Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION...

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Investment Management

Transcript of Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION...

Page 1: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Investment Management

Page 2: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Table of contents

3. Master Data

4. Planning and Budgeting

5. Information System

6. Fiscal Year Change

1. Project Execution Procedure

2. Organisational Units & Investment Cycle

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Project Execution Procedure

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IM Investment Structure and Planning

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Phase 2Detailed Engineering

Phase 3Procurement

Phase 4Construction

Phase 6Close out

Phase 5Commissioning &Start-up

Phase 1Idea GenerationTo Concept Approval & Basic design

Idea initiation.Idea screening.Concept design Concept approval.

Idea initiation.Idea screening.Concept design Concept approval.

Detailed Design.Engineering Pkg.Procurement Pkg.Construction Pkg.

Detailed Design.Engineering Pkg.Procurement Pkg.Construction Pkg.

Procurement.Materials.Services.

Procurement.Materials.Services.

Installation.Pre-commissioning.Turn-over to owner.

Installation.Pre-commissioning.Turn-over to owner. Commissing

& Startup plan.Training. Pre-startup

Commissing& Startup plan.Training. Pre-startup

Project close out.Project close out.

Fund approval Fund approval

DevelopmentDevelopment

IMA11 Create ARIMA11 Plan AR CostsIMA11 Status ChgIMA11 Create Proj Def

CJ20N Create Proj StructureCJ20N Plan Ph 1-6 WBSIM52 Distribute Full Budget

CN25 Enter Confirmation

ME21N Create PO’sCN25 Enter Time ConfsML81 Service Entry

CJ20N Schedule NetworkCN25 Enter Time Conf’sML81 Service Entry

CJ20N Plan ResourcesCN25 Enter Time Conf’sML81 Service EntryCJ20N TECO WBS’s

CJ88 Final SettlementCJ20N Close Project

Project Execution Procedure in IM

ExecutionExecution

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Organizational Units & Investment Cycle

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SAP Modular Structure: Overview

Sales &Distribution

SD

MM

PP

QM

PM

HR

FI

CO

AM

PS

IM

IS

MaterialsMgmt.

ProductPlanning

QualityMgmt.

Plant Maint.

HumanResources

FinancialAccounting

Controlling

Fixed AssetMgmt.

ProjectSystem

InvestmentMgt.

IndustrySolutions

R3R3

FINANCE

LOGISTICS

HUMAN RESOURCES

Client/ServerABAP/4

Client/ServerABAP/4

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FI Hierarchical Elements

Company CodeRepresents an independent legal accounting unit

Balance sheets and Profit & Loss statements which are required by law, are created at the company code levelThe company code currencies, on the other hand, can be different

Chart of AccountsAll company codes within A Group will use the same Chart of Accounts (YCCA) and fiscal year breakdown.

Example:9100 – A Ltd9200 – A1 Ltd

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CO Hierarchical Elements

Controlling AreaOrganizational unit within a company, used to represent a closed system for cost accounting purposes. All A Grp. companies use the same Controlling Area.

Operating ConcernThe operating concern is an organizational unit in accounting which structures an enterprise from the Profitability Analysis point of view. All A Grp companies have been assigned to one global Operating Concern Example:

9100 – A Grp Operating Concern

Example:9100 – A Grp Controlling Area

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PlantA place of production or location where goods are storedA Plant is subdivided into Storage locations

MM Hierarchical Elements

Example:9100 – Pune factory

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Investment Program Life Cycle

• Appropriation Requests IM • Cap Inv. Prog.Planning IM • Depreciation Planning AA

PLANNING

• Pla• Ext• Inte• Set• Yea

nning / Budgeting IMernal Procurement PS/MMrnal Activities PStlement PSr-End closing IM

IMPLEMENTATION

• Improvements/Alteratns. PS• Maintenance & Repair PM

OPERATION

• ••

Investment Appraisal IM Re-investment Appraisal IM Retirements AA

DE-INVESTMENT

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I MI M Inv. Prog

“Investment Positions”

