International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management

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International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management Edition 4 February 2006. Preface to Fourth Edition. Part 1 – Regatta Organisation and Management Part 2 – Fleet racing Part 3 – Offshore racing Part 4 – Match Racing Part 5 – Team Racing. - PowerPoint PPT Presentation

Transcript of International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management

  • February 2006ISAF*International Sailing Federation

    Race Management Manual

    Part 1

    Regatta Organisation and ManagementEdition 4February 2006

    ISAF

  • February 2006ISAF*Preface to Fourth Edition

    Part 1 Regatta Organisation and ManagementPart 2 Fleet racingPart 3 Offshore racingPart 4 Match RacingPart 5 Team Racing

    ISAF

  • February 2006ISAF*How to use this Manual

    As a Powerpoint PresentationUse on a PC or Laptop for personal useUse with a data projector in a classroom situation

    As a hard copyPrinted from Notes pages in Powerpoint

    ISAF

  • February 2006ISAF*The four questions

    What is the event?

    When is the event?

    Where is the event?

    How is the event to be organised?

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  • February 2006ISAF*What is the event?

    Status

    International ChampionshipNational ChampionshipLocal area ChampionshipMajor Open MeetingSmall Open meetingClub racing

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  • February 2006ISAF*Major event informationNumber of daysNumber of classesNumber of races per dayEstimate of number of entriesNumber of course areas and the course configurationPosition of finishing line in relation to the course

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  • February 2006ISAF*When is the event?DatesDoes it clash with other events?Are there outside influences affecting the date?Olympic GamesOther cultural events

    TidesDoes the state of the tide have an influence on the timing of the event?

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  • February 2006ISAF*Where is the event to be held?Based on a Marina or HarbourCommercial trafficLeisure trafficRestricted areas; navigation channels

    Launched from the open beachWave heightSand or stony beach

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  • February 2006ISAF*Where is the event to be held?

    The seabedIs it good for anchoringdepth of waterstrength of tidal currents

    Racing areano high sea cliffsclean winds

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  • February 2006ISAF*Evaluation

    Evaluation of the proposed eventCan the venue cope physically with this size of event?Do the personnel have the required level of expertise?

    Risk AssessmentCan the venue provide the event with a safe working environment?

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  • February 2006ISAF*How is the event to be organised?

    Set up an Organising Authoritysee rule 88.1

    Appoint a Race Committeesee rule 88.2

    When appropriate appoint a protest committeesee rule 88.2

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  • February 2006ISAF*Authority and ResponsibilityRaces shall be Organised by an Organising AuthorityThe ISAFA member national authority of the ISAFA club or other organisation affiliated to a national authorityA class association, either with the approval of a MNA or in conjunction with an affiliated clubAn unaffiliated body in conjunction with an affiliated club

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  • February 2006ISAF*Authority and ResponsibilityOrganising AuthorityOne or more of the bodies listed previously may constitute the Organising AuthorityRegatta Organising CommitteeThe main committeeRace CommitteeAppointed by the Organising Authority

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  • February 2006ISAF*Authority and Responsibility

    The safety of all competitors is a prime responsibility.

    Ensuring fair competition also has high priority

    Rules compliance is of prime importance

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  • February 2006ISAF*Committees and Key Personnel

    Regatta Organising Committee

    It requires a good Chairman

    It is responsible for the whole conduct of the regatta.

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  • February 2006ISAF*Guideline plan for major event organisationNational AuthorityHost ClubClass AssociationOrganising AuthorityOn shore organisationOn water organisationJuryRace CommitteeServicesCar parksMarqueesChanging facilitiesLaunching rampsCranes/MooringsetcBeach masterDinghy parkShore safetyCommittee BoatsPersonnelSafety OfficerPatrol craftMother boatsEquipmentFlags, Halyards, Guns,Marks, Anchors, RopesDocumentsSailing InstructionsResultsNotice of RaceSecretariatLegal, Insurances,Accommodation, Transport,SecurityFinancial ControlBudgets, SponsorshipMarketing & PublicityAdvertising revenueMedia, TVMeasurementSail & hullMeasurement,weighingSocial ProgrammeOpening & ClosingCeremoniesCatering, Bar, EntertainmentRace Office

    ISAF

  • February 2006ISAF*Principal pre-regatta functionsto appoint sub-committees or personnel for the followingOne or more Race Committee(s);jury, when appropriate

