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INSTRUMENTAL MUSIC PROGRAMSydney Secondary College

INSTRUMENTAL MUSIC PROGRAM

HANDBOOK 2014 The IMP is a co-curricular program of Sydney Secondary College,

funded by participation fees,with administrative support by the Music Director and the Administrator,

governed by parent volunteers, and supported by the College.

MUSIC DIRECTOR: Mark Stevens

ADMINISTRATOR:

ERIN VENCKEN

CONDUCTORS: JOHN BENSON - Wind Orchestra

SIMON SWEENEY - Jazz Ensemble, Jazz Orchestra MARK STEVENS - String EnsembleSIMON SWEENEY - Wind EnsembleCARLO ANTONIOLI - Concert Band

GLAD REED - Training Band

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Contents

1. IMP Groups and Rehearsals page 3

2. Fees & Costs page 4

3. IMP Uniform page 5

4. Absence protocols page 6

5. Tutor Program page 7

6. Instruments page 8

7. Dates 2014 page 9

8. The IMP Committee page 10

9. Forms from page 11

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1. IMP Groups and Rehearsals

Wind ProgramTraining Band (TB) For students without prior experience, or those wanting to learn an additional instrument.Rehearsals: Fridays, 7.20am – 8.20am Leichhardt Campus Hall

Concert Band (CB)This group is aimed at junior school studentsRehearsals: Mondays, 7.20am – 8.20am Balmain Campus Hall

Wind Ensemble (WE)This group is aimed at intermediate students with extensive previous band experience. Rehearsals: Thursdays, 7.20am – 8.20am Leichhardt Campus Hall.

Wind Orchestra (WO)This group is aimed at the most experienced musicians in the college. Rehearsals: Wednesdays, 7.20am – 8.20am Blackwattle Bay Campus Hall.

String ProgramString Ensemble (SE) This group caters to all strings players in the college. Rehearsals: Tuesdays, 7.20am – 8.20am Leichhardt Campus Hall.

Symphony Orchestra (SO) This group is formed for special events throughout the year. It includes all string players, combined with advanced wind, brass and percussion students.Rehearsals: As required

Jazz Program

All Jazz Program members must also be members of the Wind or the String Program.

Jazz Ensemble (JE) This group is by audition for students with some experience playing jazz. Rehearsals: Tuesdays, 7.20am – 8.20am Balmain Campus Hall.

Jazz Orchestra (JO)This group is by audition for more experienced jazz musicians. Rehearsals: Fridays, 7.20am – 8.35am Blackwattle Bay Campus Hall.

Please note: the College Bus returns students to their own Campus after morning rehearsals

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2. Fees & Costs

Fees 2014Fees are invoiced twice per year. Semester fees are set at a minimum to cover the general running of the program, including the cost of conductors, the administrator, and the purchase of sheet music. You can pay fees on either a semester or full-year basis.

Fees are $400 per year ($200 per semester) for the Wind, Jazz and String programs. Upfront payment in full attracts a discount of $20 (i.e. $380 per year). Jazz Program membership costs a supplement of $80 per year (Jazz Levy of $40 per semester).

Year 12 students receive 50% discount on Semester 2 fees because they finish school and leave the IMP at the end of term 3.

Payment methods:- Call the IMP office at Leichhardt campus front office on 9560 2355 (Monday to

Wednesday 9am – 2pm) and we will take down your credit card over the phone, OR- Come to Front Office at Leichhardt campus only with your invoice and pay with credit

card or cheque. NB – no other campuses accept IMP payments!

Other CostsThey include:

- IMP Uniform: please see page 5- Compulsory IMP Camp (Wednesday 4 to Friday 6 June 2014). Costs approx $300- IMP Tour in term 4 (optional). Costs approx $300

Fundraising ContributionEach year the IMP implements a voluntary fundraising levy to provide additional resources and enhance the quality of our IMP program. In the past, this levy has funded purchase of musical instruments, music stands and funded guest educators for special events.

The levy is designed to replace small fundraising activities that are labour intensive and time consuming (e.g. BBQs, raffles). We ask each student/family to make a contribution to this levy:

Families with 1 student in the IMP - $30 per semester or $60 per year Families with 2+ students in the IMP - $50 per semester or $100 per year

IMPORTANTAs the IMP is an extra curricular activity funded by fees paid by parents, non-payment may mean that your child is excluded from the IMP program. Please contact the IMP Committee if you are having payment difficulties or would like to make alternative payment arrangements.

