Introduction to Co-ops & Internships Career Services Illinois Institute of Technology.

Introduction to Co-ops & Internships Career Services Illinois Institute of Technology

Benefits of a Co-op or Internship Co-op & Internship Learn how to apply knowledge in real world Learn what you like/dont like in field Establish rapport with employer & co-workers Build your resume & make yourself more marketable Earn money Potential of getting hired after graduation Co-op More likely to see a project through to the end Gain increasing responsibility on the job Internship Short-term opportunity to gain experience in your field of study Potential to work with multiple employers over time

Eligibility Requirements Full-time IIT student Undergrad or Grad; U.S. citizen, Permanent Resident, or International Student in F1 Status Completion of 2 full-time school terms Good Academic Standing UG GPA: 2.25+, Grad GPA: 3.0+ Registration with an up-to-date profile and resume posted in Jobs4Hawks database Ample time in academic program to complete co- op requirements (2 terms for both UG and Grads) Co-op: Cannot begin in final term Internship carries no creditsmust take full course load while doing internship during fall or spring semester. (Stuart School of Business Internship carries credits)

Co-op & Internship Requirements Work must relate directly to current studies Start & end dates must coincide with university calendar Must get approved and register each term Co-op & Internship: $300 registration fee per term Fees may be subject to change

Co-op Program Structure & Guidelines Multi-work term commitment with one employer UG: Complete 2 full-time terms or equivalent Grad: Complete 2 full-time terms or equivalent Can be part- or full-time Part-time: 10-20 hours/week Full-time: Over 20 hours/week 2 part-time terms EQUAL 1 full-time term Co-op can be local or out-of-state Must continue to make academic progress

Full-Time Co-ops Full-time: Required to work 2 terms with one employer, but may do more International students limited to 3 full-time terms for duration of degree program Terms do not need to be consecutive but cannot be all same (e.g. not all summer terms) Administrative Credits UG: 12 for full-time Grad: 9 for full-time May take up to 2 classes simultaneously (Graduate Students cannot take classes and do a Full-time Coop in the Summer)

Part-Time Co-ops Part-time: 10-20 hours/week Terms do not need to be consecutive Administrative Credits UG: 6 for part-time Grad: 4.5 for part-time MUST take enough additional credits to be considered a full-time student

Completing Academic Requirements as a Co-op Student Plan ahead to graduate on-time When are classes offered? How many classes will you need to take per semester? Will you work and simultaneously take classes or alternate school and work terms? NOTE: You may NOT work an entire academic year (FALL & SPRING) without at least one class (summer does not count) Graduate Students: You can take classes OR do a Full-time Coop or Internship during Summer but not both Final semester at IIT before graduation must include at least one course

Internship Program Structure & Guidelines Single-work term commitment with an employer Can be part- or full-time in SUMMER Part-time: 10-20 hours/week Full-time: over 20 hours/week Must be part-time only in FALL & SPRING Internships carry NO CREDITS; students must take full course load to maintain full time student status (except in the summer, which doesnt count)

Co-op & Internship: The Application Process Receive offer letter from employer Should contain: Job Title, Detailed Job Description, Start Date, Salary, Location of Work Site, and Supervisors Name, on company letterhead. Note: Once a student has accepted a position they should stop applying/interviewing with other companies. Students will not be allowed to switch companies in the middle of a co-op/internship. Fulfill your commitment Your signed Coop agreement confirms that you will work for 2 or more semesters for the same employer Dont ask to change employers if you receive a better offer. Attendance and promptness are important on the job complete your timesheet accurately

Violations of Guidelines Review Board will be organized Consists of a Career Services Coach and at least 2 other IIT faculty or staff members Will meet with student to determine if they are guilty of an infraction Possible Penalties May include loss of Co-op or Internship Program privileges May include other penalties as determined by the Review Board

Forms for Co-op or Internship Download Career Services Co-op or Internship paperwork-note that Stuart has different forms! ( http://www.cmc.iit.edu/students/cooperativeEdu cation/CoopForms.asp ) http://www.cmc.iit.edu/students/cooperativeEdu cation/CoopForms.asp Complete all appropriate forms and get all necessary signatures.

First Semester Co-op Forms and Offer Letter 1)Faculty Advisor/CPT Recommendation Form (International students) 1)Faculty Advisor Form (US Citizens & Permanent Residents) 2)Student Cooperative Education Agreement and Academic Plan 3)Employer Cooperative Education Agreement and Information

1. Faculty Advisor/CPT Recommendation Form (International Students)

1)Faculty Advisor Form (US Citizens & Permanent Residents)

2)Student Cooperative Education Agreement

Academic Plan

Coop Employer Agreement and Information Form

Internship Forms and Offer Letter 1)Faculty Advisor/CPT Recommendation Form (International students only) 1)Faculty Advisor Form (US Citizens & Permanent Residents only) 2)Internship Employer Agreement 3)Internship Signature Page

1. Faculty Advisor/CPT Recommendation Form (International Students)

1)Faculty Advisor Form (US Citizens & Permanent Residents)

2) Internship Signature Page

2) Internship Employer Agreement

3) Student Agreement Form

Co-op & Internship Application Process Career Services (Enter registration permit & sign necessary forms.) Employer (Sign necessary forms.) Student (Visit careerservices.iit.edu. Print & complete necessary forms.) START HERE Employer (Offer Letter & Job Description.) END HERE GO TO WORK Student Registration & Records (Co-op/Internship COURSE registration) $$ Fee $$ International Center* NOTE: International Center requires 8-10 business days to process your CPT

Co-op & Internship: Performance Evaluations Download & Complete a Work Term Evaluation (WTE) every term Complete near the end of each Co-op term and the Internship as a review of accomplishments and things learned Complete the student portion Have your Work Site Supervisor complete the employer portion Sign and date document Submit WTE by scan via e-mail, US mail or drop off at the CMC.

