INTERNSHIP HANDBOOK - UKM

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INTERNSHIPFACULTY OF ECONOMICS AND MANAGEMENT

HANDBOOK

PHILOSOPHY

UKM affirms the integration of faith in Allah and constructive knowledge; along with the amalgamation of

theory and practice as the core fundamentals in the advancement of knowledge, the building of an

educated society and the development of the university

VISION

To be a distinguished faculty, which stimulates and generates knowledge for economics, business and

professional development aimed at national and universal well-being.

MISSION

Committed to strive towards excellence in the disciplines of business management, accounting, and

economics through the integration of knowledge and ethical practices, high professionalism and current

developments.

AIM

To be the advanced knowledge, technological, and competitive centre upholding Malay Language as

the language of knowledge, build a dynamic and virtuous society, internationalise UKM’s contribution to

the global community, generate technology for the communities’ benefits

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INTERNSHIP HANDBOOK

FACULTY OF ECONOMICS AND MANAGEMENT

UNIVERSITI KEBANGSAAN MALAYSIA

© Copyright

Faculty of Economics and Management, Universiti Kebangsaan Malaysia

All rights reserved. No part of this publication may be reproduced, stored in any way that can be

reused or transmitted in any forms or by any means, electronic, mechanical, photocopying,

recording, or otherwise, without the prior permission of the Faculty of Economics and

Management, Universiti Kebangsaan Malaysia.

PREPARED BY:

FEP INTERNSHIP HANDBOOK COMMITTEE

Md Daud Ismail

Doris Padmini S. Selvaratnam

Hazrul Izuan Shahiri

Mara Ridhuan Che Abdul Rahman

Mohd Hafizuddin Syah Bangaan Abdullah

Siti Noor Kamaliah Mat Jusoh

Nurul Ain Nafhah Abd Rahman

The content of this guideline is accurate at the time being printed.

First Print 2017

Second Print 2018

Third Print 2019

Fourth Print 2020

Fifth Print 2021

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FOREWORD BY DEAN


Assalamualaikum W.B.T and Greetings,

Internship is a compulsory course for Bachelor of Accounting, Bachelor of Business Administration, and

Bachelor of Economics in Faculty of Economics and Management. It is to expose the students to the real-

life working environment. Students will be able to practice the knowledge and skills related to the field of

specialisation as they have learned in university. Internship opens up opportunities for students to expand

their experience with the guidance of supervisors and lecturers. The faculty and the industry will directly

involve ensuring the students able to gain benefits from the structured training.

This FEP Internship Handbook aims to facilitate the student’s understanding of the internship they will

undergo for four to six months. This handbook details the policies, requirements, and the internship course

procedures for each programme under the Faculty of Economics and Management, UKM.

This Internship Handbook could also be used as a reference for all faculty members to gain information

on the process and procedures of the internship courses practiced in the faculty.

On behalf of all faculty members, I wish you all the best to all students who will undergo internship. Always

look for opportunities to gain working experience in the industry and uphold the faculty’s and the

university’s good name.

All the best,

PROF DR. AINI AMAN

Dean

Faculty of Economics and Management

Universiti Kebangsaan Malaysia

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PREFACE

DEPUTY DEAN OF RELATIONS AND INCOME GENERATION


Assalamualaikum and Greetings,

Students are required to undergo internship to fulfil academic and graduation requirements. The

Internship course was designed with collaboration from industries to place students and assign them with

appropriate tasks related to their studies. Students will be monitored by an academic supervisor and

internship supervisor throughout their internship period.

As a higher learning institution, the Faculty of Economics and Management, Universiti Kebangsaan

Malaysia, is responsible for building dynamic, knowledgeable, and virtuous human capital. Therefore,

FEP collaborates with industries to provide a learning platform for the students to put into practice the

academic theories they have learned in university. This handbook aims to guide the supervisors and

students to ensure the internship process runs smoothly and effectively.

As the Deputy Dean of Relations and Income Generation, it’s my responsibility to administer the Internship

in the Faculty of Economics and Management. I wish you all the best and hope you will benefit from the

opportunities given to build as much experience and knowledge as possible.

PROF. MADYA DR. MD DAUD ISMAIL

Deputy Dean (Relations and Income Generation)



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PREFACE

HEAD OF INDUSTRIAL, ALUMNI AND COMMUNITY RELATIONS


Greetings

The Industrial, Alumni and Community Relations (JIAM) is responsible for creating a network between

FEP, the industries and communities. The collaboration among these entities is important not only for

research and learning purposes but also to connect students with the industries for their internship.

