Integrated Disease Surveillance Programm, Directorate ofHealth Services (M.I) Red Hill, Laitumkhrah, Meghalaya, Shillong - 793003 e-mail - idspmegha@gmail.com

Phone No. 0364-2506498

HSM/IDSP/Procure/6/16/pt-1/J/ 1-f g Date : 15th July, 2016

SHORT NOTICE INVITING TENDER

The O/o the Joint Director of Health Services (MI) & I/C IDSP, Shillong invites Sealed Tender in 2 (Two) separated bids namely Technical & Finnacial bid for Procurement of Lab Equipment for Civil Hospital, Nongpoh, Ribhoi District and Civil Hospital, Nongstoin, West Khasi Hills. Parties may submit their quotations superscribe ­"The Creation of Rate Contract for Supply of Lab Equipment for Civil Hospital, Nongpoh, Ribhoi District and Civil Hospital, Nongstoin, West Khasi Hills under lntegrated Disease Surveillance Programme" to the O/o of the the Joint Director of Health Services (MI) & I/C IDSP,, Health Complex, Red Hill Road, Laitumkhrah, Shillong-793003 on or before 3rd August, 2016.

a) An EMD of Rs 10,000/- conditionally refundable (Rupees ten thousand)only in favour of the IDSP in the form of Demand Draft/Banker's Cheque should be submitted with a minimum validity

period of 90 days.

Date of sale of tender document: 18th July, 2016 onward

Last date for Sale of Tender: 5th August, 2016 before 4:00 P.M

8thLast date and time of submission : August, 2016 before 4:00 P.H

Date and time of opening of tender: will be intimated later on

Purchase of Tender: Copy of Tender document may please be purchase on payment of Rs 500/- (Rupees five hundred) only or download from NHM website mentioned below and the cost of Tender document may be please deposit in the form of Demand Draft in favour of IDSP payable at Shillong.

Website: nrhmmeghalaya.nic.in

Tender Fee: Rs 500/-(non refundable)

Place of opening of tender: Office of the Joint Director of Health Services (MI) & I/C IDSP, Directorate of Health Services, Health Complex, Laitumkhrah, Shillong- 3.

Place of Delivery Civil Hospital, Nongpoh, Ribhoj District and Civil Hospital, Nongstoin, West Khasi Hills District.

Note: Any changes in respect to the above Tender shall be made available only on the above mentioned website. Hence respective Firms are advice to visit the website regularly for the above purpose.

Joint Director of Health Services (MI) & I/CIDSP,

Shillong, Meghalaya.

lnlcgmlcd Disease Surveillance Progmm111, Directorate (:f Healtlz Scruices (J\!UJ Red I Jill, Laitu!nkhrnh, ivleghalaya, Shillong - 793003

e-mail - idspmcglza@gnzai/.cam

Phone No. 0364-2506498

1. Scope of Work Supply of Lab Equipment under Integrated Disease Surveillance Programme.

a. Technical Specifications OF LAB EQUIPMENT Name of

SI.No. SpecificationsEquipments

Physical: 8/12 probe micro plate transport accepts flat, round, or V-bottom wells, plates and strip trays. 8-probe aspirate and dispense head (12- or6- probe heads optional) Stainless steel plate bed Wash, rinse and waste bottles with electronic level sensing on all bottles Transparent shield Electronic: Z80 microprocessor, 2.0 MHz clock Non-volatile RAM EPROM Liquid crystal display (LCD) Keypad Power Source: Switch selectable power supply (115V/230V) Voltage source 110-12V /220-240V from50 to 60 Hz, CAT II Power consumption <70watts

ELISA Auto Fuse ½ A, T rating, 250 V

washer Environmental conditions for safe operation: Indoor use Altitude upto 2000m Temperatures 5°C -4° C Humidity 80% for temperatures upto 31°C decreasing linearly to 50% humidity at 40°C Mains supply voltage fluctuations not to exceed ± 10% of the nominal

voltage.

