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Bid Document for BISFed Competitions2017 – 2020 Quadrennial

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1 Introduction

BISFed invites bids from its Members to organise and host sanctioned Boccia competitions for 2019 and 2020.

The full schedule of sanctioned events is described in the document: BISFed 2017-2020 Competition System Summary which can be found on the BISFed website under ‘Competitions.’ The new Competition System aims to:

Deliver a clearer schedule of events within a defined calendar so that Members can plan their attendance more easily;

Allow both new and more experienced athletes to have access to appropriate competitive opportunities.

BISFed Members are encouraged to bid for as many events as they are able to host.

Bidders should also refer to the BISFed Competition Pathway document (also on the BISFed website under ‘Competitions’, which explains how BISFed competitions need to be organised and run together with the main responsibilities of the Host Organising Committee.)

Any questions regarding the bidding process or requirements from bidders should be sent to [email protected]

This document asks Bidders to submit basic information and assurances which will allow BISFed’s Panel to evaluate the Bids and to recommend a preferred bidder*. Preferred bidders may be asked to submit more detailed information and undertakings before a contract to organise and run the event is agreed between BISFed and the Bidder to organise and run the Event .

By completing this Stage 1 Bid Document, your organisation undertakes that:

You have the capability to organise and manage a successful major sporting event The Event will be run according to BISFed’s Rules of Boccia, its Classification Code, its Anti-

Doping Policy and the BISFed Competition Pathway You have the support of your National Paralympic Committee to host the Event The proposed venue and accommodation have sufficient capacity for all competitors (as per

the BISFed Competition System) and their supporting teams and that they are accessible by wheelchair users

You will ensure a fair entry fee for participants You will facilitate any Visa or other entry requirements for athletes and teams who travel to

your country to participate in the Event You will carry full financial responsibility for the Event if your Bid is successful

* Note: If there is only one bidder for an Open Event, BISFed will attempt to conclude a Contract with this bidder.Please complete and return this Bid Document to: [email protected] with a copy to

[email protected] no later than December 31st 2017

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Boccia International Sports Federation Ltd is a Company Limited by Guarantee registered in England and Wales, number 8199521Registered address: 60 Charlotte Street, London, W1T 2NU

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mailto:[email protected]




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2 Event Note: a separate Bid Document must be completed if you are applying for more than one event category; indicate with a ‘Y’ below the event to which this Bid Document refers. See also Appendix 2 which shows the preferred calendar of BISFed – sanctioned competitions

EVENT WHICH THE BIDDER APPLIES TO HOST

Event Category YearPlease indicate the Region and year(s) for which event you are bidding in the

box below (multiple years are encouraged for World Open bids)

Region Year(s)

Regional Championships 2019

World Open

One event per year per Region2019, 2020

Regional Open

Europe: 3 events per year;

Americas and Asia: 2 events per year

Africa: 1 event per year

2019, 2020

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3 Information about the BidderName of BISFed Member Organisation

Chair of the HOC Name

Email Address

Telephone Number

Main Contact Person: Name

Email Address

Telephone Number

Name and Experience of:

Competition Manager

Call Room Manager

Volunteers Manager

Information & Services Manager

Technical Operations Manager

Please describe your organisation’s experience of organising major sporting events; if none, please describe how you propose to manage the Event. Note that for World Championships, previous experience of hosting a BISFed competition is required

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4 Information about the proposed Competition VenueCity

Name of Proposed Venue

Venue website

Nearest International Airport

Distance from nearest International Airport to Venue

Venue Capacity Number of Competition Courts:

Number of Training Courts:

Spectator capacity (approximate number of seats):

Wheelchair Accessible:

Previous boccia competitions at this venue: Please record the name and dates of any previous boccia events held at this venue

Previous International Para Sport events held at this venue

Playing surface (e.g. wooden, Mondo, Taraflex)

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5 Transport

Please describe the proposed transport arrangements from the airport to the accommodation venue, and if appropriate the transport arrangements from the accommodation to the competition venue, including provision for wheelchair users.

6 AccommodationNote: all accommodation must be wheelchair-accessible

Please describe the proposed accommodation (Hotel/other, star rating, capacity)

Hotel / Other (please describe):

Star Rating:

Number of Bedrooms:

Number of Accessible Bedrooms:

Distance from Hotel to Competition Venue

Please describe the catering plan (e.g. meal types; variety; hot or cold

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7 DatesPlease indicate the proposed dates of the Event

ArrivalDate

Classification/Equipment

Check Dates

OpeningCeremony

Number of Competition

Days

Closing Ceremony

DepartureDate

8 Entry Fee

Please indicate the proposed entry fee per participant in Pounds Sterling, Euros or US Dollars. The entry fee must include the relevant Capitation Fee (see the guidance notes in Appendix 1.) The HOC is solely responsible for ensuring that the event will be financially viable.

