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INTRADEPARTMENTAL CORRESPONDENCE 9.4 …COMPUTER PRINT OUT DO=DOCUMENT FM=FILM MD=MAG DISK MT=MAG...
14
INTRADEPARTMENTAL CORRESPONDENCE April 7, 2010 9.4 TO: The Honorable Board of Police Commissioners FROM: Chief of Police SUBJECT: DESTRUCTION OF OBSOLETE DUPLICATE RECORDS RECOMMENDED ACTIONS 1. That the Board approve the Request for Authority to Destroy Obsolete Records - Duplicate/Official Records for 77 th Street Area, Devonshire Area, Harbor Area, West Valley Area, and Wilshire Area. 2. That the Board transmit this report and requests to the City Clerk, Records Management Officer. DISCUSSION On September 3, 1981, the City Records Retention Ordinance, Los Angeles Administrative Code, Division 12, was approved by the City Council and signed into law by the Mayor. The ordinance established rules, regulations and guidelines for retaining, retrieving and destroying City records. Subsequently, on November 22, 1985, the City Council approved the Los Angeles Police Department Records Retention Schedule, which established retention and destruction periods for all of the Department's records. The "Request for Authority to Destroy Obsolete Records" herein lists 209 boxes of duplicate records for five entities. The records to be destroyed are listed as an attachment. All records have satisfied both the minimum retention of the Department's Records Retention Schedule and the requirements for the destruction of obsolete duplicate records as specified by the Los Angeles Administrative Code, Section 12.5. If you have any questions, please contact Police Administrator D'Anna Markley, Commanding Officer, Records and Identification Division, at (213) 486-8185. Respectfully, CHARLIE BECK Chief of Police Attachments
Transcript of INTRADEPARTMENTAL CORRESPONDENCE 9.4 …COMPUTER PRINT OUT DO=DOCUMENT FM=FILM MD=MAG DISK MT=MAG...
INTRADEPARTMENTAL CORRESPONDENCE
April 7, 20109.4
TO: The Honorable Board of Police Commissioners
FROM: Chief of Police
SUBJECT: DESTRUCTION OF OBSOLETE DUPLICATE RECORDS
RECOMMENDED ACTIONS
1. That the Board approve the Request for Authority to Destroy Obsolete Records -Duplicate/Official Records for 77 th Street Area, Devonshire Area, Harbor Area, West ValleyArea, and Wilshire Area.
2. That the Board transmit this report and requests to the City Clerk, Records ManagementOfficer.
DISCUSSION
On September 3, 1981, the City Records Retention Ordinance, Los Angeles AdministrativeCode, Division 12, was approved by the City Council and signed into law by the Mayor. Theordinance established rules, regulations and guidelines for retaining, retrieving and destroyingCity records. Subsequently, on November 22, 1985, the City Council approved the Los AngelesPolice Department Records Retention Schedule, which established retention and destructionperiods for all of the Department's records.
The "Request for Authority to Destroy Obsolete Records" herein lists 209 boxes of duplicaterecords for five entities. The records to be destroyed are listed as an attachment. All recordshave satisfied both the minimum retention of the Department's Records Retention Schedule andthe requirements for the destruction of obsolete duplicate records as specified by the Los AngelesAdministrative Code, Section 12.5.
If you have any questions, please contact Police Administrator D'Anna Markley, CommandingOfficer, Records and Identification Division, at (213) 486-8185.
Respectfully,
CHARLIE BECKChief of Police
Attachments
32592
Text Box
BPC No. 10-0161
Form Gen 48b
CERTIFICATION FOR DESTRUCTION OF RECORDS
I hereby certify that the following determinations have been made for the records listedon the attached Request(s) for Authority to Destroy Obsolete Records:
1. The records are under the management or control of named department head;
2. The Records Retention Schedule minimum time limits have been satisfied;
3. The records listed are no longer required:
a. For operations of named department or office, orb. For the operations of the City, orc. To satisfy a City Council policy adopted by resolution, or a City Council request,
ord. By the City for administrative, historical, research, fiscal, legal, or cultural
purposes, ore. By the City Clerk for the City Archives; and
4. The destruction of said records will not violate provisions of the State of CaliforniaGovernment Code, Division 12 of the Los Angeles Administrative Code, or otherapplicable laws.
