Introducing CAPSIntroducing CAPS

Produced by DB Systems Corporation

College Administrative Processing SystemCollege Administrative Processing System

About DB SystemsAbout DB Systems

• Founded in 1976Founded in 1976• Specialists in college administration softwareSpecialists in college administration software• Full service software development and consultingFull service software development and consulting• Highly experienced application developersHighly experienced application developers• Working with IBM midrange systems (System 38 & Working with IBM midrange systems (System 38 &

AS/400) for 15 yearsAS/400) for 15 years• Provides IT consulting services to Fortune 500 clientsProvides IT consulting services to Fortune 500 clients• Network and desktop installation, configuration and Network and desktop installation, configuration and

support servicessupport services• CISCO servicesCISCO services• First year as LANSA Gold PartnerFirst year as LANSA Gold Partner

DB Systems ApplicationsDB Systems Applications

• CAPS – College Administrative Processing SystemCAPS – College Administrative Processing System

• Fund raising softwareFund raising software• Real Estate rental systemReal Estate rental system• Alumni DevelopmentAlumni Development• Municipal Assessment and TaxationMunicipal Assessment and Taxation• Municipal Burglar Alarm SystemMunicipal Burglar Alarm System

DB Systems ServicesDB Systems Services• Consulting servicesConsulting services

– Educational institutionsEducational institutions– Expertise in accounting packagesExpertise in accounting packages– LeasingLeasing– Re-insuranceRe-insurance– Municipal governmentMunicipal government– Fund raisingFund raising

• General IBM midrange consultingGeneral IBM midrange consulting• Network services – see website for detailsNetwork services – see website for details

– DesignDesign– ConfigureConfigure– InstallInstall– SupportSupport

• Help desk supportHelp desk support

04/19/23

CAPS - College Administrative CAPS - College Administrative Processing SystemProcessing System• Comprehensive, fully integrated Comprehensive, fully integrated • Web Based thin client browser user interfaceWeb Based thin client browser user interface• Supports recent versions of most browsersSupports recent versions of most browsers• LANSA implementation of Admission and Financial AidLANSA implementation of Admission and Financial Aid• Numerous deployment environmentsNumerous deployment environments• Web enabled Registrar and Bursar functionsWeb enabled Registrar and Bursar functions• Thin Client Reporting ToolThin Client Reporting Tool• Table DrivenTable Driven• Security by User at Function, File and Field LevelSecurity by User at Function, File and Field Level• Access to data at the School and Campus levelAccess to data at the School and Campus level

Features & Benefits of CAPSFeatures & Benefits of CAPS

• Network BasedNetwork Based• Web based Internet or IntranetWeb based Internet or Intranet• Thin Client browser interface minimizes desktop Thin Client browser interface minimizes desktop

support requirementssupport requirements• LANSA and JWalk ImplementationLANSA and JWalk Implementation• Flexible CustomizationFlexible Customization• Comprehensive SecurityComprehensive Security• Numerous run-time environmentsNumerous run-time environments• Web based reporting toolWeb based reporting tool

LANSA ImplementationLANSA Implementation• Proven software technologyProven software technology• Rapid Application DevelopmentRapid Application Development• Modern development environmentModern development environment• Multiple developers work on project using check-in / Multiple developers work on project using check-in /

check-out facilitycheck-out facility• Operating SystemsOperating Systems

– IBM AS/400, e-Series, i-SeriesIBM AS/400, e-Series, i-Series– Windows NT, 2000 ProWindows NT, 2000 Pro

• Database SystemsDatabase Systems– DB2/400, Sybase ASA, Oracle, Microsoft SQL DB2/400, Sybase ASA, Oracle, Microsoft SQL

ServerServer

LANSA for the Web FeaturesLANSA for the Web Features

• Rule based repository minimizes coding requirementsRule based repository minimizes coding requirements• Extensive use of Prompt function for selectionExtensive use of Prompt function for selection• LANSA calendar function for date selectionLANSA calendar function for date selection• Extensive use of Javascript for local validationExtensive use of Javascript for local validation• Dynamically built (runtime) drop-down menusDynamically built (runtime) drop-down menus• Context sensitive Enter keyContext sensitive Enter key• Context sensitive mouse overContext sensitive mouse over

LANSA for the Web FeaturesLANSA for the Web Features

• Slider menu for jumping around HTML page and Slider menu for jumping around HTML page and function selectionfunction selection

