Introducing the New PRF Frances Spalding and Brittany Lloyd 02.18.2010.
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Transcript of Introducing the New PRF Frances Spalding and Brittany Lloyd 02.18.2010.
Introducing the New PRFFrances Spalding and Brittany Lloyd
02.18.2010
What to expect Who remembers the form’s history? A short
quiz to test your memory The role of the PRF A collaborative venture by all its
stakeholders What is new and different, how will it help
me as a user? Steps to roll out Resources Conclusion
Test your knowledge on the history of the PRF What was the name of the paper form that
the electronic PRF replaced?
When the electronic PRF first rolled out you had the option to print a paper copy to type, T/F?
When was electronic routing introduced at the U of MN?
The abstract field was included onoriginal PRF, T/F?
The role of the PRFWhat are all the uses of the PRF?
As an internal communication instrument, by sharing basic information among PI, Dept. Chair and Dean
As a checklist to guarantee that all compliance obligations have been addressed
As a tool for SPA in processing proposals and setting up awards
Why change the PRF? Why now? To bring the document in line with the EFS
system To reflect various policy and procedural
updates To address changes in the array of data
needed by the institution to effectively manage sponsored projects
To respond to user requests for enhancements and improvements
The project steps Create a working group to represent all PRF
stakeholders Gather input from the research community Create functional and technical designs Build Test Train Release
It takes a village
The changes that roll out with the new PRF come from a collaboration of SPA, faculty and users.
To recap what you may have read or heard, the goals of the new PRF include
New or improved functionality More streamlined PDF of the PRF Increase communication of key data points
at the proposal submission More support to the user with updated
help notes
The goals bring on global significant changes New features Question enhancement New questions capturing contemporary
research issues New functionality
New Features Improved email notifications Printing Notes section on the PDF of the PRF PDF of the PRF is shorter Help sections have been beefed up and
more has been added to give a more complete resource document.
New features, printing notes on a shorter PDF
A glimpse at the new PDF of the PRF, 2 pages
Currently the same PRF prints over 6 pages
Clean new look
More key information is now on the first page
Enhancements to Current Questions and new
Existing questions have been modified to include more important data
EFS friendly data fields have been added to speed the processing of the proposal
Question presentation has been enhanced with a new design
Addition of new fields
Question modification increases the amount of information that can be shared
Ne Some examples of datapoints added to existing questions to enhancecommunication
Fields added to collect more key data at PRF time
Instructions in the front endsaves questions at awardtime and speeds set up ofaccounts.
Better design means better communication; phonecalls, emails, papernotes sharingdata have now been replaced with a PRF that communicatesthe vital information
New data fields added to make the PRF more EFS friendly The addition of EFS award number entered
by the PRF initiator in this example will speed the process
New questions that roll out with the new PRFIn the dynamic field of research, changes
occur that merit collecting more information. The new PRF will include new questions on the topics of:◦Subawards◦Stem Cells◦International Issues◦Administrating Dept.
A sampling of new questions
New Functionality Key to the new PRF is the updates to the
routing chain.
One quicklook at the tableanswers who,when and why
Roll out time table Testing, testing, testing: January, February
Defect fixing, testing some more: through March
Training: March, April
Rollout: April
PRF working group, we are listening….Pamela Webb, Chair of CommitteeKaren HawkinsonSallie QuammenBridget FossFrances SpaldingRodney ChaffeeBrittany LloydJulie PingueEmily Talley
Resources Training classes are being formed for March
and April, check the SPA webpage for classes to be added for all campuses:http://www.ospa.umn.edu/GrantGov/Schedules%20and%20Calendars/trainingschedule.html#labs
PRF project webpage:http://www.ospa.umn.edu/announcements/prfproject.htm
eRSS helpdesk at x41600 Your Grant Administrator, if uncertain who
that individual is call the SPA at x45599
Conclusion Lessons learned and input from invested
users have joined in modifying the PRF to make it a more user friendly document that provides more information to all involved parties. We think you will agree!
Questions?