Inside the new science of wellbeing · welcome reception) Conference Sponsor (4 opportunities) As a...

Inside the new science of wellbeing

E V I D E N C E & H O R I ZO N S CO N F E R E N C E

Australia’s leading multi-disciplinary,evidence-based wellbeing and resilience conference

28 - 29 April 2020 Melbourne, Australia

SPONSORSHIP AND EXHIBITION PROSPECTUSwww.weh.org.au

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ContentsContact Us 2

About the Wellbeing Foundation 3

About the Conference 3

Why Sponsor and Exhibit 3

Conference Venue 5

Conference Program Overview 5

Conference Sponsorship Packages 6

Major Conference Sponsorship Packages 6

Conference Support Sponsorship Packages 7

Exhibition Sponsorship Packages 10

Conference Exhibitor Packages 13

Sponsorship and Exhibition Contract Terms and Conditions 14

Sponsor and Exhibition Application Form 15

Contact us For all Sponsorship and exhibition queries, or for any other conference matters, please contact the conference organisers.

Sheila WoodhartSponsorship and Exhibition ManagerAll Occasions Group12 Stirling StreetTHEBARTON SA 5031

P: (08) 8125 2216E: [email protected] W: www.weh.org.au



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About the Wellbeing Foundation

About the Conference Health, happiness and buoyancy – what works and what doesn’t?

From all corners of the globe, hear and debate the veracity of established, ground-breaking and on the horizon approaches to the joined agendas of nutrition, physical activity, public space, mindfulness and meditation, the gut and microbiome, work, sleep and leisure.

Wellbeing Evidence & Horizons Conference will be an inaugural international evidence-based wellness conference held in Melbourne, Australia. To be held 28 - 29 April 2020, this event will run for 2 days and will bring together national and international attendees connected to and interested in the theme of evidence-based wellness and resilience applied to organisations, the workplace and the community as a whole.

The Wellbeing Foundation Australia Ltd is a national not-for-profit organisation which aims to advance the wellbeing of all Australians, i.e. their merged mental, social, physical and economic health.

Its VISION is for Australians to be regarded as having the best sense of wellbeing in the world.

Its OBJECTIVES are to:

y Encourage the exchange of ideas and information amongst professional and industry leaders, interest groups and stakeholders, in and across all the composite and interacting elements of wellbeing

y Acknowledge, disseminate and facilitate high quality, evidence-based, up-to-date wellbeing information, initiatives, research and guidelines

y Offer advice and recommendations on wellbeing outcomes to a range of interest groups, including professionals, government, community organisations and the general public

Its MAJOR ACTIVITIES include:

y A national Wellbeing Evidence & Horizons Conference

y Wellbeing Foundation information updates y An integrated website providing up-to-date

professional, industry and stakeholder information

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Why Sponsor and Exhibit

Maximum exposure at a premier industry conference

The opportunity to demonstrate your company’s commitment to the industry

An opportunity to build and reinforce strategic relationships

Time to network with industry colleagues and key decision makers

A cost effective way to reinforce your organisation’s brand and build brand awareness amongst a relevant audience

Access to a broad network of industry partners from the public and private sectors

Opportunity to present latest innovations and new products or services to a pertinent audience

Showcase your expertise and capabilities, and educate the industry

Increased marketing opportunities including visibility on the conference website and associated marketing materials

The chance to affiliate your brand with unique, dynamic conference packages

The conference can provide your organisation with:

Commitment levels vary and can be tailored to suit your marketing strategies

Participating as a sponsor or exhibitor provides you with the opportunity to take you straight to your national and international target markets and demonstrate your level of support and commitment to this emerging industry.

Participating delegates will include professionals in the following areas:

y organisations and their leaders who are interested in enhancing health, wellbeing and resilience within their teams

y leaders and managers who are developing and leading wellbeing programs within their organisations

y practicing mental health professionals y others working in the fields of:

> Psychology > Mental health > Neuroscience > Natural therapies > Health and fitness > Counselling and coaching > Employee engagement > Allied Health > HR management and business

This event will also include a large exhibition allowing the opportunity for organisations to showcase products, innovations and services to conference delegates and a growing market.

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Why Sponsor and Exhibit Conference Venue

Conference Program Overview

The conference will feature a mix of plenary (Keynote/Invited) and concurrent sessions, plus workshops, roundtable discussions, case studies, panel discussions and an exhibition showcasing resilience and wellbeing.

Whilst themes are still being determined, the conference will include full days of content on:

nutrition and the microbiome

physical activity and the health

benefits of exercisebrain & technology

drivers Influencing wellbeing

Tues 28 April

0600 – 0800 Exhibition Bump in

0800 – 1000 Registration

1000 – 1700 Conference Program and Exhibition

1730 – 1930 Wellbeing Networking Function ‘Let’s Get Social’

Wed 29 April

0900 – 1700 Conference Program and Exhibition

*Program is subject to change

Wellbeing Evidence & Horizons Conference will be held in Melbourne at the iconic Melbourne Convention and Exhibition Centre (MCEC).

