Inventory Manager Microsoft Dynamics CRM Plugin For Stock Control

USER MANUAL

Dynamics CRM Inventory Manager

Version: 1.0

TABLE OF CONTENTS 1. Introduction ........................................ 1

2. Benefits of Inventory Manager ............ 1

3. Prerequisites ....................................... 1

4. Installation& Configuration ................. 2

Installation Steps .................................... 2

5. Procedure ........................................... 5

Stock Management ................................. 5

Creating Purchase Order ......................... 9

Creating Purchase Invoice ..................... 13

Creating Purchase Order for Low Stock

Products ............................................... 16

Stock Update on Fulfilling Order ........... 18

6. Uninstallation Steps .......................... 19

7. Contact Us ......................................... 20

USER MANUAL – Dynamics CRM INVENTORY MANAGER v1.0

Biztech Store Page 1

1. Introduction

Inventory Manager from Biztech Consultancy is an inventory management solution for Dynamics CRM. This plugins helps you streamline your purchase and stock keeping process. With Inventory Manager you can manage stocks (keep track of stock transactions, low stocked products) and purchases (generate purchase orders, purchase invoices, low stock purchase orders).

2. Benefits of Inventory Manager

Compelling benefits that streamline your inventory management

Helps you manage all your stock purchases in an efficient manner by automating documentation.

Keeps track of all your inventory - how many products purchased, how many remaining in stock, how many sold, etc

Ensures that you keep track of stocks all the time and avoid either running out of stock or keep

more stock than necessary.

Easily manages all the documents required to fulfill a purchase like purchase orders and purchase invoices

Eliminates chances of human errors with automated system

Accurate data delivers mission-critical information to help you make right decision avoiding

mistakes.

3. Prerequisites

Following points must be followed before starting the Plugin installation:

You should be logged into Dynamics CRM Online.

https://store.biztechconsultancy.com/



4. Installation& Configuration

Installation Steps

To install “Inventory Manager” plugin, the following steps has to be followed:

STEP 1: On purchasing the plugin, you will get InventoryManager_managed.zip (ZIP file).Extract the

files from the folder. You will get a WINRAR ZIP file.

InventoryManager_managed.zip

STEP 2: Login into your CRM Account and click on settings ->solutions

Click on Import to upload and install the Solution.

Click on Browse button and choose the Package Zip File for Inventory Manager from the Import Solution Window




Click on Next for further processing.

Check the box to enable any SDK message processing steps included in the solution and click on Import button to Import the Solution




Click on Close after successful completion message is displayed

Once you import the solution, it will be displayed in the solutions grid view

Now, click on “Inventory Manager” Plugin to configure the plugin with your license key

This will open up a new window. Click on “Configuration” from the options provided on the left side.

Enter your plugin license key and click on Submit.




5. Procedure

Stock Management

To manage the stock of products, navigate to Sales ->Products.

To manage the stock of a particular product click on that particular product name

from the list of products.

User will be able to manage only those products which are Active.




By clicking on a product name, Product Detail Page will be displayed, wherein you will find a

section for Stock Management along with a check box of Manage Stock.




Check the box to manage the stock for that product

On checking the box, it will display the current stock of the product, its total inward & outward

quantity till now.

You can update the stock by entering the quantity in the text box. The reason for stock update

can be selected from the drop down menu or a new reason can be added by clicking on the

“Add Reason” Button

This will open up a pop-up to enter the new reason and select whether it is inward or outward

quantity. Clicking on “Save” button will add the reason in the Dropdown Menu.

You can also view the stock transaction history of that particular product by clicking on View History.

This will open up a new window displaying the Stock Transaction History of the product with full information of incoming and outgoing stocks.

You can filter the Transaction history by inward and outward stock.




Low Stock Management

To enable low stock management, check the “Enable Low Stock” checkbox under “Low Stock

Options” in the detail view of a product.

Mention low stock limit for that product and click on “Save” button.

Once low stock management is enabled for a product you will be able to filter out such products

from the list view of products.




When you add a product in the Order Module for which you have enabled stock management, the stock for that particular product will be updated automatically when the Order is fulfilled and the same will be displayed in the Stock Transaction History as well.