The students will attend a Pre-Internship session before their internship semester. During the Pre-

Internship session, students will be given guidance in writing biodata and internship application letters,

apart from interview courses and clinics conducted by the industries. The Career Carnival and face-to-

face or online interview sessions will open opportunities to the students in getting a place in the

industry/agency for their internship.

JIAM also liaises with the Undergraduate Secretariat, which sets the Internship prerequisites and assists

the Head of Programmes to remind students to undergo the internships based on their related fields. JIAM

distributes the information on the Academic Supervisor to the students and lecturers in accordance with

the Head of Programme.

It is hoped that this handbook will smoothen the FEP student’s internship placement and help them in

getting a promising career after graduation.

Regards,

PROF. MADYA DR. DORIS PADMINI A/P S. SELVARATNAM

Head

Industrial, Alumni and Community Relations (JIAM)



▬●◄ CONTENT ►●▬

ITEM PAGE

Internship Guideline 8

1.0 Introduction 8

2.0 Aim 8

3.0 Definition of Internship 8

4.0 Objectives of Internship 8

5.0 Prerequisite 9

6.0 Assessment Structure 9

7.0 Selection and Placement of Internship Venue 9

8.0 Internship Application Process

8.1 Before Internship

8.2 During Internship

10

10

10

9.0 Duration of Internship 11

10.0 Special Case and Emergency Rubric 12

11.0 Responsibilities of JIAM 12

12.0 Responsibilities of Head of Programme 13

13.0 Responsibilities of Student 13

14.0 Responsibilities of Supervisors

14.1 Academic Supervisor

14.2 Internship Supervisor

13

13

14

15.0 Others:

15.1 Holidays

15.2 Health and Safety

15

15

15

16.0 Special Cases:

16.1 Early Termination by Employer

16.2 Early Termination or Change of Placement by the Students

15

15

15

Reference 16

Internship Procedures 17

Internship Flow Chart 17

List of Forms Related to Internship 18

Internship Placement Confirmation Form (UKM/FEP/LI/B01) 19

Internship Student Information Form (UKM/FEP/LI/B02) 20

Internship Confirmation upon Reporting for Duty (UKM/FEP/LI/B03) 21

Internship Academic Supervisor Visit Form (UKM/FEP/LI/B04) 22

Presentation Evaluation Form by Internship Supervisor

(UKM/FEP/LI/B05/PI/BI)

23

Presentation Evaluation Form by Academic Supervisor

(UKM/FEP/LI/B07/PA)

24

Internship Performance Evaluation by Industry Supervisor


25

Written Report Evaluation by Academic Supervisor

(UKM/FEP/LI/B08/PA)

26

Logbook 27

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INTERNSHIP BACKGROUND

FACULTY OF ECONOMICS AND MANAGEMENT

UNIVERSITI KEBANGSAAN MALAYSIA

1.0 INTRODUCTION

Faculty of Economics and Management (FEP), Universiti Kebangsaan Malaysia, Internship Handbook

guides students and academic advisors in implementing an internship programme for the current

semester. The internship process starts with the student’s preparation for internship until completion of

the internship. This handbook explains in detail the assessment structure and responsibilities of each

student and academic supervisor in conducting the internship programme.

2.0 AIM

In today’s world, graduates need job competencies and skills to make themselves competitive in the job

market. Having a bachelor’s degree alone does not guarantee one’s employment. Instead, graduates

should equip themselves with relevant and up-to-date knowledge, practical experience, soft skills, and a

positive attitude before diving into career challenges. Therefore, the internship programme is to enhance

graduates’ employability through the empowerment of required competencies. It also opens an

opportunity for students to experience a real-life working environment.

3.0 DEFINITION OF INTERNSHIP

Students are required to undergo internship for a certain period to fulfil the programme’s and graduation’s

requirements. Students will be placed in an organisation and carry out tasks assigned in accordance with

the purpose of the training. Students will be supervised and assessed by an Academic Supervisor and

Internship Supervisor. This internship is in accordance with the Ministry of Higher Education’s prerequisite

for the award of a bachelor’s degree.

