Instructions for Filling Out the Application and Reference Document
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Transcript of Instructions for Filling Out the Application and Reference Document
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InstructIons for fIllIng out the ApplIcAtIon And
reference document
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INSTRUCTIONS FOR FILLING OUT
THE APPLICATION AND REFERENCE DOCUMENT
This document also includes the criteria used toassess the applying teams references.
1.GENERAL
It is recommended that this document be read simultaneously with the Appli-cation and Reference Document.
Between5-10participatingteamswillbeselectedfortheKruunusillatbridge
designcompetitionbasedontheteamsdemonstratedcompetence.
TheteamswilldemonstratetheircompetencebyllingouttheMicrosoftExcel
leApplicationandReferenceDocumentavailablefromthecompetition
organiserswebsite.TheApplicationandReferenceDocumentisintheEnglish
language,anditshallbelledoutinEnglish.
The references of the teams selected for the competition will be evaluatedexclusively on the basis of the content of the Application and ReferenceDocument. Other materials will not be taken into account in the assessment.
Itisrequiredthattheexpertiseoftheteamswishingtoparticipateinthe
competitionconsistsof,attheleast,theexpertiserequiredintheApplicationandReferenceDocument.Candidatesshallpresenttheexpertisebydesign
areawithrespecttoeachdesignerorexpert.Besidestherequireddesignersor
experts,thenamesoftheteamsotherpossiblemembersshallnotbestatedin
theledocumentApplicationandReferenceDocument.
Severaldesignersmaypresentthesamereferenceprojectorobject.
Onlythematerialsofteamscomplyingwithminimumrequirementswillbe
assessed.Withrespecttominordecienciesthereshallbecompliancewith
thegeneralproceduresconcerningminordecienciesspeciedintheFinnish
PublicProcurementActoritsapplicationinstructions(minordeciencieswillbe
toleratedtoadegree).
The information provided in the le Application and References Documentshall be truthful. The competition organiser, represented by the CompetitionJury, reserves the right to check the authenticity of the information provided.The provision of false information will lead to the disqualication of the appli-cation.
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2.FUNCTIONALITYOFTHEAPPLICATIONANDREFERENCEDOCUMENT
Teams wishing to participate in the competition shall complete all requiredsections of the Application and Reference Document. The minimumamounts of information to be lled out are stated in the Application andReference Document; whenever the indication of a certain matter isrequired, it shall be indicated. Checkbox-type answers shall always be posi-tive. An unmarked checkbox will be interpreted as a negative response and willlead to rejection.
Theminimumrequirementsfortheinformationtobelledoutareshownin
lightgreen,andthesectionsforoptionaladditionalinformationareinashade
ofgreenslightlylighterthantheaforementionedshade(forexampleasinthe
referenceslistsatthelowerpartoftab2A.Bridgedesigner,structural).When
thesesectionshavebeenlledout,thebackgroundcolourbecomesaneutralwhite,andthepossiblegenerictextswilldisappear.Candidates shall not, orcannot, ll out the cells with other colours. If the information requested in theApplication and Reference Document cannot be provided or is irrelevant, adash or zero shall be used at the section in question. The table shall howeveralways be lled out with respect to the minimum requirements.
Pictureles(imagesorscanneddocuments)areattachedtopartsofthetabs.
Inthesecases,itisabsolutelynecessarythatthecheckboxconrmingthe
attachmentoftheimageleinquestionbemarked.Whentheattachmentof
thepicturelehasbeenacknowledgedbymarkingthecheckbox,theback-
groundcolourbecomesaneutralwhite.Teams wishing to participate in the
competition shall ensure that the images are suciently legible when viewedfrom a monitor, and are suciently readable when printed with a normaloce laser colour printer.
Thetableautomaticallyindicatescompliancewithrequiredinformation(TAB
FILLEDOUTCORRECTLYorFILLEDOUTCORRECTLY,dependingonthe
context)andnon-compliancewithrequiredinformation(TABFILLEDOUT
INCORRECTLYORFILLEDOUTINCORRECTLY,dependingonthecontext)on
thereferencesheettabs1.-2Handtransfersthisdatatothe3.Instructions
andtrackingsheettab.Thetrackingofthelledoutinformationisbasedon
thestatusoftheinformationenteredintotherequiredsectionsoftextelds/
numberelds,aswellasthetrackingofthestatusofmarkedcheckboxes.Whenthesectionsconcerningminimumrequirementshavebeenlledout,thetable
willindicatethattheyhavebeenlledoutcorrectly.
