INSERT Presentation 8

UK Shelter Workshop 28th June 2016

House Keeping

Shelter - supporting local

responses

Lynne Dowdican

Resilience, Evacuation and Shelter Policy Adviser

Resilience & Emergencies Division (RED)

Department for Communities & Local Government (DCLG)

Where we are at

Is there a need for support at the

National level

4

5 Catastrophic

terrorist

attacks

Pandemic influenza

4 Coastal flooding

Effusive volcanic

eruption

3 Cyber

attacks:

infrastructure

Attacks on

Infrastructure

Smaller-scale CBR

attacks

Attacks on

crowded

places

Attacks on

transport systems

Major

transport

Accidents

Major

industrial

accidents

Inland flooding

Effusive volcanic

Eruption

Other infectious

diseases

Severe space weather

Low temperatures and

heavy snow

Heatwaves

Poor air quality events

2 Public

Disorder

Severe

Wildfires

Animal

Disease

Drought

Storms and gales

1 Cyber attacks:

data confidentiality

Disruptive

industrial action

Low Medium low Medium Medium high High Between

1 in 20,000 and

1

in 2,000

Between

1 in 2,000 and

1 in 200

Between

1 in 200 and

1 in 20

Between

1 in 20 and

1 in 2

Greater than

1 in 2

5

National Risk Register 2015 edition

Figure 1: Risks of terrorist and other malicious attacks

Relative plausibility of occurring in the next five years Relative likelihood of occurring in the next five years

Ov

era

ll rela

tive im

pa

ct s

co

re

Figure 2: Risks of natural hazards and major accidents

6

Evacuation and Shelter planning assumptions

NRPA 2014

Planning Assumptions

400,000

evacuated

150,000

shelter for 5 days shelter up to

75,000

12 months or more

2000 missing

11,000 in situ

People displaced and requiring

assistance in the UK

7 National

Time

Geography

Volume

Is there a need for support at the National level ?

What have we been doing

8

In your groups, please answer the following questions:

1. Where do you think the gaps / weaknesses are in the UK’s current Shelter Capability?

2. What should the national strategy for improving shelter resilience be?

The MaSC

project

Aim of the MaSC project

To prepare guidance for planners on the

preparation, activation and operational delivery

of an Emergency Mass Shelter Capability for

use in an EU context

To provide practical guidance on the short

notice provision of mass intermediate shelter

following a large scale disaster that is both

useful and likely to be used.

What do we want to achieve?

At Home Return Home Evacuated to

Collective Centre (Max. 5 days)

Disaster Occurs

What gap does MaSC address?

MaSC Headline Planning Assumption:

With 5 days notice, provide shelter for in excess of 10,000 people that is sustainable for at least 6 months

Project Phases

Project Close down

Dec 16

Research & Analysis

March 15 - Aug 15

Workshop Delivery Aug 15 - March 16

Guidance Development March 16 - Oct16

Project Evaluation

Oct 16 - Dec 16

Research & Analysis

March 15 - Aug 15

Project Phases

Project Close down

Dec 16

Research & Analysis

March 15 - Aug 15

Workshop Delivery Aug 15 - March 16

Guidance Development March 16 - Oct16

Project Evaluation

Oct 16 - Dec 16

Research & Analysis

March 15 - Aug 15

Finalise Guidance Product Description Produce Draft of Guidance Proofing and Quality Assurance Peer Review Produce Final Document

Multimedia Mass Shelter Guidance

Shelter Modelling Tool

Primary Anticipated Products

Secondary Products EU Mass

Shelter Risk Profile

Mass Shelter Literature

Review

Mass Shelter Categories

Schedule of Needs

UCPM Capability Proposal

Triage Process

Mass Shelter Site Selection

Tool

ERCC

Disaster

stricken country

UCPM Capability Proposal:

