Internet Tools for Lawyers - Fiona Rae Clark
-
Upload
fiona-clark -
Category
Law
-
view
209 -
download
2
Transcript of Internet Tools for Lawyers - Fiona Rae Clark
![Page 1: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/1.jpg)
Internet ToolsFor Lawyers
October 26, 2014
![Page 2: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/2.jpg)
Where we are going…• The Status Quo • A Cry for Help• The Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A
![Page 3: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/3.jpg)
The Status Quo• Mixed Versions of Office Documents (2003, 2007, 2010)• Searching for E-Mails & Documents Slow & Painful• Documents ‘marooned’ on office PC & Laptop• Long delays sending and receiving e-mails with attachments• No Remote Access to Accounting Packages• No Remote Access to Calendar Application• Lost time for Face to Face Meetings• Scheduled IT Downtime• Virus / Malware Concerns• Lack of Mobile Device Integration while in Transit• Security & Backup of data a constant concern
![Page 4: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/4.jpg)
Where we are going…
• The Status Quo • A Cry for Help• The Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A
![Page 5: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/5.jpg)
A Cry for Help• How can I guarantee the confidentiality, integrity, and reliability of
all of my documents and e-mails?• How can I track my billable time effectively, from anywhere at any
time? Is it possible to not only send my customers invoices, but allow them to pay their invoices online?
• How can I share documents and attachments with my clients, and collaborate effectively with other legal professionals?
• How can I reduce telephone, travel, parking, and other administrative / IT costs?
• Is it possible for me to access all of my documents, e-mails, schedule meetings, and participate in videoconferences while away from my office?
• How can I increase the regional or global visibility of my legal practice or firm?
![Page 6: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/6.jpg)
Where we are going…
• The Status Quo • A Cry for Help• The Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A
![Page 7: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/7.jpg)
The Cloud Based Approach• Traditional IT solutions for E-Mail, Calendaring, and Document
sharing rely on a variety of IT systems owned and managed by individual customers and in-house or outsourced IT staff
• Classic approaches to document management and e-mail for legal professionals often include solutions based on Lotus Notes, Microsoft Exchange, and other proprietary software.
• The reliability, availability, and integrity of internal these internal IT solutions comes at a very high cost, does not scale on demand, and does not provide seamless collaboration tools or advanced remote-access capabilities
• Businesses are often caught in a continuous software upgrade cycle where new features and functionality must be purchased on a regular basis
![Page 8: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/8.jpg)
The Cloud Based Approach
• E-Mail, Documents, Calendars, and Extranets are hosted in highly-reliable, secure, and scalable Internet Data Centres.
• Documents are automatically backed up in real-time the instant you work on them. Documents can be shared, and more than one person can work on any document at any given time.
• Migration of services to the cloud does not need to happen overnight. A hybrid migration approach allows certain applications to exist in the cloud, while others remain on older systems.
Cloud Computing Defined:Cloud computing is the delivery of computing as a service rather than a product, whereby shared resources, software, and information are provided to computers and other devices as a utility.
![Page 9: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/9.jpg)
Where we are going…
• The Status Quo • A Cry for Help• A Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A
![Page 10: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/10.jpg)
Google Apps Overview• Google is the de-facto leader in Cloud Computing and
currently has the best record for uptime (99.9% Guarantee)• Google operates more than 60 Internet data centres around
the world, with over one million servers under management• Over 4 Million Businesses, Universities, and Government
Organizations use Google Apps to manage their E-Mail, Documents, Contacts, Calendaring, Video, and other applications.
• Google Apps provides migration tools and migration partners to help businesses migrate from older e-mail systems (e.g. Microsoft Exchange, Lotus Notes) onto Google Apps.
• Yearly subscription rates per user as low as $50/year
![Page 11: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/11.jpg)
What are the Google Apps?