In the event the destruction of a writing is under consideration and a copy thereof hasbeen made by photographic reproduction, the following determinations have also beenmade:
1. At least two copies exist within the custody of the City, one of which is of Archivalquality and is stored in accordance with Sec. 12.4(a)(1)B of the Los AngelesAdministrative Code;
2. All conditions set forth in Sec. 12.4 of the Los Angeles Administrative Code and allstandards and regulations otherwise adopted or required by law have beensatisfied; and
3. The provisions of City Charter Sec. 434, where applicable, have been compliedwith.
ce,,To the b st of nowledge, the above determinations are true:
By ./._ Date ttful i4 )24210
Department/Bureau Los Angeles Police Department/Chief of Police
Records Dated 1/1/2002 to 12/31/2008
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Ret
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A =
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= A
nnua
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C =
Clo
sed
or C
ompl
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nE
= E
xpira
tion
P =
Per
man
ent
S =
Sup
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T =
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min
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Sch
dR
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itle
Item
(Rem
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O.
Sub
titl
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Med
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Cler
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ppro
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Rec
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Ret
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hedu
leD
ate:
06/
17/2
003
Rec
ords
of:
LO
S A
NG
EL
ES
PO
LIC
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EP
AR
TM
EN
T/W
ILSH
IRE
AR
EA
PDX
/07
CE
RT
IFIE
D P
ER
SE
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12.
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F L
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AN
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S A
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CO
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PDX
/07
D00
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T A
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X C
AR
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TO+2
TO+2
N N
N(R
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AN
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TIFI
CA
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N D
IVIS
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; TO
P P
OR
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N O
F C
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AR
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RE
PO
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5.)
RE
CO
RD
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P
PDX
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D0
10
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T C
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TE
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TO
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+2TO
+2N
N N
(AU
TOM
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D IN
FOR
MA
TIO
N D
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) RE
CO
RD
TY
PE
S:
PDX
/07
D0
11
CR
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AN
D T
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EP
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TO+2
TO+2
N N
N(R
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& ID
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TIFI
CA
TIO
N; B
UN
CO
FO
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EC
OR
D T
YP
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:A
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CAN
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APD
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INVE
STIG
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N-L
APD
3.1
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STIG
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N-L
APD
3.1
5G
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CO
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PE
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RE
CO
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PE
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RET
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N C
OD
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AU
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DIT
AR=
AN
NU
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REV
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CL=
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CO
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MPL
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NTO
TH
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ATE
OF
THE
REC
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D, I
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he "
TO D
ATE
"
MED
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OD
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AT=
AU
DIO
TAPE
BP
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EPRIN
T B
K=BO
OKS
CP=
CO
MPU
TER
PRIN
T O
UT D
O=
DO
CU
MEN
T F
M=
FILM
MD
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AG
DIS
K M
T=
MAG
TAPE
MC=
MIC
RO
FICH
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F=M
ICRO
FILM
PH
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OTO
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D=
OVER
SIZE
D D
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MEN
T O
P=
OPTIC
AL
DIS
K V
T=
VID
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TAPE P
C=
PU
NCH
CARD
SREC
ORD
TYP
E:V=
VIT
AL
H=
HIS
TO
RIC
AL
C=
CO
NFI
DEN
TIA
L L=
LEG
AL
CA=
CAN
CELL
ED
EX
=EX
PIRATIO
N P
E=PE
RM
AN
ENT S
U=
SUPE
RSE
DED
TE=
TER
MIN
ATIO
N