4.0 OBJECTIVES OF INTERNSHIP

The Faculty of Economics and Management (FEP) has made the internship a compulsory course for all

bachelor’s programmes, namely, Bachelor of Accounting, Bachelor of Business Administration, and

Bachelor of Economics, in line with requirements from the Ministry of Higher Education. The objectives of

FEP internship are as follows:

4.1 to expose students to the working environment per their field of specialisation.

4.2 to enhance students’ practical skills in the organisation.

to enable students to apply new technology in the industry.

4.3 to polish students’ soft skills such as teamwork, leadership skills, ethics and professionalism, life-

long learning and information management, communication skills, critical thinking, and problem-

solving.

4.4 to enable students to practice theories and concepts learned in the workplace.

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5.0 PREREQUISITE

Students from Bachelor of Economics (EPPE 3098) and Bachelor of Business Administration (EPPM

3098) are required to complete ALL course studies before their internship programme. Whereas, students

from Bachelor of Accounting (EPPA 409C) are required to complete up to semester six courses as

stipulated in the programme structure.

6.0 ASSESSMENT STRUCTURE

Table 1: Distribution of Marks for Assessment Component Structure

Assessment

Component Assessor Details

Distribution

of Marks

Presentation

Academic

Supervisor

• Student Presentation

(Refer Presentation Rubric Form

UKM/FEP/LI/B06/PA)

10%

Internship

Supervisor

• Student Presentation

(Refer Presentation Rubric Form

UKM/FEP/LI/B05/PI/BM /

UKM/FEP/LI/B05/PI/BM)

10%

Training

Performance

Internship

Supervisor

• Training Performance

(Refer Student Performance

Assessment Form

UKM/FEP/LI/B07/PI/BM /

UKM/FEP/LI/B07/PI/BI)

40%

Final Report Academic

Supervisor

• Final Report Book

(Refer Guideline/Final Report

Assessment Form UKM/FEP/LI/B08/PA)

20%

• Logbook 10%

• Evaluation of Internship Effectiveness

(what has learned throughout the

training period – to be filled online; the

link will be notified through UKMFolio)

10%

Total 100%

The score requirement for PASS is 65% and above.

7.0 SELECTION AND PLACEMENT OF INTERNSHIP VENUE

Students may choose and select the internship placement based on the channels set by the faculty.

Students are required to submit the internship placement application to JIAM in advance.

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Students need to manage the process of acceptance, interview, and feedback to the respective

companies they applied to for the internship.

Students should select the internship placements through the following channels:

i. the Internship Application programme (ALI),

ii. reference list of companies through industrial network collaboration,

iii. reference list of companies in the SLAI system,

iv. confirmation from Head of Programme.

8.0 INTERNSHIP APPLICATION PROCESS

8.1 BEFORE INTERNSHIP

8.1.1 It is COMPULSORY for students to attend the series of Pre-Internship Briefing sessions

organised by the JIAM secretariat.

8.1.2 Students will be exposed to internship learning through the provision of programmes such

as resume clinics, placement clinics, pre-training clinics by industry, and the preparation of

checklists for internship registration.

8.1.3 Students are required to complete the confirmation letter and the organisation answer form

provided by the JIAM secretariat during the internship application period.

8.1.4 Students must provide a cover letter and personal biodata when applying for internship

placement in the organisation.

8.1.5 All relevant feedback forms and letters must be forwarded to the JIAM secretariat for

students’ documentation on campus.

8.1.6 Any application received from the organisation must be approved by the Mentor and Head

of Programme before giving feedback to the organisation.

8.1.7 Should the Head of Programme not approve of the internship placement application, the

student must send the rejection form to the organisation and make a new application.

8.1.8 Students are given a period of one week to obtain new internship placements.

8.1.9 Should the application for internship placement be accepted by the Head of Programme,

the student must send the acceptance form to the organisation immediately.

8.1.10 Students need to attend the final briefing as a final preparation before undergoing

internship.

8.2 DURING INTERNSHIP

8.2.1 Students MUST report to the organisation on the date and time stipulated by the

organisation.

8.2.2 Students will be assigned under an internship supervisor during the start of an internship

session.

8.2.3 Students will also be placed under the supervision of an academic supervisor appointed by

the Head of Programme.

8.2.4 Students are responsible for informing academic supervisors regarding the current status

of internship.

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8.2.5 The academic supervisor will conduct at least one visit to the industry per internship

session.

8.2.6 Students are required to make a presentation on the tasks/projects assigned by the

organisation.

