Introductory Pharmacy Practice Experiences (IPPEs) Orientation · Introductory Pharmacy Practice...
Transcript of Introductory Pharmacy Practice Experiences (IPPEs) Orientation · Introductory Pharmacy Practice...
Introductory Pharmacy Practice Experiences (IPPEs) Orientation
3rd Year Town Hall Meeting
Dr. Tina Kanmaz
Assistant Dean for Experiential Education
Associate Clinical Professor
Housekeeping
• Your FULL attention is needed
• Please turn off cell phones!
• Please turn off laptops unless taking notes!
• These slides will be posted on RxPreceptor
Thank you!
Forms
• Hand in the following documents TODAY
1) Policy for IPPE Rotation Sites
2) FERPA Release
• Hand in following document by March 4, 2015 to Dean’s Office (St. Albert Hall, Room 171)
1) Student Data Sheet (geographic preference)
Outline
• Office of Experiential Education
• Goals of IPPEs/Overview of IPPE Syllabi
• Student Requirements/Clearance Process
• Site Placement and Scheduling
• Academic Issues and Grades
• Policies and Procedures
• Assessments of Preceptors
• Preceptor of the Year Award
• Documents to Hand In
Office of Experiential Education
STJ Experiential Education Structure
Dean DiGate
Dr. Brocavich
Associate Dean, Pharmacy Programs
Dr. Smith
Chair, Clinical Pharmacy Practice (CPP)
Dr. Kanmaz
Assistant Dean,
Experiential Pharmacy Education CPP Faculty Advisors
Dr. McAvoy, Dr. Nania, Dr. Watson
Clinical Coordinators
Ms. Murray
Data Administrator
Shaquana Banjamin
Secretary
Communicating with the Experiential Office
• Use your St. John’s email account ONLY to communicate with the Experiential Office
• Check your St. John’s email DAILY!!!
• Email general questions to [email protected]
• If you have a question for a particular individual: Dr. Kanmaz ([email protected])
Ms. Murray ([email protected])
Dr. McAvoy ([email protected])
Dr. Nania ([email protected])
Dr. Watson ([email protected])
Technical Issues
• St. John’s Email Account
Call Help Desk at 718-990-5000 for technical difficulties
• RxPreceptor
Call RxInsider at (800) 972-2083 for technical difficulties
Send RxPreceptor pw reset requests to [email protected]
IPPEs (CPP 3203 and CPP 5203)
Introductory Pharmacy Practice Experiences
Total Required IPPE Hours = 312 hours
CPP 3203 – Pharmacy Practice Experience I
52 hours in a simulated environment
One 4-hour day per week for 13 weeks
CPP 5203 – Pharmacy Practice Experience II
260 hours (longitudinal; begins summer/fall of 4th year and must be completed by May of 4th year)
Community (n=130 hrs)
Institution (n=130 hrs)
CPP 5203 – Pharmacy Practice Experience II
What will I be doing on rotation?
• A workbook containing the course description, learning objectives, assignments, attendance form, etc. will be posted on RxPreceptor under the Support Library link.
• Your preceptor and site will determine your specific responsibilities each day.
IPPE Course Description
• Build upon Experiential Pharmacy I, transitioning and developing skills of the student to become a more active participant of the healthcare delivery system in both the institutional and community setting.
• The goals include developing professionalism and applying the knowledge and skills gained thus far to the provision of patient care
• The student, under the supervision of pharmacy preceptors from affiliated practice sites, will actively become involved in:
Preparing prescriptions for dispensing
Utilizing and evaluating the patient medication profile
Participating in quality assurance activities
Actively developing patient counseling skills
All aspects of medication therapy management
Administrative/Student Requirements
Student Requirements
• Health Clearance (must be renewed ANNUALLY)
• Flu Vaccination
• Pharmacy Intern Permit
• Criminal Background Check
• HIPAA Training (Privacy and Security; NOT Refresher Courses)
• OSHA Training (Protecting Yourself Against Bloodborne Pathogens) • Malpractice Insurance
• Health Insurance (Card or Letter of Acceptance) • Emergency Contact Number
Requirements
ALL Requirements must be completed before you can start
IPPEs
Health Clearance
• Instructions are posted on RxPreceptor
• EXPIRES 1 year from date of your last physical or TB test
• If you demonstrated immunity in past, do NOT repeat titers!
• MMR, HEP B, Varicella, PPD/Quantiferon/Chest X-Ray
• Sign and submit “Student Authorization Form”
• Hand deliver clearance papers to the Student Health Office
• Once the Student Health Office clears you, your health packet will be sent to the Office of Experiential Education. Your forms will be scanned and emailed to you. You MUST upload your scanned pdf to RxPreceptor. This completes the health clearance process.