Co-op Renewal Process Step 1 Work Term Evaluation Work Term Evaluation Submit in person or by mail to Career Services or have employer fax it to Career Services Step 2 Online Co-op Renewal Form Online Co-op Renewal Form - CAREER SERVICES WEBSITE May only be used if renewing a CO-OP with the same employer Your online request may either be approved or denied by CMC Advisor Special circumstances may require a face-to-face meeting NOT to be used to switch companies or begin a new co-op On-line form is automatically forwarded to I Center for International Students for CPT authorization, after Career Services approves renewal and student registers for co-op Note: If your GPA does not meet the minimum requirement, you will not be able to continue the coop.

Work Term Evaluation Forms

Financial Aid & Other Money Matters While on co-op or internship Student may not be eligible for some scholarships or financial aid Talk to Financial Aid Department regarding specific matters in your case Student not eligible for a U-Pass Student must keep IIT health insurance unless exempted

If Problems Arise on the Job Role of Career Services To help student Will contact employer to investigate concerns and try to reach a solution Students Responsibilities Know what you are getting yourself into before you start Read contract letters carefully before signing (Non-compete, Confidentiality, Intellectual Property, Training Agreements etc.) Do not pay the employer for training or give them a deposit Try talking to Work Site Supervisor to work out issues in a professional manner Contact your Career Services Coach as soon as problems arise Get everything in writing (e-mails work) Dont ask the employer to give you a termination letter or let you out of the job Terminating Co-ops or Internships Should never be ended without first talking to Career Services Coach and submitting an official Termination Letter from the Employer

Career Services 3241 South Federal, Chicago, IL 60616 Hermann Hall Suite 113 Phone: (312) 567-6800, Fax (312) 567-6801, careerservices.iit.edu This is a mandatory workshop for all participants in the Cooperative Education and Internship Programs. To receive credit you must: SIGN IN

Introduction to Co-op and Internship Curricular Practical Training (CPT)

Overview Part 2 What is Curricular Practical Training? Eligibility Time Limitations Full Time vs. Part Time I-20 Extensions After CPT CPT + On-Campus Employment Your Work Authorization Special Topics on CPT Loss of Immigration Status

What is Curricular Practical Training? Temporary employment in the students field of study, which is an integral part of an established curriculum. Alternative work/study, internship, cooperative education or other type of required internship which is offered by sponsoring employers through cooperative agreements with the school. A benefit of F-1 immigration status, but not an implicit right as per immigration regulations

Eligibility Must be in continuous full-time student status for one academic year If changing status to F-1, students must be approved for F-1 status before applying. Students may count semesters spent studying full-time in another immigration status only if the semesters counted are immediately preceding the change of status to F-1 Job offer must be in current field of study

Time limitations Available only during the program of study Can be part time (20hrs/week or less) or full-time (more than 20 hours/week) Must respect academic registration deadlines Unlimited full or part-time CPT however, if authorized for more than 12 months of full-time CPT, OPT is forfeited

Full Time CPT If you are authorized for full-time CPT and enrolled in full-time co-op, you are considered to be in F-1 status You may NOT work an entire academic year (FALL & SPRING) without taking at least one class (summer does not count) You can take up to two classes per semester in addition to full-time co-op Final semester at IIT before graduation must include at least one course

Part Time CPT While authorized for part time CPT you must enroll in additional courses to bring your total credits hours up to full-time (9 credits for graduate students; 12 credits for undergraduate students) Part time enrollment may be approved with submission of the less than full time request form if it is your last semester (i.e. Part Time Co-op with 3 credit course) Only one on-line course per term is counted toward full time enrollment

I-20 Extensions after CPT I-20 extensions after participation in CPT/Co-Op will not be approved by the International Center You must finish your degree by the end date listed on your I-20

CPT + On-campus Work You cannot work on-campus or as a TA/RA if you are on Full-time CPT during the academic year Part-time CPT + on-campus/TA/RA job cannot exceed 20hrs/week There are no hours/week restrictions during the Summer Semester

Forms to Submit to the I-center: Proof of co-op/internship registration Advisors Recommendation Form with Career Services approval* * This form is not necessary if CPT is required for your completion of your degree and it is established in your curriculum.

Your work authorization Employer specific: must obtain new authorization forms from Career Services/Intl Center for each employer Time specific: valid for a specific duration, typically for the duration of the academic term, part-time or full- time. Must respect work authorization dates and renew prior to expiration.

Special Topics on CPT Taxes: you are exempt from SSN/Medicare taxes while you are a non-resident for tax purposes You may lose some scholarships/full-time student benefits while you are on full-time CPT (UPASS, etc) Independent contracting, consulting, or starting your own business do not qualify for CPT Social Security Number (SSN): If you dont have a SSN, b ring the CPT I-20 with your passport to the Social Security office at 77 W. Jackson, Chicago (IC Letter is NOT required)

Loss of Immigration Status Know the start and end dates of your CPT work authorization listed on page 3 of your I-20. Working either prior to the start date or after the end date will result in the loss of your immigration status. Failure to obtain CPT work authorization prior to beginning employment or prior to changing employers will result in a loss of your F-1 immigration status. The only remedy for loss of F-1 status due to unauthorized employment is to leave the U.S. immediately and re-enter with a new I-20, in initial status, no earlier than 30 days prior to the start of the next semester.

Questions? Thank You! Career Services Illinois Institute of Technology

Introduction to Co-ops & Internships Career Services Illinois Institute of Technology.

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