• Alternating row colors in browse listsAlternating row colors in browse lists• Custom browse lists with input capable elementsCustom browse lists with input capable elements• Drop-down / Radio button Component selection in Drop-down / Radio button Component selection in

browse listsbrowse lists• Field sensitive hover help in browse listsField sensitive hover help in browse lists• Use of color to indicate mandatory entry and Use of color to indicate mandatory entry and

protected fieldsprotected fields• Long comments up to 2.5K bytesLong comments up to 2.5K bytes

Admission ModuleAdmission Module

•• Track students from prospect to enrollee Track students from prospect to enrollee •• Multiple Schools within Institution with different Multiple Schools within Institution with different

requirementsrequirements• Table DrivenTable Driven• Load prospects from outside agenciesLoad prospects from outside agencies• Student communication via Letters and e-mailStudent communication via Letters and e-mail• Store long comments to assist tracking studentsStore long comments to assist tracking students• Tracks recruiting success of counselor visits to High Tracks recruiting success of counselor visits to High

SchoolsSchools• Manage correspondenceManage correspondence

Admission ModuleAdmission Module• Interface with Word Processors and e-mail systemsInterface with Word Processors and e-mail systems• Generate summary statistics to manage recruitment Generate summary statistics to manage recruitment

processprocess• Automatic Communication generation based on Automatic Communication generation based on

Inquiry/Applicant status changeInquiry/Applicant status change• Create personalized lettersCreate personalized letters• Integration with Financial AidIntegration with Financial Aid• Integration with Core Student Database upon depositIntegration with Core Student Database upon deposit• Interface with external data (SAT, Student Search Interface with external data (SAT, Student Search

Disks, etc..)Disks, etc..)• Track and Manage Inquiries and ApplicationsTrack and Manage Inquiries and Applications• Manage Documents and ContactsManage Documents and Contacts

Financial Aid ModuleFinancial Aid Module• Load information for Enrolled students from the Admission module (if Load information for Enrolled students from the Admission module (if

installed)installed)• Complies with Federal government FAFSA form – Free Application for Complies with Federal government FAFSA form – Free Application for

Federal Student AidFederal Student Aid• Complies with NY State HESC TAP requirementsComplies with NY State HESC TAP requirements• Table DrivenTable Driven• Student communication via Letters and e-mailStudent communication via Letters and e-mail• Store long comments to assist tracking students through the Financial Aid Store long comments to assist tracking students through the Financial Aid

processprocess• Packaging of Financial Aid for studentsPackaging of Financial Aid for students

– Calculates Financial Aid Package based on students’ financial Calculates Financial Aid Package based on students’ financial situation, academic merit and college budgetssituation, academic merit and college budgets

– Multiple Schools with different Packaging requirementsMultiple Schools with different Packaging requirements– Used as a marketing tool by starting with grant and gift aid and Used as a marketing tool by starting with grant and gift aid and

concluding with work study and loansconcluding with work study and loans• Leveraging provides for different aid package based on student’s prior Leveraging provides for different aid package based on student’s prior

academic performanceacademic performance

Financial Aid ModuleFinancial Aid Module• Integration with Admission, Registration and Bursar systemsIntegration with Admission, Registration and Bursar systems• Generate on-demand Award Letters for walk in studentsGenerate on-demand Award Letters for walk in students• Control and budget the use of institutional funds by School and Control and budget the use of institutional funds by School and

CampusCampus• Calculate an EFC based on Federal MethodologyCalculate an EFC based on Federal Methodology• Collect and Transmit FAFSA Data electronicallyCollect and Transmit FAFSA Data electronically• Manage Direct LendingManage Direct Lending• Manage compliance (Federal and State)Manage compliance (Federal and State)• Generate student lettersGenerate student letters• Interface with Word Processors and e-mail systemsInterface with Word Processors and e-mail systems• Generate electronic Pell Origination and DisbursementsGenerate electronic Pell Origination and Disbursements

Security SystemSecurity System

• Administrators create users that can access the Administrators create users that can access the systemsystem

• User access is at function, file, and field levelUser access is at function, file, and field level• User access is further specified by school and User access is further specified by school and

campuscampus• User can have Add and Update access to records User can have Add and Update access to records

from one school with View only access to other from one school with View only access to other schoolsschools

