability Points 10 1 Latest Operating system diagnostic Capabilities Yes No

Points 10 1 Airport Models LM with 20 PIA Customized Airports

including 7 Pakistani Airports LM only

Points 50 10



Host Computer (5%)

Computer Off the Shelve COTS Non COTS Points 10 1

Latest Operating system & Built in diagnostic Capabilities Yes No

Points 15 1 Hardware and Software Back up Capabilities including Hot spare Yes No

Points 15 5 Up gradation of OS including Vendor licensing for 15 years

Yes No

points 10 1

Instructor Station (10%) Instructor Station Capabilities as per PIA Training Requirements Completely Partial

Points 100 10

Field Service Engineer (5%) Six Months Three Months Not Provided Points 50 10 0

Spares and Test Equipment (10%)

Complete Provisioning for Critical Spares and QTG Test Equipment

Incomplete Provisioning for Critical Spares and QTG Test Equipment

Points 100 10

Additional Capability (10%) Smoke Generation – Yes Smoke Generation – No Points 20 1

Electronic Crew Brief and De Brief system – Yes

Electronic Crew De Brief system only

yes

Electronic Crew De brief system

No Points 30 15 0

UPS with 20 minutes Backup) for complete

system– Yes

UPS with 20 minutes Backup) only for computers -yes

UPS No

Points 20 5 0

Upgrade Option to A320 Neo provided

Upgrade Option to A320 Neo Not provided

Points 30 1

Warranty and Product Support (10%)

4-5 Years and 15 Years Support

2-3 Years and 15 Year Support

Less Than 2 Years and 15 years Support

Points 100 50 0



Operation & Maintenance Training of FFS and Visual (10%)

Simulator operation & maintenance Yes No

Points 50 0 Visual Operation and Maintenance Yes No

Points 50 0

Manufacture Experience Commercial Civil Aircraft Simulators- (10%) Number of “Level D” FFS delivered Points 10 or more 5-9 Less than 5 50 25 0 Number of “Level D” A320 FFS delivered 10 or more 5 - 9 Less than 5 50 25 0



2. Financial Evaluation Criteria

The financial comparison will be based on Net Present Value of Project Cash Flows over the Lease term: Marks will be calculated as per following formula:

B = PVx / PVy x 100 PVx = Net Present Value of Cash Flow of offered Simulator PVy = Highest Net Present Value of Cash Flow amongst all offered Simulators.

3. Methodology for Assessing Lowest Evaluated Bid

Following methodology will be used for assessing the Lowest Evaluated Bid:

X = [(A x TEW] + [(B x FEW]

Where,

X = Net Outcome

A = Marks obtained out of 100% in Technical Criteria

B = Marks obtained in Financial Criteria

TEW = Technical Evaluation Weightage = 50%

FEW = Financial Evaluation Weightage = 50%

The offer with highest Net Outcome will be considered as the Lowest Evaluated

Bidder. Bids shall be listed in ascending order starting from the lowest evaluated bid.

The bidder(s) whose offered simulator is determined as the lowest evaluated bid for

simulator will be considered as the Lowest Evaluated Bidder(s).



Annex - I Bidder Profile

Bidder/s should provide the following detail on their company letter head. Name of the Company: __________________________________________________

________________________________________________________________________

Head Office Address: ____________________________________________________

________________________________________________________________________

Local Office Address (If any) ______________________________________________

____________________________(Address in Pakistan) ___________________________

Contact / Focal Person: Name: _____________________________________________________________

Designation: _____________________________________________________________

Telephone: _____________________________________________________________

Fax: _____________________________________________________________

Email: _____________________________________________________________

Type of the Company: 1. Public 2. Private 3. Other List of Customer Airlines / Training Centers: Financial Health (Provide Last three years Annual Reports):

Signature:_____________________ Title: ____________________________

Print Name: ____________________

Date: _____________ Company Stamp: __________________



Annex - II

Technical Information

1. Simulator Availability

The bidder will have to confirm the delivery schedule by which the simulator will be

installed at Karachi.

2. Product / Spare Support Package

The bidder should provide the details of, if any, Product/ Spare Support Package that

it is offering to PIA.

3. Simulator Specifications

Bidders would be required to provide all the latest version of technical information

including standard technical specifications, options available and the related

documentation / drawings thereof.

4. Requirements for installation of Simulator at PIA Facility

Bidder would be required to ensure that the Simulator should be installed at PIA

Training Centre Facility (i.e. Flight Simulator Complex). Installation should be

complete in all respect including commissioning, testing and acceptance by EASA / FA

and PCAA.



Annex - III

Financial Proposal 1. General

The Financial Proposal shall be read in conjunction with the conditions of tender

together with the Technical Proposal.

2. Currency

US Dollars (USD).

3. Rates

i. Unless otherwise stipulated, the amounts provided by the bidder shall not be

subject to adjustment.

ii. The whole cost of complying with the provisions of the Contract shall be included in

the items provided in the Financial Proposal.

iii. The bidder shall be deemed to have obtained all information which may affect the

bid value.