£

or

Euros

or

USD

9 Supporting DocumentsPlease attach the following documents in support of your Bid:

A letter from your National Paralympic Committee supporting your Bid

A letter from the Competition Venue owners indicating that the Venue is available for the proposed dates of the Event

Any other letters of support, for example from the Local Authority, Hotels, local business sponsors

A draft budget for the event indicating the primary sources of income (e.g. Entry Fees; Grants; Sponsorship)

If you wish to submit any other information to support your bid, please do so in whatever format is most convenient

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__________________________________________________________________________________10 DeclarationWe the undersigned, declare that if this information is correct to the best of our knowledge, and that if this bid is accepted as the preferred bid for the Event named in Paragraph 2 above, we will use our best endeavours to agree a Contract with BISFed for the Event.

Signed

Name Date

Position Stamp

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APPENDIX 1: Guidance to Bidders in preparing a Budget

This Appendix sets out items which bidders must include in preparing a budget and in calculating the maximum entry fee they propose to charge. This guidance is not intended as an exhaustive list. Bidders should use their own experience and wherever possible should seek financial support/grants in order to minimise the entry fee. Bidders are referred to the BISFed Competition System (see www.bisfed.com) for more details of the format for each type of event.

A. Personnela. A Local Organising Committee (LOC) must be formed within one month of the

winning bid being announced. The proposed structure of the LOC must be sent to BISFed as part of the Stage 2 Bid

b. The LOC is responsible for the expenses of the following BISFed – appointed Technical Officials: (Economy class travel from home town to Event Venue; accommodation and all meals during the Event)

Paralympic Games

World Championships

Regional Championships

World Open

Regional Open

Notes

Maximum Number of Athletes

As agreed with the IPC

192 80 - 112 80 – 126 40 - 82See Note 7 below for guidance on team/staff numbers

Competition Courts*

6 12 8-10 8-10 6-8

Training Courts 6 6-8 4-6 4-5 2-4

Ideal number of Training Days*

2 2 2 1 1

Ideal Number of Competition Days*

7 7 5 5 34

Technical Delegate (TD)

1 1 1 1 1 Appointed by BISFed

Assistant TD 1 1 1 1 [1] Appointed by BISFed

Head Referee (HR) 1 1 1 1 1 Appointed by BISFed

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__________________________________________________________________________________Assistant HR 1 1 1 1 Appointed by BISFed

Total Number of Referees 12

24 16 - 20 16 - 20– 12 - 16Total number of International and National Referees

% of BISFed Appointed Int. Ref.

100100

Minimum of 80%

Minimum of 80%

Minimum of 50%]

All IRs must be approved and appointed by BISFed

IR from Host Country

N/A Up to 6Up to 40% of the IR

Up to 40% of the IR

Up to 50% of the IR

National Referees N/A N/AMaximum of 20%

Maximum of 20%–

Maximum of 40%

Nominated and appointed by HOC

International Classifiers

N/A 6 6 3 3

Nominated and appointed by BISFed. Includes the Head Classifier

Liners 12 24 16 - 20 12 – 20 9 – 16 Appointed by HOC

Timers Recommended 2 per court (minimum 1.5 per court) Appointed by HOC

c. LOC must pay for the BISFed President (or if the President is unavailable, one BISFed Board Member) to attend the Event (economy class travel home city to Event Venue)

d. Per diem expenses: LOC must pay per diem allowances for every working day (i.e. Equipment Check through to final day of competition)

Technical Delegate, Head Referee, Chief Classifier £30 per day (or local equivalent)

All other Technical Officials: £20 per day (or local equivalent)

B. Site Inspectiona. BISFed will appoint a Technical Delegate who will conduct an inspection visit

during Stage 2 of the bid. The LOC will be responsible for economy class travel from home town to host city and accommodation and meals for the period of inspection (no more than 2 days.) Note that for World Open Events, and Regional Open events, BISFed may not require a site inspection if the

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__________________________________________________________________________________Competition Venue and Accommodation have previously been used for similar sporting events involving wheelchair athletes.

C. FeesThe LOC must budget for the following fees which must be paid to BISFed:

Event Type

Capitation Fee per Participant

(For all Accredited Team Members)

World Championships

Regional Championships£50

World Open Championships

Regional Open Championships£20

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