INTRODUCTION TO TEM

Welcome to Travel & Expense Management (TEM)!

Changes are coming!! Here are some important dates:

• April 9, 2014, 10:00am-11:30am: Repeat of SNRE Travel Training

• May 1, 2014: All SNRE travelers should use TEM for new trips.• June 1, 2014: Approvers should be trained and approving

travel through TEM• July 1, 2014: Required that all travel in Fiscal Year 2015 must

be in TEM

TEM Exceptions

There are two exceptions to using TEM. These still require the normal paper TA process.

• Non-Employee travel• No Cost Travel (no cost to UAF, another entity pays all

expenses)

Workflow Process of TEM (Authorization)

TEM Training and Resources

The TEM training videos for travelers are two different ways:

• UAOnline (https://uaonline.alaska.edu/) • Login to UAOnline• Access the Finance Tab• Click on On-Line Training• Click on Travel & Expense (TEM)• Click on whichever video you wish to view

• Statewide TEM Website (http://www.alaska.edu/travel/documentation/) - requires accessing through the UA Network or VPN. Contains other valuable resources.

http://www.alaska.edu/travel/documentation/

The SNRE brochure contains more department guidelines than the Statewide Brochure.

STARTING IN TEM

• Your login credentials for TEM Production are the same as your login credentials for UAOnline (use the first six characters of your pin number). The URL for TEM Production is as follows: http://tems.alaska.edu:9042/tvlexp/tvlexp-flex/index.jsp

• As a reminder, the proper setup of your profile is critical. Please verify that:• your mailing address is correct, especially if you are not set up for direct deposit;• your email address is correct (no typos!) so that you receive all TEM-produced

correspondence;• and that the 30-million # (i.e. UA ID) of your first approver is included.

• Set up Adam Dewey as your first approver in your Profile (type in last name).

• Set up Deborah Gonzalez and Adam Dewey as your delegate. • Keep in mind that Workflow access for approvers is only granted to

those individuals who have taken the full TEM training. Travelers can access TEM at anytime.

• Only employees have access to TEM. For non-employee use paper TA.

Resources

SNRE Travel Website: http://www.uaf.edu/ces-snras-busoffice/travel/

SNRE Travel Email address: uaf-ces-snras-travel@alaska.edu

Adam Dewey contact info: aldewey@alaska.edu, 474-2734

Questions and Answers