1. Certifications and compliance: Intertek Testing services listing to standard UL3101-1 for electrical equipment for laboratory use Performance: Residual (double aspiration) ::;3 µL per well Dispense precision 3%C.V across 96 wells Dispense accuracy Mean volume ± 3 % from reference Number of stored wash programs approximately 50

PHOTOMETRIC: Linear Measurement Range - 0.00 to 3.0 Absorbance Units (A) Photometric Accuracy +/- (1 % of the reading +0.01 A from 0 to 1.5 A)

+/- (2% of the reading +0.01 A from Oto 1.5 A 3.0A) Stability Drift of no more than 0.005 A in 8 hours Warm up time 45 seconds, built-in Light source Tungsten Lamp

ELISA Auto Standard wavelengths 405,450,492 and 630 nm

reader Six filter UV:405. 450,492,630,545 and 340 nm Six filter VIS:405, 450,492, 630, 600 and 545 nm (Substitute filters from 340nm - 700 nm,)

Type of filter Multiple cavity sealed interference, 10nm half band pass typical. Vessel Standard 96 well plates (round or flat bottom wells) also accept strip trays of standard size (8 X 12 Configuration) .

lntcgralcd Disease Sun,fill,mcc Progr,1111111, Dirc.:torate ofHealt/i Scruic,'s (lv1.l) Red llill, Laitumk/m1h, l'vieglwlciyu, Shillong - 793003

e-mail - id8pmei1La@~11rnil.co111

Phone No. 0364-2506498

standard cut off% absorbance, Multipoint curve fit, point to point curve fit, best fit linear, in, log-logit and quadratic. Other featuresMixer, real-time clock, self check system conh·ols locator, partial plate reading, complete user prompting, flags and error messages, cut off comparisons, curve editing and graphing, monochromatic option, read format 8 x 12 direction. Serial portOutput, 2400 Band, 1 start bit, 8 data, 1 stop, no parity, no handshake. Power : Switch selectable power supply (115 V /230V/) Voltage source: 110-120V /220-240V Frequency :50 - 60 Hz Power consumption <SOW. Fuse :two½ A, T rating, 250 V slob lo, 3 AG

type fuses. CERTIFICATIONS AND COMPLIANCES

Listed to UL standard 1262, Laboratory Equipment CE Certificate of conformity. Confirms with the following

standards: EN 5008 2-1 AND EN 55022 following the provisions of the 89 / 336 / EEC directive. ENVIRONMENTAL CONDITIONS FOR SAFE OPERATION:

Indoor use Altitude upto 2000m Temperature 5°C to 40°C Humidity 80% for temperature upto 31°C decreasing linearly to 50% humidity at 40°C. Mains supply voltage fluctuations not to exceed± 10% of the nominal voltage.

ENVIRONMENTAL CONDITIONS: Operating Temperature 18 - 35°C Operating Humidity Less than 80%

OPTIONAL ACCESSORIES: Serial Printer, DRI - DYE check ships (for instrument QC)

2. Bio- Safety

Cabinet

Binocular 3.

Microscope

Auto Clave4.

Incubator

5. (Incubator

Universal) L__ _ _ _,__ _ _ ___ _

With HEPA FILTER and LIV Direction of flow Power supply 220v single phase 50 HZ Working table -mace of stainless steal sheet stain finished HEPA filter Blower assembly Ultra Violet lamp - 30 watt Fluorescent tube illumination.

1. Study stand and base with rust resistant materials 2. Wide field paired eyepiece with facility to adjust inter papillary

distance 3. Objective 4x, 10x, 40x and 100x with anti fungus coating. 4. Variable illuminating control. 5. Sub-stage condemners, co-axial course & five focusing on ball drive

system for smooth movement. 6. Specimen holder - for single specimen 7. Should have built in illumination system.

Vertical with automatic adjustable working pressure system. Double wall inside boiler made of stainless steel. Elech·ically operated 220volts A/ C Fitted with on/ off switcher pressure gauge Steam release valve and indicator to slow the working of mains and pressure control system. Size :- 450mm height inside

250mm (18X10) diameter inside or 550 X 350 or 500 X 300 : Digital temperature controller : Temperature upto 70°C :Stainless steel inside :Size Small to medium (355 x 355 x355)mmL,_____________ _ _____________ _ - ­

lntegrntcd Disease Surveillance Programm, Dire.:toratc <".f Health Sen,icr's (M.[j Red I-lil/, Laitu;nkhrnh, Meghaluyu, Shillong - 793003

e-mail - idsprneiha@:;mai/.com

Phone No. 0364-2506498

6. Hot air Oven

(over universal) Temp range from few degree above ambient to 250°C/300°C Double wall inside stainless steel Size Small to medium ("55 x 355 x355)mm

7. Centrifuge 1. Capacity : 4 tubes x 15ml or 6 tubes x 15ml 2. Type ­ Closed type 3. RPM - 3500/5000 RPM, Automatic timer.