    To set up a Secretariat and Race Office

    Prepare the Notice of RaceUsing the Appendices found in the RRS

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  • February 2006ISAF*The Race CommitteeChairmanRequires someone with good organisational and management skillsCourse RepresentativeEither appointed by ISAF or the Class AssociationPrincipal Race OfficerA very experienced IRO is required for this positionRace OfficerThere may be more than one person required; for all international events this should be an IRO

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  • February 2006ISAF*The Race Committee

    Deputy Race OfficerAble to take over Race Officer duty if the RO is not available

    Assistant Race OfficerNormally is in charge of the Pin End line boat

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  • February 2006ISAF*The Race CommitteeVisual Signals OfficerResponsible for the display of all visual signals

    GunnerResponsible for the safe operation of sound signals

    TimekeeperResponsible for the accurate calling of the time

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  • February 2006ISAF*

    RecordersRecord everything that happens on paper with tape back-up

    Course-setter (Navigator)Works out the length of the course to fit the target time based on wind strength and directionThe Race Committee

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  • February 2006ISAF*The Race Committee

    Pin End boat crewAssistant Race Officer

    Beach MasterControls all launching and recovery of boats

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  • February 2006ISAF*Judging The Protest Committee

    Protest CommitteeAppointed by the Organising Authority or the Race Committee

    International JuryAn independent committee appointed by the Organising Committee and meeting the requirements of Appendix N

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  • February 2006ISAF*Judging The Protest Committee

    Interaction between the Protest Committee, Regatta Organising Committee and Race Committee

    Protest Committee duties

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  • February 2006ISAF*Umpiring and On the Water Judging

    Match racingRRS Appendix CTeam racingRRS Appendix DFleet racingRRS Appendix PMedal RaceRRS Appendix Q

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  • February 2006ISAF*Measurement Committee

    Chief Measurer

    Class requirements

    Measurement area

    Measurement equipment

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  • February 2006ISAF*Safety

    Safety Officer

    Number of Patrol Boats

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  • February 2006ISAF*Safety

    Patrol boat equipment

    Mother boats

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  • February 2006ISAF*Safety

    Safety operations plan

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  • February 2006ISAF*Social

    Social activities

    Opening Ceremony

    Closing Ceremony

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  • February 2006ISAF*Press & Publicity

    PublicityBefore the RegattaDuring the RegattaAfter the Regatta

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  • February 2006ISAF*Press & Publicity

    MediaPress Office and FacilitiesPress Accreditation

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  • February 2006ISAF*Sponsorship

    Amount of Sponsorship

    Attracting Sponsors

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  • February 2006ISAF*Sponsorship

    What can you offer the sponsor?

    Contracts

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  • February 2006ISAF*Race Office Organisation

    A front office should deal directly with the competitorsreceipt of entries;reception;registration and information;results and informationPublish notices on the Official Notice BoardDisplay signals on the Official Flagpole

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  • February 2006ISAF*Race Office Organisation

    A back office should be restricted to officialsprinting and photo copy support; meteorology and weather reports.Meeting room

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  • February 2006ISAF*Entries and Registration

    The Front Office deals with

    Receiving entry forms and entry feesProcessing completed measurement formsDealing with all aspects of measurement registration; insurance complianceIssuing Accreditation PassesDistribution of event mementos

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  • February 2006ISAF*Registration and Information

    The Front Office deals withIssuing Sailing InstructionsGiving accommodation information and local tourist informationTickets for social functionsGeneral regatta information

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  • February 2006ISAF*WeatherThe Front Office will also

    Give weather reports of local conditions

    Provide up to date weather forecasts

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  • February 2006ISAF*Racing areaThe Front Office will also give

    Tidal informationWater temperatureWave heightCurrents

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  • February 2006ISAF*Results and Competition Information

    The Back Office deals with

    Processing results sent in by the Race CommitteesProcessing protest hearings with the Jury SecretaryProcessing any measurement issues from the Measurer

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  • February 2006ISAF*CommunicationsThe Back Office will also

    Act as the communications centre for the regatta

    VHF Radio contact with the Race Committees

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  • February 2006ISAF*CommunicationsThe Back Office will also

    Telephone contact with local emergency services

    Internet communication with the rest of the world

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  • February 2006ISAF*Infrastructure - What is required?Launching facilitiesCranesLaunching ramps

    Boat Parking or Mooring; Competitors moorings or dinghy parkCoach boat mooringsRace Committee moorings

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  • February 2006ISAF*Infrastr