TheTRACKINGcolumnontab3.Instructionsandtrackingautomatically
indicatesifthetotalquantityofmaterialoftheteamwishingtoparticipatein
thecompetitionissucientorinsucientdisplayingeitherthetextSUFFI-
CIENTORINSUFFICIENT).
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Alsopresentedonthe3.Instructionsandtrackingsheettabarecriteriatobe
checked,minimumrequirements,aswellastheinstructionsforllingoutthe
sectioninquestion.ThecolumninquestionismarkedwiththeredtextREAD
THISFIRST.Thestatedinstructionsmustbefollowed.
Thepre-conguredprintingsettingsfortheApplicationandReferenceDocu-
mentautomaticallygenerateA3-sized(landscapeorientation,420x297mm)
printoutsforapplicationmaterial.Regarding the delivery of application mate-rials, see Section 1.7 of the Competition Programme.
Foradditionalinformationconcerningthecompetitionapplication,pleaseemail:
kruunusillat@hel.
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3.APPLICATIONANDREFERENCEDOCUMENTSCONTENTANDFILLINGOUTINSTRUCTIONSBYTAB
3.1TABS
0.Frontpage1
0.Frontpage2
1.Company
Claricationofcooperation1
2A.Bridgedesigner,structural
References2A
Statement2A
2B.Bridgedesigner,aesthetics
References2B
Statement2B2C.Cityplanner
References2C
Statement2C
2D.Landscapedesigner
References2D
Statement2D
2E.Streetandtracplanner
References2E
Statement2E
2F.Geotechnicalexpert
References2F
Statement2F
2G.Environmentalexpert
References2G
Statement2G
2H.Costexpert
References2HA
Statement2H
3.Instructionsandtracking
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3.2Fillingoutinstructions
0.Frontpage1
Informationisnotenteredonthistab.Thenamesofthecompanyprinci-pallyresponsibleandcontactpersonwillbeautomaticallymirroredfrom
thetab1.Company1.
0.Frontpage2
Thistabcontainsinformationconcerningthepromoter.
1.Company
Competition Programme, Section 1.6: Each team shall designate acompany to be principally responsible for the project, as well as a chiefdesigner who shall be an experienced bridge designer employed by the
aforementioned company.
Thebasicinformationconcerningthecompanyprincipallyresponsibleand
thecontactpersonshallbelledoutappropriatelyonthesheettab1.
Companywhererequired.Mandatoryinformationisindicatedwithastar*.
Sectionsa-ebelowthecompanyandcontactpersoninformationcon-
tainthegeneralrequirementssetforthecompanyprincipallyresponsible
andthecompetitionteam.Themeetingofrequirementsisindicatedby
checkingtheYEScheckboxesatSectionsa-e.All requirements must beimplemented.
Presentedrequirements:
a.Thecompanyshallhavecontinuousoperationsinbridgedesign.Ifit
isaconglomerate,bridgeoperationsshallbeoneofitsmainbusiness
areas.
b.Staatleast10persons.
c.Turnoverfor2010atleast1000000.
d.Thecompanyinchargeandthecompetitionteamcommitthemselves
tousingthedesigners,whosereferencesarepresentedinthisdocu-
ment,inkeyroleswhenpreparingthecompetitionentry.
e.Descriptionofthearrangementoftheteamscooperationshownasa
separateattachment(References1)Claricationofthearrangement
oftheteamscooperation
Claricationofthearrangementoftheteamsco-operation1
Insertedinthespaceprovidedshallbeadescriptionofthearrangementof
theteamscooperationindicatingthecooperatingparties,theirrolesand
tasks,thepartiesphysicallocation(whethertheyareinthesameregion
or,forexample,indierentcountries,andhowithasbeenthoughtthatthe
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communicationbetweenthepartieswillbearrangedduringthecompetition
period.Thespacefortexthastwocolumns.