8.2.7 Students are required to submit the final report and logbook to the academic supervisor on

the 15th week of the internship period.

8.2.8 Students are required to submit all related internship evaluation forms to the academic

supervisor.

8.2.9 Students are required to complete the online Internship Effectiveness Assessment form

provided by the JIAM secretariat.

8.2.10 Students are to complete the internship course.

9.0 DURATION OF INTERNSHIP

The FEP internship is subject to the course programme, as in Table 2. Students are NOT ALLOWED to

register for the internship course in Semester 3, EXCEPT for those who are graduating or special cases.

The exemption is subject to the faculty’s decision. The duration of internship MUST be carried out

continuously, as stated in Table 2.

Table 2: Duration of Internship according to Course Programme

COURSE PROGRAMME COURSE CODE CREDIT HOUR DURATION

Bachelor of Economics EPPE 3098 8 hours 4 months

Bachelor of Business Administration EPPM 4098 8 hours 4 months

Bachelor of Accounting EPPA 409C 12 hours 6 months

Students need to do the following during the semester before undergoing internship as stipulated on the

timeline below:

A semester before Internship

Week 2 Attend Internship briefing

Whole Semester Attend Resume Clinic/Mock Interview/Career Talk

Week 2 – 10 Students apply for the internship placement

Week 11 Submit internship placement acceptance letter of the company and other

supporting documents

Week 12 Receive internship application results.

A meeting of the Head of JIAM with all Head of Programmes will be held to

endorse the internship placement as stipulated in the Undergraduate

Meeting.

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The duration and working hours during the internship are subject to the current Labour Law. Any overtime

or increase in workload is subject to the agreement between the employer and the student. The minimum

working day is from Monday to Friday or Sunday to Thursday or equivalent to 40 hours a week.

10.0 SPECIAL CASE AND EMERGENCY RUBRIC

10.1 Employers have the right to determine the internship implementation. The students will either need

to Work from Office (WFO) or Work from Home (WFH) is based on the current Movement Control

Order (MCO) regulations. Therefore, students will be assessed based on a special rubric, as shown

in Table 3.

Table 3: Special Rubric Components Specifically for WFH or WFO

Component Action By Assessment Form Code Marks

Final Report & Logbook Student UKM/FEP/LI/B08/PA 30%

Internship Assessment Internship Supervisor UKM/FEP/LI/B07/PI/BM 40%

Presentation Student UKM/FEP/LI/B05/PI

UKM/FEP/LI/B06/PA 20%

Academic Advisor Visit Form Academic Supervisor UKM/FEP/LI/B04 -

10.2 Implementation of the internship course for cases of students who have been suspended or

terminated due to Movement Control Order (MCO) and COVID-19 issues.

Implementation of the internship course for cases taking turns to work. Students who Work from

Office (WFO) interval with Work from Home (WFH) and cases of students who have been

suspended or terminated due to Movement Control Order (MCO) and COVID-19 issues.

Table 4: Rubric Components for Specific and Emergency Cases of Interval WFH and WFO

Component Action By Assessment Form Code Marks

Final Report & Logbook Student UKM/FEP/LI/B08/PA 20%

Internship Assessment Internship Supervisor UKM/FEP/LI/B07/PI/BM 30%

Special Project Student UKM/FEP/LI/B09/PK 30%

Presentation Student UKM/FEP/LI/B05/PI

UKM/FEP/LI/B06/PA 10%

11.0 RESPONSIBILITIES OF JIAM

The FEP internship programme is administered by the Deputy Dean of Relations and Income Generation

with the Head of Industrial, Alumni, and Community Relations (JIAM) assisted by the Relations and

Income Generation Secretariat.

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The JIAM Secretariat administers the internship of mainstream students only. Meanwhile, internship for

students registered with the Centre for Educational Extension (PKP) will be managed by PKP officers.

12.0 RESPONSIBILITIES OF HEAD OF PROGRAMME

12.1 The Head of Programme is responsible for confirming the student’s internship placement with

Mentor’s assistance.

12.2 The Head of Programme is responsible for ensuring that students undergo internship according to

their field of specialisation.

12.3 The Head of Programme will need to approve any acceptance of internship placement.

12.4 The Head of Programme has the authority to reject any internship placement that does not meet

the student’s field of study.

13.0 RESPONSIBILITIES OF STUDENTS

13.1 It is COMPULSORY for students to report for duty on the date and time as stipulated in the offer

letter.