Recognised as Australasia’s Leading Meetings and Conference Centre from 2012 - 2017 by the prestigious World Travel Awards, MCEC connects you with

everything you need for a successful event – incredible spaces, leading technology, award-winning food and the expertise to bring it all together.

The conference committee are excited to invite you to enjoy the venue and its surrounds, in the heart of Melbourne’s beautiful city.

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Conference Sponsorship Packages



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Major Conference Sponsorship Packages

Marketing and Promotion y Opportunity to give a 5 minute

presentation during a plenary session. Session at the discretion of the organisers

y Your corporate signage prominently displayed on the main stage in the plenary room. Free standing banner to be supplied by sponsor

y Logo displayed on the conference website with company profile and hyperlinked to your company website

y Opportunity to conduct a brand activation at the Exhibition entrance during the conference. Timing to be agreed between organisers and both premium sponsors to allow equal access

y Opportunity to supply two social media content pieces prior to the conference

y Logo displayed on the conference registration site

y Logo on any conference signage displayed at the venue

y Logo on any conference marketing materials

y Logo and company profile featured in the conference app

y Logo and company profile featured in any conference printed or electronic program materials

y Logo displayed on conference holding slides at the conference

y Acknowledgement as the Premium Conference sponsor during the conference

Premium Conference Sponsor (2 opportunities)

The Premium Conference Sponsor is an ideal opportunity to gain industry wide recognition and brand awareness.

As the Premium Conference Sponsor you will receive the following entitlements:

Exhibition y 1 x shell scheme exhibition booth

(3m x 2m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided

Registration and Social Functions y 2 x delegate registrations

(includes all sessions, catered breaks, access to exhibition and welcome reception)

Conference Sponsor(4 opportunities)

As a Conference Sponsor you will receive the following entitlements:

Exhibition y 1 x shell scheme exhibition booth

(3m x 2m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided

Registration and Social Functions y 2 x delegate registrations

(includes all sessions, catered breaks, access to exhibition and welcome reception)

Marketing and Promotion y Logo displayed on the

conference website and hyperlinked to your company website





y Logo featured in any conference printed or electronic program materials


y Acknowledgement as a Conference sponsor during the Conference

$5,000

$3,000

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Conference Support Sponsorship Packages

Marketing and Promotion y Sole branding of the mobile

event app y Logo displayed on the







y Acknowledgement as the Conference App Sponsor during the conference

Conference App Sponsor

The conference app will be in the hands of all delegates. The app will be available on all iPhones, android and mobile devices. The conference app provides delegates with access to the program, exhibitor listings and contacts and much more.

The Conference App Sponsor will receive the following entitlements:

Lanyard Sponsor

This is an exclusive opportunity. The Lanyard Sponsor will have the opportunity to provide your own branded lanyards to the conference. Lanyards will be worn by all participants of the conference including delegates, sponsors and exhibitors. As the Lanyard Sponsor your organisations logo will also appear on every name badge card.

You will also receive:

y Logo printed on all lanyards y Logo printed on name badges y Logo displayed on the






y Acknowledgement as the Lanyard Sponsor during the conference

$4,000

$1,800

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Pocket Program Sponsor

Marketing and Promotion y Full page colour advertisement

(outside back cover) in the conference Pocket Program booklet

y Logo displayed on the conference website and hyperlinked to your company website


This is a unique opportunity to reinforce your brand to all delegates during the conference. The pocket program is a valuable reference tool which is used by all participants during and after the conference.




y Acknowledgement as the Pocket Program Sponsor during the conference

Keynote Speaker / Session Sponsor

As a Keynote Speaker/ Session Sponsor your company name will be associated with one speaker within the Conference Program.

Each speaker brings something new to the Program to share with the audience. This can be motivational, educational or a life changing experience.

Registration and Social Functions y 1 x conference registration

(includes catered breaks, access to exhibition and welcome reception)

Marketing and Promotion y Your corporate signage

prominently displayed in the allocated room during the session. Free standing banner to be supplied by sponsor

y Your company name associated with all promotion of the session including in and electronic or printed program

y Logo displayed on the conference website with company and hyperlinked to your company website





y Logo displayed on holding slides of the speakers session

y Acknowledgement as the Keynote Speaker/Session Sponsor during the conference

$4,000

$3,000

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Yoga Sponsor


Marketing and Promotion y Opportunity to supply

organisations own instructor to conduct demonstration session for delegates

y Your corporate signage prominently displayed in the allocated room during the

session. Free standing banner to be supplied by sponsor



Pilates Sponsor

Marketing and Promotion y Opportunity to supply

organisations own instructor to conduct demonstration session for delegates

y Your corporate signage prominently displayed in the allocated room during the

session. Free standing banner to be supplied by sponsor









Meditation Room


prominently displayed in the allocated room during the session. Free standing banner to be supplied by sponsor