• Request for assistance

• Acceptance of assistance

offered

• Information updates

• Offer of assistance

• Deployment of UCPM

teams

• Coordination of Transport

Multimedia Mass Shelter Guidance

Shelter Modelling Tool

Primary Anticipated Products

Own Home Host Families Vacant Housing Leisure Accommodation

Self Settlement on private ground Collective Centres Rough Sleeping Planned intermediate

settlement

Settlement Typologies

MaSC Theme Definitions • Household - Group units that IDPs live in and/or will live in once they are

allocated space with MaSC

• Wellbeing- services and resources that an individual will need to ensure

health and wellbeing

• Community- services and resources that will be needed to support and

develop the community

• Stewardship- management of the site and community

• Place- physical site and area that will house MaSC

• Utilities- services and provisions that are required to build and run MaSC

Schedule of needs

Shelter Modelling Tool

Shelter Modelling Tool

Shelter Modelling Tool

Secondary Products EU Mass

Shelter Risk Profile

Mass Shelter Literature

Review

Mass Shelter Categories

Schedule of Needs

UCPM Capability Proposal

Triage Process

Mass Shelter Site Selection

Tool

Assessing and augmenting the UK’s mass shelter capability

Davina Duggan Lead on National Security Risk Assessment and Evacuation & Shelter

Cabinet Office

Current UK Assessment of Shelter Capability

• Strategic context

• National Resilience Capability Assessment for shelter

– Approach

– Capability gaps

• Next Steps and 2016 NRPA Update

National Risk

Assessment (NRA)

Assesses the major threats and hazards the UK could face over the

next 5 years.

The National Resilience Capability Programme: Building resilience capabilities

National Resilience

Planning Assumptions (NRPAs)

Distils the main consequences of the risks in the NRA and

identifies the benchmark for

planning.

National Resilience Capabilities

Programme (NRCP)

Co-ordinates cross- HMG work to build and

maintain capability against the common

consequences set out in the NRPAS

National Resilience Capability Programme

• Set out what is needed to respond to the National Resilience Planning Assumption (NRPA) for people displaced and requiring assistance.

• Set out what is currently in place.

• Identify gaps and duplication.

• Use the findings to help improve the overall response.

Objectives of the Mass Shelter Capability Assessment

Assessment Context

• 400,000 people evacuated • Temporary shelter required for up to 150,000 for up to five days. • Up to 11,000 people in need of rescue or in-situ assistance, over a 36 hour period • Up to 75,000 households needing assistance, including shelter, for 12 months or more • Up to 2000 missing persons

Scenarios and Planning Assumption

Other risks likely to lead to people displaced and requiring assistance: Terrorist attacks; accidents; other forms of flooding and an influx of British Nationals.

Primary risk driver: H19 major coastal and tidal flooding risk scenario from the National Risk Assessment to help decide what is needed to respond.

National Resilience Planning Assumption (NRPA) G: People displaced and requiring assistance

Phase 2 Phase 1

A series of focus groups and workshops to look at...

What does a reasonable

response (‘success’) look like?

What do we need? What do we

currently do or have?

Gaps

Workstream

Mass Evacuation

Module

Re

turn

ing

Mo

vin

g N

oti

fyin

g D

eci

din

g

Element

Legislation Information

Infrastructure

Personnel Training

Equip. & supplies Plans and policy

Legislation Information

Infrastructure

Personnel Training

Equip. & supplies Plans and policy

Legislation Information

Infrastructure

Personnel Training

Equip. & supplies Plans and policy

Legislation Information

Infrastructure

Personnel Training

Equip. & supplies Plans and policy

Legislation Information

Infrastructure

Personnel Training

Equip. & supplies Plans and policy

Assessment Challenge Evacuation and shelter work stream is large and complex; needs to be separated at many points

She

lte

r

Workstream

Shelter

Module

In-s

itu

A

ssis

ted

Se

lf-s

up

Element

Legislation Information

Infrastructure

Personnel Training

Equip. & supplies Plans and policy

Legislation Information

Infrastructure

Personnel Training

Equip. & supplies Plans and policy

Legislation Information

Infrastructure

Personnel Training

Equip. & supplies Plans and policy

Phase 1: What do we need? Bespoke framework for each work stream

National Capability Survey

DCLG RED

National Workstream leads

Overall UK

Resilience

Capability

Phase 2: What do we have? Assessing the level of capability against each part of the bespoke framework

Assessment Results

Inconsistency of approach to same wide

area risks

National guidance doesn’t address mass

shelter issues

Most shelter planning doesn’t cover 5-day displacement period

Extent of assurance around closed

communities self-sufficiency unclear

Limited confidence in the provision of mutual

aid for mass shelter

Large or mass scale displacement will result

in reporting burden – no monitoring or locating capability

No nationally held map/network of

potential mass shelter sites.

