Integrated District Planning

Field Issues and TrendsField Issues and Trends

Nagarajan M. IASDistrict Development Officer

Sabarkantha-HimatnagarDdo-sab@gujarat.gov.in

Nagarajan M. IASDistrict Development Officer

Sabarkantha-HimatnagarDdo-sab@gujarat.gov.in

Field RealityGovernment of

India

State Government

2

District Level

Taluka

Village

Problem Area

MOBILE INSPECTION SYSTEM FORRURAL DEVELOPMENT WORKS

Inspection of MGNREGA, TSC Toilets, IAYAwas, BNRGSK, BRGF works & Health

Facility using latest technology and userfriendly m-governance tools

MOBILE INSPECTION SYSTEM FORRURAL DEVELOPMENT WORKS

Inspection of MGNREGA, TSC Toilets, IAYAwas, BNRGSK, BRGF works & Health

Facility using latest technology and userfriendly m-governance tools

3

4District Sabarkantha & Arvalli - Gujarat

Tribal Taluka

4

GeographicalLocation

73.39 East (Longitude)

23.03 North (Latitude)

Temperature40.5 C (Max.)

9.04 C (Min.)

Average Rain fall 750mm

Rivers Hathmati,Sabarmati,Khari,Meshwo,Vatrak,Mazum,Harnav

Area 739012 Hectare

Facts About Sabarkantha District PanchayatFacts About Sabarkantha District Panchayat

Area 739012 Hectare

Cultivable Area 456832 Hectare

Irrigated Area 230370 Hectare

Panchayat 742

Revenue Villages 1372

Tribal Taluka Khedbrahma, Vijaynagar, Meghraj, Bhiloda, Poshina

Literacy Rate 76.6%

Seismic Zone Zone III5

Sabarkantha District Panchayat ProfileSabarkantha District Panchayat Profile

Description 2011

Actual Population 24,27,346

Population Growth 16.56%

Proportion toGujarat Population

4.02%

5 Tribal Taluka

BRGF District

High Priority District-HealthProportion toGujarat Population

4.02%

Density/km2 328

Average Literacy 76.6%

Sex Ratio 950

Sex Ratio(0-6) 899 6

5 Tribal Taluka

BRGF District

High Priority District-Health

The idea

• To use latest technology to eliminatedelays and errors in inspection andmonitoring

• To use Tablet device to capture field work/inspection report

• To use pervasive cellular network to sendreports directly to district from the field.

• Minimum human intervention reduces thechances of mistakes and provides valid andreliable data.

• To use latest technology to eliminatedelays and errors in inspection andmonitoring

• To use Tablet device to capture field work/inspection report

• To use pervasive cellular network to sendreports directly to district from the field.

• Minimum human intervention reduces thechances of mistakes and provides valid andreliable data. 7

Administrative Authorityat Taluka & District Level

Concept

Work 1 – Awas

Work 2 – Toilet Work 3 – MGNREGA Work Any Other Work…8

Process Flow

internet

Server database

Access Reportsfrom anywhere

internet

GSM/ GPRS

Field inspection officer with Tabhaving Pre installed software

Instant Report inyour inbox.

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Key Features of System

1. Inspection through tab (mobile device), highlyadaptive for all.

2. Capture the work stage details, Images andVideos of work with other relevant data

3. Geo-tagging of work at various stage with GPScoordinates.

4. Inspection order can be generated through systemwhich is mailed automatically to Inspecting officerand Ordering authority.

1. Inspection through tab (mobile device), highlyadaptive for all.

2. Capture the work stage details, Images andVideos of work with other relevant data

3. Geo-tagging of work at various stage with GPScoordinates.

4. Inspection order can be generated through systemwhich is mailed automatically to Inspecting officerand Ordering authority.

10

Key Features of System5. Inspection report can be completed

even without any mobile network coverage

6. Inspection reports can be sentimmediately through GPRS connectivity

7. Reports are generated & emailed automaticallyto all concern officer in pdf format.

8. Inspection report’s GPS Co-ordinate islinked with map and it shows the locationon the map.

5. Inspection report can be completedeven without any mobile network coverage

6. Inspection reports can be sentimmediately through GPRS connectivity

7. Reports are generated & emailed automaticallyto all concern officer in pdf format.

8. Inspection report’s GPS Co-ordinate islinked with map and it shows the locationon the map.

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Outcome of Mobile Inspection in alltype of Works

1. Ground Truthing & Up to date information of all

development works executed/under- execution in all

13 blocks.

