Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine...
Transcript of Innovative Content Access/Academic Case Studies: The Wake Forest University School of Medicine...
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INNOVATIVE CONTENT ACCESSINNOVATIVE CONTENT ACCESS
Academic Case Studies:Academic Case Studies:
The Wake Forest UniversityThe Wake Forest University
School of MedicineSchool of Medicine
ExperienceExperience
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INNOVATIVE CONTENT ACCESSINNOVATIVE CONTENT ACCESS
Molly Barnett, Associate Director for Molly Barnett, Associate Director for Technical Services Technical Services [email protected]@wfubmc.edu
David Stewart, Associate Director for Public David Stewart, Associate Director for Public Services Services [email protected]@wfubmc.edu
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INTRODUCTIONINTRODUCTION
The Wake Forest University School of The Wake Forest University School of Medicine ExperienceMedicine Experience• NeedNeed• Inadequacy of existing toolsInadequacy of existing tools• Budget limitationsBudget limitations• Availability of knowledgeable staffAvailability of knowledgeable staff
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INTRODUCTIONINTRODUCTION
Electronic Journals Management – Needed Electronic Journals Management – Needed a system to manage rapidly growing a system to manage rapidly growing electronic journal collection.electronic journal collection.
Electronic Textbooks – Needed a way to Electronic Textbooks – Needed a way to manage and market electronic texts.manage and market electronic texts.
Faculty Publications – Existing system too Faculty Publications – Existing system too cumbersome and complicated.cumbersome and complicated.
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Electronic Journals Electronic Journals ManagementManagement
How did it all start?How did it all start?
• Accelerating pace of electronic journal Accelerating pace of electronic journal subscriptionssubscriptions
• No organized way to keep up with dataNo organized way to keep up with data
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Electronic Journals GrowthElectronic Journals GrowthYearYear Total Total
SubscriptionsSubscriptionsTotal Total
ElectronicElectronicElectronic to Electronic to
TotalTotal
1997/981997/98 17681768 2828 1.6%1.6%
1998/991998/99 17401740 221221 12.7%12.7%
1999/001999/00 17891789 435435 24.3%24.3%
2000/012000/01 18771877 927927 49.4%49.4%
2001/022001/02 19461946 10721072 55.1%55.1%
2002/032002/03 20922092 13461346 64.3%64.3%
2003/042003/04 21562156 15431543 71.6%71.6%
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Electronic Journals Electronic Journals ManagementManagement
Why did we need help?Why did we need help?• Inability of Integrated Library Management System to Inability of Integrated Library Management System to
provide:provide:
Rapid updatingRapid updating
Public searchingPublic searching
Customized reportsCustomized reports
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Electronic Journals ManagementElectronic Journals Management
Microsoft Access Database FieldsMicrosoft Access Database Fields• TitleTitle• PublisherPublisher• URLURL• Holdings InformationHoldings Information• GatewayGateway• InstructionsInstructions• TypeType
(uses dropdown lists for many fields to reduce (uses dropdown lists for many fields to reduce errors)errors)
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Electronic Journals ManagementElectronic Journals Management
Types definedTypes defined (used for statistical reports)(used for statistical reports)
• CW-print – freeCW-print – free• Electronic only – freeElectronic only – free• CW-print - $$CW-print - $$• Electronic only - $$Electronic only - $$
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Electronic Journals ManagementElectronic Journals Management
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Electronic Journals ManagementElectronic Journals Management
Fields Added LaterFields Added Later• Print ISSNPrint ISSN• Category (NLM Subject Headings)Category (NLM Subject Headings)• Administrative informationAdministrative information• Modifications, with date modifiedModifications, with date modified
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Electronic Journals ManagementElectronic Journals Management
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Electronic Journals ManagementElectronic Journals Management
Modifications to RecordsModifications to Records• URL changeURL change• Title changeTitle change• Publisher changePublisher change• Type changeType change• Gateway changeGateway change
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Electronic Journals ManagementElectronic Journals Management
Reports of ModificationsReports of Modifications• Cataloger – add/modify catalog holdingsCataloger – add/modify catalog holdings• Serials Assistant – add/modify Serhold Serials Assistant – add/modify Serhold
holdingsholdings• Reference Librarian – add/modify Reference Librarian – add/modify
PubMed Linkout PubMed Linkout • LAN Administrator – add/modify proxy LAN Administrator – add/modify proxy
server URLsserver URLs
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Electronic Journals ManagementElectronic Journals Management
Other ApplicationsOther Applications• Produce report for load into University Produce report for load into University
Library Serials SolutionsLibrary Serials Solutions• Use as a framework for statistical Use as a framework for statistical
reportsreports• Upload holdings into Link ResolverUpload holdings into Link Resolver• Track license agreement informationTrack license agreement information
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Electronic Journals ManagementElectronic Journals Management
E Journals DatabaseE Journals Database
Table of ContentsTable of Contents
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Electronic Textbooks ManagementElectronic Textbooks Management
HistoryHistory• 1996 - Scientific American Medicine1996 - Scientific American Medicine• 1997 – Harrison’s Online1997 – Harrison’s Online• 1999 – Books@OVID1999 – Books@OVID• 2000 – MDConsult2000 – MDConsult• 2001 – StatREF!2001 – StatREF!
