Infrastructure - Kelowna · Infrastructure Division The Infrastructure Division is responsible for...

2014 FINANCIAL PLAN

Percent of General Fund Operating

Net Operating

Net Operating Budget

General Fund Operating = $105.4 Million

Division Overview

Revised

Adopted Financial Plan

Change from

Prior Year Percent Change

Taxation Expenditures 2013 2014

Net Operating 3,351,545 3,308,031 (43,514) (1.3%)

Capital 0 0 0 0.0%

Total Taxation Expenditure 3,351,545 3,308,031 (43,514) (1.3%)

Authorized Positions 25.6 25.7 0.1 0.3%

Division Summary

John Vos - Divisional Director

3%

97%

Infrastructure = $3.3 Million

Parks & Building Planning

15%

Transportation & Mobility 11%

Utilities 4%

Capital Assets & Invest 5%

Infrastructure 16%

Design & Construction

47%

INFRASTRUCTURE

Strategic Projects 2%

Infrastructure

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2014 FINANCIAL PLAN INFRASTRUCTURE

Infrastructure Division

The Infrastructure Division is responsible for all aspects of the planning, design and construction of all infrastructure required by the community as well as the long term replacement of aging assets. The planning role involves anticipating future infrastructure needs with a view to overall system integrity

and on a multiple bottom line perspective that considers the financial, social, cultural and environmental aspects of each project. The division develops short and long range capital plans and related financial plans. The design and construction of the infrastructure uses best practices in all

aspects of project delivery. All infrastructure projects include engaging stakeholders for the appropriate level of input. Asset preservation and replacement is essential to a sustainable community and the division establishes systems to maintain and report on the state of the

community’s infrastructure and plan for its replacement.

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kelowna.ca

Drivers & Activities

Division Drivers

Plan for future infrastructure systems needs, develop concept plans Coordinate capital financial plans, budget and funding sources Provide technical guidance and standards for all city infrastructure Engage the community to properly inform and allow appropriate input into projects Design and construct high quality, sustainable infrastructure to meet the community’s needs