Approval

Budgeting

Implementation

Settlement & Capitalisation

Fiscal Year Change

Master Data

Planning

IdeaAppropriation Request

InvestmentMeasure

Sequence of Events in Investment Management

“Pre-Investment”

Business Planning

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I MI M

PSPS

PSPS PMPM

Investment

ProgramsCapital

Expense

Networks

Maintenance

Orders

Appropriation

RequestsI MI M

Investment Program

Appropriation Requests

M/Ord M/Ord

Overview of Objects in IM/PS

“Investment Measures”

“Investment Positions”

“Activities”

WBSElements

WBSElements

WBSElements

Investment Projects

Work Breakdown

Structures

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Master Data

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Business Scenario

Master data for investment planning/management has been created for Capital Investment Structures. Updates to the Investment Structure is generally maintained centrally.

Investment strategies (appropriation requests) are created.

Costs are planned for the appropriation requests.

The appropriation requests are later submitted for approval. Once approved they are used to automatically create investment measures “projects”.

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Contents

Master Data in Investment Management:

Investment Programs

Appropriation RequestsMaster DataVariants and Plan VersionsStatus ApprovalMass ChangeReports

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Master Data in Investment Management

Data that is stored in the database for long periods of time is referred to as master data

This permanent (yet changeable) data is created for:Program Structures and Appropriation Requests.

Accurate master data reduces:Creation time for controlling documentsAmount of errors in the controlling process

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Master Data in Investment Management

500 300Position 1

600 400 350Position 2

400 300Position 3

320 170Position 2.1

80 80 90Position 2.2

200 150Position 2.3

80 30Plan Budget Distrib

Project 1

80 40 40Plan Budget Distrib

Project 2

40 20Plan Budget Distrib

Project 3

20Project 2.1

20Project 2.2

WBS elements

Investment Program

Plan Budget Distrib1500 1200 1000

Overall Investment

Appropriation Requests

IMIM

PSPS

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Master Data in Investment Management

WBS Elements

Investment ProgramHierarchical structure representing business plans for producing fixed assets or providing services during an approval year.IM Program

Work Breakdown StructureIndividual structural element in a work breakdown structure (WBS) representing the hierarchical organization of an R/3 project. Describes either a concrete task or a partial one that can be further subdivided.

Appropriation Requests

Appropriation RequestsAn appropriation request is an idea or wish for carrying out a measure (such as, an investment or research and development), which has to be individually assessed and approved by one or more positions within an enterprise.

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Capital Investment Hierarchy

Capital Investment Program

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Structuring and Master Data Maintenance

Z.91 …….Z.92

ZIN-CAP

Z.9101Z.9102

Program DefinitionProgram Type

Budget Distribution (Overall or Annual)

Responsible Person

Fiscal Year Variant

Currency

Z.9103

Program PositionPerson Responsible

Reason for Investment

Priority

Allowed Assignments

Assigned Measures

WBS Elements Appropriation requests

Assignments

Assignments are made:Within Projects / Appropriation

Requests

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Investment Program Master Data Views

General• Reason for investment• PriorityUsed as summarization criteria in reports.

User FieldsNot used.

DepreciationSimulation

Not used in IM. This is ONLY used on AR’s.

Org. Units• CO Area• Cost / Profit Center• Company CodeUsed as summarization criteria in reports.

InvestmentPosition

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Contents

Master Data in Investment Management:

Investment Programs

Appropriation RequestsMaster DataVariants and Plan VersionsStatus ApprovalMass ChangeReports

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" Wish list"

Interested people

ROI, NPV, IRR

Print forms

Variants

Status Updates

InvestmentProgram

.Idea

AppropRequestCreated

Appropriation Request Process Overview

.Approv.Process .

Auto.Creation

WBS Project

Concept Design

Concept DesignApproval

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Appropriation Request Numbering Logic

Project running number

V-0691001

Approval year Company code

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Assignment to the Investment Program Position

Z.91 …….Z.92

ZIN-CAP* NOTE:This link is Mandatory!