• 2002 - AccessLange2002 - AccessLange
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Electronic Textbooks DatabaseElectronic Textbooks Database
Unique FieldsUnique Fields• Gateway ImageGateway Image• Cover ImageCover Image
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Electronic Textbooks DatabaseElectronic Textbooks Database
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Electronic Textbooks DatabaseElectronic Textbooks Database
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Electronic Textbooks DatabaseElectronic Textbooks Database
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E Textbooks DatabaseE Textbooks Database
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Faculty Publications DatabaseFaculty Publications Database
HistoryHistory1957 - The Faculty Information Bulletin (FIB) was 1957 - The Faculty Information Bulletin (FIB) was
first first published by the Dean’s office providing a published by the Dean’s office providing a monthly listing of published articles, monthly listing of published articles,
presentations, elected & selected presentations, elected & selected items, and items, and grants awardedgrants awarded
1980s –The Library created a faculty publications 1980s –The Library created a faculty publications database for the purpose of providing database for the purpose of providing
statistical statistical information and a list of citations information and a list of citations for the Dean’s for the Dean’s Annual ReportAnnual Report
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Faculty Publications DatabaseFaculty Publications Database
History (continued)History (continued)1991 – Faculty Pubs moved to Cuadra Star1991 – Faculty Pubs moved to Cuadra Star
1995 –The FIB went electronic and ceased 1995 –The FIB went electronic and ceased its its paper version; online version paper version; online version became became the “Faculty Publications” Web the “Faculty Publications” Web page page on the Library’s Web site on the Library’s Web site
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HistoryHistory (continued)(continued)
1996 – Faculty Publications staff began to word-1996 – Faculty Publications staff began to word- process the FP appendix to the Dean’s process the FP appendix to the Dean’s
Annual Annual Report, providing formatted, print- Report, providing formatted, print-ready files ready files rather than just a list of citations rather than just a list of citations
2001 – Faculty Publications database was 2001 – Faculty Publications database was migrated to Microsoft Access migrated to Microsoft Access
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Faculty Publications DatabaseFaculty Publications Database
Cuadra StarCuadra Star• Access issuesAccess issues
telnet to Unix servertelnet to Unix server loginlogin FTP resultsFTP results
• Training issuesTraining issues hire special trainerhire special trainer too complextoo complex
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Faculty Publications DatabaseFaculty Publications Database
Microsoft Access AdvantagesMicrosoft Access Advantages• easier access when loaded on our easier access when loaded on our
internal Windows serverinternal Windows server• easier to make Web interface changeseasier to make Web interface changes• reports are much easier to createreports are much easier to create• reports look betterreports look better• better tools available for exporting and better tools available for exporting and
importing dataimporting data
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Faculty Publications DatabaseFaculty Publications Database
Microsoft Access DisadvantagesMicrosoft Access Disadvantages• Doesn’t work well with really large Doesn’t work well with really large
databasesdatabases
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Faculty Publications DatabaseFaculty Publications Database
ReportsReports• Dean’s Annual ReportDean’s Annual Report• General Clinical Research Center (GCRC) General Clinical Research Center (GCRC) • DepartmentalDepartmental• IndividualIndividual
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Faculty Publications DatabaseFaculty Publications Database
ReportsReports• Dean’s Annual ReportDean’s Annual Report
citations of faculty publicationscitations of faculty publications• by type (books; chapters; journal articles, etc.)by type (books; chapters; journal articles, etc.)• alphabetically by department and sectionalphabetically by department and section• alphabetically by author’s last namealphabetically by author’s last name
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DEAN’S ANNUAL REPORTDEAN’S ANNUAL REPORT
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ReportsReports• Dean’s Annual ReportDean’s Annual Report
Statistics (in pdf):Statistics (in pdf):
““Comparison of Totals by Publication Type” Comparison of Totals by Publication Type”
(current vs. previous fiscal year)(current vs. previous fiscal year)
““Medical School Publications by Department”Medical School Publications by Department”
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DEAN’S ANNUAL REPORTDEAN’S ANNUAL REPORT
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Faculty Publications DatabaseFaculty Publications Database
ReportsReports• GCRC (General Clinical Research Center)GCRC (General Clinical Research Center)
publications by GCRC investigators from many publications by GCRC investigators from many departmentsdepartments
• Other FP ReportsOther FP Reportsdepartments/multidepartmentaldepartments/multidepartmental
individual faculty, graduate students, individual faculty, graduate students, residents, fellows, etc.residents, fellows, etc.
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Faculty PublicationsFaculty Publications
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FutureFuture