13.2 Students MUST comply with the policies and regulations of the organisation and Universiti

Kebangsaan Malaysia (UKM).

13.3 Students are reminded to uphold the good name of UKM and the company and comply with the

employer’s and internship supervisor’s commands during the internship programme.

13.4 Students SHOULD seek assistance and discuss with the Academic Supervisor if they encounter

any problems related to their internship. Students should never make their own decisions before

the consultation.

13.5 Students are NOT ALLOWED to change organisation without faculty’s consent, it is subject to the

faculty’s approval.

13.6 Students are NOT ALLOWED to engage in any activities prohibited by UKM and the internship

organisation.

13.7 Students MUST MAKE SURE to fill out all internship related forms and submit them to relevant

parties.

13.8 It is COMPULSORY for students to pay tuition fees to UKM during the internship period.

13.9 It is COMPULSORY for students to submit a written report and logbook no later than week-15

during the current internship semester.

13.10 Students MUST communicate with the JIAM secretariat with regards to internship matters and not

through intermediaries such as Academic Supervisors, Mentors, friends, family members, and

others.

13.11 Students are responsible for meeting the internship requirements as per guidelines, failing to do

so will cause disciplinary action.

14.0 RESPONSIBILITIES OF SUPERVISORS

14.1 ACADEMIC SUPERVISOR

14.1.1 Academic supervisor should always contact and advise students accordingly.

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14.1.2 Academic supervisor is required to visit students at least once during the internship

period.

14.1.3 Academic supervisor should establish good relations between the faculty and the

organisation.

14.1.4 Academic supervisor is required to evaluate student’s performance during the

presentation using the form provided (UKM/FEP/LI/B04) during the visit to the

organisation.

14.1.5 Academic supervisor is required to evaluate student’s written reports using the form

provided (UKM/FEP/LI/B06/PA / UKM/FEP/LI/B08/PA).

14.1.6 Academic supervisor is required to submit student’s internship grades online within the

period determined by JIAM.

14.1.7 Academic supervisor should refer to the JIAM secretariat for any cases related to the

exchange of internship placement, student withdrawals, conflicts with employers,

misconduct of the employer, and the like.

14.2 INTERNSHIP SUPERVISOR

14.2.1 Internship supervisor is required to determine the placement and specific tasks that are

appropriate for the students upon receiving the student’s internship admission.

14.2.2 Internship supervisor should guide student related to tasks given according to student’s

specialisation.

14.2.3 Internship supervisor is required to evaluate the student’s performance throughout the

internship period using the evaluation form provided during the student’s presentation.

14.2.4 Internship supervisor needs to submit the evaluation form (UKM/FEP/LI/B07/PI/BI) to

JIAM after the student has completed the internship session.

14.2.5 Internship supervisor may use own discretion to approve student’s sick leaves and

holidays under their supervision.

14.2.6 Internship supervisor is required to inform the faculty of any problems that may arise

during the student’s internship period.

14.2.7 Internship supervisor is required to comply with the work ethics as per National Labour

Act throughout supervising the internship student.

15.0 OTHERS

15.1 HOLIDAYS

Student’s entitlement for holidays is upon the Internship Supervisor or the head of the department’s

approval. Students are not allowed to take leave as they please.

15.2 HEALTH AND SAFETY

All UKM students are covered under life and accident insurance policies throughout their studies, including

the internship period. Students may refer to the registrar’s office regards to insurance matters.

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Students are to abide by the Universities and College Universities Act 1971 (Amendment 2009), IPTS Act

1996 (Act 555), and Education Act 1996 (Act 550) throughout their internship period.

16.0 SPECIAL CASES

16.1 EARLY TERMINATION BY THE EMPLOYER

Students should immediately report to the JIAM secretariat if they are terminated early due to unforeseen

circumstances such as the company’s internal problems, health issues, and others. Students will be given

special assignments or be reassigned to a new organisation based on the Head of Programme’s approval

to complete the remaining hours of internship.

16.2 EARLY TERMINATION OR CHANGE OF PLACEMENT BY THE STUDENTS

Students are strictly prohibited from self-terminating before the stipulated date or change the internship

placement. Students need to seek advice from the Academic Supervisor if they encounter any problems

such as self-adjustment, stress, health, safety, or any other reasons. The Academic Supervisor should

refer the case to JIAM secretariat for further action in finding the best solutions, if necessary.