Tabs2A-2H:threebasictypes
Thetabsaredividedintothreebasictypes.Similarlytheletterandnumber
combinationsalwaysdescribethesameprofessionalmaterials.
Type 1: Profession-specic basic information
2A.Bridgedesigner,structural
2B.Bridgedesigner,aesthetics
2C.Cityplanner
2D.Landscapedesigner
2E.Streetandtracplanner
2F.Geotechnicalexpert
2G.Environmentalexpert
2H.Costexpert
Eachdesignerorexpertshallbeauthorisedtofunctionasthechief
designerforadesigntaskinhisorherhomecountryorcountryofresi-
denceequivalenttothiscompetitionsdesignorexperttask.Thisshall
beindicatedbymarkingtheabove-mentionedtabsYEScheckbox.See
alsoSectionType3.
Specialcases
2A. Bridge designer, structural
Asaminimumrequirement,oneresponsiblebridgedesigner(struc-tural,chiefdesigner,seeSection1.CompanyortheCompetition
ProgrammesSection1.6)isrequired.Thisinformationshallbelled
outintheupperformeldreservedforthebridgedesigner(structural).
Thedesignerinchargeshallbeauthorisedtofunctionasthechiefde-
signerforadesigntaskinhisorherhomecountryorcountryofresi-
denceequivalenttothiscompetitionsdesigntask.Thisshallbeindi-catedbymarkingtheYEScheckbox(aswellasbyattachingascanned
statementorcerticatefromalocalauthorisationbodyorequivalent
organisation,thatisattachedtothetabStatement2A).
Therecanbeatotaloftwobridgedesigners(structural).Theinforma-
tionconcerningasecond(optional)bridgedesignershallifnecessary
belledoutinthelowerformeldreservedforthebridgedesigner
(structural).
Thelowerpartofthetabisthebridgedesignersordesignersreferen-
celistthatshallindicateeachbridgeprojectsname,location(country,
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city)andyearofcompletion.
Atleast10 implemented bridge projects,inwhichthedesignerordesignershaveplayedkeyrolesintheirdesigneldarerequired.
Additionally,thedesignerordesignerscanpresent10otherbridgeprojects,thatcanbeinprogress,orcanbethekindsofprojects,for
examplecompetitionwinsordirectcommissions,thatcouldhavebeen
implemented.Theminimumamountmustbemet.Amaximumof20
projectscanbepresented.
2B. Bridge designer, aesthetics
Asaminimumrequirementoneresponsiblebridgedesigner(aesthe-tics)isrequired.Thisinformationshallbelledoutintheupperform
eldreservedforthebridgedesigner(aesthetics).
Theresponsiblebridgedesigner(aesthetics)shallbeauthorisedtofunctionasthechiefdesignerforanaestheticsdesigntaskinhisorher
homecountryorcountryofresidenceequivalenttothiscompetitions
designtask.ThisshallbeindicatedbymarkingtheYEScheckbox(as
wellasbyattachingascannedstatementorcerticatefromalocal
authorisationbodyorequivalentorganisation,thatisattachedtothe
tabStatement2B).
Therecanbeatotaloftwobridgedesigners(aesthetics).Theinforma-
tionconcerningasecond(optional)bridgedesignershallifnecessary
belledoutinthelowerformeldreservedforthebridgedesigner
(aesthetics).
Thelowerpartofthetabisthebridgeaestheticsdesignersorde-signersreferencelistthatshallindicateeachreferenceprojectsor
objectsname,location(country,city)andyearofcompletion.
Atleast5 implemented bridge or infrastructure projectsinwhichthedesignershaveplayedkeyrolesintheirdesigneldarerequired.
Additionally,thedesignerscanpresent7othersignicantprojects
fromtheaestheticdesigneld(forexamplebuildingsorindustrial
designprojectsorobjects),thatcanbeinprogress,orcanbethekinds
ofprojects,forexamplecompetitionwinsordirectcommissions,that
couldhavebeenimplemented.Theminimumamountmustbemet.If
theindustrialdesignprojectorobjectisgivenasareference,theinfor-
mationshallbeprovidedasapplicable.Thelocationinformationcanbe,
forexample,thecountryinwhichtheclientcommissioningthedesign
taskoperates.