4. Price

i. The price of Simulator should include all the requirements for ready for training at

Karachi including technical requirements highlighted in this document including

Technical Specification of A320 Simulator (Section A, Clause 3).

ii. Price for additional options / features including but not limited to data package,

spare support, maintenance training, and field service representative, testing tools

and equipment, upgrade option etc. are to be provided as part of the financial

proposal.

iii. Proposal for financing this acquisition including ECA financing, if available, should be

provided separately.

iv. If the bidder can provide the Simulator on operating / financing lease the detailed

terms and conditions should be provided.



Annex - IV

Form of Bid —Stage Bid

Date: ____________

Ref: CCDO/Purchase/Sim-A320/Jan-2018

To: Chief Corporate Development Officer


Dear Sir,

Having examined the Bidding Documents, we, the undersigned, offer for acquisition of

A320 Simulator as per following delivery schedule under the tender reference

CCDO/Purchase/Sim-A320/Jan-2018 in full conformity with the said Bidding Documents

against the terms and conditions mentioned in the Financial Proposal ‘Annex – III’.

We undertake, if invited to do so by you, and at our own cost, to attend a clarification

meeting at a place of your choice.

We agree to abide by this Bid, for a period of 180 days from the date fixed for submission

of bids as stipulated in the Bidding Documents, and together with the above written

undertakings, it shall remain binding on us.

We undertake, if our bid is accepted, to install the Simulator as per the dates mentioned in

our bid.

Until a formal contract is prepared and executed between us, this bid, together with your

written acceptance thereof and your notification of award shall constitute a binding contract

between us.

We understand that you are not bound to accept the lowest or any bid you may receive.

_________________________________

Signature of Authorized Person

Name: ___________________________

Position: __________________________

Official Seal

Dated this day of , 20



Annex - V

Integrity Pact

[Name of Bidder] hereby declares its intention not to obtain or induce the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Pakistan or any administrative subdivision or agency thereof or any other entity owned or controlled by it (GoP) through any corrupt business practice. Without limiting the generality of the foregoing, [Name of Bidder] represents and warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, Representative, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or including the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GoP, except that which has been expressly declared pursuant hereto. [Name of Bidder] certifies that it has made and will make full disclosure of all agreements and arrangements with all persons in respect of or related to the transaction with GoP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty. [Name of Bidder] accepts full responsibility and strict liability for making any false declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other right and remedies available to GoP under any law, contract or other instrument, be voidable at the option of GoP. Notwithstanding any rights and remedies exercised by GoP in this regard, [Name of Bidder] agrees to indemnify GoP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GoP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [Name of Bidder] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GoP. ________________________ Signature of the Bidder (Name, Title and Address) (Official Seal)



Annex – VI

Compliance Matrix

Reference

Requirement Included in the Base Price Remarks Yes No Charges in USD (if

not included in the base price but

available)

General Engine Interchangeability Delivery and Installation

09 – 11 months 12 - 14 months 15 – 16 months

Approved Data Package

STD 2 or higher

STD1.8 or 1.9

Motion and Control Loading

Motion Electrical Hybrid

Control loading Electrical Hybrid

Instrumentation Aircraft Instruments Conforming to PIACL Fleet

Simulated Instruments Visual

Projectors Laser Projector Based LED Projector Based LCOS Projector Based

Visual Image Generator

COTS Availability Latest Operating System Diagnostic Capabilities

Airport Models LM with 20 PIA Customized Airports including 7 Pakistani Airports

Host Computer COTS availability Latest Operating System & Built in diagnostic capabilities

Hardware & Software Backup capabilities including Hot Spare

Up gradation of OS including Vendor licensing for 15 years

Instruction Station

Capabilities as per PIA Training

requirements

Completely

Partial

Field Service Engineer

For 6 months For 3 months

Spares & Test Equipment

Complete provisioning for Critical Spares and QTG Test Equipment

Additional Capabilities

Smoke Generation Electronic Crew Briefing System Electronic Crew De brief System UPS with 20 minutes backup for the

Complete Simulator

Computers Only Upgrade option to A320 Neo



Warranty and Product Support

4 – 5 years warranty and 15 years support

2 – 3 years warranty and 15 years support

Operation & Maintenance

Training of FFS & Visual System

Simulator Operation & Maintenance

Visual Operation & Maintenance

Manufacturer Experience

Level D FFS Delivered

10 or more 5 – 9 FFS

A320 FFS Delivered

10 or more 5 – 9 FFS

________________________ Signature of the Bidder (Name, Title and Address) (Official Seal)

Invitation to Bid - piac.com.pk€¦ · instrument system (EFIS), EIS, FMS / FMGS conforming to...

Documents

Transcript of Invitation to Bid - piac.com.pk€¦ · instrument system (EFIS), EIS, FMS / FMGS conforming to...