Creating Purchase Order

Purchase order allows buyers to clearly and explicitly communicate their intentions to sellers.

Sellers are protected in case of a buyer's refusal to pay for goods or services.

Purchase orders help a purchasing agent to manage incoming orders and pending orders




To create a NEW PURCHASE ORDER, navigate to Sales -> Orders

Either create a New Order or select from the existing orders. Select the products in two different

ways :

o Create New Order

o Select Existing Order

This section allows user to create and manage new order by entering details such as: Product

Name, Price per Unit, Quantity etc.To add existing products in the order, select products with

the help of look up.

Product-Supplier Relationship

If you want to assign supplier to products or add a new supplier, then you need to perform the

following steps:




o Clicking on “Add/Edit supplier”will open up a pop up where you can set supplier to a particular product from the drop down.

o Click on “Add Supplier” Button to add a new supplier for the product.

Generate P/O

After adding the products, to generate the Purchase Order click on Generate PO which is available at more CRM ribbon as shown below:

Clicking on “Generate PO” will open a page in which you can select supplier for each product.

If you have already assigned a supplier to a product then that supplier will be selected by default and if you want to change the supplier then you can select from dropdown list.




You can also add a new supplier by clicking on “Add Supplier” button.

Fill in the supplier details and click on “Save” to add the supplier

Clicking the “Create PO” buttonwill create Purchase Orders based on the selection of suppliers and a success message will appear. Click on “OK” button to continue




After generating P.O,it will be displayed on the order page as shown in reference screen

below.Purchase Orders will be created and visible as created PO’s as shown below.

Creating Purchase Invoice

Click on “RELEASE” to release the Purchase Order and enable Purchase Invoice Option

Now, click on Create Purchase Invoice from the More Commands option as shown below.




Create Purchase Invoice will open a page in which you can add received quantity, which you

received by your supplier, you can also change price if it is different.

Click on “Create Invoice” button to create the purchase invoice.

Clicking the “Create Invoice” button will create Purchase Invoice and a success message will appear. Click on “OK” button to continue




After generating Purchase Invoice, it will be displayed on the order page as shown in reference screen below. Invoice will be created and visible as created Invoice’s as shown below.

Complete Invoice

To complete an invoice click on “COMPLETE INOICVE” as shown in the reference screen below.

On completing the invoice the, the quantity mentioned in the purchase order will be added in to

the stock and the current stock gets updated automatically




Creating Purchase Order for Low Stock Products

Purchase orders for low stock products will only include products in which Low Stock

Management is enabled.

To generate PO for low stock products , click on “GENERATE LOW STOCK PO” as shown in the

reference screen below

Clicking on “GENERATE LOW STOCK PO” will open a page in which you can select supplier for each product.

If you have already assigned a supplier to a product then that supplier will be selected by default and if you want to change the supplier then you can select from dropdown list.

Clicking the “Create PO” button will create Purchase Orders based on the selection of suppliers and a success message will appear. Click on “OK” button to continue




To view the newly created Purchase Order for Low Stock Products, navigate to Sales -> Purchase Order

Follow the similar steps as above to create an invoice and complete the PO.

On completing the PO, stock will get automatically updated.




Stock Update on Fulfilling Order

When you fulfill an Order from the Order Module, the stock for products included in that order

will be updated automatically.

Updated stock will be displayed in the grid view of products, as shown in the reference screen

below.




6. Uninstallation Steps

To uninstall the Solution, navigate to Settings - > Solutions

Check on the Plugin Name and click on Delete

Click on OK to Delete and uninstall the solution from CRM.




7. Contact Us We simplify your business by offering unique business solutions in digital web and IT landscapes. Our core expertise includes

Dynamics CRM Expertise

- We are Dynamics CRM Online Plugins specialists! We do

Store Development

Customization

Integration

Maintenance

Up gradation You can trust our expertise!

Contact – Mr. Maulik Shah

CEO, Biztech Consultancy


http://www.biztechconsultancy.com/

mailto:[email protected]

mailto:[email protected]?subject=Proposal Reply

Inventory Manager Microsoft Dynamics CRM Plugin For Stock Control

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Transcript of Inventory Manager Microsoft Dynamics CRM Plugin For Stock Control