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REFERENCE

Buku Dasar Latihan Industri terbitan Kementerian Pendidikan Tinggi (2010)

Buku Panduan Latihan Industri Cetakan Pertama 2017

Student Welfare Unit, HEPA-UKM

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ITERNSHIP PROCEDURES

ITERNSHIP FLOW CHART

Before Internship During Internship

Pre-Internship Course by JIAM

Secretariat

• Briefing on Introduction to Internship Programme

• Resume Clinic • Placement Clinic • Pre-Training Clinic by Industry • Checklist Preparation for

Internship Placement • Quiz Assessment

Submit Internship Placement

Verification Form (UKM/FEP/LI/B01)

with Mentor confirmation and

attachment:

• Organisation Answer Form/Offer

Letter from Organisation

END

Application for internship placement

with Mentor guidance:

• Student Confirmation Letter • Accompanying Letter • Biodata • Organisation Answer Form

START

Internship Final Briefing

Decision Reject

Make

Amendments

Accept

Internship Placement Confirmation

by Head of Programme

Decision Reject

Make

Amendments

Accept

Report for duty to the oraganisation

Distribution of academic supervisors

by LIAM Secretariat

Submit Final Report and Logbook to

academic supervisor

END

Students inform the academic

supervisor regarding internship status

START

Fill out the reflection form:

online form

Academic supervisor visits the

industry:

• Presentation

Submit the Assessment Form to

academic supervisor

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LIST OF FORMS RELATED TO INTERNSHIP:

1) INTERNSHIP PLACEMENT CONFIRMATION FORM (UKM/FEP/LI/B01)

2) INTERNSHIP STUDENT INFORMATION FORM (UKM/FEP/LI/B02)

3) INTERNSHIP CONFIRMATION UPON REPORTING FOR DUTY (UKM/FEP/LI/B03)

4) ACADEMIC SUPERVISOR’S INTERNSHIP VISIT FORM (UKM/FEP/LI/B04)

5) PRESENTATION EVALUATION FORM BY INTERNSHIP SUPERVISOR


6) PRESENTATION EVALUATION FORM BY ACADEMIC ADVISOR (UKM/FEP/LI/B06/PA)

7) INTERNSHIP PERFORMANCE EVALUATION BY INTERNSHIP SUPERVISOR


8) WRITTEN REPORT EVALUATION BY ACADEMIC SUPERVISOR FORM

(UKM/FEP/LI/B08/PA)

9) LOGBOOK

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UKM/FEP/LI/B01

INTERNSHIP PLACEMENT CONFIRMATION FORM

STUDENT’S DETAILS Full Name: ______________________________________ _______________________________________________ Matric No: ______________________________________ Programme*: BBA / BEcon / BAcc Major: _________________________________________ IC No./Passport: _________________________________ Latest CGPA: ___________________________________ Total Credit Completed: ___________________________ Phone No./HP: __________________________________ Email: _________________________________________ STUDENT’S NEXT OF KIN Name: _________________________________________ _______________________________________________ Relationship with Student: _________________________ Phone No./HP: __________________________________ Permanent Address: ______________________________ _______________________________________________ ORGANISATION’S DETAILS* Organisation’s Full Name: _______________________________________________ Organisation’s Full Address: ______________________________________________________________________________________________ Postcode: _________ City: ________________________ State: _________________________________________ Organisation’s Phone No.: _________________________ Department Assigned: _______________________________________________ Scope of Work/Field of Work/Task Details/ToR in Organisation: ____________________________________________________________________________________________________________________________________________________________________________________________ Internship Start Date: _______________________ Internship End Date: _______________________ Allowance to be Received: RM_______________________

DECLARATION I hereby certify that all details given above are correct. I will be committed to the organisation and uphold the good name of the faculty and UKM throughout my internship period. Student’s Signature: __________________________ Date: ______________________________________ MENTOR’S VALIDATION I, as the Mentor, confirm that the organisation selected is suitable for internship and is according to the student’s programme and majoring. Mentor’s Signature: ___________________________ Date: ______________________________________ Official Stamp: HEAD OF PROGRAMME’S VALIDATION I, as the Head of Programme, confirm that the organisation selected is suitable for internship and is according to the student’s programme and majoring. Head of Programme’s Signature: __________________ Date: _______________________________________ Official Stamp:

Student’s Latest

Photo

*cancel all that is not applicable

INSTRUCTION:

o This form MUST be completed and returned.

o Please attach a copy of the organisation’s offer

letter/answer form the Internship Supervisor.

o Need to include scope of work/field of work/ToR of

the organisation.