• The Office of Experiential Education will post your health clearance expiration date
Site Specific Additional Requirements
• It is YOUR responsibility to click on the preceptor's name in RxPreceptor and review any special requirements needed by the site as soon as you receive your placement!!!
QuantiFERON – TB Gold test
Urine Drug Screen
Additional Criminal Background Checks
Site-specific HIPAA training
Additional Paperwork
Sites: CVS FERPA Release, Nassau University Medical Center, Others
Intern Permit
• Application instructions will be emailed to you
• You MUST have a pharmacy intern permit to start CPP 5203
• You must be within 6 credits of completing your 3rd year to be eligible
• Complete your application ASAP!!
• Failure to do so will delay your progression to CPP 5203
• Upload a copy of your IP on RxPreceptor under “My Requirements”
IPPE Site Placement Process
CPP 5203 – Placement and Scheduling
What site will I be going to?
You will rank your preferences
Ms. Murray will place you in one community site and in one institution site according to your preferences (as best as possible)
How will I know what site I am assigned to?
The name of the site, preceptor and dates of your rotation will be posted on RxPreceptor
You will receive an email through RxPreceptor when your schedule is posted
CPP 5203 – Placement and Scheduling
What do I have to do when I receive my site
assignment?
• Look at the start and end dates of the rotation
• You must contact your preceptor at least one week prior to the start of your rotation
• You must post a tentative 130-hr schedule as per discussion with your preceptor on RxPreceptor within 1 week of the start date. You can change these dates later if needed.
• There is flexibility in the schedule you design with your preceptor as long as the hours are completed between the START and END dates!
Sites with Pre-Arranged Dates and Hours
Are all sites flexible?
Some sites/preceptors are more flexible than others
Some sites have pre-determined dates and times!
It is YOUR responsibility to pay very close attention to your site assignment for pre-set days and hours
LIJMC
NSUH
South Oaks
PLEASE READ CAREFULLY! If you request to be removed from a site once your schedule is set, you will be moved to the bottom of the list for your next placement.
Making Special Arrangements
Can I make arrangements with a site not on STJ’s IPPE list?
No!
Can I ask a preceptor to make special arrangements
when dates are clearly noted on RxPreceptor?
No!
CPP 5203 - Attendance
• Attendance is MANDATORY
• Lateness and unexcused absences will NOT be tolerated
• Excused absences
Preceptor and the Office of Experiential Education must be contacted before you are expected to arrive at your site on the day of the absence
You are responsible to promptly re-work a new schedule with your preceptor and ensure this is reflected on RxPreceptor.
Attendance/Grade Logistics
• Attendance (every hour!) and grades must be documented on RxPreceptor
• When documenting hours on RxPreceptor, student must document the total number of hours daily, indicate exact start time and end time in the comments section
• Preceptor must verify hours and submit grade on RxPreceptor
*****Ask preceptor to do this on the last day of rotation!!!!*****
• An electronic copy of Attendance/Grade sheet is available under the Support Library Link on RxPreceptor.com
Only if paper copy is requested by the preceptor
CORRECT Way to Enter Hours!
INCORRECT Way To Enter Hours
CPP 5203 – Grading
• You will receive a midpoint evaluation and a final grade for each community and institution
Midpoints are to be completed at the halfway mark (e.g.: after you complete ~60 hours)
Final grades are to be submitted, preferably on RxPreceptor at the end of the community and institution rotations
• In order to achieve a passing grade for the experience, you must “meet expectations” in all categories and in both practice settings.
Students with Disabilities
• If a student requires special accommodations during the IPPEs due to disabilities, the student must notify:
• Dorothy Schmitt Associate Director of Counseling Center Counseling Center Marillac Hall, Room 130 (718) 990-1482 [email protected]
• Students with documented medical/disability requirements must inform their preceptor of the accommodations needed PRIOR to the start of rotation (the experiential office will also assist in this matter)
Experiential Site
Contacting Your Preceptor
• All preceptors must be contacted via email (preferred) and telephone (if applicable) at least one (1) week prior to the start of the rotation to allow time for development of schedule.
• Politely and clearly introduce yourself to your preceptor.
• Send a follow-up email one week prior to starting to remind your preceptor of your start date and confirm when and where you are expected on your first day.
• All telephone numbers, email addresses, preceptor name(s) are provided to you via RXpreceptor.
• When emailing your preceptor, your email should be professionally written.
Electronic Communications
• Email preceptors, faculty, & all professionals from your St. John’s University account
• In the subject line, leave a brief but good description of the contents of your email or else your email will be deleted!
• Address the person you are emailing appropriately!
• Leave space between headers or paragraphs
• Write your full legal name at the bottom of your email with any other information you think they would need to be able to answer your email (i.e. telephone number, dates you will be completing your rotation)
• Do NOT use slang or text messaging abbreviations!