2014 Activities

Grow Our Economy Final Phase of the Bernard Avenue Revitalization construction

Subdivision Bylaw Update

Queensway Transit Terminal redevelopment and road improvements

KLO/ Okanagan College Transit construction

Enhance Quality Of Life

2014 Asphalt Overlay Program

Pedestrian and Bicycle Master Plan

Lakeshore Rd pedestrian safety

Work with Rutland Parks Society to upgrade park

Park partnerships to allow park development in new areas of city

Focus On Results

Completion of Service Requests in a timely fashion

Timely technical response to development applications

Initiate construction of Library and Ellis Street parkades projects

Construction of Stuart Park Phase 2 in conjunction with new Yacht Club

Continued development of Asset Management system

Deliver On Our Plan Development of a 20 Year Strategic Capital Plan

Complete design and identify property acquisition for John Hindle Drive

Functional Design for Sutherland and Ethel Active Transportation Corridors

Start of construction on the new RCMP facility

Construction of Lakeshore Road and bridge from Cook Road to Lexington Drive

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2014 FINANCIAL PLAN

PROGRAM INPUT MEASURES Actual 2012 Rev. Adopted 2013 Financial Plan 2014

175 Community Services 238,484 242,163 242,163

220 Infrastructure 264,545 291,255 291,335

Net Operating Expenditures 503,029 533,418 533,498


176 Design & Construction Admin 308,457 373,653 376,513

186 Road, Drainage & Solid Waste Projects 292,784 400,237 373,978

188 Roadways Construction 252,860 261,122 261,122

214 Design & Construction Services 118,042 104,735 104,735

215 Utilities Construction 174,717 168,321 168,321

216 Parks & Public Spaces Projects 84,201 128,678 93,678

217 Utility & Building Projects 198,271 172,981 172,981

*236 Wastewater Construction

*237 Water Construction

Net Operating Expenditures 1,429,332 1,609,727 1,551,328


173 Parks & Building Planning 352,942 482,280 482,280



192 Transportation & Mobility 423,279 379,227 381,032



245 Utility Planning - General 193,735 148,944 148,944

*246 Utility Planning - Wastewater

*247 Utility Planning - Water



223 Capital Assets & Investments 151,113 141,362 154,362



221 Strategic Projects 96,154 56,587 56,587


Total Division Net Operating Expenditures 3,149,584 3,351,545 3,308,031

*Shown in Civic Operations as these cost centers are Fund 40/50

Strategic Projects

Infrastructure

Design & Construction

Parks & Building Planning

Transportation & Mobility

Utilities

Capital Assets & Investments

INFRASTRUCTURE

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PROGRAM OUTPUTS

Third Party Work Orders 198 175 160

Total Lane Kms of Roads Resurfaced 12 22.7 21.5

Iplan Budgeted Projects completed on schedule 65% 80% 85%

Iplan Capital Planning Documents updated 3 3 2

Iplan Financial Models Updated 0 2 3

Iplan Master Plans Updated 1 1 1

PROGRAM OUTCOMES

Number of Major Construction Projects by Cost Center

301 - Civic Buildings 8 8 6

302 - Parks & Public Spaces 7 4 6

304 - Transportation 6 6 11

305 - Solid Waste 3 2 4

306 - Storm Drainage 2 2 2

313 - Water 5 3 6

214 - Wastewater 6 6 8

Iplan Number of MBL measures tracked 5/8 11/16 11/16

Iplan MBL measures improved 9/10 10/11 10/11

EFFICIENCY MEASURES

Iplan Service Requests(SR) completed; 500 annually 88% 90% 95%

Iplan Council SR completed (total Reports to Council) 89% 100% 95%

CUSTOMER SATISFACTION

Number of construction-related inquires 150 200 160

Iplan Internal Customer Satisfaction with Plans & Projects N/A N/A 75%

Iplan Satisfaction with public engagement processes

(Open houses;press releases)30 occurances

15

occurrances20 occurances

Iplan Internal Customer Satisfaction with Development Apps n/a 75% 90%

Iplan External Project Partnerships 5 3 3

INNOVATION AND LEARNING

Iplan Departmental staff upgraded annually 94% 75% 90%

Iplan Formal professional awards from external agencies 4 2 2

Finance Administration is responsible for providing leadership and direction to Financial Services in the The Financial Accounting and Systems Section prepares annual financial statements, in addition to The Financial Planning Section prepares the Corporate Budget, manages reserve balances, develops utility The Risk Management Section is responsible for the development, implementation, coordination and The Revenue Section is responsible for the administration of: property taxes, general accounts receivable Administration of the payroll function, utility billing function and investment of the City's funds are the The Purchasing and Stores Section is responsible for acquiring the materials, equipment and services Finance Administration is responsible for providing leadership and direction to Financial Services in the The Financial Accounting and Systems Section prepares annual financial statements, in addition to The Financial Planning Section prepares the Corporate Budget, manages reserve balances, develops utility The Risk Management Section is responsible for the development, implementation, coordination and The Revenue Section is responsible for the administration of: property taxes, general accounts receivable Administration of the payroll function, utility billing function and investment of the City's funds are the The Purchasing and Stores Section is responsible for acquiring the materials, equipment and services Finance Administration is responsible for providing leadership and direction to Financial Services in the The Financial Accounting and Systems Section prepares annual financial statements, in addition to The Financial Planning Section prepares the Corporate Budget, manages reserve balances, develops utility The Risk Management Section is responsible for the development, implementation, coordination and The Revenue Section is responsible for the administration of: property taxes, general accounts receivable Administration of the payroll function, utility billing function and investment of the City's funds are the The Purchasing and Stores Section is responsible for acquiring the materials, equipment and services