InvestmentProgram

AppropriationRequest

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Network

Investment Projects

Appropriation Requests

Investment Program

Cost Centers

Fixed Assets

Plan & AutomaticGeneration

Plan

Flow of Values in IM / PS

Actual Values SettlementPlanning and Budgeting

Budget

Periodic Settlement

Settlement

Asset UnderConstruction

Settlement

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I MI MInvestment Program

Investment Position Investment Position Investment Position

Appropriation Request

Budget 130Distributed 130

Budget 100 Budget 20 Budget 10

IM Integration Points

Distributed 100 Distributed Distributed

Plan 120

Plan 130

Plan 100 Plan 20 Plan 10

Investment Measure

Plan 20

Budget 100

PSPS

Project Required

Budget Approval

DepreciationSimulation

“Asset Class”

Cost Center

COCO

Plan

AUC

Asset 1

Asset 2

FI-AAFI-AA

Settlement

Settlement

FIFI MMMM PMPM

ACTUAL VALUES

Actual

“Project”

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I MI MInvestment Program

Investment Position Investment PositionVersion Value Version Value

Variants and Plan Versions

Appropriation Request 2Appropriation Request 2

Value

Appropriation Request 1Appropriation Request 1

Value

Appropriation Request 3Appropriation Request 3

Variant 1 130Variant 1 120 Variant 1 100Value

Version 0 350Version Value

Version 0 250 Version 0 100“Approval” “Approval”

* NOTE:Only one variant can beSubmitted for approval!

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I MI M

Investment Measure

Transferring Plan values to measures

Appropriation Request 1Appropriation Request 1

Costing:100.00

10.00110.00

Costing:100.00

10.00110.00

Overall Plan 110.00

Automatic Transfer

Overall Plan 5110.00

Page 31: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Click here to customize worklist

Appropriation Request Worklist (1) Simulation

Execute the selection

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Appropriation Request Worklists (1) Simulation

The list is shortened

according to the selection

criteria.

Click on thecreate

button to create a newAppropriation

Request.

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Creating Appropriation Requests (1) Simulation

Select the AR type

1

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Creating Appropriation Requests (2) Simulation

Enter the Range andPress Enter

2

Click the Find button

1

The next number

is proposed,Click Enter.

3

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Creating Appropriation Requests (3) Simulation

2 3 4

5

General Data Control Data Org Units

Variants

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SystemStatus Allow Warning Prohibit

1 X2 X3

X

4 X

Business Transactions

Status management

UserStatus Allow Warning Prohibit

1 X2 X3 X4 X

Business Transactions

Order CRTDBusiness Transactions

Allow Warning Prohibit1 X2 X3 X4 X

X

Page 37: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

System Status’s

SYSTEM STATUS

The following status are set by the system/user as the project goes through itsdifferent stages:

CRTD CreatedThe appropriation request has this status when it is created (Automatic).

FAPP For Approval (Manual).

APPR Approved (Manual).

REJD Rejected (Manual).

MDLK Master Data Locked (Manual).

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User Status is Optional (based on Client reqt.)

USER STATUS

The following status are set by the user as the project goes through its differentstages:

10 InitialThe appropriation request has this status when it is created

(Automatic).20 A Grp Approval

(Automatic on approval)

Note : User status configuration and usage is totally based on client requirementand is optional

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CREATED

APPROVED

REJECTED

MEASURE CREATED/REPLACED BY MEASURE

TECHNICALLY COMPLETE

FLAGGED FOR DELETION

request for approval

approve

close measure

delete measure

postpone

close measure

FOR APPROVAL

CLOSED

END

Appropriation Request System Status Life Cycle

System Status

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Automatic Generation of Investment Measure

Transfer of plan values,Assignment to investment program,

Organisational assignments, etc.

