Hay Public SchoolParents and Citizens’ Association

Meeting Date: Thursday 11th June 2015 Meeting Opened: 2.07 pm

Meeting Location: HPS Staffroom Meeting Chair: F.Simpson

Attendance: C. Oataway, T. Doidge, G. Haines, J. Jones, K. Rutledge, F. Simpson, T. Sciffer

Apologies: K. Brettschneider, K. Nevinson L. Headon S. Sorenson J. Bisset, K. Miller, R. Turner, K. Duncan, T Pynor,

Agenda Items Outcomes/Decisions

1. INTRODUCTION / WELCOME1.1 Attendance & Apologies1.2 Conflict of interest declaration

2. CONSENT AGENDA – FOR DECISION2.1 Previous Minutes2.2 Treasurer’s Report

Motion 2.1: That the minutes of the previous meeting and Treasurer’s Report be accepted

Profit and Loss was not provided at Meeting.

Moved: K. Rutledge Seconded: G. Haines

3. MATTERS FOR DECISION3.1. Harry Potter theme lunch (refer

Matters Arising)

Motion 3.1: That the P&C defer consideration of a Harry Potter lunch until after a fete theme has been decided at the August

meeting.

Moved: J. Jones Seconded: K. Rutledge4. MATTERS FOR DISCUSSION

4.1. Principal’s Report4.2. Canteen Report (including

Variety Bash report)4.3. P&C social/celebration get

together has been suggested. Where/when?

4.4. 2016 Fete theme – need to start seeking student input and thinking of ideas so we can decide at August meeting and

start planning.

4.1 C. Oataway presented the attached Principal’s Report.

4.2 J. Jones provided a canteen report, noting that the repair of the slushie machine has been organised and now we just need to get it to Wagga Wagga. It was also noted that the sale of birthday cakes for $30 has been popular. Variety Bash profit was $1,285.40.

4.3 Members suggested bringing a plate of goodies to share at the next meeting was a nice way to celebrate the hard work that was put into the recent fundraising events.

4.4 Fiona will make up a cut-out section in the HH asking for ideas and input into the 2016 Fete. Return slips will be placed in the P&C pigeon hole to discuss at the August Meeting.

5. MATTERS FOR NOTING5.1. Correspondence5.2. Matters arising5.3. Other matters for noting

See attached.

6. OTHER GENERAL BUSINESS 6.1 C. Oataway suggested having only 2 discos per year. Most agreed this would be something to consider for 2016. J Jones noted they are a lot of work and teacher helpers are needed to supervise which is difficult on a Friday night. It was suggested that the Term 3 Disco be cancelled as well as the Term 2 Disco and that the next Disco be held in Term 4.

This will need to be discussed at the August Meeting.

7. MEETING FINALISATION Next meeting: 13 August 2015

Meeting Closed: 2:50 pm

FOR DECISION: 2.2 TREASURER’S REPORT (refer attached profit and loss) General Account Balance $29,051.33 as at 10 June 2015 (includes $22,000 Box Rally payment but

excludes payment of rally expenses)

Canteen Account Balance $11,743.77 as at 10 June 2015

On 5 November 2014, $5,167.50 term deposit was reinvested for 12 months at 3.2%. On 5 March 2015, the $10,335 deposit matured and was reinvested for 12 months at 2.55%.

4.3 FUNDRAISING IDEAS

TERM EVENT DATE

2015 1 School swimming carnival canteen & raffle Friday 13th February 2015

2015 1 District swimming carnival canteen Friday 27th February 2015

2015 1 Pool Disco – 5.00 – 7.30pm Friday 27th February 2015

2015 2 Operation Art Weekend 1st – 3rd May 2015

2015 2 Box Car Rally Weekend 9th – 10th May 2015

2015 2 Variety Club Breakfast Tuesday 19th May 2015

2015 2 Term 2 disco CANCELLED

2015 3 Term 3 disco CANCELLED

2015 4 Term 4 disco Friday 13th November 2015

5.1 CORRESPONDENCEIncoming

Letter from Hay Shire Council congratulating the P&C on the catering of the Box Rally Thankyou Certificate from Box Rally

Outgoing Various thank you letters, cards and certificates of appreciation

5.2 MATTERS ARISING Donations have been made to the Box Rally/Cancer Council ($1,000) and $100 each to Hay Lions,

Hay Magpies, Hay Junior Rugby League, Hay Scouts and HWMHS. $100 donation to HPS Kitchen Garden to be transferred.

The new computer has been ordered and apps will be purchased once the computer arrives. Playground markings supplier has been contacted. He has a backlog of work and will let C. Oataway

know when he can get to Hay. The school has asked the P&C to identify a suitable PA system. We will investigate options and put

back to the committee for endorsement. Tandou has provided $1,000 as a contribution toward the purchase of a PA system.

The Executive does not wish to progress a Harry Potter themed day in 2015 as plans are in place for Book Week and they feel the interruption to routine and the extra time for teachers to plan a theme day would be a little too much at this point in time. They have suggested considering it for Book Week 2016 or alternatively to just have a lunch for all students this year.

In relation to emailing parents re P&C matters, C. Oataway has advised that emails would be a little difficult as not all parents provide email addresses.  However, the school’s Facebook page can be used to post P&C news. 

The disco due to be held on Friday 12th June has been postponed til Term 3 due to unavailability of staff to assist with supervision.4.1 PRINCIPAL’S REPORT

HAY PUBLIC SCHOOL

P&C Meeting 11th June 2015

Principal’s Report School Matters:

Current enrolments 202. No new enrolments this term. School Plan implementation – plan for 2015 is in place and the school is

currently on track with its milestones. Teachers are currently working under a Performance and Development Plan –

teachers are undergoing goal setting sessions at the moment with the Principal. The aim is for teachers to be continually reviewing and planning to improve their teaching practice. Going well so far. All teachers are committed to the process.

All teachers currently working with their stage teams and planning is well underway for Term 3.

Parents have been offered interviews with class teachers for Week 10. It is important that parents see this as part of the reporting cycle and are strongly encouraged to attend.

School Development Day – Beginning of Term 3, teachers will be developing Maths assessment tasks for each term, use of the literacy / numeracy continuum, investigating the use of a free app – See / Saw which will potentially be used to share students’ work with parents.

School has developed a Facebook page and is using it to celebrate students’ achievements, post notifications and messages and share students’ learning.

Currently Year 6 students are researching and in the process of writing / publishing a book re: pests for the Creative Kids Catchment Writing Project

Capital Works None planned

Coming Events Mortimer Shield – Leeton – 12/6 UNSW Writing Competition – 15/6 UNSW Spelling Competition – 17/6 AFL Clinic with Collingwood – 16/6 Life Education Van visits – 17 – 22/6 Paul Kelly Cup – Wagga – 18/6 Reports Home – 19/6 Principal’s Lunch – 22/6 Parent Interviews – 22 – 26/6 No Greenslip Reward – 25/6

Carol Oataway

Principal