No local medium- to long term -planning to

house thousands of displaced families

Legislation fails to adequately reflect

multi-agency, potentially wide area

shelter provision

Sheltering capability is in place at the low end of the scale but is insufficient to respond to an incident meeting the NRPA for people displaced and requiring assistance.

National Resilience Capability Programme Process

Conduct capability

assessment

Report to x-HMG National

Resilience Capabilities

Board

Convene working group to consider the findings, gaps and potential

solutions

Report to x-HMG National

Resilience Capabilities

Board

Integrate outcomes into new or existing

HMG strategy to augment capability

Next steps

Raise LRF awareness of the first Mass Shelter Capability Project products; and support MaSC 2

Explore ways to report on large scale displacement

The UK is more able to mass

shelter

Scope the feasibility of a Co-ordination Hub

Obtain cleared lines from private care homes regulator

Obtain cleared lines from NOM about approach in prisons

Refreshed Evacuation & Shelter /Mutual Aid

guidance

The UK is more able to mass

evacuate

Convene working group to consider findings of mass

evacuation capability assessment

In your groups, please answer the following questions:

1. Does the national assessment agree with the gaps / weaknesses you identified?

2. Are there any changes to the gaps / weaknesses you noted?

3. Which 3 are the most significant?

Please pick one of the gaps / weaknesses identified and in your groups:

1. Discuss how joint working / guidance or common procedures might help to reduce the gap / weakness

2. Are there common standards or common documentation that might help?

3. How could this practically be achieved?

INSERT Presentation 8

UK Shelter Workshop 28th June 2016

Triage and Registration

Triage = To sort or to choose

The process by which people are classified according to

nature or urgency of their needs to get the

Right Person to the

Right Place at the

Right Time with the

Right Support

Triage and Registration Process

Aim: to design a process that can be

used across MaSC settlements

50

• Matt (35)

• Single Parent Household

• 2 Children, aged 2 and 4

• Father works full time in Local Government

• Relies on paid childcare

• No immediate family nearby

• Usually economically self-sufficient

Family 1

52

Family 2

• Syed (53) • Married to Yasmin (49) with 3 Daughters (12, 15,

17) • Yasmin’s elderly parents (79 and 77) live with

them as does Syed’s Brother, Ali • Family moved to country 2 years ago • Syed is a small business owner • Ali’s visa has expired • Family is devoutly religious • Culture does not allow women to be away from

unaccompanied by a male family member

54

Family 3

• Steven, Male (79)

• Widower, with no friends or family

• Agoraphobic, hasn’t been outside in 2 years

• Very Overweight (Bariatric)

• Suffers from arthritis

• No contact with others except Doctor and

deliveries

• TV is the only thing in his life

• Will refuse help

• Paul (39) and Amy (38) • 4 children (4, 7, 10 & 12) • The eldest two children suffer from Muscular

dystrophy, with Jack (12) confined to a wheelchair

• The family also has 2 dogs, 2 cats, 3 rabbits, a parrot and a chinchilla

• Both adults are full time carers and the family relies on benefits

• Paul has been missing since the incident

56

Family 4

Please review the triage process using the example families. Please record any comments you have. 1) What processes does this need to support?

2) What forms would need to be completed?

3) How could we improve things to make the process more practical?

1) Is there an appetite for a single approach to triage and registration across Local Authorities?

2) What advantages/disadvantages would this bring?

3) How would we take this forward?