$1,500

$4,000

$2,500

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Pen Sponsor

y Opportunity to supply a branded pen for inclusion in the delegate satchel



Notepad Sponsor

y Opportunity to supply a branded notepad for inclusion in the delegate satchel



Keep Cup Sponsor

y Opportunity to supply a branded keep cup for inclusion in the delegate satchel



AM/PM Tea Sponsor

y Your corporate signage prominently displayed in the catering area. Free standing banner to be supplied by the sponsor

y Opportunity to supply collateral or merchandise for inclusion in the delegate satchel. Item to be approved by conference organiser



Snack Sponsor

y Opportunity to supply a branded healthy snack (eg. Protein balls) for inclusion in the delegate satchel



$1,000

$1,000

$1,500

$1,000

Sheila.Woodhart

Typewritten text

$500

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Exhibition Lounge Sponsor $5,000

Promotion and Marketing y Your corporate signage

prominently displayed at the Exhibition Lounge. Free standing banner to be supplied by sponsor







y Acknowledgement as the Exhibition Lounge Sponsor during the conference

Exhibition Sponsorship Packages

The Exhibition Lounge will be one of the focal points of the exhibition. The lounge will be a great place for delegates to network, relax and provide a unique space to do business.

Exhibition y Exclusive sponsorship and

naming rights to the lounge with the opportunity to brand the area and place collateral (Branding and collateral at the sponsors expense)

Exhibition Showcase/ Demonstration Space Sponsor$7,500

Registration and Social Functions y 2 x Conference registrations



prominently displayed in the Exhibition Showcase. Free standing banner to be supplied by sponsor

y Opportunity to present in the Exhibition Showcase Space during the Conference







y Acknowledgement as the Exhibition Showcase Sponsor during the conference

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Conference Exhibitor Packages

Exhibitor$2,800

As an exhibitor of the Conference you will receive the following.

Exhibition Booth y 1 x shell scheme exhibition booth

(3m x 2m). Should you have a custom stand the equivalent floor space will be provided.

y Carpeted flooring

Registration and Social Functions y 2 x Exhibition registration


Promotion and Marketing y Listed on the conference website y Listed in any conference printed

or electronic program materials

COMPANY NAME

COMPANY NAME

3m x 2m boothOctaboard white

wall paneling 2.5mFascia sign

Two 150 watt spotlights

One standard power feed (Max 5 amps loading)


Promotion and Marketingy Listed on the conference website y Listed in any conference printed

or electronic program materials

$950

As a Trade Table holder of the Conference you will receive the following.

Trade Table

Trade Tabley 1 x clothed trade tabel with 2 chairs

Registration and Social Functions

y 1 x Exhibition registration

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These terms and conditions constitute a contract between you (‘the Exhibitor/Sponsor’) Wellbeing Evidence and Horizons Pty Ltd (ABN: 76 630 118 973) and All Occasions Group Pty Ltd (ABN 44 109 863 514) (‘the Conference Organisers’) in relation to the sponsorship and/or use of exhibition space at the Wellbeing Evidence & Horizons Conference at the Melbourne Convention and Exhibition Centre (‘the Venue’) in Melbourne, Victoria from 28 – 29 April 2020 (‘the Conference’). By signing the application form you are indicating your acceptance of these terms and conditions.

Acceptance and Allocation

The Conference Organisers, reserves the right to accept or reject any application at its absolute and unfettered discretion with the return of any deposit paid in the event of a rejection. Sponsorship and exhibition packages, which may be limited in number, will be generally allocated in the order of the receipt of application forms. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of the Conference Organiser, whose decision will be final.

Application and Payment

To confirm your acceptance of a Sponsorship or exhibition package please complete the Booking form at the back of this brochure and return to [email protected] and specify the package required. A confirmation letter will then be sent to you outlining the exhibitor or sponsorship details, along with a tax invoice due within 21 days. If payment is not received by this date, the package will be released for re-sale. As spaces are strictly limited, returning a Booking Form does not guarantee a place as a Sponsor/Exhibitor. You will be contacted with a confirmation letter to confirm your acceptance as a Sponsor/Exhibitor.

Cancellation Policy

Cancellations will be accepted in writing only. A cancellation notice received more than 3 months prior from the conference start date will be subject to a 50% cancellation fee. A cancellation notice received within 3 months of the conference start date will be subject to a 100% cancellation fee.