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3. IMP Uniform

Both (casual and formal) IMP uniforms are compulsory. They must be purchased by Thursday 13 February.

The formal IMP uniform consists of:

IMP logo formal shirt – provided by Pickles Uniform shop IMP tie (boys AND girls) – provided by Pickles Uniform shop Long black dress pants (no jeans or sweat pants) – provided by student Long black socks (no ankle socks) – provided by student Black dress shoes (no joggers) – provided by student (optional) Black blazer or jacket – provided by student

The casual IMP uniform consists of:

IMP logo polo shirt - provided by Pickles Uniform shop Casual black pants (no tights or sweat pants) – provided by student Long black socks – provided by student Plain black shoes – provided by student

The IMP uniform is sold through the Pickles Uniform shop at Leichhardt and Balmain Campus.

Opening times are:Monday 10.35 – 11.15amTuesday 2.30 – 3.30pmFriday 2.30 – 3.15pm

IMP logo formal shirt - $31 IMP tie - $25 IMP logo polo shirt - $26,50

IMP uniform items can also be bought online at www.youruniformshop.com.au Under ‘Find Your School’ click on SSC Leichhardt Campus.

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http://www.youruniformshop.com.au/


4. Absence from Rehearsals & Performances

Notice is required to explain any absence from a rehearsal or performance. Music making in an ensemble is about team work and commitment: unexplained absences make rehearsals difficult and affect the quality of performances.

Our attendance policy as outlined below:

Sydney Secondary College IMP employs a three strike policy regarding absences.

First Strike (first unexplained absence in a term)Parent/carer will be notified by email.

Second Strike (second unexplained absence in a term)Parent/carer and college principal will be notified by email. Warning will be given that if the student is absent again her/his position in the ensemble may be awarded to another player.

Third Strike (third unexplained absence in a term)The IMP Music Director and conductor will consider demoting the student to a lower position in their ensemble or, in habitual cases demoting the student to a lower ensemble. Parent/carer will be notified of our decision by email.

e.g. After three absences in term 2, a WO 2nd trombone player will be demoted to 3rd

trombone and the 2nd position will be awarded to another player.

Please note: an explained absence in the case of sudden (serious) illness or (serious) misadventure are acceptable. Please email [email protected] the day of sickness. The IMP is aware of college events that may result in absences. Planned absence for external events such as State Music Camp must be notified within 5 days of the absence.

Withdrawal Withdrawing from an IMP group or the IMP requires a written request. Parents/carers must inform the IMP administrator well in advance by contacting [email protected] If no formal withdrawal has been received by the IMP, fees still need to be paid.

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mailto:[email protected]



5. Tutor Program All members of the IMP must have private lessons for their instrument.

Tutoring for members of the IMP can be arranged on school premises through the Tutor Program. On-site tutors communicate the student’s progress to the IMP Music Director.

Lesson times and fees are to be arranged between parents/carers and tutors. Students have the opportunity to have lessons at recess or lunch time, so that they do not miss class. Tutors book rooms for lessons, and will advise parents/carers of lesson location. All SSC tutors are subject to the College’s child protection policies.

It is the parents’ responsibility to inform tutors directly of any excursions, sickness or other reason for their child missing their lesson with adequate notice.

The following tutors are available at SSC. Please contact them to arrange lessons:

Instrument Balmain Campus

Leichhardt Campus Tutor Contact number

Flute √ Elizabeth Kelvin 0434 992 206

Flute √ Madeleine Inder 0448 427 939

Flute √ Elise Kelly 0458 753 059

Clarinet √ Elizabeth Kelvin 0434 992 206

Saxophone √ Elizabeth Kelvin 0434 992 206

Trumpet √ √ Simon Sweeney 0411 525 940

French horn √ √ Abbey Edin 0415 085 110

Trombone √ √ Brendan Champion 0409 833 827

Euphonium/Tuba Jy Perry Banks 0410 379 693

Violin √ √ Jess Randall 0402 770 114

Cello √ √ Caroline Hobbs 0411 467 830

Electric bass/ Double bass √ √ Mark Stevens 0403 833 746

Trombone/trumpet √ √ Glad Reed 0405 805 298

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6. Instruments Instrument storage Leichhardt, Balmain and Blackwattle Bay campuses all have secure storage facilities where students must leave their instruments before and after rehearsals. Students must remember to collect their instrument promptly at the end of the day.Please note – students are NOT allowed to store their instrument anywhere else in the school.

