Introduction to SharePoint Information Architecture
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Transcript of Introduction to SharePoint Information Architecture
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INTRODUCTION TO SHAREPOINT
INFORMATION ARCHITECTURE
GREGORY ZELFOND
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
About Me
Gregory Zelfond 10+ years of experience with SharePoint SharePoint advocate, blogger Love to solve business problems using code-free, out of
the box SharePoint configurations Owner of SharePoint Maven (sharepointmaven.com)
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
About SharePoint Maven
I HELP ORGANIZATIONS TO UNLOCK THE POWER OF SHAREPOINT
MIGRATION CONSULTING TRAINING
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What is Information Architecture
Information Architecture is the art and scienceof organizing and labeling the content(documents, data, sites) to support findabilityand usability.
Effective information architecture will:– Assist users in understanding and interacting with a
solution
– Mean the difference between users quickly embracing a new technology, or becoming frustrated and disengaged
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4 Major Information Architecture Components
Information Architecture
Site Hierarchy
Navigation & Search
Taxonomy (Data
Structure)
Security
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#1: Site Hierarchy
Determine how many
Site Collections you are going to have
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#1: Site Hierarchy
Determine Site Collection Structure(for each site collection)
Department
Sites
Project
Sites
Business
Portals
External
Sites
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#2: Navigation & Search
How will users find information?
Hierarchical or Keyword?
Navigation Structure
Views / Groups / Filtering
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#3: Taxonomy (Data Structure)
What is Taxonomy?
The classification of organisms in an ordered system that indicates natural relationships
Division into ordered groups, categories, or hierarchies
What is Metadata?
Data that describes additional information about a file or a document
Metadata/Taxonomy Examples Department Names Client Names Project Names Document Types Geography (location)
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#4: Security
Controls who can access information
Controlled via SharePoint Groups
4 Basic permission Levels, can be customized– Full Control (Admin)
– Design (Read/Edit/Delete/Design)
– Contribute (Read/Edit/Delete)
– Read Only
Security can be set at the following levels:– Site (preferred)
– Web Part (try to stay away from it)
– Folder (don’t event think about it)
– Document/Item (don’t event think about it)
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Want more info?
Please reference my blog post below about SharePoint Information Architecture
http://sharepointmaven.com/introduction-to-sharepoint-information-architecture/
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Need help with SharePoint?
SharePoint Site Configuration and Customization
Document Migration to SharePoint
SharePoint Implementation Strategy
SharePoint Training
SharePoint User Adoption
SharePoint Governance
SharePoint Project Management
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THANK YOU!
Visit: sharepointmaven.com
Email: [email protected]
Follow: @gregoryzelfond
Connect: linkedin.com/company/sharepoint-maven
View: www.slideshare.net/gzelfond
Get in touch if you have questions