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JULY 2014

WHY WE NEED A NEW LIBRARY

CURRENTLY:• 14,000 sq.ft. • Antiquated

systems• Inefficient &

failing• Repairs &

maintenance • Expensive &

difficult

64 years old3 levels

28 years old1 level

28 years old2 levels

• 5 years of steep increases in use has stopped

• Lack of space is prohibiting more use

• Lack of space prohibits patron comfort

• Lack of space ignores Milford’s expressed needs

WHY WE NEED A NEW LIBRARY

Facts:

• The average NH library area = 1.40 sq. ft per capita. 

•Our current library area =  0.89 sq. ft. per capita.

57% below the NH average

•Our proposed library area =  1.34 sq. ft. per capita.

Just below the NH average

WHY WE NEED A NEW LIBRARY

Facts:

•Milford has the 2nd highest checkouts per capita*, nearly double the state average

•Nearly a quarter million items checked out in 2013

•Over 135,000 visits last year

• Cardholders: 9,700 adults, 2,600 children

*Among towns with populations of 12,000-18,000

WHY WE NEED A NEW LIBRARY

Facts:

•Over 14,000 attendees for library programs this year

•Over 600 programs took place

•Nearly 600 reservations to use meeting space

WHY WE NEED A NEW LIBRARY

Facts:

•We are the most heavily used Town Facility (aside from the schools)

•We provide life-long learning for ALL of Milford

•We enhance learning opportunities for Milford students

WHY WE NEED A NEW LIBRARY

Facts:

• Technology enables MORE services, not less

• Technology has increased checkouts over 200%

•We offer over 13,000 e-book titles (3% of checkouts)

•Different patrons = different formats

WHY WE NEED A NEW LIBRARY

Facts:

• Excellent financial stewardship

•$4 in services was retuned for every $1 taxpayers invested in their Library

• Public libraries are the original recyclers

WHY WE NEED A NEW LIBRARY

BACKGROUND

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PLANNING FOR THE FUTURE• 1995: Trustees submit first proposal to CIP

• Since then, 1st year funding scheduled in CIP for:

• 1998• 2001• 2002• 2003• 2004

•2005•2006•2007•2008•2009

•2010•2011•2012•2014•2015

• Prior to 2012: Define needs and possible solutions

• 2012: Trustees engage Facilities Committee to vet plans

• Mid 2013: Facilities Committee recommends a new approach

PLANNING FOR THE FUTURE

• July 2013: Trustees issue RFP for design & cost analysis

• July 2013: Trustees interview several architects

• August 2013: Lavallee Brensinger Architects selected

PLANNING FOR THE FUTURE

• Working with Ron Lamarre (LBA) since Sept. 2013:

•Consultations with library department heads

•Meetings with Trustees and core Facilities Cmte. members

•Structural engineer reviews existing library

•Several options presented to trustees as part of analysis

PLANNING FOR THE FUTURE

• Criteria used to evaluate options:

• Project price tag

•Operational & maintenance costs going forward

• Program & community needs addressed

•Space & workflow inefficiencies addressed

PLANNING FOR THE FUTURE

• Also factored into the deliberations:

•Substantial reno needed on both 1950/1986 structures

•Renovation adds time & expense to project

• That sentimental feeling…

PLANNING FOR THE FUTURE

MEETING MILFORD’S NEEDS IN THE MOST COST EFFECTIVE MANNER

GOAL:

• Current & past Milford Master Plans

• Prior Library Long Range Plans

• Professional Needs Assessment, 2007

• Community surveys, 2004 & 2012

• Community & staff focus groups, 2013

• Strategic Plan, 2014-2018

DEFINING NEEDS

• Larger children’s programming space

• Larger teen programming space

• Larger, more flexible meeting room space •Both Library & community programs•After hours access

• Small group/quiet study rooms

• Technology/business center

• Well-designed, flexible space for efficient workflow

• More energy efficient facility

DEFINING NEEDS

SOLUTION

PROPOSED

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PROPOSED

PROJECT

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STAGE 1: 12 MONTHS

• Build 8,100 sq.ft. addition• Completes downtown streetscape• Existing library remains open

PROPOSED

PROJECT

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STAGE 2: 1-2 MONTHS

• Move into 8,100 sq.ft. addition• Demo existing walls and roof• Library remains open

PROPOSED

PROJECT

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STAGE 3: 10-12 MONTHS

• Build on existing footprint• Complete project• Distribute operations

PROPOSED

PROJECT

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View down Nashua Street

• 21,000 sq.ft. on 2 levels = operationally better

• Meets all identified needs and priorities

• Flexible spaces for future program changes

• All new envelope & systems

• Spatially efficient

• Completely code compliant

• Energy efficient = improved O&M costs going forward

RESULTS

• Total project cost (including soft costs): $5,458,000

• Cost to taxpayers: $4,958,000

•Cost reflects Library Trustee contribution of $500,000

•Cost cut by additional $444,000 in Trustee expenditures since 2001.

COST

Library Trustees further reduced cost to taxpayers by funding:

$128,000 2001 purchase of 91 Nashua $ 42,000 2008 purchase of furnishings $ 25,000 2011 demo/landscape 91 Nashua $ 36,000 2012 purchase of furnishings $178,000 2013 purchase of 29 Nashua $ 35,000 2013-14 architectural design /cost analysis_______________________________________________________

$444,000 Trustee expenditures to date towards project

COST