Approp. Request

Project

WBS 2 WBS 3WBS 1

AppropriationRequest

Page 41: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

in IM Context

InvestmentProgram

AppropriationRequests

Position 1Position 1

Position 1.1Position 1.1 Position 1.2Position 1.2

Req. 2Req. 2 Req. 3Req. 3 Req. 5Req. 5Req. 4Req. 4Req. 1Req. 1

Appropriation Requests in IM Context

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InvestmentProgram

Projects

AppropriationRequests

Rejected

Position 1Position 1

Position 1.1Position 1.1 Position 1.2Position 1.2

Req. 2Req. 2 Req. 3Req. 3 Req. 5Req. 5

Project 1.1Project 1.1 Project 1.2Project 1.2 Order 2Project 3

Req. 4Req. 4

Order 3Project 4

Req. 1Req. 1

Rejected

Project 1Project 1

Measures in IM Context

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Investmentprogram

Projects

Appropriationrequests

Rejected

Position 1Position 1

Position 1.1Position 1.1 Position 1.2Position 1.2

Req. 2Req. 2 Req. 3Req. 3 Req. 5Req. 5

Assets Asset 1Asset 1 Asset 2Asset 2 Asset 3Asset 3

Settlement

Req. 4Req. 4Req. 1Req. 1

Rejected

Settlement and Direct Capitalisation

Project 3

Project 3.1 Project 3.2

Project 1

Project 1.1 Project 1.2

Asset 4Asset 4

Settlement

Page 44: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Planning & Budgeting

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Bottom Up planning

After planning at appropriation request level, the values are rolled up in the investment program as part of business planning. The approval process now begins. On approval, measures are created from the appropriation requests.

The investment program is budgeted whereby the plan values are copied to budget.

Based on project approval, the budget is then distributed to approved program measures.

Page 46: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Contents

Planning in Investment Management:

Planning and Budgeting OverviewInvestment Planning OverviewBudgeting Cycle

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Planning versus Budgeting

Planning Budgeting

Cost-oriented (cost elements, plan versions, period values),

Easily changed; line itemscreated if desired

"FUNDS REQUESTED"

Funds-oriented (original, supplements, returns, annual values)

Binding values; line items for each change

Availability check: Warning at 90%Warning message at 105%

"APPROVED FUNDS"

No availability check

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Planning on Appropriation Requests & Measures

WBS elements

Investment Program

Appropriation Requests

IMIM

Plan Budget Distrib1500

Overall Investment

Position 1200

Position 2 Position 3

Position 2.1200 90

Position 2.2 Position 2.3

110Plan Budget Distrib

Project 2

60Project 2.1

50Project 2.2

90Plan

400000401000402000

Cost El.400000401000402000

Cost El.

Page 49: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Rolling up Values to IM

WBS elements

Investment Program

Appropriation Requests

IMIM

Plan Budget Distrib1500

Overall Investment

500Position 1

600Position 2

400Position 3

200Position 2.1

200 90Position 2.2

200Position 2.3

110Plan Budget Distrib

Project 2

60Project 2.1

50Project 2.2

90Plan

Page 50: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Budgeting

WBS elements

Investment Program IMIM

Plan Budget Distrib1500

Overall Investment

Position 1200

Position 2 Position 3

Position 2.1200 90

Position 2.2 Position 2.3

110Plan Budget Distrib

Project 2

50Project 2.1

50Project 2.2

150Plan Budget Distrib

Project 1

110 100

210

210

210

90Plan

Budgeting

Appropriation Requests

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Investment Program 2006

500 450300 200 250 200

Position Position 1100 1100 750 250300800

300 250200 100 200 50

Measure 1

Measure 2

Overall Overall 2006 200720072006Plan Budget

Rollup ofvalues possible

Budgetdistribution

possible

Measure 3 300 300300 0 300 0

Overall and Annual Values (Plan / Budget)

Page 52: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

App. Req. 1

Plan 100

Measure 1

Plan: 100Budget: 80

Roll up

Budgeting

Total capital investments

Position 1 Position 2 Position 3

Plan: Budget: Distributed:

300 250 230

Plan: Budget: Distributed:

100 80 80

Plan: Budget: Distributed:

400 400 380

Plan: Budget: Distributed:

800 750 730

Create and plan appropriation requestsRoll up values in the programApproval ProcessCreate measures from appropriation requestsBudget program and measures.