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UKM/FEP/LI/B02

INTERNSHIP STUDENT INFORMATION FORM

I. GENERAL DETAILS

Student’s Name: __________________________

________________________________________

Matric No.: _______________________________

IC No.: _________________________________

Gender: Male Female

Ethnic: __________________________________

Bachelor Programme:

Business Administration/ Economics/

Accounting/ International *

Major:

________________________________________

Year of Study: _________________________

Permanent Address: _______________________

________________________________________

________________________________________

Current Address: __________________________

________________________________________

________________________________________

Phone No.: ______________________________

________________________________________

II. FAMILY/ NEXT OF KIN DETAILS

Name:

________________________________________

Address: ________________________________

________________________________________

________________________________________

Phone No.: ______________________________

Relationship with Student: __________________

III. HEALTH INFORMATION

Have you experienced a critical health problem in the

last six months?

Yes No

If yes, please state the health problem.

____________________________________________

____________________________________________

Have you sought for treatment?

Yes No

If yes, please specify the place of treatment.

___________________________________________

Do you have any allergies?

Yes No

If yes, please state your allergies.

___________________________________________

IV. STUDENT’S DECLARATION

I declare that all the information given above is true.

Signature:

___________________________________________

Name:

___________________________________________

Date: ______________________________________

NOTE: This information is used for internship

purposes ONLY.

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INTERNSHIP CONFIRMATION UPON REPORTING FOR DUTY

DECLARATION UPON REPORTING FOR DUTY (to be filled by student)

Name: ____________________________________________________________________________

Matric No.: _________________________________________________________________________

Programme (Major): _________________________________________________________________

Identification Card No.: _______________________________________________________________

Date Report Duty: ___________________________________________________________________

Residential Address during Internship: ___________________________________________________

__________________________________________________________________________________

Phone No: _________________________________________________________________________

Email: ____________________________________________________________________________

Student’s Signature: _________________________________________________________________

VALIDATION OF ORGANISATION’S REPRESENTATIVE

Duties and responsibilities of organisational supervisor:

Signature: ______________________________

Name: _________________________________

Date: _________________________________

Official Stamp:

UKM/FEP/LI/B03

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INTERNSHIP ACADEMIC SUPERVISOR VISIT FORM

COURSE CODE: EPPM4098/EPPE3098/EPPA409C/EPPM4098 SET 2 *

STUDENT’S DETAILS

STUDENT’S NAME: __________________________________________________________________

MATRIC NO.: _______________________________________________________________________

PROGRAMME: Business Administration/Economics/Accounting/International *

ORGANISATION’S NAME: ____________________________________________________________

CITY/VENUE: _______________________________________________________________________

STATE: ____________________________________________________________________________

DATE OF VISIT: _____________________________________________________________________

Please mark (√) in the space provided based on the scale given below:

1 2 3 4 5

Very

Unsatisfactory Unsatisfactory Average Satisfactory Very Satisfactory

1 2 3 4 5

1. The physical environment of the organisation (location, premises,

hardware, software) are conducive and appropriate.

2. The organisation provides appropriate assignments and benefits

to students.

3. The scope of assignments given by the organisation suits the

student’s field of specialisation.

TOTAL MARKS /15

Other views or comments (if any):

__________________________________________________________________________________

__________________________________________________________________________________

Certified by: ___________________________ Date:

(signature)

Name: __________________________________________________

* cancel which is not applicable

UKM/FEP/LI/B04

23

PRESENTATION EVALUATION FORM

(to be completed by Internship Supervisor)

STUDENT’S INFORMATION

Name

Matric No.

Programme

Organisation


1 2 3 4 5

Very Unsatisfactory Unsatisfactory Average Satisfactory Very Satisfactory

The student’s presentation: 1 2 3 4 5

1. Display readiness

2. Fluent and clear

3. Exhibit self-confidence (not referring to reading material)

4. Use formal language

5. Creativity in presentation

6. Presentation flow

7. Ability to answer questions

PRESENTATION EVALUATION: /35 × 10% = _______

Certified by: _____________________________________ Date:

(signature)

Name: __________________________________________

Designation: ______________________________________

Official Stamp:

UKM/FEP/LI/B05/PI/BI

24

PRESENTATION EVALUATION FORM

(to be completed by Academic Supervisor)


Name

Matric No.