8. Water- bath

Walled made from stainless steel Electrically operated Fitted with immersion having automatic cut off device when bath goes dry. Operated on 220 Volts Ac/De Size - 300 x 250 x 100mm with 6 holes of 75 mm di..r Or 400 x 300 x 100 mm& 12 holes.

9. Micro- Pipette 1-10 µl 2 - 200 µl 10-1000 µ1

10. Refrigerator 190 liters

11.

Electronic

balance

Weighing

machine

Weighing range up to 200gm (approx) Single pan Digital display Resolution display Resolution =.001 gm Precision=± .001 gm

12. Shaker/Rotator

Variable speed designed for all shaking operations e.g. for Widal Test, ASO, tih·e operation Having a reciprocating (to and fro)shaking motion Platform size 24 x 24 with¼ HP motor Or 31" X 17" x 4" Work on 220 volts AC Fitted with Timer.

2. Terms and Conditions

I. The Bid should be submitted in a sealed envelope superscribed as ­ "The Creation of Rate Contract for

Supply of Lab Equipment for Civil Hospital, Nongpoh, Ribhoi District and Civil Hospital, Non oin West Khasi Hills under InteITTated Disease Surveillance ProITTarnme" and right clearly

the Tender No. and Date. The Superscribed seal cover shall consist of 2(two) seal cover envelope inside

(1) Technical Bid and (2) Financial Bid_at the address mentioned below:

Of£ice of the Joint Director of Health Services (MI) & I/C IDSP, Directorate of Health Services(MI), Health Complex, Laitumkhrah, Shillong - 3.

II. Bid submitted after the prescribed date and time, shall not be accepted and shall be returned unopened

to the bidder.

III. Tender applications not accompanied with specified documents (listed in Annexure III) shall not be

considered and will be rejected.

IV. The tender document in original should be signed by the tenderer or his authorised representative along

with a seal on each relevant page as a token of having understood and accepted all terms and conditions

as mentioned in the tender document.

V. The Mission Director reserves the right to accept or reject any quotation and to cancel the bidding

process altogether and reject all quotation at any time prior to the award of the conh·act without

assigning any reason thereof.

VI. The Contract will be awarded to the bidder who has offered the lowest evaluated quotation price. Any

other allowance is not permissible/ applicable except lowest quotation price.

lnlegrnicd Disease Sunxillmzce Progranwz, Directorate c:f Healt/z Seruices (lv1.TJ Red Ilill, L11itwnklm1/J, ,\-Jeglrnlaya, Shillong - 793003

e-mail -- idcpmeglia@gmail.com

P/zone No. 0364-2506498

VII. The decision of the committee on technical suitability and quality shall not be opened for discussion.

Every bidder must go through the terms and conditions of bid carefully and understand them before

submitting the bid. No excuse that the conditions have not been read or understood will be entertained

later.

VIII. The Price Bid shall be opened in the presence of all Bidders or their representatives whose items have

been found technically sound and suitable.

IX. The Price Bid of those bidders who have not complied with the provisions of the bid Document or EMD

clause or who have not complied with the provisions/ technical specification of the bid document or

whose bid have been determined as non-responsive or fail to qualify in the technical evaluation shall not

be opened. X. An EMD of U0,000/- (Rupees Ten thousand)only in favour of the IDSP in the form of Demand

Draft/Banker's Cheque should be submitted with a minimum validity period of 90 days.

XI. The EMD of the unsuccessful bidder shall be returned soon after the finalization of the Tender.

XII. The EMD of the successful bidder shall be retained as Security Deposit which will be refunded/ returned

on completion of the total work.

XIII. The above EMD will be forfeited if a bidder:

a. Withdraws its bid during the period of bid validity ,or

b. In case successful bidder fails to execute the necessary arrangements within the specified time.

XIV. The authority reserves the right to reject the materials supplied if found to be defective

XV. No payment will be made for rejected items. XVI. FORCE MAJUERE: The above condition of reduction & termination etc. are subject to majeure

conditions which are beyond the control of the supplier, do not involve fault or negligence of the

supplier and are not anticipated. Such events may include but are not limited to riots, mutinies, war, fire,

storm, tempest, flood, epidemics, or other exceptional causes like quarantine restrictions, freight

embargoes. On specific request made by the bidder the time period of supply may be extended by the

Joint Director of Health Services (MI) & I/C IDSP at his discretion for such period as may be considered

reasonable. However, the condition shall not include scarcity of raw materials, power cut, labour

dispute, failure of sub-vendor and increase in cost of raw material.