Planning Scenario

Page 53: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Cost Planning Tools

EasyEasyCostCost

PlanningPlanningCost Element PlanningCost Element Planning

Investment MeasureAppropriationRequestProgram

Investment

Rough cut planning

Page 54: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Click on the Variants Tab

1

Click on the Planning Tab

3

Maintain Plan Versions

2

Planning on Appropriation Request

Page 55: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Contents

Planning in Investment Management:

Planning and Budgeting OverviewInvestment Planning OverviewBudgeting Cycle

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Investment Program

Position 1 Position 2 Position 3

Plan 110

Plan 80 Plan 20 Plan 10

Investment Program

Position 1 Position 2 Position 3

Budget 110

Budget 80 Budget 20 Budget 10

Investment Program Investment Program PlanPlan

CopyCopy

Investment Program Investment Program BudgetBudget

Original Budget Creation

I MI M

I MI M

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Budget Updates in IM

Budget supplementBudget supplement

Total up

Total up

To programTo program

Budget Supplement & Return Budget Supplement & Return Distribution Distribution

Supplement

Supplement

from Program

from Program

to Project

to Project

From / ToFrom / Toprogramprogram

1 3

Budget returnBudget return

Total up

Total up From programFrom program

2

Return

Return

from Project

from Project

to Program

to Program

Page 58: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

WBS Budget Updates

Budget transferBudget transfer

In projectIn project

From projectFrom project

Budget supplementBudget supplement

In project

In project

To projectTo project

Budget returnBudget return

In project

In project

From programFrom program

-100

-100

+100

+- 100

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WBS: V-06910001

Budget Line ItemsOrder 400010 Trade Fair

Document Year Activity Amount

Total 2003 3,000

Original CurrentBudget Budget

Overall 5,000 7,000

2003 2,000 3,0002004 3,000 4,000

030000001 2003 Original 2,000

030000200 2003 Supplement 1,000

030000306 2003 Return

NOTE: CB = OB + Suppl – Ret +/- Transfers

(2,000)

Budget Management

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I MI M

Budget Update SimulationInvestment Program

Investment Position 1 Investment Position 2

WBS 1.1 WBS 1.2

WBS 1.2.1 WBS 1.2.2WBS 1.1.1 WBS 1.1.2

PSPS

Project Definition

Auto Link level 1 Capital Project to lowest IM position

Set IM Original Budget

O.B 300

O.B 100 O.B 200

WBS 1

Distribute Original Budget

O.B 200

Allocate Original Budget

O.B 80 O.B 120

O.B 100O.B 20O.B 30O.B 50

ORIGINAL BUDGET

Supplement IM EUR 50Distribute Supplement to PS Allocate Budget Supplement

BUDGET SUPPLEMENTC.B 250

C.B 350

C.B 250

C.B 170

Transfer EUR 30 from WBS 1.2.2 to WBS 1.2.1

BUDGET TRANSFER

C.B 150C.B 120C.B 50

Budget Updates Report

O.B Supp TrnC.B RetWBS 1WBS 1.2WBS 1.2.1

200

WBS 1.2.2

12020100

20012020100 -30

30

5025050170

5015050120

Assignment

15020

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I MI M

Budget Updates Animation (2)Investment Program

Investment Position 1 Investment Position 2

WBS 1.1 WBS 1.2

WBS 1.2.1 WBS 1.2.2WBS 1.1.1 WBS 1.1.2

PSPS

Project Definition

O.B 300

O.B 100 O.B 200

WBS 1O.B 200

O.B 80 O.B 120

O.B 100O.B 20O.B 30O.B 50

Distribute Return from topWBS 1 to IM position 2

BUDGET RETURN

C.B 250

C.B 350

C.B 170

C.B 150C.B 120C.B 50

Budget Updates ReportO.B Supp TrnC.B Ret

WBS 1

WBS 1.2WBS 1.2.1

200

WBS 1.2.2

12020100

200

- 50

20100 -30

30

50250

50170

5015050

120

Assignment

C.B 30

WBS 1.1 80 80 WBS 1.1.1 50 50

Return Budget within project EUR 50 from WBS 1.1.1 to WBS1

C.B 050

C.B 3080

C.B 250

30200

0

250 200

- 50- 50

C.B 300

C.B 400

Page 62: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Invoice

Business Events

Purchase order

check

Budget

Total 502002 302003 20

Availability Control

Availability

No more Funds available!!