PERFORMANCE MEASURES Actual 2012

Estimated 2013

Proposed 2014

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2014 FINANCIAL PLAN

INFRASTRUCTURE General Fund

REVENUES / EXPENDITURES BY CATEGORY

Actual2012

Revised2013

Provisional2014

REVENUEPROPERTY TAX 0 0 0PARCEL TAX 0 0 0FEES AND CHARGES ( 121,676) ( 36,909) ( 15,909)OTHER REVENUE ( 99,230) ( 367,150) ( 139,920)TRANSFERS FROM FUNDS Special (Stat Reserve) Funds ( 163,948) ( 575,220) ( 327,500) Development Cost Charges 0 0 0 Accumulated Surplus ( 829,488) ( 674,616) ( 422,006) _____________ _____________ _____________TOTAL REVENUE ( 1,214,342) ( 1,653,895) ( 905,335) EXPENDITURESSALARIES AND WAGES 2,626,966 2,563,849 2,579,930INTERNAL EQUIPMENT 155,173 154,983 160,483MATERIAL AND OTHER 1,369,207 2,273,408 1,470,753CONTRACT SERVICES 82,686 13,200 2,200DEBT INTEREST 0 0 0DEBT PRINCIPAL 0 0 0INTERNAL ALLOCATIONS 0 0 0TRANSFERS TO FUNDS Special (Stat Reserve) Funds 0 0 0 Development Cost Charges 0 0 0 Accumulated Surplus 129,894 0 0 _____________ _____________ _____________TOTAL EXPENDITURES 4,363,926 5,005,440 4,213,366 NET OPERATING EXPENDITURES 3,149,584 3,351,545 3,308,031 CAPITAL EXPENDITURESGROSS EXPENDITURES 0 0 0OTHER FUNDING SOURCES 0 0 0 _____________ _____________ _____________TAXATION CAPITAL 0 0 0 _____________ _____________ _____________NET OPERATING & TAX CAPITAL EXP. 3,149,584 3,351,545 3,308,031 AUTHORIZED F.T.E.POSITIONS

Budgeted Fte's2012

Actual2012

Revised2013

Provisional2014

Salaried 24.3 24.1 21.7 21.6Hourly 3.4 3.7 3.9 4.1 000

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INFRASTRUCTURE

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2014 FINANCIAL PLAN

Description of Operating Program Changes

TOTAL FTE

2013 Revised Budget 3,351,545 25.6

2014 Net Impacts

One-time Operating Requests (72,500) (0.1)

One-time Expenditure Reductions

Incremental Costs - Prior year(s) 3,830

Salary Adjustments 22,691 0.2

Other Adjustments

Departmental Adjustments 1,575 (44,404) (0.1)

3,307,141 25.6

2014 Program Additions

2014 Operating Requests 890 0.1

2014 Expenditure Reductions 890

2014 Provisional 3,308,031 25.7

Unfunded 2014 Requests

2014 Operating Requests 494,350 0.1

2014 Expenditure Reductions 494,350

Total Unfunded Requests for 2014 494,350 0.1

INFRASTRUCTURE

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2014 Operating RequestsPROVISIONAL Budget

SummaryGeneral Fund

Page Description Cost Revenue Taxation CatReserve Borrow UtilityGov/Contr


Buckland Avenue Drainage 25,000 0F1 OT0(25,000) 0 00

Lakeshore Rd at Rimrock Rd -Drainage

18,750 0F2 OT0(18,750) 0 00

McKinley Reservoir Storm Pipe 50,000 (15,000)F3 OT(10,000)(25,000) 0 00

Bylaw 7900 Update 50,000 0F4 OT0(50,000) 0 00

Citywide Pedestrian and BicycleMaster Plan

120,000 0F5 OT0(60,000) 0 0(60,000)

