Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare...
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Transcript of Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare...
![Page 1: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/1.jpg)
Introduction to Spreadsheets
![Page 2: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/2.jpg)
Uses of Spreadsheets?
• Prepare budgets• Maintain student grades• Prepare financial statements• Analyze numbers• Manage inventory• Make forecasts
![Page 3: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/3.jpg)
Advantages of Spreadsheets
• Forecasting and making decisions• Fast and efficient• Automatically recalculates
![Page 4: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/4.jpg)
What-if AnalysisA spreadsheet tool used to play out different situations to determine the outcome
![Page 5: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/5.jpg)
Parts of the Spreadsheet Window
Active cell
Column C
Row 5
Cells
![Page 6: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/6.jpg)
Entering Data into a Spreadsheet• Labels• Alphabetical text
• Values• A number
• Formulas• Statement that performs a calculation
• Functions• Built-in formula that is a shortcut for common
calculations
![Page 7: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/7.jpg)
Identifying Data Type - Labels or Values
Labels Values
![Page 8: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/8.jpg)
Identifying Formulas and Functions
Formula
Function
The result of the formula
The result of the function
![Page 9: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/9.jpg)
Identifying Parts of a Spreadsheet Formula
=B2+C2+D2
Equal sign—first part of any spreadsheet formula
Mathematical operators
Cell reference/address—made up of the column heading and the row number
![Page 10: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/10.jpg)
Identifying Parts of a Spreadsheet Function
=SUM(B2:B6)
equal sign
name of function range
![Page 11: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/11.jpg)
Mathematical Operators
+ addition- subtraction* multiplication (asterisk)/ division (slash or diagonal)
![Page 12: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/12.jpg)
Function Name DescriptionAVERAGE Average of arguments.COUNT Counts the number of cells in a range.IF Specifies a logical test to perform; then
performs one action if test result in true and another if it is not true.
MAX Maximum value of range of cells.MIN Minimum value of range of cells.ROUND Rounds a number to a specified
number of digits.SUM Totals a range of cells.
Spreadsheet Functions
![Page 13: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/13.jpg)
Changing Column Width
1. Position cursor between column headings.
2. Make sure your cursor changes to cross-hairs.
3. Click and drag to the right.
Shortcut: double-click between the column headings!
![Page 14: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/14.jpg)
Changing Row Height
1. Position cursor between row headings.
2. Make sure your cursor changes to cross-hairs.
3. Click and drag down.
Shortcut: double-click between the row headings!
![Page 15: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/15.jpg)
Formatting Cells with Enhancements
bold bordersfont size
shading
underline
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Numeric Formatting
generalcurrency
decimal
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Print Orientations• Portrait• A paper orientation that is
taller than it is wide.
• Landscape• A paper orientation that is
wider than it is tall.
![Page 18: Introduction to Spreadsheets. Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory.](https://reader036.fdocuments.us/reader036/viewer/2022062407/56649dd25503460f94ac8716/html5/thumbnails/18.jpg)
Print Options
without gridlines
with gridlines
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Printing Column and Row Headings
with column and row headings
without column and row headings
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Print Showing Formulas
formulas displayed
formulas NOT
displayed
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Printing Selected Areas
highlight desired area, choose option to print
selected area (according to your
software)