International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management

61
February 2006 ISAF 1 International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management Edition 4 February 2006

description

International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management Edition 4 February 2006. Preface to Fourth Edition. Part 1 – Regatta Organisation and Management Part 2 – Fleet racing Part 3 – Offshore racing Part 4 – Match Racing Part 5 – Team Racing. - PowerPoint PPT Presentation

Transcript of International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management

Page 1: International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management

February 2006 ISAF 1

International Sailing Federation

Race Management Manual

Part 1

Regatta Organisation and ManagementEdition 4

February 2006

Page 2: International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management

February 2006 ISAF 2

Preface to Fourth Edition

• Part 1 – Regatta Organisation and Management

• Part 2 – Fleet racing• Part 3 – Offshore racing• Part 4 – Match Racing• Part 5 – Team Racing

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How to use this Manual

• As a Powerpoint Presentation– Use on a PC or Laptop for personal use– Use with a data projector in a classroom situation

• As a hard copy– Printed from Notes pages in Powerpoint

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The four questions

• What is the event?

• When is the event?

• Where is the event?

• How is the event to be organised?

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What is the event?

• Status

– International Championship– National Championship– Local area Championship– Major Open Meeting– Small Open meeting– Club racing

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Major event information

• Number of days• Number of classes• Number of races per day• Estimate of number of entries• Number of course areas and the course

configuration• Position of finishing line in relation to the

course

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When is the event?• Dates

– Does it clash with other events?– Are there outside influences affecting the date?

• Olympic Games• Other cultural events

• Tides– Does the state of the tide have an influence on

the timing of the event?

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Where is the event to be held?• Based on a Marina or Harbour

– Commercial traffic– Leisure traffic– Restricted areas; navigation channels

• Launched from the open beach– Wave height– Sand or stony beach

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Where is the event to be held?

• The seabed– Is it good for anchoring– depth of water– strength of tidal currents

• Racing area– no high sea cliffs– clean winds

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Evaluation

• Evaluation of the proposed event– Can the venue cope physically with this size of

event?– Do the personnel have the required level of

expertise?

• Risk Assessment– Can the venue provide the event with a safe

working environment?

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How is the event to be organised?

• Set up an ‘Organising Authority’– see rule 88.1

• Appoint a ‘Race Committee’– see rule 88.2

• When appropriate appoint a protest committee– see rule 88.2

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Authority and Responsibility

• Races shall be Organised by an Organising Authority– The ISAF– A member national authority of the ISAF– A club or other organisation affiliated to a

national authority– A class association, either with the approval of

a MNA or in conjunction with an affiliated club– An unaffiliated body in conjunction with an

affiliated club

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Authority and Responsibility

• Organising Authority– One or more of the bodies listed

previously may constitute the Organising Authority

• Regatta Organising Committee– The main committee

• Race Committee– Appointed by the Organising Authority

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Authority and Responsibility

• The safety of all competitors is a prime responsibility.

• Ensuring fair competition also has high priority

• Rules compliance is of prime importance

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Committees and Key Personnel

• Regatta Organising Committee

– It requires a good Chairman

– It is responsible for the whole conduct of the regatta.

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Guideline plan for major event organisationNational Authority Host ClubClass Association

Organising Authority

On shore organisation On water organisation

Jury Race Committee

ServicesCar parksMarquees

Changing facilitiesLaunching rampsCranes/Moorings

etc

Beach masterDinghy parkShore safety

Committee BoatsPersonnel

Safety OfficerPatrol craft

Mother boats

EquipmentFlags, Halyards, Guns,Marks, Anchors, Ropes

DocumentsSailing Instructions

Results

Notice of Race

SecretariatLegal, Insurances,

Accommodation, Transport,Security

Financial ControlBudgets, Sponsorship

Marketing & PublicityAdvertising revenue

Media, TV

MeasurementSail & hull

Measurement,weighing

Social ProgrammeOpening & Closing

CeremoniesCatering, Bar, Entertainment

Race Office

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Principal pre-regatta functions• to appoint sub-committees or personnel for

the following– One or more Race Committee(s);– jury, when appropriate

• To set up a Secretariat and Race Office

• Prepare the Notice of Race– Using the Appendices found in the RRS

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The Race Committee• Chairman

– Requires someone with good organisational and management skills

• Course Representative– Either appointed by ISAF or the Class Association

• Principal Race Officer– A very experienced IRO is required for this position

• Race Officer– There may be more than one person required; for all

international events this should be an IRO

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The Race Committee

• Deputy Race Officer– Able to take over Race Officer duty if the RO is

not available

• Assistant Race Officer– Normally is in charge of the Pin End line boat

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The Race Committee• Visual Signals Officer

– Responsible for the display of all visual signals

• Gunner– Responsible for the safe operation of sound

signals

• Timekeeper– Responsible for the accurate calling of the time

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• Recorders– Record everything that happens on paper with

tape back-up

• Course-setter (Navigator)– Works out the length of the course to fit the

target time based on wind strength and direction

The Race Committee

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The Race Committee

• Pin End boat crew– Assistant Race Officer

• Beach Master– Controls all launching and recovery of boats

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Judging – The Protest Committee

• Protest Committee– Appointed by the Organising Authority or the

Race Committee

• International Jury– An independent committee appointed by the

Organising Committee and meeting the requirements of Appendix N

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Judging – The Protest Committee

• Interaction between the Protest Committee, Regatta Organising Committee and Race Committee

• Protest Committee duties

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Umpiring and On the Water Judging

• Match racing– RRS Appendix C

• Team racing– RRS Appendix D

• Fleet racing– RRS Appendix P

• Medal Race– RRS Appendix Q

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Measurement Committee

• Chief Measurer

• Class requirements

• Measurement area

• Measurement equipment

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Safety

• Safety Officer

• Number of Patrol Boats

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Safety

• Patrol boat equipment

• Mother boats

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Safety

• Safety operations plan

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Social

• Social activities

• Opening Ceremony

• Closing Ceremony

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Press & Publicity

• Publicity– Before the Regatta– During the Regatta– After the Regatta

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Press & Publicity

• Media– Press Office and Facilities– Press Accreditation

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Sponsorship

• Amount of Sponsorship

• Attracting Sponsors

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Sponsorship

• What can you offer the sponsor?

