Institution User Manual Drug Module - BMSICL

Institution User Manual

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Drug Module


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Table of Content

1. General Information

1.1 System Overview…………………………………………………………………………..………...……..3

2. Getting Started……………………………………………………………………………………………….........……..3

2.1 Logging in………………………………………………………………………………………………….….…4

2.2 Main Menu………………………………………………………………………………………………....….5

3. Indent Preparation…………………………………………………………………………………………………….…..5

4. Report …………………………………………………………………………………………………………………….…….10

5. Requisition…………………………………………………………………………………………………………………….11

6. Return……………………………………………………………………………………………………………………………13

7. Issue……………………………………………………………………………………………………………………..……….17


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1.1 System Overview

ORBIT project implements a web based solution for the automation of the core functional as

well as administrative activities of Medical Services Corporation. The system enables to

consolidate the information and provide a solution for top management to access the

information. Functional Requirement are those that refer to the functionality of the system,

i.e., what services it will provide to the user . Drug Distribution and Management system

which comes under Orbit automates the entire process of Drug starting from Indent to

Purchase and Distribution.

2. Getting Started

To use BMEDS application First open Mozilla Firefox Browser . Then on address bar Type address/

URL ://www.bmsicl.gov.in as shown in below figure.

Fig.1

After opening the website of BMSICL Click on the Second Tab (BMEDS) from as shown below :

Fig 2


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After clicking on BMEDS tab it will open a new window with heading Bihar Medical Equipment &

Drugs System. Click on the heading.

Fig 3 2.1 Logging in A new window as below will appear(fig 4)

Fig 4

For Institution User there are two levels for preparing an Indent: 1. Pharmacist (Save only) 2. Medical Officer or Hospital Manager (Save and Submit both)

User has to enter User name and password in the above shown boxes for Logging. As shown in the given figure.

Fig 5


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And click on Login Button. The Screen after login will appear as below: 2.2 Main Menu After logging Click on Drugs tab as shown below:

Fig 6

3.Indent Preparation Screen will be shown as in the given Figure.

Fig 7 Alloted Drug List (EDL)will be shown as above. For Indent, User has to give estimated quantity in the Quantity column.


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Fig 8

User can take the print out of the EDL by clicking on the above symbol and can fill the Indent Quantity on hard copy for their Easiness and then on to the application. After giving quantity for all the required Drugs, user (Pharmacist ) has to save the indent.

Fig 9

Fig 10 Click on ok button. After Pharmacist saved the Indent now M.O.(Medical officer) can see and submit after rechecking the list of Indented Drug Quantity. For this M.O. has to login with his/her User Id and Password as shown below.

Fig 11


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And after logging click on Drug Tab, Indent page will be shown.

Fig 12

Now M.O. can change the data if required and save it. As shown below:

Fig 13

Fig 14


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Fig 15

After rechecking M.O. can submit the Indent.

Fig 16

Fig 17

Once it is submitted it cannot be changed by the Institution level User.


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Fig 18

Document History will be shown at the bottom of the page. User also have the facility to see if any changes have been done to the quantity by different level users. By clicking on Symbol as shown below:

Fig 19

Fig 20


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4. Report

Also they have a facility to generate Report for the indented Drugs, by clicking on Generate Report button. It will appear as shown below, select the format and submit.

Fig 21

Fig 22 Report will be shown as below:

Fig 23


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Requisition


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For Requisition Process there are Two Users: Pharmacist and Medical Officer. Pharmacist User can

Save and Submit data and M.O. level User can Verify and Approve the requested Drug.

Requisition is a time bound process. It can only be done in the current month user cannot select previous or next month.

For Requisition process after Yearly Indent User has to click on Requisition link as shown below. It will open a page with the headings: Normal Indent, Special Indent, Additional Indent, and Return. Click on Normal Indent. It will open the list of Indented Drugs with a Box under the heading Req. Qty. User has to fill the Monthly required Quantity Drug wise and save the data. After saving the data user has to submit the requested Drug by clicking on Submit Button.

Fig 24

After submitting the data Medical Officer level User can Verify and Approve the Requisition, by

clicking on Verify and then on Approve Button. After Approval request will be sent to warehouse.

Remarks can also be added by clicking on Remarks heading as shown in above Fig. Remarks can be

added to the selected Requisition. If there is more than one requisition select the requisition first

then click on Remarks and save. It will be added to the selected requisition.

Requisition can be done more than once only if required by clicking on + sign attached with M.

Requisition. It can be selected by clicking on R1 or R2.


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Fig 25

When Next time Health Facility can request they have to enter the previous stock details also by

Clicking on sign under the Heading CAS.

It will open a new page with the previous Stock received list with the Drugs details like batch no.,

Expiry date and Manufacturing etc. User has to enter the Quantity/Units they still have in their stock

and save.

Fig 26

Special Indent can be done only when heath Facility has the Fund for the Drugs.


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Additional Indent can be done for the Drugs apart from EDL List (if required) given to the Health

Facility.

Return: If Any Health Facility wants to return some Drugs which is of no use for them from a long

time they can return those Drugs to the Warehouse by Clicking on Return Link. It will open a new

page with the details of Stock received by the respective Health Facility as shown below:

Fig 27

Enter the Quantity of the Drug to return and Click on Save Button. After saving, it will ask for the

details of the transport through which it will be returned to the warehouse. Fill the required details

as shown below and click on Submit button.

Fig 28

Receipt: When Drugs will be delivered to the Health Facility, it will be listed under the Heading

Receipt. Click On Receipt and then on Normal Indent. Under Normal Indent the List of requested

Drugs will be displayed with the Quantity Approved, alloted and Scheduled by the Warehouse. User


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has to receive the Drugs and enter the Qunatity received under the Heading Rec. Qty. column as

shown in the fig below.

Fig 29

Remarks can be added to Receipt also.

Fig 30


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After entering the quantity received Click on Save, it will ask for date choose the current date and

save, then Submit, Verify and Approve the stocks received as shown below:

Fig 31

User can also view the details of Drugs given by the Warehouse by Clicking on View MIN Button. It

will show the details of the Drugs as shown below:

Fig 32


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Issue:

Issue facility is given to issue the Drugs From Main stock or the Stock received from the Warehouse

to the Sub Stock. For issue user has to click on Issue link. It will open a new page. Click on drop down

to select Pharmacy/Dept as shown in Fig 33.

From there select sub-Stock, then click on Issue Drugs as shown in Fig 34.

Fig 33

Fig 34

Give the quantity for issue to the sub stock and click on save button. After save it will show Generate

MIN heading as shown below with details of the Drugs and date, time of issue to the Sub-Stock.


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Fig 35

MIN(Material Issue Note will look like below Figure:

Fig 36

Clicking On Current Available Stock Shows the Current Available data received by the Health Facility.

Issued Drugs will be Automatically deducted from the Current Available Stock .

Institution can view the Requisition Report Month wise by Clicking on Report tab. It will open a new

window type the name of Institution, then select year, and then Month. After that Click On Generate

Report it will generate the report based on the given data.


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Fig 37

Institution User Manual Drug Module - BMSICL

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