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Type 2: Presentation of reference projects
References2A
References2B
References2CReferences2D
References2E
References2F
References2G
References2H
Each reference is presented as two printable A3 sheets (landscapeorientation).Picturesofthereferenceprojectorobject,aswellastheinformationdescribingtheprojectsinquestion,shallbeattachedto
thesetabs.Besidesanimageorimages,therstsheet(left)shallbe
lledoutwiththereferenceprojectsinformation.Besidesanimageor
images,thesecondsheet(right)shallbelledoutwiththedesignersorexpertsbrieffree-formviewofthereferenceprojectsspecialfea-
tures.Therstpageisinprincipleintendedformaterialsofatechni-
calnature(whosepresentedinformationissupplementedbytexts
ornumbers)andthesecondsheetformorefreelychosenmaterials.
Imagematerialscanhoweveralsobeselectedforotherreasons.
Allcheckboxesshallbemarked,andalleldsrequiringnumbersor
textsshallcontainatleastonecharacter.
Theremaybemoreimagesthatoneperpictureeld,oronepicture
canbeassembledfromseveralsmallerimages.Careshouldhowever
betakentoavoidthegenerationofexcessivelesizes(SeeSection2).
Thebridgereferencesandotherreferenceprojectsorobjectsinfor-
mationitemspresentedastextandnumbers(leftpage)areslightly
dierentiatedfromeachother.
Iftheindustrialdesignprojectorobjectisgivenasareference,the
informationshallbeprovidedasapplicable.Iftheinformationreque-
stedintheApplicationandReferenceDocumentcannotbeprovidedor
isirrelevant,adashorzeroshallbeusedatthesectioninquestion.The
tableshallhoweveralwaysbelledoutwithrespecttotheminimum
requirements.
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Type 3: Statements or certicates from local authorisation body orequivalent organisation
Statement2A
Statement2BStatement2C
Statement2D
Statement2E
Statement2F
Statement2G
Statement2H
Withrespecttoeachdesignerandexpert,ascannedstatementor
certicatefromalocalauthorisationbodyorequivalentorganisation
demonstratingthedesignersorexpertsauthorisationinthedesign
eldinquestionshallbeattachedtotheStatementtab.
Itisabsolutelynecessarythatthecheckboxconrmingtheattachmentoftheimageleinquestionbemarked
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4.TECHNICALPOINTS
4.1TheApplicationandReferenceDocumenthasbeencreatedwiththeFinnish-
languageversionofMicrosoftExcel,Office2007.Thefilehasbeentestedwiththe
English-languageversionofMicrosoftExcel,Office2010,andwasfoundtobefullyfunctional.The file must not be opened with earlier versions of MicrosoftExcel.
4.2TheApplicationandReferenceDocumentfileislockedtopreventunintentional
filecorruption.
4.3Toavoidprintingissues,onlytheAdobePDFprintershallbeusedwhenusing
theApplicationandReferenceDocument.Theprintermustbeselectedbeforeopeningthefile.
4.4Normalcopy-pastefunctionswillworkwiththeApplicationandReference
Documentunlessmorespecificinstructionsareprovided.
4.5Cellsmust notbecopiedormovedbydragging.Thismaycorruptthestructureofthefile.
4.6FrequentsavingusingtheSaveAscommandisrecommended.
4.7BeforeeachoperationnewtotheuseroftheApplicationandReferenceDocumentiscompleted,savingusingtheSaveAscommandisrecommended.
4.8TIP:Toprinttheentireworksheetintoapdffileatonce,choosetherelevant
optioninboth theprintingdialogueandinAdobesOfficesettingsintheExceltoolbar(thismayvarydependingontheprogrammeversion).
4.9TheimagefilesareattachedusingExcelsInsertPicturecommand.Tofacilitate
themanagementoftheExcelfiles,theuseof.jpgfileswhosesizedoesnotexceed300kBisrecommended.Documentfunctionalityhasbeentestedby
usingimagesoftheaforementionedsize.Asufficientresolutionis150dpi.