Site Selection

63

Suitable and well-selected sites, soundly planned refugee settlements with adequate shelter and integrated, appropriate infrastructure are essential in the early stages of an emergency as they are lifesaving and reduce suffering. Initial decisions on location and layout have repercussions throughout the existence of a settlement with long-term effects on protection and the delivery of humanitarian assistance.

UNHCR Handbook

64

Site selection will almost always involve compromise..... .....But it is critical to successful contingency operations.

1) Sites should be safe for those displaced

2) Sites should not risk irreparable environmental damage

3) Sites should only be used where a legal agreement can be reached which covers the maximum duration for the site

4) Sites closer to the evacuation area should be prioritised

5) Sites should be located near to existing local infrastructure and services (e.g. Near to an existing town or city)

6) Sites (singularly or collectively) should not be of a size which exceeds 12% of the local population

7) Sites should have good access to transport networks

8) Sites with large areas of hard standing should be prioritised

9) Sites with existing infrastructure should be prioritised

10) Sites with large (and suitable) existing structures which can be adapted for use should be prioritised

Principles for prioritising sites

LAYOUT DPC CAMP Pneumatic Tents 4 Arches

Bathroom/shower Container

Generator

Air Conditioners

Light Tower

Different Sites

Villages

Towns

Basic tiles

3m

2m

Basic tiles

3m

2m ‘base household plot’ Area is 4m x 12m (48m2) and is intended for 2 people

Concept of Deployment

INSERT VIDEO

Approx. 456m x 300m 1632 people

Approx. 1176m x 660m 8000 people (97m2 per person)

1) Sites should be safe for those displaced

2) Sites should not risk irreparable environmental damage

3) Sites should only be used where a legal agreement can be reached which covers the maximum duration for the site

4) Sites closer to the evacuation area should be prioritised

5) Sites should be located near to existing local infrastructure and services (e.g. Near to an existing town or city)

6) Sites (singularly or collectively) should not be of a size which exceeds 12% of the local population

7) Sites should have good access to transport networks

8) Sites with large areas of hard standing should be prioritised

9) Sites with existing infrastructure should be prioritised

10) Sites with large (and suitable) existing structures which can be adapted for use should be prioritised

Principles for prioritising sites

77

1) Sites should be safe for those displaced 2) Sites should not risk irreparable environmental damage 3) Sites should only be used where a legal agreement can be

reached which covers the maximum duration for the site 4) Sites closer to the evacuation area should be prioritised 5) Sites should be located near to existing local infrastructure

and services (e.g. Near to an existing town or city) 6) Sites (singularly or collectively) should not be of a size

which exceeds 12% of the local population 7) Sites should have good access to transport networks 8) Sites with large areas of hard standing should be prioritised 9) Sites with existing infrastructure should be prioritised 10) Sites with large (and suitable) existing structures which can

be adapted for use should be prioritised

Shelter Modelling Tool

Please review the site selection questionnaire:

1) What more questions would need to be asked on the form?

2) What else is required to test?

3) What type of test would be best – e.g. site visit?

4) What additional considerations need to be added to the? template for someone picking it up for the first time?

Site Selection Pilot Programme

Next Steps

In your groups please discuss: 1) Which areas present the greatest opportunities to improve

UK shelter capability

2) Which areas should be priorities to work on

3) How would you like to see the topics we have discussed today progressed?

Thank you

Deployment Strategy (1) 1 Secure and survey appropriate site(s) and locations

2 Commence mobilisation for core elements

3 Establish site managements / structures

4 Establish arrangements for health, safety and welfare of staff

5 Establish access and logistics yard (landing area)

6 Maximise sustainable working capacity

7 Develop sustainable site plan assuming 2 year lifespan

Deployment Strategy (2) 8 Assess, establish and mobilise supply chains (inc. labour)

9 Construct central receiving facilities

10 Phased construction of roads and infrastructure

11 Phased construction of accommodation / household units

12 Phased construction of community facilities

13 Retro-fitting / conversion of early phase buildings

14 Environmental and community enhancement