Instrument hire All students are encouraged to own their own instruments. The IMP has some larger instruments available for hire, e.g. trombones, euphoniums, bari sax, bass clarinet etc. These instruments are available for hire at $300 per year (or $150 per semester). Students need to hand in a paid and completed instrument hire form to the Leichhardt front office before they can pick up their instrument. Please email our Instruments Manager through [email protected] to request an instrument hire form and invoice.

Students can also hire instruments from:The Arts UnitSax and WoodwindSydney String CentreCARL

Other local music shops also have hire-purchase arrangements that allow you to put the money you spend on hire towards a purchase at a later date.

Instrument Servicing and MaintenanceContact the IMP about periodic maintenance of IMP owned hire instruments.

Instrument insurance All students are required to have insurance for hired and owned instruments. This should cover the instrument at home, in transit and at school.

Students hiring instruments from the IMP are responsible for the costs of any damage incurred on the instrument and replacement or repairs to the instrument.

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7. Dates 2014 (rough schedule for 2014)

Term 1 Dates Location IMP Group UniformCollege Presentation Day 14 February Sydney Town Hall WO, SE, JO Formal

IMP Info Night 11 February, 6pm Leichhardt campus - Hall Parents/Carers n/a

Leichhardt Campus Open Night 5 March, 5pm Leichhardt campus JE Formal

Balmain Campus Open Day 8 March, 12pm Balmain campus JE Formal

IMP “One” Concert 26 March, 7pm Balmain campus ALL Formal

Kegworth Autumn F.A.R.E. 6 April Kegworth PS CB, SE Casual

Leichhardt ANZAC Day 10 April (tbc) Leichhardt campus WE Formal

Term 2Balmain ANZAC Day 29 April (tbc) Balmain campus SE Formal

BWB ANZAC Day tbc BWB campus WO Formal

IMP Camp 4 - 6 June Collaroy Centre ALL n/a

IMP Camp “End-of Camp’ Concert 6 June, 5pm Leichhardt Campus Hall ALL Casual

Term 3NSW Band Festival 19-20 July University of NSW WO,WE (tbc)

CB,TB (tbc)Formal

Primarily Fun Workshops 3 days 8-12 September LCH & BAL campus Year 7 & 8 Casual

Music in the Park Festival 13 September Pioneers Park Leichhardt ALL Casual

Leichhardt PS Fete tbc tbc JO, JE Casual

Manly Jazz Festival 4,5, or 6 October (tbc) Manly Corso JO Casual

HSC Art Exhibition 29 July The Muze, Harris Street JO, SE Formal

Instrumental Music Festival tbc tbc WO Formal

Year 12 Graduation 18 September BWB campus JO Formal

Term 4Norton Street Festa 26 October Pioneers Park & Norton St JE, SE (tbc) Casual

Australian School Orchestral festival 27 October tbc SE, SO Formal

Blackwattle Bay Recognition 10 November BLW campus WO Formal

Schools Spectacular 28-29 November Sydney Entertainm. Centre tbc Formal

Jazz Camp 4-5 December(tbc) BWB campus (tbc) Jazz students Casual

Jazz at the Bay 7 December (tbc) BWB campus JO, JE (tbc) Casual

Inner West Music Festival tbc Burwood Girls High School ALL Wind & Strings (tbc)

Formal

Balmain & LeichhardtOrientation Day

3 December Leichhardt & Balmain campus

Balmain: CB, SELeichh: WE,JE

Formal

Balmain Selective Info session 24 October (tbc) Balmain campus SE, JO, WO Formal

Leichhardt Presentation Day 15 December Leichhardt campus WE Formal

Balmain Presentation Day 16 December Balmain campus CB Formal

CB – Concert Band JE – Jazz Ensemble WE – Wind Ensemble SE – String EnsembleTB – Training Band JO – Jazz Orchestra WO – Wind Orchestra SO – Symphony Orchestra

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8. The IMP Committee

Please contact the Committee via email at [email protected]

IMP Executive GroupMusic Director and Tutor liaison Mark StevensCollege Principal overseeing the IMP Judy KellyIMP Administrator Erin VenckenConductorsWind Orchestra John BensonWind Ensemble Simon SweeneyJazz Orchestra Simon SweeneyJazz Ensemble Simon SweeneyString Ensemble Mark StevensConcert Band Carlo AntonioliTraining Band Glad Reed

IMP Committee RolesThe IMP Committee approves decisions and provides a point of connection between IMP staff, the College and parents/carers

IMP Convenor Adele HaythornthwaiteTreasurer Maria RobinsInstrument Manager Bronwyn Allomes

Dates for IMP Committee/Parent meetingsAll IMP parents are welcome to attend any Committee meetings.