![Page 12: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/12.jpg)
My Google Apps Portal
![Page 13: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/13.jpg)
Google Apps E-Mail Hosting
![Page 14: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/14.jpg)
Google Calendar
![Page 15: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/15.jpg)
Google Docs
![Page 16: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/16.jpg)
Microsoft Office Integration
![Page 17: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/17.jpg)
Google Sites – Customer Portal
![Page 18: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/18.jpg)
Where we are going…
• The Status Quo • A Cry for Help• A Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A
![Page 19: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/19.jpg)
CLIO & Apps MarketplaceClio offers web-based practice management for lawyers in small-to-medium-size firms. Completely web-based, Clio makes it easy to manage all aspects of a practice including clients, matters, tasks, calendaring, billing, trust account, document management, client collaboration and online client billing.
FEATURES :* Client and Matter Management * Timesheets/Activity Tracking * Time Reporting * Performance Analysis and Reporting * Calendaring and Reminders * Trust Accounting / Account Management * Clio Connect (Client Extranet) * Client Document Sharing / Collaboration * Online Bill Payment* SSL Encryption & Secured Data Storage * Client Billing and Invoice Generation * Document Management * Mobile Interfaces for iPhone, Android, and Palm Pre
![Page 20: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/20.jpg)
CLIO Demo
![Page 21: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/21.jpg)
CLIO & Apps Marketplace
![Page 22: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/22.jpg)
Where we are going…
• The Status Quo • A Cry for Help• A Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A
![Page 23: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/23.jpg)
Video Conferencing & Internet Telephony
•Google Talk• Skype• Skype for Business
![Page 24: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/24.jpg)
Video Conferencing & Internet Telephony
• Free voice and video calling to any Skype or Google Talk user• Dedicated lo
![Page 25: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/25.jpg)
Where we are going…
• The Status Quo • A Cry for Help• A Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A
![Page 26: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/26.jpg)
Smartphone & Tablet Integration
• Skype Applications for iPhone & Google Android Smartphones• Skype & Google Talk for iPad Support• 3G/4G/WiFi Mobile Data Support
![Page 27: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/27.jpg)
Remote Access to E-Mail
![Page 28: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/28.jpg)
Remote Access to Calendar
![Page 29: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/29.jpg)
Remote Access to Documents
![Page 30: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/30.jpg)
Remote Access to Google Sites
![Page 31: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/31.jpg)
Where we are going…
• The Status Quo • A Cry for Help• A Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A
![Page 32: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/32.jpg)
Online Advertising• Register / Transfer Domain & Build a Internet Web site
http://www.melbourneit.com.au/
• CrowdSourcing (Company Logos & Website Development) http://www.designcrowd.com
• Google AdWords http://www.google.com/adwords
• Google Places http://www.google.com/places
![Page 33: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/33.jpg)
Google AdWords• Create an advertising ‘Campaign’ based on Keywords• Keywords Examples might be:• Barrister, Construction Law, Strata Law
• When someone searches for these keywords on Google, or use various Google applications (Gmail, Docs, Etc), your advertisement appears as a “Sponsored Link”
• You can set a daily, monthly, or weekly budget quota. When the advertising budget is exceeded for a specific day your ad will stop running until the following day
• Advertisements can easily be set to run regionally (e.g. NSW), nationally, globally, and on selected Google properties, and on specific times of day.
![Page 34: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/34.jpg)
AdWords Administration
![Page 35: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/35.jpg)
AdWords Campaign Results
![Page 36: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/36.jpg)
Where we are going…
• The Status Quo • A Cry for Help• A Cloud Based Approach• Google Apps Overview• CLIO and the Google Apps Marketplace• Videoconferencing & Internet Telephony• Smartphone & Tablet Integration• Online Advertising• Google Apps Migration Partners• Q&A
![Page 37: Internet Tools for Lawyers - Fiona Rae Clark](https://reader036.fdocuments.us/reader036/viewer/2022062903/58ed8ad61a28ab74738b460d/html5/thumbnails/37.jpg)
Google Apps Migration Partners• In Australia:
• CloudSherpas http://www.cloudsherpas.com
• CloudLogic http://cloudlogic.com
• As your applications move to the cloud you may need to re-examine your Internet connectivity requirements such as bandwidth, reliability, and data plans for your office or mobile devices:
• Thrust Networks http://thrust.com.au