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Georgia Tech Human Resources Georgia Tech Human Resources

Introduction to Human Resources

Intro to

Human Resources

@ Georgia Tech

Training inquires: [email protected]

Georgia Tech Human Resources


Office of Human Resources

www.ohr.gatech.edu

404-894-GTHR (4847)

[email protected]

Use your HR Rep as a first

responder for help

Tutorial Objectives

• Overview of OHR and Internal Departments

• Review of HR Functions and Forms

• Process for HR Training and System Access

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http://www.ohr.gatech.edu/

http://ohr.gatech.edu/hrreplist



About the Office of Human Resources

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Universities with the best talent will always rise to the top. And so finding, developing, and

supporting that talent should be among an organization’s most important tasks. In Human

Resources, our role is to help the Institute recognize people as strategic contributors. We

also help our senior executives craft innovative strategies that allow them to utilize our

employee’s talents to advance the Institute’s mission, and to build our international brand

and reputation.

We are the people unit. We serve Georgia Tech in a wide variety of ways - ranging from

helping managers to identify new talent and hire new employees, to growing and

developing our employees through exceptional professional education. We help bring new

members of our university community into the institution, and help each to get oriented and

prepared. We help to ensure that the Institute’s more than 6,000 employees are paid

correctly and on time. And we are available to help when there are challenges. We

support employees and managers in addressing complex workplace problems – whether

they are matters of structure and organization, or interpersonal.

OHR Org Chart: http://www.ohr.gatech.edu/about



Internal Departments

• Benefits

• Careers & Talent Acquisition

• Compensation

• Customer Services Center

• Employee Relations

• Global Human Resources

• Payroll

• Performance and Talent Management

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Careers & Talent Acquisition

Identify, Attract, and Hire Employees

• Recruit Employees

• Careers @ Tech for job postings: careers.gatech.edu

• Marketing Materials

• Process Required Background Screenings

• Temporary Employees Hiring (“Tech Temp” Program)

• Search Committee Support

• Faculty / Research Faculty Employment Process

Applicant Tracking System support: ohr.gatech.edu/hiringtalent

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http://careers.gatech.edu/

http://ohr.gatech.edu/hiringtalent

http://ohr.gatech.edu/hiringtalent



Customer Services Center

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Maintains every aspect of the employee life cycle from the employment

application process, On-boarding experience with Payroll and Records, to the

Off-boarding experience with exit documentation.

Available Services: [email protected]

•One-Stop Service

–New Employee Hire Packet

–Employee Buzzcard ID

–GT Account Login/Password

•New Employee Orientation

•Payroll and Records

•Federal and State Tax Reporting

•Human Resource Management Systems (HRMS)



Employee Relations

Responsible for: • Consulting with GA Tech Departments regarding business strategies

• Serving as liaison and support to HR Representatives & Contacts

• Conducting HR Learning Workshops

– ADA

– Sexual and Workplace Harassment

– Family Medical Leave Act (FMLA)

– Coaching for Improved Performance

– Solutions for Dealing with Challenging Employees

– Behavioral Style Interviewing

• Providing workforce management support for managers

• Advising GA Tech employees with Family Medical Leave process

• http://ohr.gatech.edu/ers

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http://ohr.gatech.edu/ers



Find your HR Rep/Contact

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Listing of HR Reps & Contacts






Global Human Resources

Responsible for:

• Foreign national employee tax compliance

– Income and employment taxes

– Collaborate with Accounts Payable and Bursar’s Office

– Employees/payees must enter data in GLACIER software

• Immigration services for foreign national employees

– B-1, H-1, TN, E-3, O-1, Permanent Residence (J-1s in OIE)

• Services for GT employees working internationally

– Immigration and tax law compliance for U.S. and home

country

• http://ohr.gatech.edu/global

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http://ohr.gatech.edu/global



Performance and Talent Management

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Resources and help on managing employees and annual

performance reviews:

ohr.gatech.edu/performance

http://www.ohr.gatech.edu/performance



Total Compensation Responsible for two major areas:

• Compensation

– Compensation Model for Georgia Tech

– Design market competitive pay practices and structures

– Link Performance Evaluation with pay

– Link pay delivery to performance

• Benefits – Medical, Dental and Vision Plans

– Flexible spending accounts

– Disability and life insurance plans

– Retirement Plans - Teachers Retirement System (TRS), Optional Retirement Plan (ORP), and Supplemental

