INSTRUCTIONS AND INFORMATION FOR GRADUANDS

GRADUATION CEREMONY 2017

BCA ACADEMY

School of Building and Development

Specialist Diploma in Architectural Technology

Specialist Diploma in Building Cost Management

Specialist Diploma in Building Information Modeling

Specialist Diploma in Construction Management

Specialist Diploma in Construction Productivity

Specialist Diploma in Design for Manufacturing & Assembly

Specialist Diploma in Facility & Energy Management

Specialist Diploma in Interior & Landscape Design

Specialist Diploma in Lean Construction

Specialist Diploma in M & E Co-ordination

Specialist Diploma in Virtual Design & Construction

CONGRATULATIONS ON YOUR GRADUATION!

The School of Building & Development (SBD) extends its heartiest congratulations to

all graduands.

For graduands of the above mentioned specialist diplomas, we cordially invite you to

attend the BCA Academy Graduation Ceremony 2017.

Date: 27th November 2017, Monday

Time: 5.30pm

Venue: Singapore University of Technology and Design (SUTD),

Auditorium (Building 2, Level 1, nearest to Lobby E and J).

8 Somapah Road, Singapore 487382

Before Graduation Day | Page 2 of 14

BEFORE GRADUATION DAY

REGISTRATION OF ATTENDANCE AT GRADUATION

1 All graduands will receive an invitation to the Graduation Ceremony via email.

Graduands are to complete the Graduation Survey and register their

attendance for the Graduation Ceremony by 11th October 2017.

2 Upon receipt of the invitation email, each graduand is to ensure that his/her

name in the email is accurately spelt as per NRIC/FIN which will be the name

that appears on the certificate. Please inform us by replying to the invitation

email if there is any discrepancy.

3 There are three parts to the registration of attendance:

a) Part 1: Read Graduation Ceremony 2017 Information Kit

b) Part 2: Participate in the Graduation Survey

c) Part 3: Register attendance for the Graduation Ceremony

4 Graduands are to complete all three parts above for successful registration to

the graduation ceremony.

5 If a graduand fails to respond by the deadline, it will be assumed that he/she

will not be attending the ceremony and no arrangement will be made for

his/her attendance at the Graduation Ceremony.

OUTSTANDING LOANS/FEES

6 Graduands must settle any outstanding loan of BCAA property (e.g. library

books or library fines) and fees with the Academy before they are allowed to

attend the Graduation Ceremony.

7 Only the names of those who settle their outstanding items/fees on or before

15th October 2017 will be published in the Graduation booklet.

CONFIRMATION OF PARTICIPATION

8 Students who have not received their final result slips at time of registration

should receive their confirmation of participation by mid-October 2017.

9 It is the responsibility of the student to ensure that he/she fulfils the graduation

requirements before registering for the Graduation Ceremony. Please note

that successful registration DOES NOT serve as a confirmation for the

fulfilment of graduation requirements.

Before Graduation Day | Page 3 of 14

10 In the event that a student fails to fulfil graduation requirements, his/her

registration for the Graduation Ceremony, collection of gown and request for

guest admission tickets will automatically be void. There will not be any refund

for payment of the services and/or tickets.

COLLECTION OF GOWN

11 The official gown vendor for this year’s graduation ceremony is Joyous Asia

Events.

12 The scheduled gown collection venues and dates are as follows:

Date: 13 and 14 October 2017 (Friday and Saturday)

Time: 10:00am to 6:00pm

Venue: Student Lounge, BCA Academy Date: 15, 16 and 17 October 2017 (Sunday to Tuesday)

Time: 10:00am to 5:00pm

Venue: Joyous Asia Event CT Hub 2, #03-71 114 Lavender Street Singapore 338729

Map: https://goo.gl/maps/RUd557vsBoo

Contact no.: 6844 7142

13 Please collect your graduation gown on the date and time you have indicated

in your online registration.

14 Graduands who are unable to collect the gown on the scheduled dates, may

wish to contact the vendor directly.

15 A rental fee of S$15 will be charged by Joyous Asia Events. Graduands are

to make payment directly to the vendor upon collection of gown. Payment

must be made by cash or cheque.

