Informational Meetingfor

Publishers and Their Representatives

Social Studies K-12Mathematics K-8 Off-Cycle

Topics to Be Addressed

• Locating information related to the adoption process

• Policy 2445.41 Revisions• Digital Requirements• Mathematics K-8 (off-cycle)• Social Studies K-12 (Group 1)• Questions

materials/http://wvde.state.wv.us/

Policy 2445.41Instructional Resources Adoption: Notice,

Request, and Instructions to Publishers

1.Instructional Resources replaced textbooks2.Definition includes resources that are print, electronic, kit-based, etc. 3.Incorporated 3 other policies into this one:

Policy 2445.4 – addresses adoption of soft-bound resources

Policy 2445.43 – addresses inter-ethnic content Policy 2445.412 – addresses appeal process

Appeal Process12.2.a.1. a current or former member of the IMAC who was not involved in the review of the material(s) being appealed,

12.2.a.2. a public school teacher or administrator with expertise in the content area of the material(s) that is the subject of the appeal,

12.2.a.3. professional employee of the WVDE with expertise in the content area of the material(s) that is the subject of the appeal.

13.1. …notification by email and mail…

Additional Policy Revisions• Lexile & Quantile Measures must be

provided within 90 days from notification of approval.

• Bidding process clarified.• WVBE reserves the right to limit and/or

remove category of loaned and/or free items.

• May provide examination sample of hands-on and/or inquiry based learning materials; however, one complete set of materials for each investigation must be included.

Additional Policy Revisions• Send Form B Warranty within 60 days of

notification of approval. (Print Materials)• Send electronic copy of correlations to the

Coordinator of Instructional Resources.

§126-36-15. Severability.• 15.1. If any provision of this rule or the

application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this rule.

Reminder: Blackout Window• refrain from contacting … anyone who may

have influence over the adoption … to discuss items that may be on the bid.

• This blackout period begins the date the Call is issued and ends the day after the WVBE approves the Official Multiple List.

• Failure to comply with policy or the West Virginia Ethics Act may result in disqualification from the current adoption year and subsequent removal of any/all products from the Official State Multiple List.

§126-36-5. Guidelines.

5.12. … Any vendor whose programs/materials are being initially considered through the waiver process, have not gone through the adoption process, and are not on the multiple list will have to follow the same bid guidelines and policies as required by those who went through the regular adoption process. All costs associated with a review and adoption of materials submitted through the waiver process will be at the vendors’ expense.

CALL FOR MATERIALSElectronic/Digital Specifications

MATHEMATICS K-8Off-Cycle Year Call

West Virginia Instructional Materials Adoption Cycles Policy 2445.40 - Revised December 8, 2010

Adoption Period July 1 - June 30

The call for each adoption period will

be issued in or around January of the

year preceding the adoption period.

Adoption Group

Subjects

Required subjects, as applicable, in Early Childhood Education, Middle Childhood Education, and Adolescent Education, unless otherwise indicated.

Early and Middle Childhood Education

Adolescent Education

Off-Cycle Programs

Only newly developed programs not available during the official content specific adoption year

may be submitted for review.

Implementation Year

2011-2019 2011 Special

Universal Pre-K 21st Century Tools

21st Century Tools (Textbooks to Technology)

2012 Special 21st Century Tools 21st Century Tools

(Textbooks to Technology)

2013 - 2019 I Social Studies Social Studies Mathematics

2014 - 2020 I I Science Health

Science Health

Mathematics Social Studies

2015 - 2021 I I I Music, Visual Art

Driver Education, Dance, Theatre, Music, Visual Art, Agriculture Education

Mathematics Social Studies Science Health

2016 - 2022 I V Integrated Reading English Language Arts

Integrated Reading English Language Arts

Mathematics Social Studies Science Health

Music, Art Dance, Theatre Driver Ed Agriculture Education

2017 - 2023 V World Language World Language

Social Studies Science Health Music, Art

Dance, Theatre Driver Ed Agriculture Education Integrated Reading Language Arts

2018 - 2024 VI Mathematics Mathematics

Science Health Music, Art Dance, Theatre Driver Ed

Agriculture Education Integrated Reading Language Arts World Languages

2019 - 2025 I Social Studies Universal Pre-K

Social Studies Universal Pre-K

Music, Art Dance, Theatre Driver Ed Agriculture Ed

Integrated Reading Language Arts World Languages Mathematics

2020 - 2026 I I Science Health

Science Health

Integrated Reading Language Arts World Languages

Mathematics Social Studies Universal Pre-K

SOCIAL STUDIES K-12Group I

Calendar of Events Social Studies & Mathematics

March 12 Intent to Bid

April 13 Official Bid, Signature Sheet, Bid Deposit

April 17 Bids Opened

April 26 Access, Tutorial to Digital Materials

April 27 – 30 Orientation/Training for IMAC/IMRC

May 5 – June 6 Window for Receiving Materials needed for Review

June 6 Deadline to Receive Materials Needed for Review

July 16 – 20 Deliberations

Sept-Oct Window for Appeals