City Park Drainage 19,000 0F6 OT0(19,000) 0 00

Landfill Operations CertificateRequirement

35,000 0F7 OT0(35,000) 0 00

Wood Waste Feasibility Study 35,000 0F8 OT0(17,500) 0 (17,500)0

Summer Student - AssetManagement Data Analyst

13,000 0F9 OT(13,000)0 0 00

(22,110) 0K1 OG* Communications Advisor 22,1100 0 00

343,640 (15,000) (890)Division Priority 1 Total (250,250) 0 (60,000) (17,500)

343,640 (15,000) (890)Total Priority 1 Operating (250,250) 0 (60,000) (17,500)

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2014 Operating RequestsPROVISIONAL Budget

SummaryGeneral Fund

Page Description Cost Revenue Taxation CatReserve Borrow UtilityGov/Contr


Future Buildings Planning 20,000 0F1 OG(20,000)0 0 00

McIntosh Rd Drainage 77,000 0F2 OT(77,000)0 0 00

South Crest Dr DrainageImprovements

80,000 0F3 OT(80,000)0 0 00

South Ridge Drive Seepage 10,000 0F4 OT(10,000)0 0 00

Computer Software PTV TrafficSimulation

3,750 0F5 OG(3,750)0 0 00

Crosswalk Safety, Investigation& Minor Improvements

100,000 (40,000)F6 OG(60,000)0 0 00

Intersection Safety, Operations,Investigation & Improvements

100,000 (40,000)F7 OG(60,000)0 0 00

BMX Track Retaining Wall 33,600 0F8 OT(33,600)0 0 00

Detention Pond Remediation 150,000 0F9 OT(150,000)0 0 00

574,350 (80,000) (494,350)Division Priority 2 Total 0 0 0 0

574,350 (80,000) (494,350)Total Priority 2 Operating 0 0 0 0

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2014 Operating Request Details

Division:Design & Construction ServicesDepartment:

Title: Buckland Avenue Drainage

Priority: 1

ONE-TIME

NEW

Infrastructure

Justification:

This request is to replace 30m of 150mm ductile iron pipe with 300mm PVC. This main has failed and requires frequent

maintenance in response to customer complaints. This deficiency presents a risk to private property.

Strategic Objective: Deliver on Our Plan

TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility25,000 (25,000) 0 0 0 02014 0 0


Title: Lakeshore Rd at Rimrock Rd - Drainage

Priority: 1

ONE-TIME

NEW

Infrastructure

Justification:

This budget request is to address shoulder erosion on Lakeshore Rd west of Rimrock Rd. Runoff flows west from

Rimrock Rd to a low point on Lakeshore Rd. The south side of the road requires ditching and the north side requires

slope stabilization.



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Title: McKinley Reservoir Storm Pipe

Priority: 1

ONE-TIME

NEW

Infrastructure

Justification:

An existing culvert was discovered under McKinley Road that serves to drain the gulley below the McKinley Reservoir.

This drains into private property (2265 McKinley Rd) through a pipe composed of nested 45 gallon drums. These drums

require removal and replacement with a manhole and a new high-density polyethylene (HDPE) pipe to existing

wetlands. A new right-of-way was established to install this pipe but may require another right-of-way on the

adjoining property (2245 McKinley Road) to finish the pipe to the wetland. Budget will cover detailed design,

contingency and construction.

Strategic Objective: Enhance Citizens' Quality of Life

TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility50,000 (25,000) 0 0 0 02014 (15,000) (10,000)

Division:Transportation & MobilityDepartment:

Title: Bylaw 7900 Update

Priority: 1

ONE-TIME

NEW

Infrastructure

Justification:

Funding is needed to complete technical and graphical work currently in progress in regard to Subdivision,

Development, and Servicing Bylaw 7900.