16 An additional S$80 will be collected by the gown vendor as deposit for the

graduation gown and hood. This amount will be refunded upon prompt return

of graduation gown and hood (in good condition) to vendor.

Before Graduation Day | Page 4 of 14

ADMISSION TICKETS

17 The gown vendor, Joyous Asia Events, will be issuing the admission tickets to

the graduands during the collection of graduation gown and hood.

18 Every graduand will be given one complimentary guest admission ticket.

Additional tickets will be charged at S$40.00 (incl. GST) per ticket, subject to

availability. Payment must be made by cash or Nets directly to the gown

vendor.

19 Additional guest admission tickets are subject to availability and balloting.

(Please refer to Figure 1 for an illustration)

Figure 1

Confirmed seats upon online registration Subject to availability

& balloting

GRADUAND 1st Guest 2nd Guest onwards…

FREE FREE $40.00

20 Guests without the admission tickets will not be allowed entry to witness the

ceremony proceedings. Misplaced admission tickets WILL NOT be replaced

nor re-issued.

21 Children below the age of six years WILL NOT be admitted.

22 Graduands who have guest who require accessible seating are to inform us

by replying to the invitation email.

On Graduation Day| Page 5 of 14

ON GRADUATION DAY

[GRADUANDS’ INFORMATION]

REGISTRATION

23 Things to bring along for the Graduation Ceremony:

a) Graduation gown and hood

b) Identification card or any other form of photographed identification

24 Upon arrival at Campus Centre, graduands are to register at Campus Centre

Level 1, SUTD on 27th November 2017 (Monday) at 5:30pm.

25 Upon registration, each graduand will be given a Name Slip which will be read

out on stage during the proceedings. Graduands are to ensure that the name

is correct and keep it until going up stage. Please refer to the section “ORDER

OF PROCEEDINGS” for details.

26 Graduands should be registered by 6:00 pm. Please be punctual as LATE

COMERS WILL NOT BE ALLOWED ON STAGE.

ATTIRE

27 All graduands are required to put on the graduation gown and hood when

attending the Graduation Ceremony. Graduands who are inappropriately

attired will not be allowed on stage.

28 The recommended dress code is as follows:

For Ladies For Gentlemen

Light coloured long sleeve collared shirt or blouse.

Light coloured long sleeve collared shirt with a tie.

Dark coloured skirt or pants. Dark coloured long pants.

Dark coloured shoes. Dark coloured shoes.

Traditional costumes are permitted.

*Please note that slippers and sandals are not permitted on stage.

The gown vendor will be around to assist graduands with their gowns and

hoods on that day.

On Graduation Day| Page 6 of 14

ORDER OF PROCEEDINGS

29 Upon the cue from marshals, graduands are to quietly leave their seats row

by row to queue for stage presentation with their Name Slip in hand.

30 Pass the Name Slip to the Name Reader on stage. As soon as your name is

announced, you are to walk briskly across the stage to receive your

scroll/folder with both hands and thank the presenter. Face the photographers

and audience to have your photograph taken. Then proceed to walk to the

other side of the stage and exit via backstage. There will be marshals at the

exit to guide you back to your seat in the Auditorium.

COLLECTION OF CERTIFICATES

31 To ensure that all certificates are correctly issued, the scroll received by

graduands on stage WILL NOT contain any document.

32 Graduands will collect their certificates after exiting from the stage, along the

way back to the Auditorium.

33 Graduands are to return to their seats after collecting the certificate and

remained seated for the rest of the ceremony.

PHOTOGRAPHY

34 Each graduand will have two photograph shots taken on stage

a) A full length view – portrait orientation

b) A close up frontal shot of the graduand receiving his/her scroll –

half body, landscape orientation

35 Graduands may place their orders for copies of the photographs with the

official photographer, Joyous Asia Events.

36 The official photographer will be setting up a mobile studio on Graduation Day

at the Campus Centre. Graduands will be able to have photography sessions

with their family on site on the day of the event.

37 Due to the large number of graduands at the venue, prior arrangement with

the photographer for the family portraits is recommended.

38 Graduands are under no obligation to purchase from the photographers. All

purchases are voluntary.