School/Programme

Organisation


1 2 3 4 5

Very Unsatisfactory Unsatisfactory Average Satisfactory Very Satisfactory

The student’s presentation: 1 2 3 4 5

1. Display readiness

2. Fluent and clear

3. Exhibit self-confidence (not referring to reading material)

4. Use formal language

5. Creativity in presentation

6. Presentation flow

7. Ability to answer questions

TOTAL SCORE /35

PRESENTATION EVALUATION: /35 × 10% = _______

Certified by: _____________________________________ Date:

(signature)

Name: __________________________________________

Designation: ______________________________________

Official Stamp:

UKM/FEP/LI/B06/PA

25

INTERNSHIP PERFORMANCE EVALUATION

(to be completed by Internship Supervisor)


Name

Matric No.

Programme

Organisation

Please tick (√) in the space provided below according to the scale given:

1 2 3 4 5

Most unsatisfactory Unsatisfactory Moderate Satisfactory Most Satisfactory

APPEARANCE, ETHICS AND MORALITY 1 2 3 4 5

1 Display pleasant character (polite, patient and preserving)

2 Tolerant to diversity of culture in the organisation

3 Display integrity in performing given tasks

PROFESSIONALISM

4 Capable of receiving orders

5 Ability to plan and manage work to be completed within time given

6 Able to perform the given tasks independently, with minimum supervision

7 Display eagerness to learn

8 Display interest in the given tasks and proactive

COMMUNICATION SKILLS

9 Able to present idea verbally in clear and organised manner

10 Capable of giving feedback effectively to issues or questions raised

11 Capable of preparing written report in a proper form

12 Able to communicate properly with various parties (management, seniors and colleagues)

LEADERSHIP AND TEAMWORK SKILLS

13 Ability to work in a team to complete the given tasks

14 Involves in beneficial activities organised by the organisation

15 Respect opinions of other people

16 Willing to help team member and act proactively

TECHNICAL SKILLS

17 Able to identify and analyse problems related to the given tasks

18 Able to offer solutions to problems related to the given tasks

19 Able to perform task related to the scope of work given

20 Able to utilise available information in work-related decision-making

TOTAL SCORE /100

PERFORMANCE EVALUATION MARKS /100 × 40% = _______ Certified by: _______________________________________ Date: (signature) Name: ____________________________________________ Official stamp: Designation: _______________________________________

UKM/FEP/LI/B07/PI/BI

26

WRITTEN REPORT EVALUATION

(to be completed by Academic Advisor)


Name

Matric No.

Department/Programme

Organisation

Please tick (√) in the space provided below according to the scale given:

1 2 3 4 5

Most unsatisfactory Unsatisfactory Moderate Satisfactory Most Satisfactory

No. Item 1 2 3 4 5

1. FRONT PAGE REPORT

● Name of School/Major

● Name and Matric No.

● Name and Address of Internship Organisation

2. INTRODUCTION includes (but not limited to):

● Duration and department of internship placement

● Internship objectives

3. ORGANISATION’S BACKGROUND includes (not limited to):

● Brief information of the organisation

● Organisational structure/chart

● Organisation’s core activities

● Organisational work structure

● Advantages and disadvantages of the organisation

4. LEARNING OUTCOMES includes (not limited to):

● Tasks and responsibilities performed

● The internship objectives that have achieved

● To what extend the experience has helped students to understand the field of

specialisation practically

● Challenges faced by the students during the internship and ways to overcome the

problems

5. CONCLUSION includes (not limited to):

● Self-reflection

● Readiness to face the working environment

● Suggestions to improve internship course

6. LOGBOOK

TOTAL SCORE /30

REPORT EVALUATION MARKS: /30 × 30% = ________

Certified by: ________________________________ Date: _________________________________

(signature)

Name: ____________________________________ Position: ________________________________

UKM/FEP/LI/B08/PA

27

LOGBOOK

Daily Activities

Monday Date:

Tuesday Date:

Wednesday Date:

Thursday Date:

Friday Date:

Saturday Date:

Week: _____________ Date: _______________

Supervisor’s Signature: _________________________

Company’s Official Stamp

INTERNSHIP HANDBOOK - UKM

Documents

Transcript of INTERNSHIP HANDBOOK - UKM