– Holiday, Sick and Vacation Policies

– Ongoing Benefits education and communications

• http://ohr.gatech.edu/compensation

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http://ohr.gatech.edu/compensation

http://ohr.gatech.edu/compensation



GT ID#

Personal Services

Form

Personal Data Form

HRMS

Personnel Transactions Workforce Admin Panels

Compensation

Time Entry (from all) Payroll

Budgets

Budget Amendments

Data Warehouse

GT Human Resources Management System (HRMS)

•Current PeopleSoft v 9.0 •Current, Historical, Future data •Workforce Administration panels •Bi-Weekly Time Entry •Monthly Time Entry (Vacation and Sick) •Summer Pay Time Entry reports •SPD Inquiry panels

•Data is updated nightly •Current Data Only •Current employee PSFs •HR Ad-Hoc report •SPD Ad-Hoc report

These three are needed to create a new employee file



HRMS Administrative Systems

• Personal Services Form (PSF)

• GT ID Request

• Bi-Weekly Time Entry panels (bi-weekly employees)

• TimeOut (monthly employees)

• DelTek (GTRI System-use only)

• Kronos (Automated Clock and System integration)

• Summer Faculty Pay panels

• Salary Planning & Distribution (budget amendments)

Need access? Use the Admin Systems Training chart for more information.

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https://techworks.psauth.gatech.edu/gt_data/content/training/docs/gt_fin_hr_access.pdf



Personal Services Form (PSF)

HR Department Administrator will:

• Enter/manage employee transactions

• Submit/track PSFs electronically

• Use Use HRMS Reports for data verification

Training Requirements for Access

• Intro to HR (Tutorial)

• Navigation (Tutorial)

• Payroll 101 (Tutorial)

• Managing Personnel Transactions (Instr-led)

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Training Inquiries [email protected]

mailto:[email protected]



Bi-Weekly Time Entry

Employees must submit time documents

HR Dept Administrator will:

• Enter/manage bi-weekly time data

• Use HRMS Reports for verification and tracking


• Intro to HR (Online Tutorial)

• Navigation (Online Tutorial)

• Bi-Weekly Time Entry Class (Instr-led)

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TimeOut

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Employees will enter, manage, and request

vacation and sick hours

Hiring Managers will:

• Manage approvals

• Submit adjustments & corrections


• Contact the Payroll Dept for access and

training

• Help files: www.ohr.gatech.edu/timeout

Use your HR Rep as a first responder

http://www.ohr.gatech.edu/timeout




Summer Faculty Pay Panels

HR Department Administrators will:

• Enter/Manage Summer Faculty

Assignments

• Use HRMS Reports to verify data entry

and tracking


• Intro to HR (Online Tutorial)

• Navigation (Online Tutorial)

• Summer Pay (Online Tutorial)

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Salary Planning and Distribution

HR Department Administrators will:

• Enter/Manage distribution of salaries,

fringe benefits, and Graduate Student

Tuition Remission charges

• Use HRMS Reports and SPD Ad-Hoc

Report to verify data entry and tracking


– Intro to HR (Online Tutorial)

– Navigation (Online Tutorial)

– Intro to SPD (Instr-led)

– SPD Ad-Hoc Report (Instr-led)

– Help Files: www.grants.gatech.edu/spd.php

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Email [email protected]

http://www.grants.gatech.edu/spd.php



Other Data Entry

• Some HR forms and processes cannot be initiated electronically

• HR Departments for more information

– Global Human Resources

– HR Customer Services Center

– Compensation

– Benefit selections – Employee Self Service in TechWorks

– Performance and Talent Management

• Annual Performance Evaluations

– Employee Relations

• Family Medical Leave process

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Systems Training and Request Access

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• Available classes and tutorials: www.training.gatech.edu

• Administrative Systems Toolbox for training guides and tools

• Request access to HR Systems: Payroll Authorization Form

Classes by Tasks for more information and help

http://www.training.gatech.edu/

https://techworks.psauth.gatech.edu/gt_data/content/training/toolbox_menu.html

http://ohr.gatech.edu/forms



Next Steps

• Consult with your Supervisor

– Discuss your HR functions and required systems

• Complete training for HRMS-related applications

– Use Admin Systems Training chart

• First responder for help: HR Rep

• Training inquires: [email protected]

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https://techworks.psauth.gatech.edu/gt_data/content/training/docs/gt_fin_hr_access.pdf


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