• Upon entry, each function checks that user is allowed Upon entry, each function checks that user is allowed to execute the functionto execute the function

JWalk ImplementationJWalk Implementation

• Puts our time-tested AS400 applications on the webPuts our time-tested AS400 applications on the web• Modern user interfaceModern user interface• Uses full RPG and COBOL code base without Uses full RPG and COBOL code base without

changeschanges• Accessible via the webAccessible via the web• Full Administrative system availableFull Administrative system available• We will convert ALL modules to 100% pure LANSA We will convert ALL modules to 100% pure LANSA

for the Web for the Web

Deployment EnvironmentsDeployment Environments• 100% pure LANSA for the Web allows for 100% pure LANSA for the Web allows for

deployment in the following environments:deployment in the following environments:

• Operating SystemsOperating Systems– IBM AS/400, e-Series, i-SeriesIBM AS/400, e-Series, i-Series– Windows NTWindows NT– Windows 2000 Professional EditionWindows 2000 Professional Edition

• Data basesData bases– DB2/400DB2/400– Sybase ASASybase ASA– OracleOracle– Microsoft Sequel ServerMicrosoft Sequel Server

AvailabilityAvailability• 100% Pure LANSA for the Web100% Pure LANSA for the Web

– Admission Module available August 2002Admission Module available August 2002– Financial Aid Module available December 2002Financial Aid Module available December 2002– Registrar and Bursar functions available QI 2003Registrar and Bursar functions available QI 2003– Completely integrated 100% pure LANSA for the Completely integrated 100% pure LANSA for the

Web School Administration System – CAPS Web School Administration System – CAPS available QII 2003available QII 2003

• Web Enabled modules using Seagull’s JWalkWeb Enabled modules using Seagull’s JWalk– Registrar module available immediatelyRegistrar module available immediately– Bursar module available immediatelyBursar module available immediately– All other CAPS modules available immediatelyAll other CAPS modules available immediately

Pricing – Subject to changePricing – Subject to change

• CAPS is available in several deployment modes – ASP or CAPS is available in several deployment modes – ASP or customer hardwarecustomer hardware

• CAPS is available by the module and in module groupsCAPS is available by the module and in module groups• Pricing by hardware tier, number of users or number of studentsPricing by hardware tier, number of users or number of students• Pricing based on deployment environmentPricing based on deployment environment• Installation and setup charge is 15% of purchase price of the Installation and setup charge is 15% of purchase price of the

modulesmodules• Maintenance is 10-20% of purchase price for each moduleMaintenance is 10-20% of purchase price for each module• Customization of modules is at industry standard ratesCustomization of modules is at industry standard rates• Required system software not included in module pricingRequired system software not included in module pricing

– LANSA site licenseLANSA site license– Web Focus reporting licenseWeb Focus reporting license

Special PromotionsSpecial Promotions

• Free installation and setup for first 3 installsFree installation and setup for first 3 installs

• Buy one module, get next module for half priceBuy one module, get next module for half price

CAPS Module PricingCAPS Module Pricing

• Admission Admission $30,000$30,000• Financial AidFinancial Aid $40,000$40,000• RegistrarRegistrar $75,000$75,000• BursarBursar $75,000$75,000• Course OfferingsCourse Offerings $20,000$20,000• Class SchedulingClass Scheduling $15,000$15,000• AttendanceAttendance $20,000$20,000• Faculty Faculty $20,000$20,000• Student HousingStudent Housing $25,000$25,000• Student KIOSKStudent KIOSK $5,000$5,000• Security Security $5,000$5,000

CAPS Future DirectionsCAPS Future Directions

• Student web-initiated Admission processStudent web-initiated Admission process• Student web-initiated Financial Aid packagingStudent web-initiated Financial Aid packaging• Student web-initiated RegistrationStudent web-initiated Registration• Student Accessible KIOSKStudent Accessible KIOSK• Card Swipe Attendance recordingCard Swipe Attendance recording• Integrated Accounting package - DPIIntegrated Accounting package - DPI• Integrated Imaging SystemIntegrated Imaging System

Additional Source of InformationAdditional Source of Information

• For further information, visit our websiteFor further information, visit our website

WWW.DBSYSTEMSCORP.COMWWW.DBSYSTEMSCORP.COM

• Copyright 2002 DB Systems CorporationCopyright 2002 DB Systems Corporation