Internal Customer Service (beta)

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Internal Customer Service

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Internal Customer ServiceIntroductory concepts @ OxfordCambridge.Org all for free and free for all.The information gathered here is under KeyPoints format and may be use:- Either to give the reader an overview before deciding for a full scale study of the topic.- Or act as a guide for readers in expanding their knowledge on that given topic. Some recommendations, perhaps:- Identify each KeyPoint on which you feel a need to expand your knowledge,- Choose a good book or two and/or info from the Internet.- And then work towards gaining that knowledge.Please enjoy!

KeyPoints to develop in your own time!




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Internal Customer Service – Introduction.

☺ Complaints are an inherent part of customer service, and this is especially true of internal customer service environment.

☺ No matter the level of vigilance, problems will arise, and when they do, they must be greeted with quick and effective decisions and actions to ensure that business can proceed.

☺ Learning and applying conflict-handling skills to overcome a host of obstacles and provide excellent internal customer service is a must.

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To guide readers or learners who want to improve the service they offer to their internal customers.

Aim of publication:





Internal Customer Service - Learning Objectives.

After developing the KeyPoints outlined in this publication, you should mainly be able to: acknowledge the benefits of encouraging your people to improve internal

customer service. apply methods for improving interdepartmental communication. recognize the benefits of creating the right environment for service excellence. create an effective customer experience statement. know the benefits of communicating effectively with internal customers. set appropriate standards for internal customer service. use strategies for dealing with different types of dissatisfied customers. communicate effectively with difficult internal customers.





Internal Customer Service – Summary.

☺ In today's rapid changing and highly competitive business environment, offering excellent customer service has never been so important.

☺ Still, what about taking a different approach? ☺ Has your company ever tried looking inwardly to find

answers to offering great customer service?☺ Managing relationships with your internal customers isn't

always smooth sailing.☺ When internal customer service does not go according to

plan, problems occur, or communication breaks down, what can you do to get your plans back on track, and break down barriers?




Internal Customer Service - Sections List.

(Section 1) Excellence in Internal Customer Service. (Section 2) Working with Internal Customers. (Section 3) Overcoming Internal Customer Service Problems.





(Section 1) Excellence in Internal Customer Service – Summary.

☺ Organizations consist of an independent chain of individuals and functional units, each taking inputs from one another and turning them out into external customer service.

☺ If everyone within the organization works to provide their "internal customers” with better service, then end-customers (external ones) shall receive a much higher quality service in the long term.

☺ Focusing on internal customers will not only helps an organization to survive and prosper, but also will have the added benefit of motivating employees, meeting their needs, and promoting a satisfying work environment.




(Section 1) Excellence in Internal Customer Service – HighPoints.

Productivity and Growth. Meet Internal Customers' Needs. Getting the Environment Right.





(Section 1) HighPoints: Productivity and Growth.

☺ recognize the benefits of encouraging people to improve internal customer service.

☺ list the internal and external driving forces behind improving internal customer service

☺ inspire the organization to make its internal customer service more effective.

☺ demonstrate qualities that will meet internal customers' needs effectively.




(Section 1) HighPoints: Meet Internal Customers' Needs.

☺ acknowledge the value of identifying your internal customers.

☺ use customer segmentation to meet internal customers' needs.

☺ apply methods for improving inter-departmental communication channels.

☺ empower employees to offer good customer service to their internal customers.




(Section 1) HighPoints: Getting the Environment Right.

☺ discern the benefits of creating the right environment for service excellence.

☺ use specific and personalized goals to motivate employees.

☺ know key ways of creating the right environment for internal customer service.

☺ use progressive leadership activities to encourage employees to improve internal customer service.




(Section 2) Working with Internal Customers – Summary.

☺ Excellent customer service lies at the heart of any successful business.

☺ However, one should not overlook the importance of meeting the needs and expectations of fellow employees, the internal customers.

☺ By helping other people within the organization, one enables it to succeed.

☺ Great internal customer service improves people's morale, productivity, and external customer service, and ultimately makes an organization more financially secure.

☺ Giving great service to internal customers’ means that people one works with can see, hear, and feel that they are valued.

☺ When employees value one another, the result is increased performance, which contributes to the success of the entire organization, and creates a positive and productive working environment.




(Section 2) Working with Internal Customers – HighPoints.

Importance of Serving Internal Customers. Communicating with Internal Customers. Internal Customer Service Structured Approach.





(Section 2) HighPoints: Importance of Serving Internal Customers.

☺ consider the benefits of improving the service you offer internal customers.

☺ define key and non-key internal customers.☺ create an effective customer experience statement.




(Section 2) HighPoints: Communicating with Internal Customers.

☺ recognize the benefits of communicating effectively with internal customers.

☺ use internal customers' experiences to meet and exceed internal customers' likely expectations.

☺ use assertive behaviour to manage conflict when they arise.




(Section 2) HighPoints: Internal Customer Service Structured Approach.☺ recognize the benefits of taking a structured approach

toward the implementation of internal customer service.☺ create an internal customer service plan.☺ set appropriate standards for internal customer service.☺ use the appropriate types of questions to obtain internal

customers’ feedback.




(Section 3) Overcoming Internal Customer Service Problems – Summary.☺ Managing relationships with internal customers isn't

always easy.☺ When internal customer service does not go according to

plan, problems occur, or communication breaks down.☺ What can be done to get plans back on track, and break

down barriers?☺ At such moment, you and fellow employees need to act

swiftly and proactively to solve the problem, and regain the customer's trust.

☺ Therefore, it’s important to learn the art of sustaining excellent service, and recovering the situation when things go wrong.

☺ By examining pitfalls that can occur, and following a set of useful techniques and guidelines, you can salvage internal customer relationships, and increase chances of sustaining internal customer service excellence.




(Section 3) Overcoming Internal Customer Service Problems – HighPoints

What To Do When Internal Customers Complain? Resolving Internal Customer Service Issues. Managing Internal Customers Difficult Situations.





(Section 3) HighPoints: What To Do When Internal Customers Complain?☺ recognize the benefits of taking a positive approach

toward complaints from internal customers.☺ distinguish elements that contribute to a complaint-

friendly environment.☺ use solution space to handle internal customers’

complaints positively.☺ employ strategies for dealing with different types of

dissatisfied internal customers.




(Section 3) HighPoints: Resolving Internal Customer Service Issues.

☺ recognize the value of fixing internal customer service issues.

☺ diagnose the root cause of a problem using a fishbone diagram.

☺ apply a solution to a problem using an appropriate process.




(Section 3) HighPoints: Managing Internal Customers Difficult Situations.☺ recognize the benefits of managing difficult situations

effectively.☺ use techniques for negotiating with internal customers

when unable to go that extra mile.☺ communicate effectively with difficult internal customers.




Internal Customer Service – Conclusion.

At this point you should be able to be familiar with the following: encouraging your people to improve internal customer service. demonstrating qualities that will meet internal customers' needs most

effectively. defining key and non-key internal customers. recognizing the benefits of communicating effectively with internal customers. creating the right environment for internal customer service. handling complaints positively. finding the root cause of a problem in internal customer service. negotiating with internal customers. communicating effectively with difficult internal customers.





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Internal Customer Service (beta)

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