XVII. SAVING CLAUSE: No suit, prosecution or any legal proceedings shall lie against Bid Inviting Authority

or any person for anything that is done in good faith or intended to be done in pursuance of the tender.

XVIII. Payments on any form of supply shall be made on submission of bills in triplicate along with copies of

the order issued for supply only after completion of work. No advance payment shall be made.

XIX. Standard warranty period to be specified by the bidders.

Integrated Disease Sun:,eillance Programm. Directorate c)f Health Sen:,ices (M.l) Red Ilill, Laitumkhmh, lvfeglwlaya, Shillong - 793003

e-mail - idspmegha@~mail.com

Phone No. 0364-2506498

Annexure I

~ormat for Price Bid

SL No.

1.

2.

3 .

4.

5.

6.

7.

8.

9.

10.

11.

12.

Tax amt. Rate

Name of Basic rate (CST/VAT)

per

Equipments Make &Model UOM Warranty unit

period 'A' 'B'

'A+B'

Auto washer Each

Auto reader

Bio- Safety Each Cabinet

Binocular Each

Microscope

Auto Clave Each

Incubator Each

(Incubator

Universal)

Hot air Oven Each (over universal) Centrifuge Each

Water - bath Each

Micro- Pipette Each

Refrigerator Each

Each

Electronic balance Weighing machine

Shaker/Rotator Each I I

Catalogue for each Equipment's to be provided by the bidder is a must. We/I hereby agree to provide Lab Equipment in accordance with technical specifications, terms &

conditions at the above rates (inclusive of all taxes and freight charges upto destination as specified in the above address) with in the period specified by the authority.

Signature & Seal

Date:

Place:

Integrated Dise,ise Surveillance Progrannm Directorate <fHe,ilth Sen,ices (M.l) Red Hill, Laitumkhrnh, l'vfeghalaya, Shillong - 793003

e-mail - idspmeglia@~mail.com

Phone No. 0364-2506498

Annexure II

Item No.

Name of the Equipment's Rates of CMC

Total CMC Cost for a number of

CMC period as specified in Annexure II

TAXES ( If Any)

Total CMC Cost

including Taxes

1. Auto washer 1st yr 2nd yr 3rd yr 4th yr 5th yr

Auto reader

2. Bio- Safety Cabinet

3. Binocular Microscope

4. Auto Clave

5. Incubator (Incubator Universal) I

6. Hot air Oven ( over universan

7. Centrifuge

8. Water- bath

9. Micro- Pipette

10. Refrigerator

11. Electronic balance Weighing machine

12. Shaker/Rotator

Ll - Will be decided on the total cost of the Equipment (Annexure I) and the Total Cost of CMC Charges ( Annexure II)

Signature & Seal

Date:

Place:

lntegratcd Dise,.1se Surueillance Programm, Directorate of F-1.ealth SerPices (]VU) Red Hill, Laitumkhrah, lvieghalaya, Shillong - 793003

e-mail - idspnzegha@~mail.com

Plwne No. 036.;-2506498

Annexure III

Checklists of Documents

P.ocuments to be enclosed in technical bid cover

1. A covering letter on your letter head addressed to the Joint Director of Health Services (Mi) & I/C IDSP,

Shillong, Meghalaya 2. Tender conditions duly signed in each page and enclosed in token of accepting the Tender Conditions

3. A demand draft of~ 10,000/- drawn in favour of IDSP, Shillong, Meghalaya on any Nationalised Bank

payable at Shillong, towards the Earnest Money Deposit 4. Uptodate Trading License frpm the respective District Council for non Tribal only.

5. Attested Copy of Registration as a firm under Meghalaya VAT Act/ CST act and VAT clearance

certificate.. 6. Bidders contact details along with the name, address, telephone/Fax No., email id, bank account details

are to be furnished. 7. Affidavit of Non-Black listing with any government or institutions in judicial stamp paper duly sign by

notary. 8. Undertaking from bidder stating that the Equipment being offered is the latest Model as per the

specification and the spare for the Equipment will be available for a period of atleast 5 years after the

warranty period. Note:- the rate against each item shall be without cutting, Tampering and a transparent tape should be

applied on the quoted rates.

Documents to be enclosed in Financial bid cover

1. A covering letter on your letter head addressed to the "Joint Director of Health Services (MI) & I/C

IDSP, Shillong, Meghalaya 2. Rates should be quoted as per Annexure I of the tender documents.