On Graduation Day| Page 7 of 14

[GUESTS’ INFORMATION]

ADMISSION INTO THE AUDITORIUM

39 Admission to the Auditorium will be strictly controlled and permitted only with

valid guest admission tickets. One admission ticket admits one guest only.

40 Children below the age of six years will not be admitted.

41 All guests should arrive at the Campus Centre by 6.15pm.

42 Guests are to be seated within the designated sections for guests. Ushers will

be on site to guide the guests. Guests are not permitted to enter the seating

sections for graduands.

43 Guests must remain seated throughout the Graduation Ceremony, and refrain

from standing up to avoid obstructing other audience and the proceedings.

[GENERAL INFORMATION]

TRANSPORT

44 Graduands and guests are advised to take public transport on the event day

due to limited parking spaces in SUTD.

45 For guests and graduands who are driving to the venue, the nearest carpark

is the Campus Carpark.

46 Please refer to Annex B for the location map.

REFRESHMENTS

47 All graduands and guests are invited for a reception at the Campus Centre

BEFORE the Graduation Ceremony.

GRADUATION CEREMONY MERCHANDISES

48 There will be merchandise vendors setting up booths at the Campus Centre,

SUTD on the graduation day. The merchandises on sale include:

a) Graduate Bear

b) Plaque and Certificate folder

c) Fresh flowers bouquets

d) Graduation balloons

On Graduation Day| Page 8 of 14

49 Please refer to Annex A for samples of the merchandises.

50 The vendors will also be setting up booths at BCA Academy on the gown

collection dates, 13th and 14th October 2017, to facilitate pre-ordering of certain

merchandises. Graduands may collect their pre-ordered merchandises on

Graduation Day at the Campus Centre, SUTD.

51 For further enquires please email the vendor at graduatebear@gmail.com

52 Graduands are under no obligation to purchase from the vendors. All

purchases are voluntary.

After Graduation Ceremony| Page 9 of 14

AFTER GRADUATION CEREMONY

COLLECTION OF CERTIFICATES

53 Graduates who are unable to attend the Graduation Ceremony may collect

their certificates from 28th November 2017 at BCA Academy Student

Services Centre, Academic Tower Level 6.

Opening Hours: Mondays to Fridays: 8:30am to 5:00pm

(Closed on weekends and Public Holidays)

54 Certificates should be collected within one month from the graduation

ceremony.

55 In the event that you are unable to collect your certificate in person, you may

authorise a proxy to collect the certificate on your behalf. To do so, you will

need to submit an online authorisation form to BCAA’s Student Services

Centre at this link: Click here.

(Please copy and paste the url into the browser if the above link does not work:

https://bcaacademy.au1.qualtrics.com/jfe/form/SV_eY64ToVIK1eO4o5)

Your proxy’s identity card number must be clearly stated in the authorisation

form and he/she must bring along his/her identity card when collecting the

certificate.

RETURN OF GRADUATION GOWN

56 Graduation gowns and hoods are to be returned to the gown vendor, Joyous

Asia Events, from 28th November 2017 to 2nd December 2017 at the

following venues:

Date: 28 to 29 November 2017 (Tuesday to Wednesday)

Time: 11:00am to 5:00pm

Venue: Student Lounge, BCA Academy Date: 30 November to 2 December 2017 (Thursday to Saturday)

Time: 10:00am to 6:00pm

Venue: Joyous Asia Event CT Hub 2, #03-71 114 Lavender Street Singapore 338729

After Graduation Ceremony| Page 10 of 14

57 In the event that the graduation gown could not be returned on time and/or in

good condition, the following rates apply:

Condition Penalty (To be deducted from deposit)

Late return

(After 2nd December 2017)

$20 admin fee

+ additional $10 per day late

Lost $80

Damaged Up to $80

Annex A| Page 11 of 14

ANNEX A

Sample of Graduation merchandises

Plaque

Plaque

Annex A| Page 12 of 14

BCAA Certificate Folder

Graduation Bear

Annex A| Page 13 of 14

Flower Bouquet

Balloons

Annex B| Page 14 of 14

ANNEX B

Location Map of SUTD

Address: Singapore University of Technology and Design (SUTD),

8 Somapah Road, Singapore 487382

Auditorium Campus Centre