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2005 Trns•port User Group MeetingNovember 6, 2005Roger Bierbaum

CRLMSCivil Rights and Labor Management System

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Why a Civil Rights Labor Management System?

• Need for software to record, track and report Civil Rights and Labor Compliance requirements

• Required documentation is costly and time consuming for contractors, local, state and federal agencies

• Current software available doesn’t meet the needs, too expensive or has other issues BizTrack, DivTrack, Champ, Outreach Manager, EBO, TRS,

TransBot

• Many of the functions in Trns•port, but compatible with current Civil Rights requirements

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2004 TUG Discussion

• Breakout meeting was held during 2004 TUG in Mobile to determine interest

• Enough interest was expressed to generate further discussions

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April 2005 JAD

• Hosted in St. Paul, MN by MnDOT 31 participants 13 states 2 states via video conference

• Draft requirements prepared by MnDOT 100+ Use Cases System Requirements

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April 2005 JAD

• Confirmed need for common software product owned by AASTHO

• Software to include both: Civil Rights Labor Management

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April 2005 JAD

• Software should be integrated into Trns•port software Common database Trns•port look and feel

• Able to operate with as an independent product

• Import/export functions to state’s legacy systems

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Contract-related Information

• DBE Goal Setting on Contracts

• Bidders Data

• DBE Commitments

• Subcontract and Supplier Quotes

• Approved Subcontract Data

• Prompt Payments

• Completed Contract Data

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Vendor-related Information

• Vendor Data

• Addresses

• Officers / Staff

• Work Classes

• Financial Data

• DBE Certifications

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Employee-related Data

• Payroll Data and Tracking

• Wage Decision Information

• On-the-Job Training Program(s)

• Trainees

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Reports / Analyses

• Semi-annual and Annual Reports on DBE Commitments and Subcontracting

• Program DBE Goal Setting

• Market Availability

• Market Utilization

• FHWA Form 1391

• FHWA Form 1392

Insert software productlogo (or name) on slide master AASHTO Joint Development Process

• States share development costs Eliminates duplicated development work

• Ensures compliance with federal requirements

• Licensing structure consistent with other TRNS•PORT modules

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AASHTOJoint Development Process

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Joint Development Process• Built in currently supported by TRNS•PORT

technology (.NET, Agile, Unified Data Model)

• Independent of other TRNS•PORT modules (a state would not be required to license other modules to use the system)

• Must interface with TRNS•PORT modules, if a state has them

• Meet Federal and common state requirements for Civil Rights and Labor Compliance

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Joint Development Process

• AASHTO - solicit states to participate in the development of a system to track Civil Rights and Labor Compliance

• Trns•port Task Force (TTF) - will manage CRLMS due to its relationship to Trns•port products and data

• Technical Review Team (TRT) - would be formed to oversee AASHTO Contractor development efforts in conjunction with the TTF

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Issues Surrounding Joint Development

• Keeping the Software Generic

• Satisfying all the Agencies’ Needs

• State specific reporting, letters and analysis

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Meeting the needs of our Customers

• Civil Rights Staff Responsible for the civil rights programs

• Contract letting Staff Responsible for getting requirements on the

contracts with our contractors

• Contract administration Staff Responsible for collecting construction data

and data from contractors

• IT Staff Involved in automating processes

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Benefits to FHWA

• Consistent Federal Reporting requirements

• Timely responses from agencies to FHWA

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Our efforts to involve

• FHWA

• Subcommittee on Civil Rights

• Subcommittee on Construction

• Contractor Associations???

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Highway Contractor Involvement

• Information would come directly from the contractor: through a electronic transfer of payroll

information be entered manually through a electronic

interface by small contractors

• Cost to the contractor should not be an undue burden

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CRLMSWhat is the status?

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What has happened recently?

• AASHTO held meeting with FHWA Office of Civil Rights to determine their interest, and support, of an AASHTO CRLMS module

• Subgroup of states has prepared a list of “Must Haves”

• ITI has prepared “low cost, likely cost, and high cost” to complete the Must Haves

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What is next

• Get a commitment from FHWA on which federal funds a state could use to fund CRLMS

• Solicitation planned for late this calendar year

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Development Schedule

• Preview showing – August 2006 AASTHO Subcommittee on Civil Rights

• Initial Release Fall, 2006?

• End of Phase 1 Release – 2007?

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CRMLS Technical Review Team

o Todd Bergland, MnDOT TTF Representative TRT Chair

o Other members appointed by TTF Based on states contributing funds Expertise on Civil Rights and Labor

Management

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Questions