Connect Employees | Reduce Cost | Streamline Processes

Intranet Project Initiation Meeting

GSS Architecture

06.05.102:00pm

Presented by David Fisher/ Scott Hitchins / Celine Gallagher

Connect Employees | Reduce Cost | Streamline Processes

1. Introductions

2. Objectives of meeting

3. Demo of Interact

4. Design – Look and Feel

5. Information Architecture

6. Project Team

7. Steps from Planning to Launch

7. What you have bought

8. Project Milestones & Dates

9. AOB

Agenda

Connect Employees | Reduce Cost | Streamline Processes

Agreement on Project Milestone Dates

Ideas for Look and Feel

Ideas for Homepage Layout and Information Architecture

Steps required to launch a successful intranet

Objectives of Meeting

Connect Employees | Reduce Cost | Streamline Processes

Let’s have a look at Interact ...

Connect Employees | Reduce Cost | Streamline Processes

Intranet Look & Feel

Design Remit:

•Professional•Good use of Whitespace

Design Remit:

•Clean and Simple•Name to be part of Design•Fun and cartoony

Design Remit:

•Not to look like NHS•Include a character “dog”

(Hull have since amended Search button to read “Fetch”)

Connect Employees | Reduce Cost | Streamline Processes

Styling your intranet doesn’t need to be difficult

Connect Employees | Reduce Cost | Streamline Processes

Naming your IntranetTwo questions to consider:

1. Do you want to name the intranet?2. If so, do you want the design of the intranet to be lead by the name of it?

Connect Employees | Reduce Cost | Streamline Processes

Information Architecture

Objectives and how you wish to use Interact

Information Architecture (structure and content)

Connect Employees | Reduce Cost | Streamline Processes

Collaboration

Knowledge Management

DocumentsBest Practice

PoliciesReports

Communication

Intranet Business

ProcessesThe Interact Intelligence store pushes relevant content and helps users find content using innovative features like ‘Interact Recommends’, improving knowledge sharing and best practice.

Communications are pushed to the users –used in conjunction with pull forms of content such as knowledge, collaboration and business processes.

Collaboration is critical to the success of an Intranet as it is mass participation – using tools such as blogs, article comments, and forums.

Collaboration often forms an important part of any knowledge in a company. The collective intelligence of the company is then harnessed.

e.g. A user posts a comment on a new marketing document with good ideas for a product launch.

Most communication is time sensitive – such as events and launches. However some becomes important knowledge in the company. Interact then adds this to the Intelligence Store.

e.g. A document on what to do if you get Swine flu

The Model for an Ideal Intranet

Workflow and Forms module (Expenses Form)

Connect Employees | Reduce Cost | Streamline Processes

The Project TeamDavid FisherProject Director

Celine GallagherProject ManagerDay to Day Contact

Jo SullivanTraining Consultant

Sanjay ShahInstallation Engineer

Mike HagueLead Designer

??Technical Contact

??Design Sign-off

??Main contact for our Support Team

??Intranet Champions

??Project Manager Day to Day Contact

Connect Employees | Reduce Cost | Streamline Processes

Implementation Process

Planning

Implementation

Build & Promote

Launch

ClientAppoint Intranet Team & ChampionsCreate Project PlanName your IntranetPlan Sitemap

OdysseyAppoint Project TeamCreate Project PlanCreate Welcome PackArrange Project Initiation Meeting

OdysseyCreate Design Mock-upArrange Training (Intranet Manager)Installation

ClientIdentify/buy server & softwarePrepare dataReview & Sign-off Design

ClientPre-Launch CampaignEmail ScreenshotsMarketing Material

OdysseyRegular reviews with your Account Manager

ClientBask in the glory of your Launch!Continue with your Intranet Team Reviews

OdysseyIntranet Training Courses

Connect Employees | Reduce Cost | Streamline Processes

What you have bought - SoftwareCore (70 Licenses) Modules

Security Platform

Content Management

Intelligent Search

Staff Directory

Media Manager

Homepage Manager

Discussion Boards

Voting and Polling

SMS Messenger

Question Bank

Football Challenge

Statistics & Search Analytics

User Management Interface (AD Sync)

Workflow and Forms

Blogging Tool

Document Management

Corporate Calendar

Room & Resource Booking

Expenses Manager

Training Manager

Absence Manager

Support Desk

Connect Employees | Reduce Cost | Streamline Processes

What you have bought – Training

Intranet Manager – ½ day course at OdysseyHas Power User controlManages menus, overall structure, permissions, security & users

Content Manager Part 1 – ½ day course at your premisesContent Admin - Key contributors who control one or more sections structure & homepageContent Author – Users with basic abilities to contribute to their section of the intranet

Connect Employees | Reduce Cost | Streamline Processes

What you have bought - Support

Annual Service Agreement

Commences 30 days after installationDedicated Support TeamAccess to Interact Extra – our Extranet

Connect Employees | Reduce Cost | Streamline Processes

Project Milestones

Warranty/Support

Project Initiation Meeting

Intranet Manager Training Course

Intranet Design

Content Manager Training

Interact Installation

Add Content

Go Live

Pre-Requisites:Server Configuration Form

Software License Agreement

Weekly Communication

Connect Employees | Reduce Cost | Streamline Processes

AOB

Any questions?