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Title: Citywide Pedestrian and Bicycle Master Plan

Priority: 1

ONE-TIME

NEW

Infrastructure

Justification:

This will provide the 50% municipal contribution to be eligible for a Green Municipal Fund (GMF) grant. The GMF funds

the very best examples of leadership and innovation in municipal sustainable development, and covers up to 50% of

eligible costs to undertake eligible municipal plans. The funds will be used for the Citywide Pedestrian and Bicycle

Master Plan, which represents sustainable (non-automobile) modes of transportation. As sustainable transportation is

the main focus of the GMF, the City is optimistic about receiving the grant.

The Citywide Pedestrian and Municipal Plan feeds into the Transportation Master Plan, which will be updated in 2015

per our Planning Continuum. If funding is not received to apply for the grant, then this project may not proceed.


TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility120,000 (60,000) 0 (60,000) 0 02014 0 0


Title: City Park Drainage

Priority: 1

ONE-TIME

NEW

Infrastructure

Justification:

There is a low point in the old parking lot in City Park that, when there is a heavy rainfall, fills up with water and

produces a large pond in the parking lot. This pond is large in area and up to 6" deep, prohibiting access to parking

stalls on days when parking is in high demand. The ponded water takes several days to drain away through an existing

under-sized catch basin and dry well. Funding is requested to eliminate this ponding by upgrading the catchbasin and

dry well.



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Division:Strategic ProjectsDepartment:

Title: Landfill Operations Certificate Requirement

Priority: 1

ONE-TIME

NEW

Infrastructure

Justification:

Budget is requested to hire a consultant to assist with updating the current Operation and Closure Plan required by the

Ministry of Environment in order to revise the existing Operating Certificate at the Landfill. The new entrance to the

Landfill, the composting area and the materials handling area are not inside the current Operating Certificate area. As

a result, current Landfill operations are being conducted outside of the boundary defined in the terms of the existing

Operating Certificate.



Division:Strategic ProjectsDepartment:

Title: Wood Waste Feasibility Study

Priority: 1

ONE-TIME

NEW

Infrastructure

Justification:

Budget is requested to review the management of the compostable materials that are being received and processed at

the Glenmore Landfill and Ogogrow Biosolids facilities. The intent of this project is to review the materials received,

and expected to receive in the future, as well as determine the most efficient and effective means of processing these

materials. This will assist in ensuring multiple bottom line objectives are met, such as greenhouse gas reduction,

environmental impacts and agricultural improvements. It is expected that this study will be used to determine the

best future capital and operational expenditures at the Landfill, the Waste Water Treatment Plant and the Ogogrow

Biosolids Facility (e.g. upgrades to the Ogogrow and Composting Sites).


TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility35,000 (17,500) 0 0 0 (17,500)2014 0 0

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Division:Capital Assets & InvestmentsDepartment:

Title: Summer Student - Asset Management Data Analyst

Priority: 1

ONE-TIME

NEW

Infrastructure

Justification:

The City is in the process of purchasing an asset management software system. The City's asset inventory includes

more than 30,000 assets and an accurate and reliable database of this information is the cornerstone of a good asset

management system. This system's effectiveness for financial and capital planning will rely on the underlying accuracy

of the City's asset database that is currently being updated. A summer student is requested for data entry to update

the existing asset database so that this information can be used for efficient and timely infrastructure replacement.


TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility13,000 0 0 0 0 02014 0 (13,000)

Division:Parks & Building PlanningDepartment:

Title: Future Buildings Planning

Priority: 2

ON-GOING

EXISTING

Infrastructure

The City currently has 150 buildings in inventory which include: Protective Services (Fire and Police), City Operations

and Recreation & Cultural (including heritage) buildings. Funding is requested for the planning and design of the City's

building and facilities inventory. Opportunities and challenges arise each year for the unexpected repair, adaptive

reuse or expansion of the City's buildings. An analysis of this inventory would allow for decision-making based on the

best investment for each building and help determine the most appropriate response to any pressures that may present

themselves (e.g. internal reorganizations, building failure, etc.). This planning and analysis is required in order to

make the best long-term capital investment decisions.