Term 1: IMP Committee Meeting Tuesday 4th March, 2014Leichhardt Campus, Staff Common Room, 7pm

Term 2: IMP Committee Meeting Tuesday 13th May, 2013Balmain Campus, Staff Common Room, 7pm

Term 3: IMP Committee Meeting Tuesday 5th August, 2014Leichhardt Campus, Staff Common Room, 7pm

Term 4: IMP Committee Meeting Tuesday 14th October, 2014Balmain Campus, Staff Common Room, 7pm

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Sydney Secondary College/IMP

‘Photo Disclaimer’Please return to [email protected] by Friday 14th February 2014

I give permission for my child to be photographed, recorded and/or filmed during IMP events both within Sydney Secondary College campuses and at public events during his/her enrolment in the IMP program. These images, recordings and/or footage may be used solely for the following:

Educational purposes Performance applications Promoting of the IMP

Name: _____________________ Year: ________ Ensemble:

Campus: Leichhardt / Balmain / Blackwattle Bay (please circle)

______________________________ Date: / / Name – parent/carer

______________________________Signature – parent/carer

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Attendance Policy

I agree to support the IMP’s Three Strike Attendance Policy by doing the following:

Notifying the IMP by email on [email protected] within 5 days before a planned absence

Notifying the IMP by email on [email protected] as soon as possible when unforeseen circumstances result in absence

Communicating with my child about attendance issues if needed before poor attendance becomes a problem

For further information about this policy, please consult the IMP Handbook, page 6. To discuss the policy, please contact the IMP on [email protected]

______________________________ Date: / / 2014 Name – parent/carer

______________________________Signature – parent/carer

Name student: _______________________ Year: ___ Ensemble:

Campus: Leichhardt / Balmain / Blackwattle Bay (please circle)

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IMP 2014 Student Detail SheetPlease return to [email protected] by Monday 3 March 2014

STUDENT DETAILS

*Student’s full name: _______________________________

*Campus: _______________________________

*Year: ______

*Date of birth: ______/______/______

*Sex: ______

*Instrument(s): _______________________________

Student’s mobile ph: _______________________________

*Student’s email: _____________________________________________

PARENT DETAILS

parent/carer: first point of contact

*Full name: _______________________________

*Home ph: _______________________________

Work ph: _______________________________

*Mobile ph: _______________________________

*Email: ____________________________________________

NB: All IMP correspondence will be sent to this email address.parent/carer: second point of contact

Full name: _______________________________

Home ph: _______________________________

Work ph: _______________________________

Mobile ph: _______________________________

Email: _________________________________________________

NB: IMP correspondence will be cc'd to this email address if givenSTUDENT PRIMARY ADDRESS DETAILS

*Number and street: _______________________________________________

*Suburb: _______________________________

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*Postcode: __________

* Compulsory details requestedPayment of 2014 IMP fees

Student Name: ……………………………………… Year ………

Ensemble ................................................

Campus: …………………………………………….... Paid on ...... /...... / 2014

PLEASE TICK AMOUNTS BEING PAID:

Description Full Year

Semester 1

FEES: Full-year fee IF paid by Monday 3rd March 2014 $ 380.00FEES: Full-year fee if NOT paid by Monday 3rd March 2014 $ 400.00 $.200.00JAZZ LEVY FEES (for Jazz Ensemble & Jazz Orchestra only) $ 80.00 $ 40.00FUNDRAISING FEES (voluntary) $ 60.00 $. 30.00FUNDRAISING FEES for FAMILIES (voluntary) $ 100.00 $. 50.00

TOTAL PAYMENT (please complete): $

(This section must be torn & shredded before posting) Pay over the phone on 9560 2355 or pay in person at Leichhardt campus only

CREDIT CARD PAYMENTCard type (please tick): MasterCard VisaCardholder name:Card number:

Expiry date: / CCV: / /

Signature:

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Contact Phone Number

CHEQUE OR CASH PAYMENT - Please make cheques payable to “SSC Leichhardt”I enclose (please tick) cheque exact cash of amount: $MAIL: Please return this page with your payment to Leichhardt Campus ONLY!

Balmain Road, Leichhardt, NSW, 2040

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Office use only:Fees: 090-503Jazz Levy: 090-526Fundraising: 090-525

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