2. Online monitoring of progress of all development

works

3. Avoid duplicity of work by mapping of GPS

locations and analysis

4. Control the Quality of work by analysis of Videos

and Photos.

1. Ground Truthing & Up to date information of all

development works executed/under- execution in all

13 blocks.

2. Online monitoring of progress of all development

works

3. Avoid duplicity of work by mapping of GPS

locations and analysis

4. Control the Quality of work by analysis of Videos

and Photos. 12

Outcome of Mobile Inspection in alltype of works

5. Facility for various type of reports i.e. work wise,

stage wise, village wise etc.

6. Instant report and it’s comparison with previous

report enables us to know progress or delay in

development works.

7. Auto Geo tagging of all development works ensures

reliability in execution and inspection of

development work.

5. Facility for various type of reports i.e. work wise,

stage wise, village wise etc.

6. Instant report and it’s comparison with previous

report enables us to know progress or delay in

development works.

7. Auto Geo tagging of all development works ensures

reliability in execution and inspection of

development work.13

Outcome of survey and inspectionof spill over houses of IAY

1. Up to date information of progress of Houses.

2. Monitoring of payments distributed to beneficiary

A. Awas completed but installment pending

B. Advance installment given but awas is

not yet started

C. Installment given but awas not completed

upto respective stage.

3. Toilet Availability Details

1. Up to date information of progress of Houses.

2. Monitoring of payments distributed to beneficiary

A. Awas completed but installment pending

B. Advance installment given but awas is

not yet started

C. Installment given but awas not completed

upto respective stage.

3. Toilet Availability Details14

Outcome of survey and inspectionof spill over houses of IAY

4. Year wise sanctioned works reports.5. Stage wise report of all works6. Instant Reports and their Comparison7. Geo tagging of all works using GPS

Coordinates8. Captures photo of works progress status,

beneficiary and beneficiary photo id.

4. Year wise sanctioned works reports.5. Stage wise report of all works6. Instant Reports and their Comparison7. Geo tagging of all works using GPS

Coordinates8. Captures photo of works progress status,

beneficiary and beneficiary photo id.

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Work flow

Ordering Authority

Generatesand sendorder ofinspection

By Email &SMSBy Email &SMS

Uploaded tocloud serverusing DataConnectivity

Uploaded tocloud serverusing DataConnectivity

Inspecting Authority inspectsand sendsreport

By Email &SMSBy Email &SMS

Uploaded tocloud serverusing DataConnectivity

Uploaded tocloud serverusing DataConnectivity

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New Work registration

17

Online Inspection Order Generation

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Inspection order email & SMS automatically

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Equipments provided -Tab, Internet, Software, App etc.

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Mobile Inspection App flow……

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Mobile Inspection App flow……(contd)

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Mobile Inspection App flow……(contd)

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Mobile Inspection App flow……(contd)

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Mobile Inspection App flow……(contd)

25

ReportView

26

DetailedIndividualReport

27

PDFReportView

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DashboardView

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Other Spin Off Benefits

1. Automated report generation & e-mailing of individualinspection reports and statements to authorities.

2. Google Map view of all Inspected Work.

3. Various Statistical reports as per user requirement

4. Charting facility with KPI Dashboards

5. Data can be used for planning of works – GIS basedplanning, Spatial analysis, Village Development planning

1. Automated report generation & e-mailing of individualinspection reports and statements to authorities.

2. Google Map view of all Inspected Work.

3. Various Statistical reports as per user requirement

4. Charting facility with KPI Dashboards

5. Data can be used for planning of works – GIS basedplanning, Spatial analysis, Village Development planning

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•Automated reportgeneration & e-mailing of individualinspection•Can be viewedonline anytime,anywhere

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Map ViewReport showsIndividualworks locationon GoogleMap withstatus

Map ViewReport showsIndividualworks locationon GoogleMap withstatus

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Government Process Re-Engineering

• The picture of photo id of the beneficiary istaken and cross verified with the id cardnumber entered in the report.

• The reports are printed, reviewedauthorised and kept in the payment file ofthe work. 100% of all payments made onlyafter mobile inspection since 01 jan 2014.

• Works sanctioned by other authorities butimplemented through Taluka Panchayatare also covered now.

• The picture of photo id of the beneficiary istaken and cross verified with the id cardnumber entered in the report.

• The reports are printed, reviewedauthorised and kept in the payment file ofthe work. 100% of all payments made onlyafter mobile inspection since 01 jan 2014.

