Introduction to the Office of the University Registrar

Kimberly A. Barber, Ph.D.

University Registrar

Registrar Functions @ FSU

• Registration• Transcripts• Graduation• Residency

reclassification• Collecting/posting of

grades• Class scheduling

• Student records audit and analysis

• Curriculum updates• Enrollment management

research/data requests• Enrollment certification:

enrollment, athletes• Publishing University

Bulletins, Registration Guides, class schedules

Mandatory First Class Meeting

• All students must attend first class meeting or be dropped, regardless of discipline, course level, size, delivery method, etc.

• Faculty required to take attendance at first class meeting

• Absentees should be reported immediately to academic department– Unless told otherwise, department will process drops

• Different methods can be used for distance learning or large lecture classes. Check with Blackboard support for assistance.

Non-attendance drops and student aid

• Required to remain compliant with Federal Financial Aid rules– Keeps students from receiving aid when they

are not attending

• Students expect to be dropped through this method

• Failure to do so may end up costing them money under Federal law

FERPA for Faculty

• Federal law, protects student’s educational record

• Can release “directory information”

• Directory information– Name– Date/place of birth– Local Address– Permanent address– Telephone number (if

listed)

• Directory information cont….– Classification– Major – Participation in official

University actives/sports– Weight/height of athletic

team members– Dates of attendance– Degree, honors, awards

received– Most recently attended

educational institution– FSUCard photo

Not on this list? Do not release, it’s protected information

For more information: http://registrar.fsu.edu/ferpa/apdefault.htm

Consider student privacy

• Students grading papers/quizzes in class or leaving papers in a pile for pick up

• Letters of recommendation-need release• Storage of data in internal databases, USB drives• Do not provide list of students enrolled in classes

to anyone, private or commercial• When in doubt, contact the Registrar's Office for

assistance

University Portal• my.fsu.edu• Online help: http://sc.my.fsu.edu/

Buttons on the left allow for quick access to

FSU Home page (FSU)Blackboard (Bb),

Email (@fsu), Human Resources (HR),

Financials (FI), Student Central (SC),

Service Center, Business Objects (BI)

Online Faculty Resources

• Quick links for key faculty resources available under the “Teaching” menu.

• Faculty Center: one stop shop for class rosters, student emails, grade rosters, textbooks, etc.

Students and Parents• Do not discuss student’s progress with non-

university officials (including parents) without student’s consent– Students can grant authorization online to

individuals– Navigation in SC : Main Manu>Campus

Community>Share my Information (admin)

Grade Submission

• Grades must be submitted by 4 p.m. on the Tuesday immediately following the last day of classes/exams in a given term.

• Grades are submitted online through Faculty Center.

• Failure to submit grades by the deadline may result in a $10 fine per student.

• More information can be found at http://registrar.fsu.edu/services/staff/grades_faq1.htm

Thank you!