4.10TIP:use150dpiresolutionandsetthe.jpgfilesqualitytolow.
4.11Referenceimagessizeisapproximately308x211mm
5.OTHERPOINTS
5.1ItisrecommendedthatonepersonbeinchargeoffillingouttheApplicationand
ReferenceDocumentfortheentireteam.
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6.REFERENCESASSESSMENTCRITERIA
The Competition Jury will assess the references according to the followingcriteria.
Thespeciccriteriawillbeapplieddependingontheprojectsorobjects
presentedasreferences.
BRIDGE(STRUCTURAL)DESIGNERSREFERENCES2A
Overallstructuralengineeringimpression,designersgeneral
prociencydemonstratedinconnectionwiththebridgereference.
Relativedicultyofbridgereferencesstructuralengineeringtaskand
innovativeability,expressedbythesolution,tosolvedesignproblems.
Abilitytomanagemultidisciplinaryentity,asexpressed
inconnectionwiththebridgereferences,andparticularly
theabilitytointegratestructuresandaesthetics.
TheJurywillgradethedesignerbasedonthereferences.
Thegradingprincipleispresentedontab3.Instructionsand
trackingoftheApplicationandReferenceDocument.
BRIDGE(AESTHETICS)DESIGNERSREFERENCES2B
Overallaestheticimpression,designersgeneralprociency
demonstratedinconnectionwiththereferenceprojectsorobjects.
Mutualharmonybetweenaestheticsandstructures.
Referenceprojectsorobjectsrelationshiptotheurban
structureandlandscape,orotherrelevantcontext.
TheJurywillgradethedesignerbasedonthereferences.
Thegradingprincipleispresentedontab3.Instructionsand
trackingoftheApplicationandReferenceDocument.
CITYPLANNERSREFERENCES2C
Overallimpressionoftownplanorsimilar,designersgeneral
prociencydemonstratedinconnectionwiththereferenceproject.
Referenceprojectsrelationshiptotheurbanstructure
and/orlandscape,orotherrelevantcontext.
TheJurywillgradethedesignerbasedonthereferences.
Thegradingprincipleispresentedontab3.Instructionsand
trackingoftheApplicationandReferenceDocument.
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LANDSCAPEDESIGNERSREFERENCES2D
Overallimpressionoflandscapedesign,designersgeneralprociency
demonstratedinconnectionwiththereferenceprojects.
Referenceprojectsrelationshiptotheurbanstructureand/orlandscape,orotherrelevantcontext.
TheJurywillgradethedesignerbasedonthereferences.
Thegradingprincipleispresentedontab3.Instructionsand
trackingoftheApplicationandReferenceDocument.
STREETANDTRAFFICPLANNERSREFERENCES2E
Relativedicultyoftaskanddegreeofsuccessinconnectionwith
thereferenceprojects,and/orgeneralprofessionalcompetence
demonstratedbyconsultingactivitiesatthereferenceprojects.
TheJurywillconrmdesignersapprovabilitybasedonthereferences.
GEOTECHNICALEXPERTSREFERENCES2F
Relativedicultyoftaskanddegreeofsuccessinconnectionwith
thereferenceprojects,and/orgeneralprofessionalcompetence
demonstratedbyconsultingactivitiesatthereferenceprojects.
TheJurywillconrmdesignersapprovabilitybasedonthereferences.
ENVIRONMENTALEXPERTSREFERENCES2G
Relativedicultyoftaskanddegreeofsuccessinconnectionwith
thereferenceprojects,and/orgeneralprofessionalcompetence
demonstratedbyconsultingactivitiesatthereferenceprojects.
TheJurywillconrmdesignersapprovabilitybasedonthereferences.
COSTEXPERTSREFERENCES2H
Relativedicultyoftaskanddegreeofsuccessinconnectionwith
thereferenceprojects,and/orgeneralprofessionalcompetence
demonstratedbyconsultingactivitiesatthereferenceprojects.
TheJurywillconrmdesignersapprovabilitybasedonthereferences.