"Introduction to a SharePoint Collaborative Envirionment" by Janis Hall

Introduction to a SharePoint Introduction to a SharePoint Collaborative EnvironmentCollaborative Environment

Presented by Janis HallMetroStar Systems Technical Instructor

TLOTLOTLOTLO

By the end of this module, you should understand:By the end of this module, you should understand:

•• Benefits of Working in SharePointBenefits of Working in SharePoint

By the end of this module, you should understand:By the end of this module, you should understand:

•• How to Efficiently Navigate and Find Content in How to Efficiently Navigate and Find Content in a SharePoint Environmenta SharePoint Environmenta SharePoint Environmenta SharePoint Environment

•• How to Personalize Your View & Configure How to Personalize Your View & Configure NotificationsNotificationsNotificationsNotifications

Copyright 2009 MetroStar Systems, Inc. 2

ELOELOELOELO

•• SharePoint Structure & Concept of UseSharePoint Structure & Concept of Use•• SharePoint Structure & Concept of UseSharePoint Structure & Concept of Use

•• SharePoint Navigation and TerminologySharePoint Navigation and Terminologyg gyg gy

•• Security Trimming and SearchSecurity Trimming and Search•• Personalize View & Configure NotificationsPersonalize View & Configure Notifications


Benefits of Working in SharePointBenefits of Working in SharePointBenefits of Working in SharePointBenefits of Working in SharePoint



•• Efficiency in Accessing DataEfficiency in Accessing DataEfficiency in Accessing DataEfficiency in Accessing Data


Benefits of Working in SharePoint (Cont )Benefits of Working in SharePoint (Cont )Benefits of Working in SharePoint (Cont.)Benefits of Working in SharePoint (Cont.)

•• Tools Enhance Ability to CollaborateTools Enhance Ability to CollaborateTools Enhance Ability to CollaborateTools Enhance Ability to Collaborate


Benefits of Working in SharePoint (Cont.)Benefits of Working in SharePoint (Cont.)

•• Tools Enhance Ability to Collaborate Tools Enhance Ability to Collaborate


S Ti S Eff B tt P d tSave Time Save Effort Better Product

Summer 2009 Copyright 2009 MetroStar Systems, Inc. 8


•• 24x7 Access Anywhere24x7 Access Anywhere24x7 Access Anywhere24x7 Access Anywhere



•• Productivity Tools Increase Efficiency of WorkProductivity Tools Increase Efficiency of WorkProductivity Tools Increase Efficiency of WorkProductivity Tools Increase Efficiency of Work

KPIWorkflows KPI


Benefits of Working in SharePoint (Cont )Benefits of Working in SharePoint (Cont )

Reduce Bottlenecks andReduce Bottlenecks and


Reduce Bottlenecks and Reduce Bottlenecks and Technology Overhead Technology Overhead

SharePoint

Search Data Storage

C t tData Sharing Tools Content Management

SharePoint Navigation and TerminologySharePoint Navigation and TerminologySharePoint Navigation and TerminologySharePoint Navigation and Terminology

•• Global Navigation (A)Global Navigation (A) •• Breadcrumbs (C)Breadcrumbs (C)Global Navigation (A)Global Navigation (A)

•• Current Navigation (B)Current Navigation (B)

Breadcrumbs (C)Breadcrumbs (C)

•• Web Parts (D)Web Parts (D)

(A)

(C)

(B) (D)

13Copyright 2009 MetroStar Systems, Inc.Summer 2009

Security Trimming and SearchSecurity Trimming and SearchSecurity Trimming and SearchSecurity Trimming and Search

•• Security Trimming Security Trimming DefinedDefined

•• Search Scope and Query Search Scope and Query

•• Use Advanced SearchUse Advanced SearchUse Advanced SearchUse Advanced Search

•• Analyze Search ResultsAnalyze Search Results


Personalize View & Set NotificationsPersonalize View & Set NotificationsPersonalize View & Set NotificationsPersonalize View & Set Notifications

•• Personalize PagePersonalize Page


Personalize View & Set Notifications (Cont )Personalize View & Set Notifications (Cont )Personalize View & Set Notifications (Cont.)Personalize View & Set Notifications (Cont.)

•• ConfigureConfigure AlertsAlertsConfigureConfigure AlertsAlerts


AlertsAlertsAlertsAlerts

Used in Libraries, Lists, and items in those groups

Are brief emails sent out when the action you specify occurs

They are sent as frequently as you want

They can be sent to the users and/or the email addresses you specifyaddresses you specify


Create New Alert ScreenCreate New Alert ScreenCreate New Alert ScreenCreate New Alert Screen


Alert Email NoticeAlert Email NoticeAlert Email NoticeAlert Email Notice


TLO ReviewTLO ReviewTLO ReviewTLO Review

You should now understand:You should now understand:

•• Some of the Benefits Available through Some of the Benefits Available through

You should now understand:You should now understand:

SharePointSharePoint•• Be able to Efficiently Navigate and Find Be able to Efficiently Navigate and Find Content in a SharePoint EnvironmentContent in a SharePoint Environment

•• How to Personalize Views and Notifications for How to Personalize Views and Notifications for More Efficient UseMore Efficient Use


ELO SummaryELO SummaryELO SummaryELO Summary

•• SharePoint Structure & Concept of UseSharePoint Structure & Concept of Use•• SharePoint Structure & Concept of UseSharePoint Structure & Concept of Use

•• SharePoint Navigation and SharePoint Navigation and ggTerminologyTerminology

S it T i i d S hS it T i i d S h•• Security Trimming and SearchSecurity Trimming and Search

•• Personalize Views and Notifications forPersonalize Views and Notifications forPersonalize Views and Notifications for Personalize Views and Notifications for More Efficient Use More Efficient Use


Thank YouThank YouPresented by Janis Hall

MetroStar Systems TechnicalMetroStar Systems Technical Instructor

"Introduction to a SharePoint Collaborative Envirionment" by Janis Hall

Technology

Transcript of "Introduction to a SharePoint Collaborative Envirionment" by Janis Hall