Christian Service

Healthy Communities

Clinical Excellence

Introduction to the New Talent Acquisition Team, Tools, and Processes

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Coming together is a beginning. Keeping together is progress. Working together is success.

- Henry Ford

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What’s New in Recruiting!

• Talent Acquisition is now a centralized/regionalized HR function supporting the entire health system

• Recruiters are aligned to service lines/functions in order to develop consistent relationships with managers and build pipeline

• A comprehensive sourcing strategy will be used including traditional and aggregate job boards as well as social media like LinkedIn

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Courtney Ivy Recruiting Manager 806-725-0149 civy@covhs.org

Kim Beierschmitt

Recruiter 806-725-0612 beierschmittk1@covhs.org

Sasha Austin

Recruiter 806-725-0683 sasha.austin@stjoe.org

Gabe Orta

Nurse Recruiter 806-725-0180 ortag1@covhs.org

Samantha Rodriguez Recruiting Intern 806-725-0696 rodriguezs4@covhs.org

Gaylene McCluskey

Operations Manager 949-381-4636

gaylene.mccluskey@stjoe.org

Ruth Martinez

Coordinator 806-725-1736 martinezr7@covhs.org

Juanita Villesca

Coordinator 806-725-0171 jcavazos@covhs.org

Michelle Lopez

Coordinator 806-725-3067 mlopez@covhs.org

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Job Posting Resume Databases

Job Aggregators

Resource Definition

Career Builder.com

Job posting site dedicated to Support Services roles. Resume database access also available for sourcing purposes.

AllNurses.com

Job posting site dedicated to positions within clinical and nursing specialty. Resume database access also available for sourcing purposes.

HealthjobsNationwide.com

Job posting site dedicated to positions within allied health specialty.

Dice.com

Job posting site dedicated to technical and IT talent. Resume database access also available for sourcing purposes.

DiversityWorking.com

Job posting site dedicated to general talent pipeline with an emphasis on diversity.

Hero2Hired.com

Job posting site dedicated to general talent pipeline with an emphasis on transitioning military talent.

HireAHero.com

Job posting site dedicated to general talent pipeline with an emphasis on transitioning military talent.

recruitABILITY.com Job posting site dedicated to general talent pipeline with an emphasis on diversity.

TweetMyJobs.com

Job posting aggregator that pulls jobs from our careers website and pushes them to their site. Allows for additional visibility for our positions.

Jobs2Careers.com

Job posting aggregator that pulls jobs from our careers website and pushes them to their site. Allows for additional visibility for our positions.

Indeed.com

Job posting aggregator that pulls jobs from our careers website and pushes them to their site. Allows for additional visibility for our positions.

Recruitment Advertising

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Resource Definition

Social Media Linked IN Recruiter

Full Database Access

• Job postings • Candidate profile access • Candidate email campaign • Access to user groups and associations • Recruiter profile critical jobs updates • Hiring Manager access to market and promote their jobs through Linked In

Social Media Advertising

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Recruitment Process

Hiring manager creates requisition

Ministry specific Approval Process

Recruiter receives and post to website

Recruiter initiates Intake session with Hiring

manager

Manager receives short vetted list of candidates

Manager sends email to recruiter of interviewee

selections and skill survey is sent on all candidates

Peer team Interviews candidates

Hiring manager emails to recruiter

1. Selected Candidate name

2. Job Requisition number being offered

3. Hourly Rate offered

4. Tentative Start Date

Please plan for 2-3 weeks out from offer to allow for onboarding process

Recruiter emails offer letter & job description to

candidate

Recruiter sends signed offer letter & job description to

coordinator to initiate onboarding process

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Pre-Employment Process

Coordinator contacts candidate to notify them of email from HireRight &

start the new hire paperwork

Once background is complete Candidate will be scheduled for Health

Screen

Coordinator sends paperwork to Shared Services at System Office to be processed. An email will be sent to the

manager with Employee ID.

After candidate is cleared coordinator will email hiring manager to determine

official start date/orientation.

Candidate is contacted to come into HR for the following:

Badge

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Certification Verification

Ministry specific paperwork

Once new employee begins on their first day of employment the

requisition is closed.

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Hello <manager first name>, We are excited to inform you that your new hire employee Onboarding Tester 2 filled on requisition <requisition ID> with a job title of <job title> has been entered into PeopleSoft with an Employee ID of <employee ID>. The employee is continuing the pre-employment process with the health screen and you will receive an email once the health screen is complete. At this time, unless you have heard from your Recruiter, we are still on target for a start date of <Start Date>. We are hopeful that by receiving this Employee ID early, that you will have time to request additional system access as needed for the position. Should you have questions or concerns, please contact your Talent Acquisition Coordinator for further information. Thank you, St. Joseph Health Talent Acquisition

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Standards

Covenant is no longer hiring nicotine users as of January 1, 2013

Position MUST be posted 7 calendar days

Interviews must take place after position is posted If offer is made before 7th day TAQ can initiate the hiring process

on day 5 Positions expire within 6 months of being posted (Manager will

be contacted before closed to ensure candidate is not in process)

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Transfers

Transfers must apply online for a position

After manager offers new hire candidate the position a transfer/promotion EAF is sent to the recruiter/Ruth Martinez

Promotions, status change, and terminations require a paper EAF *Promotions & status change EAF email recruiter

*Terminations are turned into your generalist A new hire who has completed at least 6 months of satisfactory service in

their department may apply for internal transfer If an employee receives a corrective action the recruiter will notify the

hiring manager in email of the transfer request and to look into the employee’s file and discuss with current hiring manager

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Taleo Issues

Contact Elena Mercadel @ AskHR@stjoe.org for any Taleo technical issues.

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Questions & Feedback