Comm Actual

10 4055

2515

Purchase Requisition

WBS

Page 63: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Budget 80 000

Budget 200 000

Budget 120 000

Availability Control Simulation

Activities

75 000

Assigned 75 000

Actual costs

80,000

Commitments(purchase order,

purchase requisition,funds reservation)

25,000

COCO MMMM PMPMPSPS

Networks / Orders

75,000

Assigned 100 000

Commitments

25 000

At 95% budget completion,A warning message is Posted by the system.

At 105% budget completion,A warning message is Posted by the system and mailSent to the responsible person.

Items within budget are Successfully posted.

Actual 80 000

Page 64: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Information System

Page 65: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Structure and Value List

Page 66: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Request Plan by Status

Page 67: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Plan from Appropriation Requests and Measures

Page 68: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Plan / Budget Comparison

Page 69: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Fiscal Year Change

Page 70: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Business Scenario

As part of the year end process, new project plans have started while approved measures from previous years are still running. Since a new approval year is opened, a new investment program is opened.

At the end of the year, all projects with open commitments and budgets are carried forward.

At the start of the new year, you close the old approval year.

Page 71: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Contents

Fiscal Year Change:Open new approval year.Commitment carry forward.Budget carry forward for measures.Budget carry forward for Investment Programs.Close old approval year.

Page 72: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Open New Approval YearFunction

X Copy programstructure

X Carry forwardmeas./app.req.

X Carry forwardbudget values

Open New Approval Year

Closed

Cfwd0 280

Curr.

Position

M1

M2

M3

100

100

80

Program 2006

BudgetCfwd200 300

Curr.

M1 (Old)

M2 (Old) 100

100

Program 2007

Position Budget

M4

M5

150

150

newlyapproved

in 2007

Open new approval year

after

M3 (Old)

Page 73: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Close Old Approval Year

100

Close Old Approval YearFunction(optional)

Closed

Cfwd0 280

Curr .

Position

M1

Cfwd0 500

Curr .

M2

M3

M2 100

100100

100

80

Program 2006 Program 2007

Position BudgetBudget

M4

M5

150

150

M1

M2

100

100

Can no longer be processed directlyfrom Program 2006

M1

X Carry forwardmeas./app.req.

X Carry forwardbudget values

Page 74: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Prog.2002

Prog.2007

Approvedin 2002Overallin 2007

...for2002...for2007

...for2003...for2008

Prog.2001

Prog.2006

Approvedin 2001Overallin 2006

...for2001...for2006

...for2002...for2007

BudgetOriginal CarryforwardReturnSupplementCurrent

Measure 1

Budget

Actual Values

Commitments

Measure 1

Budget

Actual Values

Commitments (2003)

OverallOverall 20012006 20022007

350350 300300 5050

170170

2020

300300 10120

280280 1010

Reporting

BudgetOriginal CarryforwardReturnSupplementCurrent

300300

Open New Approval Year

Page 75: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Prog.2001

Prog.2006

Approvedin 2001Overallin 2006

...for2001...for2006

...for2002...for2007

Measure 1

Budget

Actual Values

Commitments

Measure 1

Budget

Actual Values

Commitments

OverallOverall 20012006 20022007

350350 300300 5050

300300 280280 1010

170170

2020

Progr.2002

Progr.2007

Approvedin 2002Overallin 2007

...for2002...for2007

...for2003...for2008

Measure 2

Budget

Actual Values

Commitments

Measure 2

Budget

Actual Values

Commitments

OverallOverall 20022007 20032008

Reporting

500400 1008040030010120300300

BudgetOriginal CarryforwardReturnSupplementCurrent

BudgetOriginal CarryforwardReturnSupplementCurrent

400400 300300 8080

New Measures / Original Budget for 2007

Page 76: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Prog.2001

Prog.2003

Approvedin 2001

Approvedin 2006

...for2001...for2006

...for2002...for2007

Measure 1

Budget

Actual Values

Commitments

Measure 1

Budget

Actual Values

Commitments

OverallOverall 20012006 20022007

350350 300300 5050

300300 280280 1010

170170

2020

500400 400300 1008010120300300

2020

BudgetOriginal CarryforwardReturnSupplementCurrent

BudgetOriginal CarryforwardReturnSupplementCurrent

Progr.