• Works sanctioned by other authorities butimplemented through Taluka Panchayatare also covered now. 33

Total Development Spend

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Approx. Per year, across 13 Blocks

Total Inspections as on 22/08/2014 ………… 21049Taluka wise details

Taluka No. ofInspection

Modasa 1205Bhiloda 3081

Taluka No. ofInspection

Himatnagar 2876Khedbrahma 3875Prantij 1923

Bhiloda 3081Dhansura 1053Malpur 1538Bayad 1476Meghraj 1996Total 10349

Prantij 1923Talod 1418Vadali 163Idar 142Vijaynagar 203Total 10700

Total Inspections as on 22/08/2014 …………21049Work wise details

Name of Work No. of Inspection

Toilet (NBA) 3179Awas (IAY) 13116Awas (SAY) 112C.C. Road 562C.C. Road 562MNREGA Work 549Other (BRGF) works 916BNRGSK 62Kacha Makan 2553Total 21049

Total Inspections of spill over IAY houses……12149

Taluka No. ofInspection

Modasa 356Bhiloda 2434

Taluka No. ofInspection

Himatnagar 1215Khedbrahma 3285Prantij 428

Bhiloda 2434Dhansura 9Malpur 1369Bayad 741Meghraj 1495Total 6404

Prantij 428Talod 598Vadali 131Idar 28Vijaynagar 60Total 5745

Total Survey of Kacha Makan as on 22/08/2014…

Taluka No. of Survey

Meghraj 354Dhansura 502Prantij 796Prantij 796Talod 323Bayad 285Khedbrahma 172Himatnagar 121Total 2553

Open Access to datafor public at:www.dfs.skdp.in/visit

Good Governance

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Project Management Life-Cycle

Proposal PreliminarySanction

TechnicalSanction

AdministrativeSanction

Workorder

WorkProgress/Inspection

CurrentlyMobile

InspectionCovers this

part

Pre WorkProgress/Inspection

CompletionCertificate

InterimPayment

FinalPayment

CurrentlyMobile

InspectionCovers this

part

Pre

Mid

Post

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Future Plans

• Connecting Planning and Implementationseamlessly

• Publish Open Data in Data.Gov.in• Linking benefits to Citizens across

departments• Integrating Works implementation, Public

service delivery, Planning and reporting.

• Connecting Planning and Implementationseamlessly

• Publish Open Data in Data.Gov.in• Linking benefits to Citizens across

departments• Integrating Works implementation, Public

service delivery, Planning and reporting.

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SKOCH Platinum Award Winner

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Some pointers

• Create a Planning – Implementation Feedback

loop. Planning

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Implementation

Some pointers…..

• Think and work with the Districts

• Access is preferable than Data

– Think Webservice, APIS (Json, Geo json)

– Is the Central or State Government willing to take or

give data to/from the Districts.

• Think and work with the Districts

• Access is preferable than Data

– Think Webservice, APIS (Json, Geo json)

– Is the Central or State Government willing to take or

give data to/from the Districts.

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Some pointers…..

New sources forGeo Data -UAV/Drones

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Some pointers…..

• Decentralized planning needs a decentralized

mindset.

• Create a Technocrat – Bureaucrat – People Nexus

• Reporting and MIS takes precendence over enabling

workflow. Can we change it.

• Empower the workflow and data comes by default.

• Decentralized planning needs a decentralized

mindset.

• Create a Technocrat – Bureaucrat – People Nexus

• Reporting and MIS takes precendence over enabling

workflow. Can we change it.

• Empower the workflow and data comes by default.46

Some pointers…..

• Moving from RTI - Proactive Disclosure -

Open Data – Big Data

• No District Data in Data.Gov.in portal

• Working more with Statistics than Data

• Moving from RTI - Proactive Disclosure -

Open Data – Big Data

• No District Data in Data.Gov.in portal

• Working more with Statistics than Data

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Some pointers…..

• ICDS – Child weight tracking, attendance

• ASHA – Service delivery and quality

• PHC – OPD Monitoring, stock and lab

workflow

• How to get data of these activities?

• ICDS – Child weight tracking, attendance

• ASHA – Service delivery and quality

• PHC – OPD Monitoring, stock and lab

workflow

• How to get data of these activities?48

Some pointers…..

• Which is the basic database of citizen –

Aadhar, NPR, MCTS, Voter Data, FPS Data

• What is final geo standard or code for

administrative area.

• Which is the basic database of citizen –

Aadhar, NPR, MCTS, Voter Data, FPS Data

• What is final geo standard or code for

administrative area.

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THANK YOU

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M. Nagarajan, IASDistrict Development Officer

Himatnagar - Sabarkantha, GujaratEmail: ddo-sab@gujarat.gov.in