Introduction

UNITED NATIONS MISSION IN SUDAN (UNMIS)

UN Business Seminar in Cairo, Egypt

2 – 3 June 2008

Presented by: Pornchai Kanjanakantorn (PK) Chief, Regional Procurement Office UNMIS, Juba, Sudan

On behalf of: Ms. Barbara Klopp Chief Procurement Officer UNMIS, Khartoum, Sudan

Introduction


United Nations Mission in SudanUNMIS New HQ CompoundWest of Kenana Sugar Company HQObeid Khatim StreetRiyad, Khartoum, SudanFax +249-187-08-6200

Ms. Barbara KloppChief Procurement OfficerTel. +249-187-08-7484E-mail: [email protected]

Mr. Pornchai KanjanakantornChief, Regional Procurement Office in JubaTel. +249-187-08-2681E-mail: [email protected]

Contact

UNMIS Mandate and Strength

• On 24 March 2005, UNMIS was established by the UN Security Council to support implementation of the Comprehensive Peace Agreement (CPA) in Sudan.

• Current Strength: 8,721 troops, 586 military observers and 631 police, supported by 763 international + 2,356 local civilian personnel, and 252 UN Volunteers.


Core Requirements

Essential Goods and Services, by their nature lend themselves to local procurement and are NOT available from HQ contracts.

• Building materials, refurbishment services, and engineering services• Waste disposal services• Landscaping, gardening, janitorial and cleaning services• Laundry/dry cleaning services and related supplies• Local telecommunications services• Potable water, to include plumbing materials, water pumps, water drilling services, water testing and treatment• Catering and cooking services• Local maintenance contracts, to include vehicle repair, testing and repair services for all facilities, machinery and equipment


Core Requirements (Cont’d)

• Local customs clearance, freight forwarding services, ground handling services and aviation support services• Printing and design services• Stationery supplies• Medical and paramedical services • Local travel services• Fire-fighting and related services• Petrol, oil and lubricants


Special Requirements

Goods and Services, by their nature lend themselves to centralized procurement, for reasons of standardization, economies of scale, global multi-year master agreements.

• Chartering of aircraft• International sea freight• All types of vehicles• Pharmaceutical products• Satellite imaging/aerial photography• Satellite transponder capacity• Medical equipment• Plants• Boats


Special Requirements (Cont’d)

• Generators• Prefabricated structures• Rations• ICT hardware and software

NOTEProcurement of ‘Special Requirements’ is handled by the UN Procurement Division in New York, U.S.A.


Methods of Solicitation

There are three (3) types of solicitation documents currently in use by the UN:

• Request for Quotation (RFQ) – Up to USD 30,000.

For procurement of simple, uncomplicated goods of standard and firm specifications. Method of Response: OPEN QUOTATION

• Invitation to Bid (ITB) – In excess of USD 30,000.

For procurement of goods and services of standard and firm specifications (very clearly defined or continuously used deliverables). Method of Response: SEALED BID


Methods of Solicitation (Cont’d)

• Request for Proposal (RFP) – In excess of USD 30,000.

For procurement of goods and services that cannot be quantitatively or qualitatively expressed in sufficient detail, to allow the use of ITB.

Method of Response: Separately sealed “Technical Proposal” and “Financial Proposal”

Evaluation: Financial Proposals are kept intact until the completion of evaluation for all compliant Technical Proposals.


Responses to Solicitation

It is utmost important to note of the following:

• All responses to ITB and RFP must be properly sealed, addressed and delivered to the Chairperson of the UNMIS Tenders Opening Committee. Alternatively, responses could be transmitted to the specific fax number indicated in the solicitation documents. Submission via e-mail is not acceptable.

• Only responses to RFQ could be sent directly to the UNMIS responsible Procurement Officer/Assistant at the contact address indicated in the solicitation documents.


Responses to Solicitation (Cont’d)

• All responses to RFQ, ITB and RFP must be signed and dated by the vendor’s authorized representative.

• Ensure to attach all relevant documents and fully comply with the instructions given in the solicitation. Incomplete information/documentation may invalid the relevant bid/proposal and disqualify for further consideration.

• Advise UNMIS in writing, with reason, in case of inability to participate when invited. This is to keep your status active for future invitations.


Vendor Registration

UNMIS is still in the process of establishing on-line vendor registration. Meanwhile, all interested vendors are invited to address their requests to: [email protected]

Also, interested vendors are invited to visit the UN Global marketplace (UNGM) at www.ungm.org and to register, where the information is shared by the UN Common System.

Individual Vendor ID Number will be assigned, following completion of registration process.

Keep UNMIS updated, in case of any change in contact information, bank details, or the goods/services previously offered.


Vendor Registration (Cont’d)

UNMIS requires copy of the following documents:

• The Vendor’s Business Registration Certificate• Formal disclosure of parent companies, if any• Most recently audited financial report• Listing of minimum three (3) referenced clients for services rendered by the vendor during the past 12 months• Recommendation/reference letters from the referenced clients• Quality Assurance Certificates issued by international recognizable entities, if applicable• Brochures/catalogues of the products and/or services offered.


Business Opportunities

For major requirements, UNMIS usually posts the Expression of Interest:

• In local newspapers (Sudan)• On the UN Procurement Division’s website:

www.un.org/depts/ptd/eoi.htm

Interested vendors are encouraged to visit the above-mentioned website where other UN Peace-keeping Missions also post the Expression of Interest for their requirements and relevant contact addresses.


UNAMID

UN AFRICAN UNION MISSION IN DARFUR

QUESTIONS?


Introduction

Documents

Transcript of Introduction