2014 Base Budget $30,000

Justification:

Strategic Objective: Focus on Results


20152016

20,00020,000

00

00

00

00

00

00

(20,000)(20,000)

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Title: McIntosh Rd Drainage

Priority: 2

ONE-TIME

NEW

Infrastructure

Justification:

Budget is required to connect existing storm systems together as there are gaps in the storm system. Approximately

102m of pipe is required to provide continuous service on McIntosh Rd. between Asher and Rutland Roads.




Title: South Crest Dr Drainage Improvements

Priority: 2

ONE-TIME

NEW

Infrastructure

Justification:

Budget is required to install 135m of overflow storm pipe to an existing drywell system that dead ends on South Crest

Drive. Drainage is a problem in the low area of the road. This project will provide connection between existing pipe

systems and eliminate this issue.



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Title: South Ridge Drive Seepage

Priority: 2

ONE-TIME

NEW

Infrastructure

Justification:

Ground water seepage problems continue to occur in the South Ridge Drive area. Budget is requested to allow the City

to install storm sewer service to another residential property.




Title: Computer Software PTV Traffic Simulation

Priority: 2

ON-GOING

NEW

Infrastructure

Annual maintenance costs for traffic simulation software (PTV Vissim) that will be used to test functionality of new

roadway, parking, pathway, transit initiatives, and network changes in downtown.

Justification:



20152016

3,7503,750

00

00

00

00

00

00

(3,750)(3,750)

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Title: Crosswalk Safety, Investigation & Minor Improvements

Priority: 2

ON-GOING

NEW

Infrastructure

Safety deficiencies at existing crosswalks need to be identified and addressed. Examples of deficiencies include:

crosswalk illumination, visibility, signage, median refuge, surface faults, and other physical barriers that impede the

movement of elderly pedestrians and visually & mobility impaired users. Addressing safety deficiencies at crosswalks is

supported by the Insurance Corporation of British Columbia (ICBC), and they typically provide additional funding for

municipal crosswalk projects that aim to enhance pedestrian safety and mobility.

Justification:


TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility100,000 0 0 0 0 02014 (40,000) (60,000)

20152016

100,000100,000

(40,000)(40,000)

00

00

00

00

00

(60,000)(60,000)


Title: Intersection Safety, Operations, Investigation & Improvements

Priority: 2

ON-GOING

NEW

Infrastructure

This budget covers the investigation of road safety and operations, and will target the worst locations in the City. Due

to resource constraints and costs all locations cannot be addressed in a year, and this request of $100,000 is ongoing

over the next three years. The funds will be used for the design and construction of smaller projects designed to

improve safety at the worst collision locations in the City. Safety audits of each location will be conducted and

followed with implementation of the recommended improvements. Examples of improvements include installation of:

advance warning flashers, travel lane alignment improvements, improved signage, green bicycle markings, roadside

barriers, etc. The Insurance Corporation of British Columbia (ICBC) has a vested interest in municipal road safety, and

typically contributes an equal amount for such initiatives.

Justification:

Strategic Objective: Focus on Results

TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility100,000 0 0 0 0 02014 (40,000) (60,000)

20152016

100,000100,000

(40,000)(40,000)

00

00

00

00

00

(60,000)(60,000)

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Title: BMX Track Retaining Wall

Priority: 2

ONE-TIME

NEW

Infrastructure

Justification:

A review for a failing retaining wall at the BMX park in Rutland was completed in 2013. A visual inspection confirmed

that there is a slow failure taking place as the wall loads up with each rain cycle. Funding is requested to hire an

engineer, dismantle the existing (failing) wall and replace the retaining wall.



Division:Utility Planning - GeneralDepartment:

Title: Detention Pond Remediation

Priority: 2

ONE-TIME

NEW

Infrastructure

Justification:

This project is to remove sediments accumulating in detention ponds and remediation of same.



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