Commitment Carry forward for Measures

2002Progr.2007

Approvedin 2002Overallin 2007

...for2002...for2007

...for2003...for2008

Measure 2

Budget

Actual Values

Commitments

Measure 2

Budget

Actual Values

Commitments

OverallOverall 20022007 20032008

400400 300300 8080

Page 77: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Measure 1

Budget

Actual Values

Commitments

Measure 1

Budget

Actual Values

Commitments

Measure 2

Budget

Actual Values

Commitments

Measure 2

Budget

Actual Values

Commitments

Prog.2001

Prog.2006

Approvedin 2001

Approvedin 2006

...for2001...for2006

...for2002...for2007

OverallOverall 20012006 20022007

350350 300300 5050

300300 280280 1010

170170

2020

500400 400300 10080

OverallOverall 20022007 20032008

400400 300300 8080

10120300300

110

BudgetOriginal CarryforwardReturnSupplementCurrent

BudgetOriginal CarryforwardReturnSupplementCurrent

Progr.

Budget Carry forward for Measures

2002Progr.2007

Approvedin 2002Overallin 2007

...for2002...for2007

...for2003...for2008

Page 78: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Measure 1

Budget

Actual Values

Commitments

Measure 1

Budget

Actual Values

Commitments

Measure 2

Budget

Actual Values

Commitments

Measure 2

Budget

Actual Values

Commitments

OverallOverall

350350 300300 5050

300300

170170

2020

500400 400300 10080

OverallOverall 20022007 20032008

400400 300300 8080

300300

BudgetOriginal CarryforwardReturnSupplementCurrent

BudgetOriginal CarryforwardReturnSupplementCurrent

20012006 20022007

170170 120120

1010120120

Repetition of Fiscal Year Change (Optional)

Prog.2001

Prog.2003

Approvedin 2001

Approvedin 2006

...for2001...for2006

...for2002...for2007

Prog.2002

Prog.2007

Approvedin 2002

Approvedin 2007

...for2002...for2007

...for2003...for2008

Page 79: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Measure 1

Budget

Actual Values

Commitments

Measure 1

Budget

Actual Values

Commitments

Measure 2

Budget

Actual Values

Commitments

Measure 2

Budget

Actual Values

Commitments

OverallOverall OverallOverall

BudgetOriginal CarryforwardReturnSupplementCurrent

BudgetOriginal CarryforwardReturnSupplementCurrent

20012006 20022007

350350 300300 5050

300300 170170 120120

170170

2020

500400 400300 10080

20022006 20032007

400400 300300 8080

300300 1010120120-

Close Old Approval Year (1)

Prog.2001

Prog.2006

Approvedin 2001

Approvedin 2006

...for2001...for2006

...for2002...for2007

Prog.2002

Prog.2007

Approvedin 2002

Approvedin 2007

...for2002...for2007

...for2003...for2008

50

Page 80: Investment Management - ERP Database - Unofficial SAP ...€¦ · r-End closing IM IMPLEMENTATION ... Master Data in Investment Management WBS Elements Investment Program ... FAPP

Investment ProgramInvestment Program

Fiscal Year ChangeFiscal Year Change

Commitment/BudgetCarryforward for Measures

Commitment/BudgetCarryforward for Measures

Close Old Approval YearClose Old Approval Year

Budget Carryforwardfor Program (Optional)

for Reporting viaOld Program

Budget Carryforwardfor Program (Optional)

for Reporting viaOld Program

Close Old Approval YearClose Old Approval Year

Commitment/BudgetCarryforward for Measures

Commitment/BudgetCarryforward for Measures

Budget Carryforward for Program,to Avoid Inconsistencies

with the New Program

Budget Carryforward for Program,to Avoid Inconsistencieswith the New Program

Fiscal Year ChangeFiscal Year Change

Can be repeated

Can be repeated

Overview of Fiscal Year Change/Year End Closing