• Contracts

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Race Office Organisation

• A ‘front office’ should deal directly with the competitors– receipt of entries;– reception;– registration and information;– results and information– Publish notices on the ‘Official Notice Board’– Display signals on the ‘Official Flagpole’

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Race Office Organisation

• A ‘back office’ should be restricted to officials– printing and photo copy support; – meteorology and weather reports.– Meeting room

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Entries and Registration

• The ‘Front Office’ deals with

– Receiving entry forms and entry fees– Processing completed measurement forms– Dealing with all aspects of measurement

registration; insurance compliance– Issuing ‘Accreditation Passes’– Distribution of event memento’s

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Registration and Information

• The ‘Front Office’ deals with– Issuing Sailing Instructions– Giving accommodation information and local

tourist information– Tickets for social functions– General regatta information

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Weather• The ‘Front Office’ will also

– Give weather reports of local conditions

– Provide up to date weather forecasts

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Racing area• The ‘Front Office’ will also give

– Tidal information– Water temperature– Wave height– Currents

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Results and Competition Information

• The ‘Back Office’ deals with

– Processing results sent in by the Race Committee’s

– Processing protest hearings with the Jury Secretary

– Processing any measurement issues from the Measurer

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Communications• The ‘Back Office’ will also

– Act as the communications centre for the regatta

– VHF Radio contact with the Race Committees

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Communications• The ‘Back Office’ will also

– Telephone contact with local emergency services

– Internet communication with the rest of the world

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Infrastructure - What is required?

• Launching facilities– Cranes– Launching ramps

• Boat Parking or Mooring; – Competitors moorings or dinghy park– Coach boat moorings– Race Committee moorings

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Infrastructure - What is required?• Storage for containers

– Parking space for road trailers

• Changing facilities for men and women– With adequate showering facilities

• Meeting Rooms– Team leaders meetings– Daily briefings

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Infrastructure - What is required?• Communication Centre for

– Race Committee– Coaches– Competitors

• Press/Media Centre

• Medical Centre/Drug Testing

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On shore facilities

• Fresh water - boat wash

• Parking for cars, trailers and boats

• Fuel supply

• Chandler (boat spares)

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Press, Media, Sponsors, VIP’s

• Press require;up to date information; communications

• Media require;racing to suit their timetable; access to competitors

• Sponsors require;the press, the media and VIP’scraft for corporate hospitality

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Position of the Press on the Course• The following slides indicate the position where

the press prefer to place their boats.

• The position of race committee boats should not interfere with the field of view of the press unless it is essential to perform their duties.

• All drivers of press/media boats should be prepared to move their craft quickly and with least disturbance to the competitors.

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Time and Opportunity• In a race of 60 minutes only a few moments

present good photographic shots.

• Most of the photographic opportunities occur at the start, at rounding marks and at the finish.

• Constraints of light, sun position and competitors restrict photographic opportunities

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The start

Press photographers should be allowed to take up a position upwind of the start line but below the lay line of boats starting.

Port tack lay line

Press

TV Cameras should be close

to but not on, the start line.

Photographers field of view.This should be kept clear of

all craft

Starboard tack lay line

Press

TV Cameras Start line

All boat drivers must be prepared at all times to rapidly move their craft away from competitors without creating

any disturbance

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The start

All boat drivers must be prepared at all times to rapidly move their craft away from competitors without creating

any disturbance

Port tack lay line

Press

TV Cameras

Starboard tack lay line

Press

TV Cameras Start line

Boat drivers should allow sufficient room for competitors to pass between the Committee

Boat/Mark and the TV boat.

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This is the preferred position for photographers, on an extension

of the starboard lay line.Optional position on extension of port lay

line if light or conditions dictate

Mark 1Race committee;Mark layer; mark boat or MTS boat

Photographers field of view.This should be kept clear of all

craft

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Race Committee Boats

• Main Race Committee Boat

• Mark Laying Boats

• Mark Boats

• Patrol Boats

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Layout of Flags and Halyards

Minimum size of flags – 60cm x 90cm

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Jury and Umpire Boats

• Fleet racing

• Match racing

• Team Racing

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Marks

• Course marks

• Start line marks

• Finish Line marks

• Other marks

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Notice of Race

– The Notice of Race is published by the Organising Authority

– The Notice of Race is a rule– Appendix J lists all the items that should be included in

the Notice of Race– Appendix K is a Guide to writing a Notice of Race. This

should be used at all times– Set the start time based upon prevailing conditions– Accommodation and other information should be

contained in a separate document

Page 59: International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management

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Sailing Instructions

– The Sailing Instructions are published by the Race Committee

– The Sailing Instructions are rules– Appendix J lists all the items that should be

included in the Sailing Instructions.– Appendix L is a Guide to writing Sailing

Instructions. This should be used at all times.– Appendix LE is downloadable from the ISAF

Website.

Page 60: International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management

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Competition Formats

• Match Racing

• Team racing

• Fleet racing- Medal Race

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Flight Racing

• 49er system

• Optimist system

• 420 system