• Proofread for spelling or grammatical errors!
Communication with Your Preceptor – Not Good
Hey professor! i wanted to know what ur schedule is going to be. I am starting with u in september. let me know what i need to bring and where to go.
thanx.
Communication with Your Preceptor - Good
Dear Dr./Mr./Ms. _________________
My name is _______ and I am a fourth year student at St. John’s University, College of Pharmacy and Health Sciences. I will be beginning my pharmacy practice experience with you in September. I am contacting you to introduce myself and to work on a schedule for this coming semester with you. Based on my class and work schedule, I am available the following dates and times:_________
I have also included a link to my RxPortfolio for you to view:
Please contact me at your earliest convenience. I look forward to working with you.
Thank you in advance for your time and consideration,
Your name and contact information (phone/email)
Transportation to Site
• Site addresses and site websites (when available) are provided to you on Rxpreceptor.
• It is your responsibility to obtain directions to your site.
• Transportation to/from and parking at the site are your responsibilities. No arrangements are made or fees paid by the University.
• Always allow ample time to arrive at your site EARLY.
Dress Code
• Professional Dress at all times!
• No jeans
• No sneakers
• No sweat pants, cargo pants, etc.
• No open toe shoes
• No cleavage
• Your appearance is your first impression!
• You represent the site and our College, professional dress must be maintained at all times.
Ladies, Watch Your Lines…..
F E D C B A
Electronic Devices
• Cellphones/Blackberries
• Pagers
• IPods/MP3 players (NO reason to bring to site)
• Text Messaging
• Palm Pilots/Pocket PCs (usually allowed if you use to access medical references)
• Make sure you are aware of the site’s policies when it comes to the use of electronic devices
Patient/Business Confidentiality
Patient Confidentiality
• All patient information (written, electronic, verbal) must be kept confidential at all times.
• Patient information cannot be discussed in public places (cafeteria, elevator, etc).
Business/Site Confidentiality
• All corporate, business, and contractual information you are exposed to must be kept confidential.
• Site personnel personal information must be kept confidential.
All private information must be kept confidential EVEN after the rotation is over!
Criteria for Student Removal from Site
Any professional misconduct on behalf of the student
• Expired Health Clearance
• Presenting to the site under the influence
• Theft of the site’s goods, confidential information, and/or services.
• Unexcused absences/tardiness
• Unethical behavior and/or conducting illegal activity at the site
• Insubordination or harassment towards preceptor, staff, or other site personnel
• Misrepresentation of site placement
Student will be removed from the site resulting in a failing grade
Serious misconduct will be forwarded to the Dean for review and disciplinary
action
Professionalism
Professionalism
• Punctuality
• Appearance
• Cooperation
• Decision making and judgment
• Motivation
• Initiative
• Organization and neatness
• Caring, sympathetic, helpful and respectful towards patients
• Respectful, cooperative, and helpful towards other health care workers
• Attention to detail
• Personal responsibility
• Team player
• Ability to work well independently and as part of a team
Verbal Communication Skills
• Communication with Health Care Professionals (HCPs)
Observe HCPs carefully so you can learn
Be a good listener
Use appropriate medical terminology
Know when to ask questions and what to ask:
Try to figure things out on your own before asking for help
Ask questions that help you learn what you cannot find in a resource
Try not to interrupt HCP when HCP is performing a duty that requires concentration (compromise patient safety)
Accept constructive criticism graciously
When asked a drug information question, find the answer in a reputable resource, never guess or provide an answer that you did not find using a reputable resource!
Non-Verbal Communication
• Body language during face-to-face interaction
Gestures
Facial expression
Posture
Eye contact
• Your appearance and how you dress
The Register
• Students should NOT work the register!
• Notify the Experiential Office if you are asked to work the register
What do you bring with you to each site?
• Original Pharmacy Intern Permit
• St. John’s University Storm Card
• Other Valid Form of Identification (i.e.: Driver’s License)
• A copy of your health clearance document (always!)
• A clean white lab coat
• Pharmacy intern name badge (NO name tags from work!)
• Syllabus and workbook for CPP 5203 provided on RxPreceptor
Assignments
RxPortfolio
• Students are required to build up their RXportfolio
• Add all projects complete while on rotation
• Add all completed rotations
• Add notes
• Include your reflections!
Weather Emergencies/School Closings
• In case of inclement weather, call 1-888-STJ-2499 or check the St. John’s website.
• Sign up for Text Alerts
• If STJ is closed, the student must contact his or her preceptor to inform him or her of the school closing and that the student will be remaining home on that particular day.
Don’t Forget To Hand In These Forms…..!
• Hand in the following documents TODAY
1) Policy for IPPE Sites
2) FERPA Release
Questions