Legal Responsibility

The Conference Organisers and the Venue accept no responsibility for any act, omission or other default on the part of the Sponsor/Exhibitor during or in connection with the Conference that results directly or indirectly in any loss, damage, personal injury or death. The Sponsor/Exhibitor agrees to indemnify the Conference Organisers in respect of any claim and demands in respect thereof. The Sponsor/Exhibitor

acknowledges that the Conference Organisers are not responsible for any loss or damage to the Sponsors/Exhibitors property and that all Sponsors/Exhibitors material and equipment is the sole responsibility of the Sponsor/Exhibitor. The Organisers will not be liable for any indirect or consequential damages arising out of a breach of this Sponsor/Exhibitor contract. In the event that the Conference or Exhibition is cancelled or delayed through no fault of the Conference Organisers, including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events then the Sponsor/Exhibitor shall not be entitled to any refund or any claim for any loss of damage.

Exhibitor Manual

An Exhibitor Manual outlining all technical aspects of exhibiting will be circulated no later than 3 months before the Conference. It will include the following

• Technical details about the venue, final exhibition details and information.

• Contractor details services available to

exhibitors and order forms.

Exhibitor Display Rules

• The Conference Organisers shall determine the hours during which the Exhibition shall be conducted and the hours of access for Exhibitors, including any variations of access times as may be necessary.

• The allocated exhibition booth must be staffed at all times during the exhibition and removal of any exhibition display must not commence until after the exhibition closes.

• All advertising material, such as banners, must be displayed within the designated booth area.

• Excessive noise that inconveniences other exhibitors or the conference must be avoided.

• Exhibitors must not obstruct aisles and walkways.

• While Exhibitors are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other exhibitors or detracting from the Exhibition are not permitted.

Custom Stand

All custom stand designs must be approved by the Conference Organisers and the Venue to allow for unrestricted views. Custom booths which aren’t open plan (for example a structure with one or more walls) may need to be located against the perimeter of the Exhibition.

Detailed Requirements and Due Dates:

• The Conference Organisers requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements will be sent to you at a later date with relevant due dates.

• Logos will be requested in both .jpg and .eps format, high resolution 300dpi. If logos in other formats are received, the Organisers are not responsible for the quality of the logos displayed in any of the promotional material.

• In the event that materials, information or artwork required by the Conference Organisers are not received by the designated due date, their use for their intended purpose cannot be guaranteed the Organisers are not responsible

for any losses sustained as a result.

Sponsorships

Nothing contained in the agreement will be deemed to constitute a joint venture or agency relationship between you and Conference Organisers.

You must not do anything where you will, in any way, be represented that you are a partner of the Conference Organisers.

Registrations

Sponsors/Exhibitors are not permitted to attend Conference Sessions or Networking Functions unless the relevant tickets are offered as part of the particular Sponsorship or Exhibition package. Should Sponsors/Exhibitors wish to attend the Conference as a delegate or attend Networking Functions, the appropriate registration must be purchased. Specific Sponsor/Exhibitor registration online link will be sent out at a later date.

Sponsorship and Exhibition Packages

Please refer to the Sponsorship packages in this Sponsorship & Exhibition Proposal document. Any variations to the description of each package must be as agreed in writing with the Conference Organisers. Sponsorship and Exhibition entitlements will not commence until the Booking Form and payment is received by the Conference Organisers.

Venue

The Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by the Venue.

Sponsorship and Exhibition Contract Terms and Conditions

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Return completed form to: All Occasions Group A: 12 Stirling Street, Thebarton, SA 5031 E: [email protected] P: 08 8125 2200

D: 08 8125 2216 F: 08 8125 2233

CONTACT PERSON* *All correspondence will be directed to this person.

First Name Surname

Organisation

Position

Address

Suburb State Postcode Country

Phone Fax

Mobile Email

$1,500

SPONSORSHIP PACKAGES (please tick preference)

Exhibition Booth 3m x 2m $2,800

EXHIBITOR PACKAGES

I/ WE AGREE TO THE TERMS AND CONDITIONS SET OUT IN THIS CONFERENCE SPONSORSHIP AND EXHIBITION PROSPECTUSSignature Date

All prices are listed in AUD and exclude GST

Sponsor and Exhibition Application Form

Pilates Sponsor $2,500

Meditation Room $4,000

Demonstration Space Sponsor $7,500

Pen Sponsor

Exhibition Lounge Sponsor $5,000

Notepad Sponsor $500Keep Cup Sponsor $1,500

AM/PM Tea Sponsor $1,000

Snack Sponsor $1,000

Exhibition Showcase/

Premium Conference Sponsor $5,000

Conference Sponsor $3,000

Conference App Sponsor $1,800

Lanyard Sponsor $4,000

Pocket Program Sponsor $4,000

Keynote Speaker / Session Sponsor $3,000Yoga Sponsor

Trade Table $950

Sheila.Woodhart

Typewritten text

$1,000



www.weh.org.au

Inside the new science of wellbeing · welcome reception) Conference Sponsor (4 opportunities) As a...

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